75H70626Q00030-Solid Waste.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Belcourt ND 58316 PO Box 160 1300 Hospital Road Belcourt PHS Indian Hospital

IHSBELCOURT CODE 16. ADMINISTERED BYCODE

X

X

562111

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR163

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/26/2026 1200 CT

04/13/2026

701-477-8416JODY LONGIE

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70626Q00030

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 41 IHS1519118OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Belcourt ND 58316 PO Box 160 1300 Hospital Road Q.N.B.M.H.C.F

BELCOURT SERVICE UNIT

15. DELIVER TO

Belcourt ND 58316 P.O. Box 160 1300 Hospital Road

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$47

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Belcourt PHS Indian Hospital

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Firm Fixed Priced, Non-Personal, Service contract for Solid Waste disposal for the Quentin N Burdick Memorial Healthcare Facility, 1300 Hospital Loop, Located in Belcourt North Dakota.

The period of performance will be determined after the award, with base period and four (4) option years.

Attachments:

Combined Synopsis Notice

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED

LADONNA L. COLLINS

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Statement of Work

Provisions and Clauses

IEE

Wage Grade Determination # 2015-5385

Period of Performance: 05/01/2026 to 04/30/2031

1 Base Year, Non-Personal service contract for trash pick up from 96 trash containers two (2) times a week at $__________ x twelve (12) months

= $_________ per year at QNBMHCF (IHS) Quarters.

Delivery: 04/30/2027

Period of Performance: 05/01/2026 to 04/30/2027

2 Base year, Collection and disposal from six (6) dumpsters, three (3) times per week at

$__________ x twelve (12) months = $_________per year.

Delivery: 04/30/2027

Period of Performance: 05/01/2026 to 04/30/2027

3 Option year one (1), Non-Personal service contract for trash pick up from 96 trash

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

41 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 41

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70626Q00030 containers two (2) times a week at $__________ x twelve (12) months = $_________ per year at

QNBMHCF (IHS) Quarters.

(Option Line Item)

Delivery: 04/30/2028

Period of Performance: 05/01/2027 to 04/30/2028

4 Option year one (1), Collection and disposal from six (6) dumpsters, three (3) times per week at

$__________ x twelve (12) months = $_________per year.

(Option Line Item)

Delivery: 04/30/2028

Period of Performance: 05/01/2027 to 04/30/2028

5 Option Year two (2), Non-Personal service contract for trash pick up from 96 trash containers two (2) times a week at $__________ x twelve (12) months = $_________ per year at

QNBMHCF (IHS) Quarters.

(Option Line Item)

Delivery: 04/30/2029

Period of Performance: 05/01/2028 to 04/30/2029

6 Option year two (2), Collection and disposal from six (6) dumpsters, three (3) times per week at

$__________ x twelve (12) months = $_________per year.

(Option Line Item)

Delivery: 04/30/2029

Period of Performance: 05/01/2028 to 04/30/2029

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 41

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70626Q00030

7 Option Year three (3), Non-Personal service contract for trash pick up from 96 trash containers two (2) times a week at $__________ x twelve (12) months = $_________ per year at

QNBMHCF (IHS) Quarters.

(Option Line Item)

Delivery: 04/30/2030

Period of Performance: 05/01/2029 to 04/30/2030

8 Option year three (3), Collection and disposal from six (6) dumpsters, three (3) times per week at $__________ x twelve (12) months =

$_________per year.

(Option Line Item)

Delivery: 04/30/2030

Period of Performance: 05/01/2029 to 04/30/2030

9 Option Year four (4), Non-Personal service contract for trash pick up from 96 trash containers two (2) times a week at $__________ x twelve (12) months = $_________ per year at

QNBMHCF (IHS) Quarters.

(Option Line Item)

Delivery: 04/30/2031

Period of Performance: 05/01/2030 to 04/30/2031

10 Option year four (4), Collection and disposal from six (6) dumpsters, three (3) times per week at $__________ x twelve (12) months =

$_________per year.

(Option Line Item)

Delivery: 04/30/2031

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 41

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70626Q00030

Period of Performance: 05/01/2030 to 04/30/2031

The "Unit Price" is an all-inclusive cost. All

"inclusive cost" is defined to include travel, lodging, per diem, fringe benefits, i.e., life insurance, social security, federal, state, and local taxes, plus all other costs pertinent to the performance of this purchase order/contract.

**INVOICE SUBMISSION:

The Contractor shall submit invoices in accordance with FAR Clause 52.212-4(g) uploading into www.ipp.gov .

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or

IPPCustomerSupport@fiscal.treasury.gov

Department of the Treasurys IPP website that includes training materials:

https://www.ipp.gov/vendors/training-vendors

The Government reserves the right to accept or reject services, if the level of performance is unacceptable

52.224-1 Privacy Act Notification (APR 1984)

The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of1974, Public

Law93-579, December 31,1974 ( 5 U.S.C. 552a) and applicable agency regulations. Violation of the

Act may involve the imposition of criminal penalties.

(End of clause)

52.224-2 PRIVACY ACT (APR 1984)

(a) The Contractor agrees to- (1) Comply with the

Privacy Act of1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies- (i) The systems of records; and (ii)

The design, development, or operation work that

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70626Q00030 the contractor is to perform; (2) Include the

Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a system of records on individuals that is subject to the

Act; and (3) Include this clause, including this paragraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a system of records. (b) In the event of violations of the

Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a system of records on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a system of records on individuals to accomplish an agency function, the Contractor is considered to be an employee of the agency. (c) (1) "Operation of a system of records," as used in this clause, means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records. (2) "Record," as used in this clause, means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and that contains the persons name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph.

(3)"System of records on individuals," as used in this clause, means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

7 41

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70626Q00030

(End of clause)

HHSAR 352.224-70 Privacy Act (DEC 2015)

This contract requires the Contractor to perform one or more of the following: (a) Design;

(b)develop; or (c) operate a Federal agency system of records to accomplish an agency function in accordance with the Privacy Act of

1974 (Act) (5 U.S.C. 552a(m)(1)) and applicable agency regulations. The term system of records means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. Violations of the Act by the Contractor and/or its employees may result in the imposition of criminal penalties (5 U.S.C.

552a(i)). The Contractor shall ensure that each of its employees knows the prescribed rules of conduct in 45 CFR part 5b and that each employee is aware that he/she is subject to criminal penalties for violation of the Act to the same extent as Department of Health and Human Services employees. These provisions also apply to all subcontracts the Contractor awards under this contract which require the design, development or operation of the designated system(s) of records

(5 U.S.C. 552a(m)(1)). The contract work statement: (a)Identifies the system(s) of records and the design, development, or operation work the Contractor is to perform; and (b)Specifies the disposition to be made of such records upon completion of contract performance.

(End of clause)

HHSAR 352.224-71 Confidential Information (Dec

2015)

As prescribed in HHSAR 324.105(b), insert the following clause:

Confidential Information (DEC 2015)

(a) Confidential Information, as used in this clause, means information or data of a personal nature about an individual, or proprietary information or data submitted by or pertaining to an institution or organization.

(b) Specific information or categories of

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

8 41

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70626Q00030 information that the Government will furnish to the Contractor, or that the Contractor is expected to generate, which are confidential may be identified elsewhere in this contract. The

Contracting Officer may modify this contract to identify Confidential Information from time to time during performance.

(c) Confidential Information or records shall not be disclosed by the Contractor until:

(1) Written advance notice of at least 45 days shall be provided to the Contracting Officer of the Contractor's intent to release findings of studies or research, to which an agency response may be appropriate to protect the public interest or that of the agency.

(2) For information provided by or on behalf of the government,

(i) The publication or dissemination of the following types of information are restricted under this contract: [INSERT RESTRICTED TYPES OF

INFORMATION. IF NONE, SO STATE.]

(ii) The reason(s) for restricting the types of information identified in subparagraph (i) is/are: [STATE WHY THE PUBLIC OR GOVERNMENT

INTEREST REQUIRES THE RESTRICTION OF EACH TYPE OF

INFORMATION. ANY BASIS FOR NONDISCLOSURE WHICH

WOULD BE VALID UNDER THE FREEDOM OF INFORMATION

ACT IS SUFFICIENT UNDER THIS CLAUSE.]

(iii) Written advance notice of at least 45 days shall be provided to the Contracting Officer of the Contractor's intent to disseminate or publish information identified in subparagraph (2)(i).

The contractor shall not disseminate or publish such information without the written consent of the Contracting Officer.

(d) Whenever the Contractor is uncertain with regard to the confidentiality of or a property interest in information under this contract, the

Contractor should consult with the Contracting

Officer prior to any release, disclosure, dissemination, or publication.

The Government reserves the right to accept or reject services, if the level of performance is unacceptable.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

B. The Great Plains Area Indian Health Service (IHS) intends to award a Firm-Fixed Price, Purchase Order to provide Solid Waste pickup (Garbage),with a Base Period and Four (4), Option Years in response to Request for Quote (RFQ) 75H70626Q00030.

C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06 on October 1, 2025.

D. This RFQ is issued as 100% Indian Small Business Economic Enterprise (ISBEE) Set- Aside, and the associated NAICS Code is #562111, code for Solid Waste Collection, size standards in millions of dollars $47.0. Quoter is required to fill out the attached INDIAN

FIRM REPRESENTATION FORM.

E. The quoted unit pricing must be all inclusive (including, but not be limited to, travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

See the attached SF-1449: Complete, sign and return the SF-1449 for the Quote #75H70626Q00030 to provide Solid Waste pickup (Garbage).

Quotes will be valid until June 30, 2026.

F. Firm Fixed Price, Purchase Order to provide Solid Waste pickup (Garbage), for the Quentin N Burdick Memorial Healthcare Facility 1300 Hospital Loop Belcourt North Dakota 58316. See the Statement of Work (SOW) attached. The period of performance will be a Base Period with Four (4), Option Years .

G. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023).

Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1. Solicitation number: 75H70626Q00030

2. Closing Date: April 26, 2026 at 12:00 pm CST.

3. Name, address and telephone number of company and email address of contact person.

4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.

5. Terms of any express warranty.

6. Price and any discount terms.

7. “Remit to” address, if different than mailing address.

8. Acknowledgment of Solicitation Amendments (if any issued)

9. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

10. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

H. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (DEVIATION Oct 2025); attached in full text.

Basis of Award: Best Value with Lowest Price Technical Acceptable.

The Government will evaluate quotations utilizing the procedures of FAR 13.106-2 Evaluation of quotations or offers. Offers will be evaluated for acceptability but not ranked using the non-price factors/sub-factors. All non-price factors and sub-factors will be rated as either

“acceptable” or “unacceptable”. The Government intends to evaluate and make an award without discussion with the offerors other than minor clarifications, unless discussions are determined to be necessary. A decision on the technical acceptability of each offeror’s quotations will be made. For those offerors which are determined to be technically acceptable, award will be made to that vendor with the lowest overall prices.

The LPTA evaluation process will be accomplished as follows - Technical Acceptability will be comprised of three subfactors:

1. Meeting all areas under the Statement of Work (SOW) which are consistent in the scope with Solid Waste Management.

2. Price: The Pricing Schedule must be completed for all the line items and will be evaluated as to completeness and reasonableness. The offeror with the lowest technically acceptable prices represents the best value to the Government.

3. Past Performance: The offeror’s performance on contracts completed during the past three (3) years and all contracts are currently in progress for Solid Waste Management.

I. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services

(Nov 2023). Applied to this acquisition and it’s incorporated by reference

J. FAR 52.214-16 Minimum Bid Acceptance Period (April 1984). See attachment for full text.

K. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable, including below.

L. Submit proposal to:

Quentin N Burdick Memorial Healthcare Facility Attn: Jody Keplin, Purchasing Agent

1300 Hospital Loop

Belcourt, ND 58316

Email: jody.keplin@ihs.gov

Questions regarding to this solicitation shall be submitted in writing by either email to jody.keplin@ihs.gov. The last day to submit questions is April 19, 2026, before 12:00 pm, CT.

Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

“Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer”.

ATTACHMENTS:

Combined Synopsis Notice SF-1449 Request for Quotes Statement of Work Provisions and Clauses

Indian Firm Representative Form

Wage Determination Number # _2015-5385

SCOPE OF WORK – SOLID WASTE MANAGEMENT – 1

SCOPE OF WORK

SPECIFICATIONS AND GUIDELINES FOR

SOLID WASTE MANAGEMENT SERVICES CONTRACT

Quentin N. Burdick Memorial Health Care Facility

1. Introduction

This specification defines requirements for developing contracts for solid waste management services to serve Indian Health Service medical facilities and housing quarters.

2. Compliance

A. Disposal at Municipal Solid Waste Landfills: Documentation must be provided to prove that all solid waste collected from IHS facilities was properly disposed of at a municipal solid waste landfill (MSWLFs). All MSWLFs must comply with the federal regulations in 40 CFR Part 258 (Subtitle D of RCRA), or equivalent state or Tribal regulations. Federal MSWLF standards include but are not limited to:

1. Location restrictions ensure that landfills are built in suitable geological areas away from faults, wetlands, flood plains, or other restricted areas.

2. Liner requirements include a flexible membrane (geomembrane) overlaying two feet of compacted clay soil lining the bottom and sides of the landfill to protect groundwater and the underlying soil from leachate releases. Landfills utilizing EPA approved liner variances shall be considered.

3. Leachate collection and removal systems are constructed on top of the composite liner and removes leachate from the landfill for treatment and disposal.

4. Operating practices include compacting and covering waste daily with several inches of soil to help reduce odor; control litter, insects, and rodents; and protect public health.

5. Groundwater monitoring requires testing groundwater wells to determine whether waste materials have escaped from the landfill.

6. Closure and post closure care requirements include covering landfills and providing long-term care of closed landfills.

7. Corrective action provisions control and clean up landfill releases to achieve groundwater protection standards.

8. Financial assurance provides funding for environmental protection during and after landfill closure (i.e., closure and post-closure care).

B. Storage and Collection of Residential, Commercial, and Institutional Solid Waste: All storage and collection activities must comply with the federal regulations and guidelines in 40 CFR Part 243 (Subtitle D of RCRA), or equivalent state or Tribal regulations. Standards must include but are not limited to:

1. Storage:

(a) All solid waste shall be stored in such a manner that it does not constitute a fire, health, or safety hazard or provide food or harborage for vectors and shall be contained or bundled so as not to result in spillage.

(b) All solid waste containing food waste shall be securely stored in covered or closed containers which are nonabsorbent, leakproof, durable, easily cleanable (if reusable), and designed for safe handling.

(c) Containers shall be of adequate size and in sufficient numbers to contain all waste food, rubbish, and ashes that a residence or other establishment generates in the period of time between collections. Containers shall be maintained in a clean condition so that they do not constitute a nuisance, and to retard the harborage, feeding, and breeding of vectors.

SCOPE OF WORK – SOLID WASTE MANAGEMENT – 2

(d) When serviced, storage containers should be emptied completely of all solid waste.

2. Operations:

(a) All solid waste collection personnel should receive instructions and training in safe container and waste handling techniques, and in the proper operation of collection equipment.

(b) Personal protective equipment such as gloves, safety glasses, respirators, and footwear should be used by collection employees, as appropriate. This equipment should meet the applicable provisions of the Occupational Safety and Health Administration Standards for Subpart I-- Personal Protective Equipment (29 CFR 1910.132 through 1910.137).

(c) Scavenging should be prohibited at all times to avoid injury and to prevent interference with collection operations.

(d) When conducting carryout collection, a leak proof and puncture-proof carrying container should be used to minimize the potential for physical contact between the collector and the solid waste or the liquids which may derive from it.

3. Collection:

(a) Solid waste should not be allowed to remain in collection vehicles over 24 hours and should only be left in a vehicle overnight when this practice does not constitute a fire, health, or safety hazard.

(b) Solid waste shall be collected with frequency sufficient to inhibit the propagation or attraction of vectors and the creation of nuisances. Solid waste which contains food waste shall be collected at a minimum of once during each week.

(c) The collection of solid waste shall be conducted in a safe, efficient manner, strictly obeying all applicable traffic and other laws. The collection vehicle operator shall be responsible for immediately cleaning up all spillage caused by his operations, for protecting private and public property from damage resulting from his operations, and for creating no undue disturbance of the peace and quiet in residential areas in and through which he operates.

(d) Records should be maintained detailing all costs (capital, operating, and maintenance) associated with the collection system. These records should be used for scheduling maintenance and replacement, for budgeting, and for system evaluation and comparison.

(e) The collection system should be reviewed on a regular schedule to ensure that environmentally adequate, economical, and efficient service is maintained.

(f) Solid waste collection systems should be operated in a manner designed to minimize fuel consumption.

3. General Contract Specifications

A. Scope: The contractor shall provide all labor, equipment, supplies, materials, and incidentals, except as otherwise noted herein, necessary for the collection, transfer and disposal of solid wastes from those areas listed for the period of TBD to October 31, 2030.

B. Description of Work: The work covered by these specifications consists of furnishing all necessary equipment, labor, supervision, and materials for performing all operations necessary for the collection, transportation, and disposal of all refuse specified in this contract, complete and in accordance with these specifications and subject to the terms and conditions of the contract.

C. Location: This contract is to be performed in accordance with approved routes between the IHS facilities including the Hospital, Housing, and the approved landfill to be used.

D. Performance of Work: Refuse collection and disposal will be conducted in conformity with applicable regulations to provide satisfactory protection of property and the environment. These regulations include but are not limited to the Resource Conservation and Recovery Act (RCRA), The Federal Facilities Compliance Act, 40 CFR Part 257 Classification of Solid Waste Disposal Facilities and Practices, and 40 CFR Part 258 Criteria for Municipal Solid Waste Landfills.

SCOPE OF WORK – SOLID WASTE MANAGEMENT – 3

E. Supervision: The contractor will provide competent supervision at all times when work is in progress. The contractor is responsible for scheduling and coordinating various trade activities.

The contractor is responsible for assuring that all work accomplished and materials used are in accordance with the specifications.

F. Contractor-Furnished Equipment:

1. The contractor will provide all necessary equipment required for performing the contract.

2. All of the contractor’s equipment will be equipped with proper safety and noise-limiting devices and will be in safe operating condition.

3. Only qualified operators will be permitted to operate equipment.

G. Applicable Publications, Laws, and Regulations: Unless specifically exempted by these specifications, all work accomplished under this contract will conform to the requirements of all applicable Federal, Tribal, State and local regulations pertaining to environmental protection and occupational safety and health.

H. Inspection: All work performed, the methods and manner of performance, all areas assigned for use by the contractor, and all equipment, materials, and supplies used for the work, will be subject to inspection at any and all times by the contracting officer’s authorized representatives.

All notices of unsatisfactory conditions or services will be issued in writing to the contractor by the contracting officer.

I. Collection of Waste:

1. Collection in Housing: Collection shall be made at 50 IHS owned quarters which have two containers per quarter. Pick up for quarters shall be two times per week on Tuesdays and Thursdays. Containers for all quarters are located at the front of each quarter near the curb in stands. All containers are IHS owned.

2. Collection in Hospital: Collection and disposal of refuse collected from six dumpsters located at the hospital three times per week on Mondays, Wednesdays and Fridays. Dumpsters are located at the east side of Hospital. All dumpsters are IHS owned.

3. Schedule of Operation: After the contract has been awarded and before work begins, the contractor will establish a schedule of proposed operations. This schedule will govern the days, and time of day collections will be made. The schedule will be subject to change, provided the proposed modification contributes toward a more satisfactory service. The schedule and modifications thereof must meet the contracting officer’s approval.

4. Hours of Operation: The contractor shall confine his operations to daylight hours commencing not earlier than 7:00 am and continuing not later than 4:30 pm.

J. Transportation: All waste shall be transported from the collection point to the disposal area in closed packer-type bodies mounted on suitable trucks approved for hauling waste.

Transportation equipment shall be in acceptable sanitary condition. Transportation equipment shall not exceed maximum weight limit restrictions.

K. Containers: All containers and dumpsters are provided and owned by IHS.

L. Vehicles: Only trucks specially designed for collecting waste and of type approved by the contracting officer will be used. The cost of maintenance and repair of the contractor –owned vehicles will be the sole responsibility of the contractor.

SCOPE OF WORK – SOLID WASTE MANAGEMENT – 4

M. Reports: Documentation must be provided to prove that all solid waste collected from IHS facilities was properly disposed of at municipal solid waste landfills (MSWLFs). Documentation shall be in the form of an approved bill of lading procedure with tipping fee receipts, and/or equivalent process as proposed by the contractor and approved by the contracting officer.

N. Submittals: The contractor shall provide complete description of the process to be utilized for the collection, transfer, and disposal of solid waste. For the equipment, containers and methods of waste management shown below, the contractor shall submit 4 copies of certifications, manufacturer's name, model numbers, landfill certification and/or any other pertinent information as may be necessary to completely describe the particular piece of equipment, container, method of operation, or final disposal of solid waste. Items furnished by the contractor must be approved in writing by the Contracting Officer prior to implementation.

1. Process for documenting all waste collected

2. Process for documenting all waste transferred

3. Process for documenting all waste compliantly disposed of

4. Certifications for all MSWLF’s to be utilized

5. Collection equipment

6. Waste transfer equipment

7. Operator/Driver qualifications

8. Route structure

All proposals that are received for the contract are to be evaluated from lowest to highest and with the capabilities to accomplish all that is listed in the SOW for the facility pertaining to the operations and collection of waste that is listed in the SOW. Contractor(s) will make sure collections are made 3 times a week per week for Hospital twice a week for Housing. Contractor will be no farther than 1 hour away from the facility in case of emergent pick up.

O. Authority

1.1. No person other than the Contracting Officer has authority to bind the Government with respect to this contract.

1.2. No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

1.3. In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract:

1.3.1. An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

1.3.2. A purported modification or change order issued by anyone other than the Contracting Officer;

1.3.3. A promise by anyone other than the Contracting Officer to provide additional funding or make payments; or

1.3.4. An order, direction, consent, or permission from anyone other than the Contracting Officer to:

1.3.4.1. Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling; or

1.3.4.2. Expend hours in excess of a specified level of effort.

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CLAUSES INCORPORATED BY REFERENCE

(Firm Fixed-Price, Non-Personal Service Type, Commercial)

FAR CITATION: 52.252-2: Clauses Incorporated by Reference. (FEB 1998) I. Federal Acquisition Regulations (FAR) (48 CFR Chapter 1) Clauses

No. FAR Citation Clause Title Clause Date

1.

52.202-1

Definitions

June 2020

2. 52.203-3 Gratuities April 1984

3. 52.203-6- Alt I Restrictions on Subcontractor Sales to the November 2021 Government

4. 52.203-11 Certification and Disclosure Regarding September 2024 Payments to Influence Certain Federal Transactions

5. 52.203-12 Limitation on Payment to Influence Certain June 2020 Federal Transactions

6. 52.203-17 Contractor Employee Whistleblower Rights November 2023

7. 52.203-19 Prohibition on Requiring Certain Internal January 2017 Confidentiality Agreements or Statements

8. 52.204-7 System for Award Management - Registration DEVIATION November 2025

9. 52.204-13 System for Award Management - Maintenance DEVIATION November 2025

10. 52.204-9 Personal Identity Verification of Contractor January 2011 Personnel

11. 52.204-19 Incorporation by Reference of December 2014 Representations and Certifications

12. 52.204-91 Contractor Identification DEVIATION November 2025

13. 52.209-2 Prohibition on Contracting with Inverted DEVIATION November 2025 Domestic Corporations – Representation

14. 52.209-6 Protecting the Government’s Interest When DEVIATION November 2025 Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

15. 52.209-10 Prohibition on Contracting with Inverted DEVIATION November 2025 Domestic Corporations

16. 52.211-17 Delivery of Excess Quantities September 1989

17. 52.212-1 Instructions to Offerors – Commercial Products DEVIATION November 2025 and Commercial Services

18. 52.212-4 Contract Terms and Conditions DEVIATION November 2025

- Commercial Products and Commercial Services

19. 52.217-5 Evaluation of Options DEVIATION November 2025

20. 52.219-1 Small Business Program Representations DEVIATION November 2025

21. 52.219-6 Notice of Total Small Business Set-Aside DEVIATION November 2025

22. 52.219-14 Limitations on Subcontracting DEVIATION November 2025

23. 52.219-28 Postaward Small Business Program DEVIATION November 2025 Rerepresentation

24. 52.219-33 Nonmanufacturer Rule DEVIATION November 2025

25. 52.222-3 Convict Labor DEVIATION November 2025

26. 52.222-19 Child Labor – Cooperation with Authorities DEVIATION November 2025 And Remedies

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27. 52.222-35 Equal Opportunity for Veterans DEVIATION November 2025

28. 52.222-36 Equal Opportunity for Workers with Disabilities DEVIATION November 2025

29. 52.222-37 Employment Reports on Veterans DEVIATION November 2025

30. 52.222-50 Combating Trafficking in Persons DEVIATION November 2025

31. 52.224-1 Privacy Act Notification April 1984

32. 52.224-2 Privacy Act April 1984

33. 52.226-8 Encouraging Contractor Policies to Ban Text May 2024

Messaging While Driving

34. 52.232-33 Payment by Electronic Funds Transfer-System October 2018 For Award Management

35. 52.232-39 Unenforceability of Unauthorized Obligations June 2013

36. 52.232-40 Providing Accelerated Payments to Small March 2023

Business Subcontractors

37. 52.233-2 Service of Protest DEVIATION November 2025

38. 52.233-3 Protest After Award DEVIATION November2025

39. 52.233-4 Applicable Law for Breach of Contract Claim DEVIATION November 2025

40. 52.237-1 Site Visit April 1984

41. 52.237-2 Protection of Government Buildings, April 1984

Equipment, and Vegetation

42. 52.240-90 Security Prohibitions and Exclusions DEVIATION November 2025

Representations and Certifications

43. 52.240-91 Security Prohibitions and Exclusions DEVIATION November 2025

44. 52.242-13 Bankruptcy July 1995

45. 52.242-15 Stop-Work Order August 1989

46. 52.244-6 Subcontracts for Commercial Products and DEVIATION November 2025

47. 52.253-1 Computer Generated Forms DEVIATION November 2025

CLAUSES INCORPORATED IN FULL TEXT

II. Federal Acquisition Regulations (FAR) (48 CFR Chapter 1) Clauses

No. FAR Citation Clause Title Clause Date

1.

2.

52.212-2

52.217-8

Evaluation-Commercial Products and

Option to Extend the Services

DEVIATION October

November 1999

3. 52.217-9 Option to Extend the Term of the Contract March 2000

4. 52.232-18 Availability of Funds April 1984

5. 52.232-19 Availability of Funds for the Next Fiscal Year April 1984

6. 52.252-1 Solicitation Provisions Incorporated by February 1998 Reference

7. 52.252-2 Clauses Incorporated by Reference February 1998

52.212-2 Evaluation—Commercial Products and Commercial Services.

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As prescribed in 12.205(a)(2), insert a provision substantially as follows:

Evaluation—Commercial Products and Commercial Services (Deviation Date)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

[Insert evaluation factors in the relative order of importance. For requests for proposals, state: Evaluation factors other than price when combined are [significantly more important than price/approximately equal to price/significantly less important] than price. For invitations for bids, list only price and price-related factors.]

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.217-8 Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2017_2.html#wp1078175

Page 4 of extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

(End of clause) 52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _60 days ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _6/30/2030 .

(End of clause) 52.232-18 Availability of Funds.

As prescribed in 32.706-1(a), insert the following clause:

Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause) 52.232-19 Availability of Funds for the Next Fiscal Year.

As prescribed in 32.706-1(b), insert the following clause:

Availability of Funds for the Next Fiscal Year (Apr 1984) Funds are not presently available for performance under this contract beyond the Awarded Base Year_. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond _the Awarded Base Year_, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause) 52.252-1 Solicitation Provisions Incorporated by Reference.

As prescribed in 52.107(a), insert the following provision:

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2017_2.html#wp1078175 https://www.acquisition.gov/content/32706-1-clauses-contracting-advance-funds#i1081697 https://www.acquisition.gov/content/part-32-contract-financing#i1081697 https://www.acquisition.gov/sites/default/files/current/far/html/52_000_107.html#wp1114174 https://www.acquisition.gov/

Page 5 of

(End of provision) 52.252-2 Clauses Incorporated by Reference.

As prescribed in 52.107(b), insert the following clause:

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

(End of clause)

III. Department of HHS Acquisition Regulations (HHSAR) (49 Chapter 3) Clauses

No. HHSAR Citation Clause Title Clause Date

1. HHSAR 352.224-70 Privacy Act December 2015

2. HHSAR 352.226-1 Indian Preference December 2015

3. HHSAR 352.226-2 Indian Preference Program December 2015

4. HHSAR 352.232-71 Electronic Submission of Payment Requests February 2022

5. HHSAR 352.237-70 Pro-Children Act December 2015

6. HHSAR 352.237-71 Crime Control Act-Reporting of December 2015 Child Abuse

7. HHSAR 352.237-74 Non-Discrimination in Service Delivery December 2015

352.224-70 Privacy Act.

As prescribed in HHSAR 324.105(a), the Contracting Officer shall insert the following clause:

Privacy Act (DEC 2015) This contract requires the Contractor to perform one or more of the following: (a) Design; (b) develop; or (c) operate a Federal agency system of records to accomplish an agency function in accordance with the Privacy Act of 1974 (Act) (5 U.S.C. 552a(m)(1)) and applicable agency regulations.

The term system of records means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. Violations of the Act by the Contractor and/or its employees may result in the imposition of criminal penalties (5 U.S.C. 552a(i)).

The Contractor shall ensure that each of its employees knows the prescribed rules of conduct in 45 CFR part 5b and that each employee is aware that he/she is subject to criminal penalties for violation of the Act to the same extent as Department of Health and Human Services employees. These provisions also apply to all subcontracts the Contractor awards under this contract which require the design, development or operation of the designated system(s) of records (5 U.S.C. 552a(m)(1)). The contract work statement:

(a) Identifies the system(s) of records and the design, development, or operation work the Contractor is to perform; and

(b) Specifies the disposition to be made of such records upon completion of contract performance.

352.226-1 Indian Preference.

As prescribed in HHSAR 326.505(a), the Contracting Officer shall insert the following clause:

Indian Preference (DEC 2015)

(a) The Contractor agrees to give preference in employment opportunities under this contract to Indians who can perform required work, regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation. To the extent feasible and consistent with the efficient performance of this contract, the Contractor further agrees to give preference in employment and training opportunities under this contract to Indians who are not fully qualified to perform regardless of age (subject to existing laws and regulations), sex, https://www.acquisition.gov/sites/default/files/current/far/html/52_000_107.html#wp1114174 https://www.acquisition.gov/

Page 6 of religion, or tribal affiliation. The Contractor also agrees to give preference to Indian organizations and Indian-owned economic enterprises in the awarding of any subcontracts to the extent feasible and consistent with the efficient performance of this contract. The Contractor shall maintain the necessary statistical records to demonstrate compliance with this paragraph.

(b) In connection with the Indian employment preference requirements of this clause, the Contractor shall provide reasonable opportunities for training, incident to such employment.