75H70721R00005 - House Cleaning.pdf

PDF 357 KB Posted Apr 28, 2021

Attached to: Housing Cleaning (quarters) - ACLSU
Solicitation number: 75H70721R00005
Issued by: Department of Health and Human Services Indian Health Service

View the file

Other files

File	Type	Posted
Wage Determinations - 2015-5451 12.21.2020.docx	DOCX document	Apr 28, 2021
Attachment 1 - Past Performance Survey.docx	DOCX document	Apr 28, 2021

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

IHSACLSERVICEUNIT CODE 16. ADMINISTERED BYCODE

561990

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR203

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/14/2021 1500 MD

04/26/2021

505-256-6753JUDITH MARIANO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70721R00005

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 48 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Acoma NM 87034 80B Veterans Blvd

IHSACLSERVICEUNIT

15. DELIVER TO

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225

9. ISSUED BY

2. CONTRACT NO.

EFFECTIVE DATE

$12.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a solicitation for commercial items or services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

The solicitation number is 75H70721R00005 and is issued as a Request for Proposals (RFP), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05. The associated North American Industrial Classification System (NAICS) code for

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

JUDITH A. MARIANO

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

this procurement is 561900 with a small business size standard of 12.0.

This requirement is a Local Set-Aside for Indian

Small Business Economic Enterprise (ISBEE) concerns. Only one award will result from this solicitation. FOB Destination shall be

Acoma-Canoncito-Laguna Service Unit, 80B Veterans

Blvd., Acoma, New Mexico 87034.

Cascading Set-Aside:

Under the Buy Indian Act, 25 U.S.C. 47, though the transfer of authority from the Department of

Interior to HHS, offers will be solicited from

Indian Small Business Firm (see HHSAR Subpart

326.6) that are also small business concerns. If we do not receive enough competition and/or reasonably priced offers from the ISBF set-aside, we will then evaluate quotes and consider for award to other small business concerns. Any acquisition resulting from this cascading set-aside will be from such a concern as follows:

First Tier: Indian Small Business Firm, Second

Tier: Service Disabled Veteran-Owned Business and

Third Tier: HubZone and Fourth Tier: all other

Small Business Concerns. Offers received from enterprises that are not one of these small business concerns will not be considered.

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

48 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 48

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70721R00005

1 BASE YEAR - JUNE 1, 2021 THROUGH MAY 31, 2022

Three (3) Bedroom Homes, 1,553 sq. ft.

Three (3) Bedroom Townhouses, 1,170 sq. ft.

One (1) Bedroom Apartment, 558 sq. ft.

Delivery: 05/31/2022

2 OPTION YEAR ONE - JUNE 1, 2022 THROUGH MAY 31,

Three (3) Bedroom Homes, 1,553 sq. ft.

Three (3) Bedroom Townhouses, 1,170 sq. ft.

One (1) Bedroom Apartment, 558 sq. ft.

(Option Line Item)

05/01/2022

Delivery: 05/31/2023

Period of Performance: 06/01/2022 to 05/31/2023

3 OPTION YEAR TWO - JUNE 1, 2023 THROUGH MAY 31,

Three (3) Bedroom Homes, 1,553 sq. ft.

Three (3) Bedroom Townhouses, 1,170 sq. ft.

One (1) Bedroom Apartment, 558 sq. ft.

(Option Line Item)

05/01/2023

Delivery: 05/31/2024

Period of Performance: 06/01/2023 to 05/31/2024

4 OPTION YEAR THREE - JUNE 1, 2024 THROUGH MAY 31,

Three (3) Bedroom Homes, 1,553 sq. ft.

Three (3) Bedroom Townhouses, 1,170 sq. ft.

One (1) Bedroom Apartment, 558 sq. ft.

(Option Line Item)

05/01/2024

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

House Cleaning Services Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 5 of 48

SECTION 1: GENERAL:

1.1 SERVICES: The Indian Health Service (IHS), Albuquerque Area Office (AAO), Acoma-Canoncito-Laguna (ACL) Service Unit (SU) has a need for House Cleaning Services for Government Quarters, Acoma, New Mexico.

1.2 PRICE OR COST: This solicitation will result in a Firm-Fixed-Priced (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) Contract. A Base year and four (4) one-year option periods. The quantities shown in the Schedule of Charges are "expected" quantities but are not representative of actual quantities and serve as a means of arriving at price reasonableness for award purposes. Utilization of the FFP-IDIQ contract has been determined to be appropriate for House Cleaning Services Non- Personal Health Services as the government anticipates a recurring need. Pricing proposals should be determined based on the number of units that need cleaning.

1.3 GENERAL CONTRACT INFORMATION:

1.3.1 This is a non-personal service contract, as defined in Federal Acquisition Regulation (FAR) 37.101, a contract under which the personnel rendering the services are not subject, to either the contract’s terms or the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.3.2 As an independent Contractor, billing and collecting for federal, state and other local city/county taxes is the burden of the Contractor, this includes the New Mexico Gross Receipt Taxes (NMGRT) for services provided in any county of the State of New Mexico.

1.3.3 The Contractor's price/cost for services under this contract should include all applicable taxes for Internal Revenue Service (IRS), State of New Mexico Taxation and Revenue agency and/or other revenue agencies. The Indian Health Service will not withhold taxes nor will it issue a W-2 to the contractor.

1.3.4 FINGERPRINTING REQUIREMENTS FOR SECURITY AND SUITABILITY:

"Prior to start of services specified by the contract scope of work, the Contractor must contact either Geneva Sanchez at telephone no. (505) 552-5338, ACLSU, or Warren Cheromiah, at telephone no. (505) 256-6749, Division of Contract and Grants, AAO, to schedule an appointment to complete the fingerprinting process required by the IHS regulations pertinent to security and character background investigations."

1.4 CONTRACT PRICE

1.4.1 This solicitation will result in an FFP IDIQ Contract. The price for the Base Period of this contract is

$ (TBD).

1.4.2 Upon delivery and acceptance of the item(s) specified in the DELIVERY Article in SECTION 9 of this contract, the

Government shall pay to the Contractor resulting from the awarded contract price.

1.4.3 Upon delivery and acceptance the services described in the Performance Work Statement (PWS) and identified in the schedule of charges below, the Government shall pay to the Contractor the total prices set forth below and will be paid from the following Contract Line Item Numbers (CLINs) accordingly:

SCHEDULE OF CHARGES FOR THE BASE PERIOD:

Item # Contract Period Description of Service Total Amount

Three (3) Bedroom Homes, 1,553 sq. ft. with

1.5 bathrooms, includes shed and garage /

RATE PER UNIT $

Three (3) Bedroom Townhomes, 1,170 sq. ft.,

1.5 bathroom / RATE PER UNIT $

CLIN 1 BASE YEAR

TBD, 2021 to TBD, 2022

One (1) Bedroom Apartments, 558 sq. ft. with 1 bath / RATE PER UNIT $

Note: Unit price/rate shall be an all-inclusive rate of all other fees including travel expenses, per diem, lodging all cities, state, federal, local taxes and miscellaneous cost associated with the above services

1.4.4 The Contractor shall be paid upon submission of an invoice and completion and acceptance (if deliverable) or verification (if service) by the Contracting Officer's Representative (COR), of the deliverables and/or services indicated in Section 10.5.1. Submit invoices in accordance with the instructions contained in FAR clause 52.232-25, Prompt Payment, and Section 10.5.5 of this contract.

1.5 OPTION PRICES

1.5.1 Unless the Government exercises its option, pursuant to the option clause referenced in the Contract Clauses section, this contract consists only of the Base Period specified in this contract.

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 6 of 48

1.5.2 Pursuant to FAR Clause 52.217-8, Option to Extend Services and FAR Clause 52.217-9, Option to Extend the Term of the Contract, set forth in Section 12, Contract Clauses of this contract, the Government may, by unilateral contract modification, require the Contractor to perform the Option Period(s) as defined in the performance work statement (PWS) of this contract. A notice given before the expiration of the option period, if the Government exercises any of the option period(s). Specific information regarding the timeframe for this notice is set forth in the OPTION PROVISION of this order. If exercised, the fixed price of this contract shall be set forth below in the following CLINs.

SCHEDULE OF OPTION PERIODS:

Item # Contract Period Description of Service Total Amount

Three (3) Bedroom Homes, 1,553 sq. ft. with 1.5 bathrooms, includes shed and garage / RATE

PER UNIT

Three (3) Bedroom Townhomes, 1,170 sq. ft.,

1.5 bathroom / RATE PER UNIT $

CLIN 2 OPTION YEAR ONE

TBD, 2022 to TBD, 2023

One (1) Bedroom Apartments, 558 sq. ft. with 1 bath / RATE PER UNIT $

Item # Contract Period Description of Service Total Amount Three (3) Bedroom Homes, 1,553 sq. ft. with 1.5 bathrooms, includes shed and garage / RATE

PER UNIT

Three (3) Bedroom Townhomes, 1,170 sq. ft.,

1.5 bathroom / RATE PER UNIT $

CLIN 3 OPTION YEAR TWO

TBD, 2023 to TBD, 2024

One (1) Bedroom Apartments, 558 sq. ft. with 1 bath / RATE PER UNIT $

Item # Contract Period Description of Service Total Amount Three (3) Bedroom Homes, 1,553 sq. ft. with 1.5 bathrooms, includes shed and garage / RATE

PER UNIT

Three (3) Bedroom Townhomes, 1,170 sq. ft.,

1.5 bathroom / RATE PER UNIT $

CLIN 4 OPTION YEAR THREE

TBD, 2024 to TBD, 2025

One (1) Bedroom Apartments, 558 sq. ft. with 1 bath / RATE PER UNIT $

Item # Contract Period Description of Service Total Amount Three (3) Bedroom Homes, 1,553 sq. ft. with 1.5 bathrooms, includes shed and garage / RATE

PER UNIT

Three (3) Bedroom Townhomes, 1,170 sq. ft.,

1.5 bathroom / RATE PER UNIT $

CLIN 5 OPTION YEAR FOUR

TBD, 2025 to TBD, 2026

One (1) Bedroom Apartments, 558 sq. ft. with 1 bath / RATE PER UNIT $

1.5.3 Note: Unit price shall be an all-inclusive rate of all other fees including travel expenses, per diem, lodging all cities, state, federal, local taxes and miscellaneous cost associated with the above services.

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 7 of 48

1.5.4 Permitted a thirty-minute lunch break (as non-paid) under the contract; if the contractor chooses to not take a lunch break, it cannot be invoiced as time worked. Cannot invoice travel times to/from the facility site as time worked.

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 8 of 48

SECTION 2: DEFINITIONS:

2.1 Acceptance: Constitutes acknowledgement that the supplies or services conform to the applicable contract quality and quantity requirements, except as provided in FAR, subpart 46.5, and subject to other terms and conditions of the contract.

2.2 Approval: Acknowledgment by the designated Government official that submittals, deliverables, or administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) conform to the contractual requirements. Government approval does not relieve the Contractor from responsibility for compliance with contract requirements.

2.3 Area: A defined geographical region for Indian Health Service administrative purposes. Each Area Office may administer several Service Units.

2.4 Contracting Officer (CO): A Government employee with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.5 Contracting Officer's Representative (COR): A federal employee who assists the ordering/issuing activity-contracting officer in the administration of task orders issued under this contract. The COR is primarily responsible for the technical assistance and day-to-day program management of the ordering activity's task orders. Ordering activities may have different designators for this employee.

2.6 Contractor: The individual awarded a legal binding contract to provide supplies and services.

2.7 Customer: Staff of the IHS service unit and health center.

2.8 Customer Evaluation/Input: Written comments made to the COR regarding the Contractors performance. This is one of the criteria used to evaluate the Contractor's performance.

2.9 Dependability: Qualities of being trusted and being able to repeat the same task to yield the same result.

2.10 Federal Acquisition Regulation (FAR): The FAR is the primary regulation for use by all Federal Executive agencies in their acquisition of supplies and services with appropriated funds.

2.11 Indian Health Service Housing Units: A facility physically separated from a hospital, consisting of forty housing units with sheds/garages.

2.12 Non-Personal Services Contract: Contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.13 Ordering Activity: An authorized user of IHS that may issue a task order to obtain required services under this contract.

2.14 Outcome: End result.

2.15 Past Performance Information: Relevant information regarding a contractor's actions under previously awarded contracts.

2.16 Quality Assurance Surveillance Plan (QASP): A written document prepared and used by the government for Quality

Assurance surveillance of the contractor's performance. Lists the services for monitoring and the standards.

2.17 Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may be either a non-personal or a personal contract. It can also cover services performed by either professional or non-professional personnel whether on an individual or organizational basis.

2.18 Service Unit: The local administrative unit of IHS.

2.19 Technical Direction: A directive to the Contractor that approve approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks;

or furnishes similar instruction to the Contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in Section 5 of this contract.

2.20 Task Order: An order issued in accordance with the terms of the contract that details an ordering activity's specific requirements. An ordering activities written order to obtain services, at a minimum will include the following where applicable: description of services, skill categories, hours, price, period of performance, contract number, and the ordering activities task order number.

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 9 of 48

SECTION 3 – GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

3.1 Information: Government unique information related to this requirement, which is necessary for Contractor performance, made available to the Contractor.

SECTION 4 - CONTRACTOR-FURNISHED ITEMS:

4.1 The Contractor will provide all cleaning equipment and supplies to clean the quarter/garage/shed areas.

4.2 The Contract will provide the Materials Safety Data Sheets (MSDS) for the chemicals used for cleaning (as needed).

SECTION 5 – REQUIREMENTS:

5.1 The contractor will provide cleaning services for the Acoma-Canoncito-Laguna Service Unit, Quarters. For the following:

5.1.1 Eight (8), three (3)-bedroom houses with 1.5 baths, 1,553 sq. ft. with a shed and garage.

5.1.2 Twenty-Four (24), three (3) bedroom townhomes with 1.5 baths, 1,170 sq. ft. with a shed.

5.1.3 Eight (8), one (1)-bedroom apartments with 1 bath, 558 sq. ft. with a shed.

5.1.4 Contractor will provide carpet and laminate floor protection for those areas requiring such treatment.

5.2 Work Schedule: Will be between the hours of 8:00 am to 4:30 pm. There will be no scheduled work on weekends or Federal holidays.

5.3 Performance Evaluation:

5.3.1 Evaluation of Contractor's performance in accordance with the standards set forth in the contract and Performance

Work Statement Matrix (Section 6).

5.3.2 The contractor will be responsible for properly cleaning the each of units.

5.3.3 The Contractor will be responsible for properly cleaning the shed and garage areas.

5.3.4 The Contractor will be responsible for making sure the carpet and laminate flooring have the properly protected as required.

5.3.5 The contractor will be compensated only for units are a completely cleaned as requested.

5.4 The Contractor will immediately report to the Contracting Officer or COR any information or circumstances that may violate any statute, policy, or procedure.

5.5 Contractor Qualification Requirements:

5.5.1 Certification. No Certification required.

5.5.2 Experience. Should at least have 3 to 5 years of experience.

5.6 Conditions of Contract Services:

5.6.1 Required Training: Protecting Children from Sexual Abuse as stated in IHM Circular 19-05: Contractor Training Plan for Implementation of Indian Health Manual Part 3, Chapter 20, Protecting Children from Sexual Abuse by Health Care Providers. Each provider must take this training within 30 days from their start date at the service unit.

Certificate should be provided to the COR.

5.6.2 Subpoenas/Testimonies:

Contractors are mandated to cooperate with the appropriate IHS managers when the contractors' employees are subpoenaed or requested by Tribal, State or Federal Parties to provide testimony. As stated in Section 5-27.3(8)(9) of the Indian Health Manual.

5.7 Challenges to Conflicts: For any inconsistency between COR and Contractor's employee, this PWS follows this order of precedence:

a) First Priority: Contractor's Agency

b) Second Priority: COR

c) Third Priority: CO

5.8 Any Contractor employee demonstrating impaired judgment must not be allowed to continue working immediately on the order. The Government reserves the right to remove from the facility any Contractor employee who in the judgment of a licensed healthcare practitioner is impaired.

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 10 of 48

SECTION 6 – QUALITY ASSURANCE SURVEILLANCE PLAN

Performance-Based Task Indicator Standard Quality Assurance Incentives for Processing Payments

1. Clean the Units (floors, carpets, dusting, appliances, etc.)

All areas thoroughly cleaned.

Outstanding – 100% of areas have been thoroughly cleaned

Acceptable – 80 to 99% of areas cleaned.

Satisfactory – 65 to 80% of areas cleaned.

Services monitored on a periodic basis as they occur. When job is completed, final determination will happen.

Outstanding. Payments will happen in a timely manner

Acceptable. Payments could happen with some delay depending the level of cleaning.

Satisfactory –Payments will not happen until all areas cleaned to the level of either Satisfactory or Outstanding.

2. Clean shed and garage areas.

All areas cleared of debris and cleaned out

Outstanding – 100% of areas have been thoroughly cleaned

Acceptable – 80 to 99% of areas cleaned.

Satisfactory – 65 to 80% of areas cleaned.

Services monitored on a periodic basis as they occur. When job is completed, final determination will happen.

Outstanding. Payments will happen in a timely manner

Acceptable. Payments could happen with some delay depending the level of cleaning.

Satisfactory – Payments will not happen until all areas cleaned to the level of either Satisfactory or Outstanding.

3. Protective coating to the laminated floors and carpets.

All areas of protective coating completed.

Outstanding – 100% of areas have been thoroughly coated

Acceptable – 80 to 99% of areas coated.

Satisfactory – 65 to 80% of areas coated.

Services monitored on a periodic basis as they occur. When job is completed, final determination will happen.

Outstanding. Payments will happen in a timely manner

Acceptable. Payments could happen with some delay depending the level of coating.

Satisfactory – Payments will not happen until all areas coated to the level of either Satisfactory or Outstanding.

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 11 of 48

SECTION 7 - PACKAGING AND MARKING

7.1 PACKAGING: All deliverables shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier including what is necessary to prevent deterioration and damages due to the hazards of shipping, handling, and storing.

7.2 MARKING: Each package/container delivered to the address shown in Section 10 entitled "Contracting Officers' Representative Appointment and Authority" and shall be clearly marked as follows:

• Name of Contractor

• Contract Number

• Description of Items Contained Therein

• Consignee's Name and Address

7.3 DELIVERY: Deliver all deliverables to the following address:

Acoma-Canoncito-Laguna Service Unit Attention: Geneva Sanchez, General Services 80B Veterans Blvd Acoma, New Mexico 87034

(505) 552-5539

SECTION 8 - INSPECTION AND ACCEPTANCE

8.1 INSPECTION AND ACCEPTANCE: All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor's performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables and services called for by the contract.

8.2 FEDERAL ACQUISITION REGULATION {48 CFR CHAPTER 1) CLAUSES

FAR Clause No. Title Date

52.246-4 Inspection of Services – Fixed Priced (Aug 1996)

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 12 of 48

SECTION 9 - DELIVERIES OR PERFORMANCE

9.1 PERIOD OF PERFORMANCE: The period of performance is a Base Year and four (4) one-year option periods, unless an extension of the option period by modification has not occurred. The Government may exercise options to extend the period of performance in accordance with FAR Clause 52.217-9 - Option to Extend the Term of the Contract (Oct 2014); upon written notification by the Contracting Officer within 30 days of contract expiration.

9.1.1 When all clearances are completed, the services shall commence NLT 10 days after notification:

Base Period will start June 1, 2021 through May 31, 2022 First Option period to begin: June 1, 2022 through May 31, 2023 Second Option period to begin: June 1, 2023 through May 31, 2024 Third Option period to begin: June 1, 2024 through May 31, 2025 Fourth Option period to begin: June 1, 2025 through May 31, 2026

9.1.2 Performance must be for the period of June 1, 2021 to May 31, 2022, unless the period changed by written modification to the purchase order in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

9.1.3 Total contract award must not exceed five years. Option year renewals occur when satisfactory services provided, availability of funds for the appropriate fiscal year, and on existing requirements.

9.2 PLACE OF PERFORMANCE: The contractor must provide Cleaning Services non-personal services to the following Albuquerque Area Indian Health Service Facility:

Acoma-Canoncito-Laguna Service Unit 80B Veterans Blvd Acoma, New Mexico 87034

9.3 Travel to and from the facility/office site are not included in the tour of duty. The hours of business are Monday through Friday. The actual hours scheduled in advance through the designated COR.

9.4 GOVERNMENT HOLIDAYS: (https://www.federalpay.org/holidays)* New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day *Any other day specifically declared by the President of the United States to be a national holiday (see www.opm.gov/fedhol).

http://www.opm.gov/fedhol

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 13 of 48

SECTION 10 - CONTRACT ADMINISTRATION

10.1 AUTHORITIES OF GOVERNMENT PERSONNEL: Notwithstanding the Contractor's responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this Contract.

10.2 CONTRACTING OFFICER

10.2.1 The IHS Contracting Officer (CO) is the only individual authorized to modify this Contract. The CO responsible for administrative and contractual issues concerning this Contract is:

Judith A. Mariano, (CO) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6753 Email: Judith.mariano@ihs.gov Send all communications pertaining to contractual and/or administrative matters under the contract to the address above.

10.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

10.3.1 Geneva Sanchez, ACLSU, General Services, 505-552-5538, is hereby designated as COR for this service. The CO

Representative responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

10.3.2 Yvonne Riley, Radiology Supervisor, 505-552-5425, hereby designated as the Alternate COR for this service. The Alternate COR responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Contract Officer's Representative does not have the authority to change or alter the order amount, terms and conditions.

10.3.3 The COR and Alternate’s responsibilities will include ensuring contractor accountability. Monitoring the Contractor’s technical progress including the surveillance and assessment of performance and recommending to the CO changes in requirements. Interpreting the PWS. Performing technical evaluations as required. Perform technical inspection and acceptance as required. Assisting the Contractor in the resolution of technical problems encountered during performance. Perform receiving and processing invoices for payment.

10.4 TECHNICAL MONITORING

(a) Performance of work under this contract must be subject to the technical direction of the COR identified above, or an

Alternate COR designated in writing. The term "technical direction" includes, without limitation, direction to the Contractor that directs or redirects the labor effort. Shifts the work between work areas or locations, fills in details and otherwise serves to ensure that task areas outlined in the PWS accomplished satisfactorily.

(b) Technical direction must be within the scope of the specification(s)/work statement. The COR does not have authority to issue technical direction that

(1) Constitutes a change of assignment or additional work outside the specification(s)/ statement of work;

(2) Constitutes a change as defined in the clause entitled "Changes";

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(c) Technical direction may be oral or in writing. The COR shall confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR, or his designee, falls within the limitations in (b), above, the Contractor shall immediately notify the CO no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the CO to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 14 of 48

10.5 INVOICE SUBMISSION

10.6.1 The Contractor shall submit invoices once per month. Advance payments will not be issued by Finance unless stated herein. Electronically sent via e-mail complete invoice with all required documentation to:*

10.6.1.1 Contracting Officer's Representative (COR): Geneva Sanchez, Geneva.sanchez@ihs.gov

10.6.1.2 Albuquerque IHS Finance Office, ALB AOAPinvoices@ihs.gov

* Please do not sent to the CS or Finance Office any other invoice related documents such as deliverables, reports or balance statements). Failure to submit required documents directly to the offices listed above will delay prompt payment of your invoice.

10.6.2 For invoices submitted by email, the subject line of your email invoice submission shall contain the Contractor's name, DUNS and TIN numbers, contract number, and invoice. The Contractor shall send one email per contract monthly. The email may have multiple invoices for the contract. Invoices accepted in one of these formats: PDF, TIFF, or Word only (no Excel formats). The electronic file cannot contain multiple invoices; example, 10 invoices requires 10 separate files (PDF, TIFF, or Word).

10.6.3 Additionally, the Contractor is required to include its Data Universal Numbering System (DUNS) number on each invoice. For additional information about the Dun & Bradstreet (D&B) DUNS number, please visit http://fedgov.dnb.com/webform.

10.6.4 Submit invoices in accordance with the contract terms, i.e. payment schedule, progress payments, partial payments, deliverables, etc.

10.6.5 All information set forth in FAR Clause 52.212-4(g), Invoice, must be included in all invoices for it to constitute a proper invoice.

FAR 52.212-4(G) INVOICE.

(1) The Contractor shall submit an original invoice (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.3903) and Office of

Management and Budget (OMB) prompt payment regulations at 5 CFR Part1315.

3) Per the Accounts Payable office, failure to submit invoices to the Department of Accounting Services can result in delayed payment of your invoice.

10.6.6 In accordance with OMB Memorandum, M-11-32; Agencies shall make payments to small businesses as soon as practicable, with the goal of making payments within 15 days of receipt of a proper invoice. For a small business contractor not paid within this (15 day) accelerated period, the contractor will not be given a late-payment interest penalty. Interest penalties, as prescribed by the Prompt Payment Act, remain unchanged by means of this memorandum. All small businesses shall label all invoices as "Small Business."

10.6.7 Additionally, in accordance with OMB Memorandum, M-12-16, fill prime contractors are encouraged to disburse funds received from the Federal Government to their small business subcontractors in a prompt manner. To assist

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 15 of 48 prime contractors in expediting contractor payments to small business subcontractors, Agencies shall, to the full extent permitted by law, temporarily establish an earlier, accelerated date for making agency payments to all prime contractors. Consistent with OMS Memorandum M-11-32 above, Agencies shall have a goal of paying all prime contractors within 15 days of receiving proper documentation. In an effort to support small business growth, drive economic activity and job creation, the Contractor is encouraged to accelerate payments to their small business subcontractors.

10.6.8 In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this contract will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration.

10.6.9 Failure to submit directly to the offices listed above will delay prompt payment of your invoice.

10.6 GOVERNMENT FURNISHED PROPERTY:

10.6.1 No issuance of Government Property.

SECTION 11 - SPECIAL CONTRACT REQUIREMENTS

11.1 CONTRACTOR PERFORMANCE EVALUATION REPORT

11.1.1 Evaluation of contractor’s performance during the life of this contract will occur on an interim and final basis pursuant to FAR Subpart 42.15. The evaluation will become part of the contract file. Past performance, information helps to evaluate the Contractor's, and any significant subcontractors or affiliates, past performance on future contracts.

11.1.2 Contractor Performance Assessment Report System (CPARS) is an on-line reporting system https://www.cpars.gov/.

The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor's past performance.

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 16 of 48

SECTION 12 - FEDERAL ACQUISITION REGULATIONS (FAR) 48 CFR CHAPTER CLAUSES

12.1 CLAUSES INCORPORATED BY REFERENCE - FAR 52.252-2 (FEB 1998)

This Contract incorporates FAR provisions/clauses referenced, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this website address: https://www.acguisition.gov/far/index.html.

FAR Clause Title Date 52.203-3 Gratuities Apr 1984 52.203-5 Covenant against Contingent Fees May 2014 52.203-7 Anti-Kickback Procedures May 2014 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity May 2014 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity May 2014 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper May 2011 52.204-9 Personal identity Verification of Contractor Personnel Jan 2011 52.212-1 Instruction to Offerors-Commercial Items Oct 2018 52.222-17 Non-displacement of Qualified Workers May 2014 52.223-6 Drug-Free Workplace May 2001 52.224-2 Privacy Act Apr 1984 52.229-3 Federal, State, and Local Taxes Feb 2013 52.232-11 Extras Apr 1984 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013 52 .233-4 Applicable Law for Breach of Contract Claim Oct 2004 52.237-3 Continuity of Services Jan 1991 52.242-13 Bankruptcy Jul 1995 52.242-15 Stop-Work Order Aug 1989 52.245-1 Government Property Jan 2017 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984 52.253-1 Computer Generated Forms Jan 1991

Following Clauses in Full Text:

12.2 52.212-4 - CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government-wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, https://www.acguisition.gov/far/index.html

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 17 of 48 acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(D) Contractor point of contact.

Government Quarters at ACLSU Solicitation No.: 75H70721R00005 Page 18 of 48

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Apr 28, 2021.