75H70525R00005 RT with Mammography Certification Services at WEHC.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

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2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % :

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

UNRESTRICTED OR

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8(A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED

1. REQUISITION NUMBER

IHS1508451

75H70525R00005

Mary Simon mary.simon2@ihs.gov

15. DELIVER TO

White Earth Service Unit 40520 Cty Hwy 34 Ogema, MN 56591

RT with Mammography Certification for the WEHC

IAW ATTCH SOW

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

621399

10.0M

04/01/2025 02/04/2025

LOCAL TIME

02/24/2025

IEE

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

75H70525R00005 RT with Mammography Certification Services

SECTION A

A.1 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION BLOCK

B.1 CONTRACT ADMINISTRATION DATA

B.2 INVOICES

B.3 PLACE OF PERFORMANCE

B.4 PERIOD OF PERFORMANCE

B.5 SCHEDULE OF PRICE/COST

B.6 PERFORMANCE WORK STATEMENT

B.7 PAYMENT

B.8 CONTRACTING OFFICER REPRESENTATIVE (COR)

B.9 TASK ORDER INFO

SECTION C - CONTRACT CLAUSES

C.1 FEDERAL ACQUISITION REGULATIONS PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

C.2 FEDERAL ACQUISITION REGULATIONS FULL TEXT PROVISIONS AND CLAUSES

C.3 DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION

(HHSAR) (48 CFR CHAPTER 3) CLAUSES

C.4 HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 APPLICABLE DOCUMENTS

D.2 DEFINITIONS

D.3 BACKGROUND INVESTIGATION

D.4 SECURITY NOTICE

D.5 IEE CERTIFICATION

SECTION E – SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

E.2 52.212-2 EVALUATION – COMMERCIAL ITEMS

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 CONTRACT ADMINISTRATION DATA

Contract Administration: All contract administration matters will be handled by the following individuals:

CONTRACTOR NAME AND ADDRESS:

NAME______________________________

UEI SAM#__________________________

TAX ID#____________________________

Phone_______________________________

E-Mail _____________________________

Person responsible for Contractor Performance Assessment Reporting System (CPARS), reporting if different from above:

Name: _________________________________

Title: _________________________________

Email: _________________________________

CONTRACTOR REGISTRATION: All required information must be in the System for Award Management (SAM) at www.sam.gov.

GOVERNMENT:

Mary Simon Indian Health Service 2225 Cooperative Ct NW, Rm 200 Bemidji, MN 56601

Mary.simon2@IHS.gov

NAICS:

The associated North American Industrial Classification System (NAICS) code for this procurement is 621399, Offices of All other Miscellaneous Health Practitioners with a small business size standard of $10.0M.

PSC: Q522

CONTRACT TYPE: Firm Fixed Price, Indefinite Delivery – Indefinite Quantity (IDIQ). Task orders will be Firm Fixed Price.

Period of Performance: Base Year plus Three (3) Option Years

B.2 INVOICES: In accordance with the Prompt Payment Act, payment will be due 15 days after receipt of services or receipt of a proper invoice, whichever is later.

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

http://www.sam.gov/

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

- A copy of the Contractor’s invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected;

- List of deliverables;

- Timesheets if applicable - Number of hours worked with corresponding labor category and rate

The IPP website address is: https://www.ipp.gov

Training for vendors can be located at: https://www.ipp.gov/vendors/training-vendors

If you require assistance registering or IPP account access, please contact the Department of the Treasury's IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Improperly prepared invoices or statements shall be returned to the contractor and may delay payment.

B.3 PLACE OF PERFORMANCE:

White Earth Service Unit 40520 County Hwy. 34 Ogema, MN 56569

B.4 PERIOD OF PERFORMANCE:

Government anticipates award (1) Firm Fixed Price IDIQ Contract Base + Three (3) one-year options

B.5 SCHEDULE OF PRICE /COSTS

The quantities in the Schedule are for pricing purposes and basis for evaluation for award and do not represent what the Government will order. The Government is using the Indefinite-Delivery, Requirements type contract because exact quantities cannot be pre-determined. The Government will issue orders in accordance with the Ordering and Requirements Clauses as needs arise and the contractor will be reimbursed for exact quantities performed at the prices quoted.

The quantity of RT/Mammography Technologists is unknown but will be identified per Task Order issued.

Quantity of RT/Mammography Technologists shall not exceed 3 RT/Mammography Technologists over the course of the contract.

THE TOTAL MAXIMUM CONTRACT value, defined as the sum of contractor payment streams associated with all task orders against this master IDIQ contract, shall not exceed $2.5M

THE MINIMUM GUARANTEE ORDER(S) QUANTITY for this IDIQ contract award is $10K, provided that the contractor can successfully provide RT/Mammography Technologists for an awarded Task Order.

Base Year: 4/1/2025-3/31/2026

0001 RT/Mammography Certified Technologist Weekday Coverage Mon-Friday 7:30 am – 4 pm or 8:00 am -4:30 pm

2080 hours per year

Hourly Rate Total

BASE YEAR GRAND TOTAL

Option Year One: 4/1/2026-3/31/2027

0002 RT/Mammography Certified Technologist Weekday Coverage Mon-Friday 7:30 am – 4 pm or 8:00 am -4:30 pm

2080 hours per year

Hourly Rate Total

OPTION YEAR ONE GRAND TOTAL

Option Year Two: 4/1/2027-3/31/2028

0003 RT/Mammography Certified Technologist Weekday Coverage Mon-Friday 7:30 am – 4 pm or 8:00 am -4:30 pm

2080 hours per year

Hourly Rate Total

OPTION YEAR TWO GRAND TOTAL

Up to Three (3) RT Technologists with Mammography Certification

Option Year Three: 4/1/2028-3/31/2029

0004 RT/Mammography Certified Technologist Weekday Coverage Mon-Friday 7:30 am – 4 pm or 8:00 am -4:30 pm

2080 hours per year

Hourly Rate Total

OPTION YEAR THREE GRAND TOTAL

Summary:

Base Year Total:

Option Year One Total:

Option Year Two Total:

Option Year Three Total:

Grand Total of Base Plus 3 Option Years:

In the event the contract is extended through FAR clause 52.217-8 Option to Extend Services, the price proposed for the final ordering period will apply.

B.6 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Radiologic Technologist with AART Mammography Certification Services

I. GENERAL.

1.1. Description of Work. The Contractor shall provide personnel to perform non-personal Radiologic Technologist with AART Mammogram Certification Services for the White Earth Health Center, and NTW Clinic. The Radiologic Technologist with AART Mammogram Certification Services shall be required to perform services as outlined with-in this document. The contract employee performing this service will hereafter be referred to as Radiologic Technologist Services. The locations will be referred to hereafter in this document as (WHC).

Services are needed for a term of 12 months, consisting of 5, 8-hour days per week. Further information on requirements are detailed with-in this document.

The purpose of this contract is to obtain up to three (3) Registered Radiologic Technologist (RT) with AART Mammography Certification for Monday-Friday except Federally recognized holidays coverage at the White Earth Health Center and NTW Clinic. Work is to be performed in the Radiology Departments of the WESU. Radiologic Technologist (RT) with AART Mammography Certification is responsible for mammograms and general radiography with related clerical work, general maintenance, and Quality Assurance duties that may be part of Department Technologist functions. Medical imaging professionals performing diagnostic procedures in more than one imaging modality will adhere to the individual practice standard for each.

Additionally, the purpose of this contract will be to obtain an agreement with a medical staffing company for a base year plus three option years contract to attain the services of up to three (3) Registered Radiologic Technologist (RT) with AART Mammogram Technologist Certification.

The WESU provides healthcare services in a rural setting including out-patient, family practice, pediatrics, dental, optometry, physical/occupational therapy, lab, radiographic imaging, pharmacy, nutrition/diabetic educator services, and contract health services. In order to continue to provide quality healthcare services for the patients of WESU it is necessary to have a full radiology staff. The WESU depends on contracting outside resources with a wide range of expertise in order to provide services not readily available at the facility.

1.1.1. FAR Subpart 37.4 Non-personal Health Care Services

Agencies may enter into non-personal health care services contracts with physicians, dentists and other health care providers under authority of 10 U.S.C. 2304 and 41 U.S.C. chapter 33, Planning and Solicitation. Each contract shall --

(a)State that the contract is a non-personal health care services contract, as defined in 37.101, under which the contractor is an independent contractor;

(b)State that the Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment);

(c)Require that the contractor indemnify the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance;

(d) Require that the contractor maintain medical liability insurance, in a coverage amount acceptable to the contracting officer, which is not less than the amount normally prevailing within the local community for the medical specialty concerned; and

(e) State that the contractor is required to ensure that its subcontracts for provisions of health care services, contain the requirements of the clause at 52.237-7, including the maintenance of medical liability insurance.

SPECIFIC TASKS. The contract Radiology Staff shall perform essentially the same duties as those required of any Government Civil Service employee in a similar duty assignment.

1. SERVICES REQUESTED

The contractor technologists shall perform a full range of services in his/her specialty, including the most difficult cases. Three (3) Registered Radiologic Technologist (RT) and AART Certified Mammogram Technicians are needed to cover hours. Services may include but are not limited to the following:

• Conducts all general imaging exams such as chest, head, abdominal, spine, upper and lower extremities.

• Independently performs standard examinations maintaining a high degree of accuracy in positioning and exposure.

• Maintains records and image files of patients examined.

• Utilizes a fixed Radiography unit.

• Utilizes a fixed mammogram unit.

• Utilizes a fixed bone density unit.

• Performs necessary Quality Control on radiography units and troubleshoots malfunctions and identifies need for external service reporting incidents to Radiology supervisor and/or Bio-Med.

• Is familiar with and follows all written procedures and policies including radiology and mammogram technical procedures, radiation safety, and infection control.

• Participates in radiology and mammogram proficiency testing as requested.

• Participates in the radiology quality assurance program and continuous quality improvement program as necessary.

• Sustain their expertise and awareness of changes & advances in practice through continuing education.

• Assists in keeping radiology area neat and orderly.

• Shall be knowledgeable and perform services using infection control practices in accordance with accreditation standards, IHS policy and procedures, and other regulating agencies and laws.

• Shall use personal protective equipment to protect patient and personnel from exposure to infectious disease(s) as appropriate.

• Professional knowledge of human anatomy, human physiology, pathology and medical terminology concepts, principles, and practices derived through formal education.

• Skill in evaluating examinations in process in order to recognize possible results/reactions from the norm. Repeats exams as appropriate if improper and imprecise outcomes occur and reports recurring abnormalities and deviations to the supervisor as necessary.

• Ability to identify, categorize, and perform radiology and mammogram services to address each patient’s age-specific needs (pediatric, adolescent, adult, and geriatric).

• Technologists must think critically and use independent, professional and ethical judgment in all aspects of their work to enhance patient care and practice radiation safety.

• Provides services in a professional and respectful manner when interacting with patients and colleagues.

• Scheduled coverage will be Mondays through Fridays 8:00-4:30 or 7:30-4:00 as needed.

• Must be certified through ARRT (American Registry of Radiologic Technologists) for RT and AART Certified Mammogram Technician.

• Must have current BLS (Basic Life Support) CPR certification.

• Other related duties as assigned.

• Accountability: Time and attendance logs shall be utilized, kept on file, and verified by the COR or designee.

• Transportation and housing expenses must be covered by the contractor or their employees.

II. QUALIFICATIONS AND REQUIREMENTS.

KNOWLEDGE REQUIRED BY THE POSITION

Ability to Do the Work of The Position Without More Than Normal Supervision (Screen-out Element) Ability to Interpret Instructions, Specifications, etc. (other than blueprints) Ability to Use and Maintain Tools and Equipment Dexterity and Safety Work Practices (includes keeping things neat, clean and in order) Knowledge of Privacy and confidentiality considerations.

Skills in operating basic radiology, mammogram and bone density units.

SUPERVISORY CONTROLS

Under the supervision of the Department Manager overseeing the department that has been assigned, Work is reviewed to insure conformance with current policy and procedures of the Indian Health Service.

PERSONAL CONTACTS

Contacts are with service unit professional and Para professional employees, outside contractors and vendors, third party alternate resource organizations regulatory agencies patients and their families.

PHYSICAL DEMANDS

Work is primarily non-sedentary and does require frequent standing, walking, sitting, bending, carrying of items such as supplies, and working with equipment.

WORK ENVIRONMENT

Work is performed in the radiology department within the White Earth Health Center and Naytahwaush Clinic.

CONTRACTOR REQUIREMENTS

The Contractor shall not employ any individual to provide direct health care services who is listed on the Health and Human Services (HHS) list of providers excluded from federally funded health care programs.

• The Radiology Staff shall be a U.S. citizen or otherwise meet other applicable requirements.

• The Radiology Staff shall successfully complete a criminal history background check and submit all required documents within 7 days of request.

• The Radiology Staff shall be able to read, write, and speak English well enough and enunciate with sufficient clarity to effectively communicate.

• The Radiology Staff shall possess sufficient initiative, interpersonal relationship skills and social sensitivity such that the Radiology Staff can relate to a variety of patients and staff from diverse backgrounds.

• The Radiology Staff shall be able to operate radiology, mammogram and bone density units and other job-related tasks. The WHC will provide training on their radiology equipment and other job-related functions. Failure to learn and perform actions independently within 2 weeks of beginning service may be grounds for immediate removal of the Radiology Staff.

• The Radiology staff must have current Registration in Radiography with the American Registry of Radiologic Technologists and AART Certified Mammogram Technician.

• All contractor provided RT Technologists must possess and be Basic Life Support (BLS) certified, in accordance with the American Red Cross

III. ADMINISTRATIVE.

1.3.1. This is a locum tenens procurement; therefore, the use of short-term rotating Radiology Staff seriously detracts from continuity of patient care that is of utmost importance. Substitutes are permitted during scheduled or unscheduled absences of the primary Radiology Staff. The Contractor shall have adequate pre-approved replacement Radiology Staff available in such instances so a lapse in coverage does not occur. Substitutes shall be as qualified as the primary Radiology Staff. Substitutes are not allowed so the Radiology Staff can accept another assignment or to meet the needs of the Contractor. Note – The Contractor’s attention is directed to the fact that normal approval process can take up to 30 days, and this is the same for replacement personal. There is no allowance/excused lapse in coverage based on a change of personnel, and may be considered grounds for termination for cause.

IV. ORIENTATION AND TRAINING.

Prior to working, the Radiology Staff will be provided a Government paid orientation to familiarize the Radiology Staff with the policies and procedures of the WHC. Orientation attendance will be required of all Radiology Staff and will be scheduled by the COR during the first normal duty day.

The Contractor shall ensure that each Radiology Staff is knowledgeable of the policies and procedures of his/her specific place of duty and of the medical activity. The Contractor shall ensure Radiology Staff receive any staff training required by the WHC, as a precondition/condition to performance. Such training may include instruction on automation processing, quality assurance policies and local in-service and safety briefings. This training shall be conducted during the scheduled shift of the Radiology Staff.

Government Unique Training. The Government may elect to provide unique Government training to Radiology Staff who are performing services under this contract. If the Government elects to provide such training, the Government will provide such training at no additional expense to the Contractor or to the Radiology Staff. When directed by the Contracting Officer (CO), Radiology Staff shall attend all such training in a paid status as part of the normal services required and billed under the contract. Such training shall require a performance commitment by the Contractor and the Contractor shall reimburse the Government (by means of a reduction in an invoice) if a Radiology Staff fails to satisfy the performance commitment after the Radiology Staff receives the unique Government training. The amount of the reimbursement shall be the prorated cost of training, calculated based on the total cost of the training and the number of months by which the Radiology Staff fails to complete the performance commitment. The length of the performance commitment shall be 12 months or until the end of all performance under this contract, whichever occurs first. Details of any subsequent training agreement will be agreed upon by all parties, and such training agreements will be designated by modification to the contract.

The Radiology Staff shall attend all and take all training prescribed for personnel as required by White Earth Health Center. Training shall be part of the workday.

Radiology Staff shall attend training provided by White Earth Health Center regarding their unique computer systems and programs. Failure to learn the computer system at White Earth Health Center and perform actions independently within 2 weeks of beginning service may be grounds for immediate removal of the Radiology Staff.

V. REPORTING REQUIREMENTS.

The Contractor shall submit reports to the COR as requested for use in monitoring Contractor performance. Such reports may include, but are not limited to: personnel recruitment; time sheets, etc.

Safety. The Contractor shall ensure that its Radiology Staff comply with all installation safety regulations. Such regulations include, but are not limited to, general safety, fire prevention, waste disposal and infection control.

Copies of these regulations are on file in the medical activity safety office or may be obtained through the COR.

Hours of Performance.

The Government will only pay for hours, days or units actually worked/provided. The Contractor shall only submit payment requests for hours, days or units actually worked/provided. Submitting a payment request for more than the amount due based on the number hours, days or units actually worked/provided may constitute fraud or a false claim and may result in administrative or criminal action or both.

The Radiology Staff shall be able to provide services 8 hours a day, 5 days a week excluding federal holidays. Shifts will be 8 hours in length. No guarantee can be made that the shift will end as scheduled. A minimum break of 30 minutes will be given during the shift. Work hours and days will be determined by WHC, and confirmed by the contractor. A schedule discussed between a contract Radiology Staff and staff is not considered valid. Schedules are subject to change due to cancellations, clinic staff changes, organization day, emergencies, exodus, training holidays and unexpected events. The most a Radiology Staff can work is five consecutive days in a row.

Signing in prior to scheduled time will not be considered as hours worked. The above timeframes are subject to change. The hours do not include any break periods to eat. Break times are not billable. The government reserves the right to verify the hours worked by the Radiology Staff by sign-in/sign-out sheet, checking computer logs, use of a time clock, etc.

Shift Scheduling.

WHC will provide a schedule of needed shifts to the Contractor 30 days before the first scheduled shift. The Contractor shall furnish the name of the Radiology Staff scheduled to work.

On-call Services: On-call services will not be required for these services.

Overtime/Extended Shift: Overtime is not authorized under this contract.

Unscheduled Absences. Unscheduled absences shall be called into the assigned COR by the contractor at least 24 hours before the start of the shift. The contractor shall only be paid for actual hours worked.

Hours worked do not include travel time to reach the facility or other place of performance.

The Radiology Staff shall be rested and fully physically and mentally capable of performing the duties required under this contract. The Radiology Staff shall not have worked the 8 hours before beginning services at a WEHC.

Closures. During anticipated closure of the facility due to a WHC’s, declared training, holiday or during unplanned closure of the facility due to natural disasters, emergencies, severe weather, or otherwise, the Contractor shall not invoice the Government for services not performed and the Government will not be liable to the Contractors for any such closures.

Holidays. There are twelve federal holidays observed by the facility; the Radiology Staff will not be scheduled during these days.

The following is a list of legal federal holidays as referred to elsewhere in the contract.

New Year's Day Birthday of Martin Luther King, Jr.

President's Day

Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

NOTE: Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above

CONDUCT.

The Contractor shall ensure that each Radiology Staff records the time worked according to procedures determined by the WHC to include documenting hours on the time sheet.

The department supervisor, where services are being performed, or his/her representative, will define the scope of practice. The Contractor shall ensure that its Radiology Staff do not introduce new procedures or services without prior approval of the HIM Director or representative. In disagreements or deviations from established or new protocols, the department Director, or COR, will be the deciding authority.

The Contractor shall ensure that its Radiology Staff comply with WHC’s policies regarding personal appearance and conduct.

The Contractor shall ensure that its Radiology Staff abide by federal and local WHC’s regulations and requirements concerning the nature of limited privileged communication between patients and the Radiology Staff as may be necessary for security and personnel reliability programs. The Contractor shall also ensure that its Radiology Staff s abide by federal and local WHC’s regulations concerning the confidentiality of patient records, as embodied in federal statutes including the Privacy Act of 1974 and the Health Insurance Portability & Accountability Act of 1996. All regulations referenced are available for review from the COR. All medical records and reports are and will remain the property of the Government.

Contractor shall abide by all local WHC’s policies/rules. All personnel shall maintain and support the standards necessary to meet AAAHC and CMS (Centers for Medicare and Medicaid Services) certification. When commencing work under this contract, Contractor shall obtain an in-processing checklist from the COR and provide the COR a copy when completed. The Contractor shall wear a White Earth Health Center identification badge. The COR will assist the Contractor in obtaining the identification badge through the WHC’s, Division-Security Officer.

Upon termination of work at White Earth Health Center, the contractor will be required to return the hospital identification badge and out-process through the activities identified on the out-processing checklist obtained from the COR.

The Contractor shall ensure that its Radiology Staff make use of all appropriate equipment; supplies and services made available by the Government for the optimal care of the patients.

REMOVAL OF RADIOLOGY STAFF

Removal of Radiology Staff. At any time during the performance of this contract, the CO or COR may direct the Contractor to immediately remove any Radiology Staff whose actions or impaired/insubordinate state raises reasonable suspicion that clear and present danger of physical harm exists to a patient, other Radiology Staff’s, Government personnel or to the impaired individual. This provision will be used in emergency situations only and not for the purpose of bringing performance issues or other non-urgent concerns to the attention of the Contractor.

If the need for a removal occurs, the COR will contact the Contractor's point of contact and direct the Contractor to remove that individual from the facility and to not use that individual to perform any healthcare services required under this contract until the issue has been resolved by the CO. The Contractor shall formally meet with the COR to discuss further action in accordance with the scope of the contract. A review of the basis for removal will be made by the CO within three working days after the COR directed the removal.

If, after any investigation deemed necessary by the CO and discussions with the Contractor's representative, the CO concludes that the Radiology Staff’s impairment requires permanent removal from performance under the contract, the CO will notify the Contractor that permanent removal is required. In the event of disagreements between the Government and the Contractor's representative concerning matters of impaired/insubordinate Radiology Staff s, the decision of the CO will be final. During the period of time between the removal and the final decision of the CO, the Contractor shall provide a backup/replacement Radiology Staff in accordance with the terms and conditions of this contract.

Inquiries. Contractor shall ensure that its personnel do not respond to any media inquiries. Any inquiries from the media shall be immediately relayed to the COR, who will relay them to the White Earth Health Center Chief Executive Officer (CEO). There shall be no interviews, comments, or any other response without the knowledge and approval of the CEO. Other than routine inquiries from external agencies, all other inquiries and complaints shall be brought to the attention of the Radiology Staff’s Government supervisor.

Smoking. The Contractor shall ensure that its Radiology Staff s comply with the WHC’s smoking policy.

Complaints. Complaints will be validated by the COR and be reported in writing to the CO and to the Contractor for action, if it constitutes a failure to perform, as determined by the Government. Patients may also be a source of legitimate complaints that constitute a failure to perform. The Contractor shall have no more than two substantiated complaints per 12-month period per Radiology Staff. Any patient complaints received on services provided by the Radiology Staff will be taken very seriously at the White Earth Health Center and as such will be considered a part of the inspection process. The department Director will submit documentation to the COR regarding all patient and/or clinical complaints. Receipt of two valid complaints on the Radiology Staff within any twelve-month period may be considered grounds for immediate removal.

Conflict of Interest.

The Contractor/ Radiology Staff shall not bill any patient for services rendered under this contract. The Contractor/ Radiology Staff shall be prohibited from receiving compensation of any actions performed, except under the terms and conditions of this contract, at the rate specified.

The Contractor shall not use Government facilities or other Government property in connection with conducting a private practice and shall ensure that its employees do not do so.

Confidentiality of Information. Unless otherwise specified, all financial, statistical, personnel, and/or technical data which are furnished, produced or otherwise available to the Contractor during the performance of this contract are considered confidential business information and shall not be used for purposes other than performance of work under this contract. The Contractor shall not release any of the above information without prior written consent of the CO and shall ensure that its employees do not do so. The Contractor shall not use patient care rendered pursuant to this contract as part of a study, research project, or publication and shall ensure that its employees do not do so.

Professional Liability. Pursuant to Federal Tort Claims Act, the WHC shall process any personal injury claim alleging negligence by the Radiology Staff within the scope of the Radiology Staff’s performance under this contract as claims alleging negligence by the WHC. The Government will not reimburse or otherwise pay for such insurance should any be purchased.

RESPONSIBILITY AND PROCEDURES

If any suit or action is filed or any claim is made against the Radiology Staff, which occurred as a result of work performed by the Radiology Staff under this contract, the Radiology Staff shall immediately notify the Contractor, the CO and the department Director of the appropriate services and promptly furnish them copies of all pertinent documents received.

The Contractor and Radiology Staff shall cooperate with the Government, without further compensation, in the processing, review, settlement, or defense of the suit, action, or claim. The Radiology Staff may, at the Radiology Staff’s own expense, participate in defense of such claim or litigation.

QUALITY MANAGEMENT

Quality Control Plan (QC). The Contractor is required to follow the current QC program in place at the WHC to ensure that the services are provided at a level of quality that meets Bemidji Area Service Units standards.

Quality Assessment and Improvement (QA&I). The Government will monitor the Contractor's performance under this contract using the QA&I procedures established by the medical activity and pursuant to the Contract Terms and Conditions-Commercial Items clause, paragraph entitled Inspection/Acceptance.

Additionally, the Contractor's performance is subject to scheduled and unscheduled review by the QA&I Committee as defined by the medical activity Quality Assurance (QA) Plan.

Radiology integrates scientific knowledge, technical competence and patient interaction skills to provide safe and accurate procedures with the highest regard to all aspects of patient care; technologists must recognize patient conditions essential for the successful completion of the procedures. Technologists must be educationally prepared and clinically competent and shall provide evidence of ARRT registration in Radiography and Computed Tomography.

The Contractor supplied RT Technologists shall be monitored by IHS Radiology staff for image/study quality as well as adherence to the individual practice standards and established policy.

All Contractor provided RT Technologist must adhere to the ALARA (As Low as Reasonably Achievable) Principle.

ALARA is a principle of radioprotection stating that whenever ionizing radiation has to be applied to humans, animals or materials exposure should be as low as reasonably achievable while still maintaining a suitable image quality for diagnosis, this is fundamental to the principles of radiation protection.

Contract RT must complete all clinical required orientation, trainings and have no Officer of Inspector General (OIG) exclusions.

Contract RT must follow IHS and Departmental Policies and Procedures.

CONTRACTOR REPRESENTATION.

The Contractor shall designate a representative for this contract. This representative may be employed under another contract/task order with the Contractor at the same Bemidji Area Service Unit. At least ten working days prior to performance start date, the Contractor shall provide in writing to the COR, Contractor representative contact information. Changes in the contract representative, at any time after contract commencement, shall be in writing to the COR at least five working days prior to the change.

The Contractor's representative shall, at no additional cost, meet with the COR when requested by the COR to discuss any problems that the Contractor's personnel may be experiencing during the performance of this contract.

Problems experienced by the Government with the Contractor's performance will be discussed and resolved.

Unresolved problems will be referred to the CO for resolution.

The Contractor shall provide points of contact (POC) information for administration of the contract during normal business hours. Accordingly, the named individual(s) shall possess sufficient corporate authority to effectively deal with emergency situations and the telephone number provided shall be functioning at all times other than normal business hours. If there are different POCs for different conditions, such as weekdays, weekends, holidays, clearly provide such information.

GOVERNMENT PROPERTY

The Government will provide use of all available WHC’s facilities and support services, materials, publications and forms, equipment, and specialty clothing required for contract performance (except as designated in the contract).

The Contractor shall ensure that its Radiology Staff’s keep Government-furnished supplies, equipment, and work areas in a safe, orderly and clean condition. The Contractor shall notify the Government whenever maintenance of equipment is required. Personal long-distance calls are not authorized and the cost of all personal long-distance calls made will be deducted from the Contractor’s invoice.

The Government will provide a Bemidji Area Service Unit identification card and vehicle access stickers/passes. The Contractor shall ensure its Radiology Staff’s comply with the WHC’s policy regarding the identification cards and stickers/passes. The Radiology Staff shall coordinate with the COR in obtaining an identification badge and vehicle decal. The Radiology Staff shall wear the identification badge in accordance with the WHC’s policy. The Radiology Staff shall surrender both identification badge and vehicle decal to the COR on his/her last contracted day of duty at the WEHC.

Any space or equipment used by the Contractor’s Radiology Staff’s in performance of this contract may be used by the Government for other purposes during his/her absence. Items of clothing, personal effects, or equipment may not be able to be secured at all locations. The Government will not incur any liability for theft, damage to, or loss of such personal items.

Emergency Health Care for Radiology Staff’s. The White Earth Health Center will provide emergency health care for injuries or life-threatening medical emergencies occurring while on duty. The Contractor shall reimburse the Government for such services as billed by the White Earth Health Center, unless the Radiology Staff is otherwise authorized to receive such services at no cost (e.g., is retired military or other).

CONTRACTOR FURNISHED SUPPLIES/SERVICES.

• Uniforms. The Contractor shall provide or ensure Radiology Staffs have their own uniform.

CONTRACTING OFFICER’S REPRESENTATIVE (COR). The COR will be appointed in writing by the CO after the contract is awarded. The CO will provide a copy of this designation and COR contact information to the Contractor.

ACCESS TO GOVERNMENT INFORMATION SYSTEMS

Contractor Employees Who Require Access to Government Information Systems (IS). All Contractor employees with access to a government info system must be registered in the Sailpoint at commencement of services, and must successfully complete the Information Systems Security Awareness (ISSA) Training prior to access to the IHS and then annually thereafter.

PAY SCHEDULE

A. Contractor shall invoice for services rendered on every 2-week basis or monthly basis, as determined by the contractor.

B. Payments shall be rendered by direct deposit.

C. Contractor shall submit a properly prepared invoice to the Invoice Processing Platform (IPP) system. The IPP system is a secure web-based electronic invoicing and payment information service that efficiently manages government invoicing from purchase order through payment notification. Additional information regarding the IPP system may be found at the IPP website address https://www.ipp.gov.

D. Contractor invoices submitted electronically through the IPP should be in the proper format and contain the information required for payment processing. To be approved for payment, a “proper” invoice must list the items specified in FAR 52.232-25 (a)(3)(i) through (a)(3)(x), or in the case of a Commercial Item Contract, the items included in 52.212-4 (g)(1)(i) through (g)(1)(x).

E. INVOICES THAT DO NOT MEET THE DEFINITION OF A PROPER INVOICE WILL BE RETURNED TO

THE CONTRACTOR RESULTING IN DELAY OF PAYMENT.

1.1.1. FAR Subpart 37.4 Non-personal Health Care Services

Agencies may enter into non-personal health care services contracts with physicians, dentists and other health care providers under authority of 10 U.S.C. 2304 and 41 U.S.C. chapter 33, Planning and Solicitation. Each contract shall --

(a) State that the contract is a non-personal health care services contract, as defined in 37.101, under which the contractor is an independent contractor;

(b) State that the Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment);

(c) Require that the contractor indemnify the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance;

(d) Require that the contractor maintain medical liability insurance, in a coverage amount acceptable to the contracting officer, which is not less than the amount normally prevailing within the local community for the medical specialty concerned; and

(e) State that the contractor is required to ensure that its subcontracts for provisions of health care services, contain the requirements of the clause at 52.237-7, including the maintenance of medical liability insurance.

CONTRACTING OFFICER’S REPRESENTATIVE (COR). The COR will be appointed in writing by the CO after the contract is awarded. The CO will provide a copy of this designation and COR contact information to the Contractor.

VII. ACCESS TO GOVERNMENT INFORMATION SYSTEMS

Contractor Employees Who Require Access to Government Information Systems (IS). All Contractor employees with access to a government info system must be registered in the Information Technology Access Control (ITAC) at commencement of services, and must successfully complete the Information Systems Security Awareness (ISSA) Training prior to access to the IHS and then annually thereafter.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/37.htm#P5_1041 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_237.htm#P58_11076

B.7 PAYMENT

a) The IHS Bemidji Division of Finance is designated for payment processing. Payment shall be made by electronic funds transfer (EFT). Payment shall be made in arrears.

b) The Contractor’s rate identified for services described herein is considered as an all-inclusive rate. All-inclusive is defined to include but is not limited to services, travel, lodging, liability insurance, fringe benefits, federal, state and local taxes, and all other costs pertinent to the performance of this contract.

B.8 CONTRACTING OFFICER REPRESENTATIVE (COR): TBD.

The role of program and technical personnel in monitoring the contract is to assist and advise the Contracting Officer, and act as the COR when so designated by the Contracting Officer. The COR does not have the authority to change or alter the order amount, terms and conditions.

COR activities include—

1. Providing technical monitoring during contract performance and advising the Contracting Officer relating to delivery, acceptance, or rejection of deliverables in accordance with the terms of the contract;

2. Assessing contractor performance;

3. Recommending necessary changes to the schedule of work and period of performance to accomplish the objectives of the contract (The COR shall provide the Contracting Officer a written request along with an appropriate justification and a funding document, if additional funds are needed.);

4. Reviewing invoices/vouchers and recommending approval/disapproval by the Contracting Officer, including providing comments regarding anything unusual discovered in the review;

5. Reviewing and recommending approval or disapproval of technical submissions, subcontractors, overtime, travel, and key personnel changes;

6. Assisting the Contractor in the resolution of technical problems encountered during performance; and

7. Participating, as necessary, in various phases of the contract closeout process;

8. Provide receiving authorization within two days of services/items received or invoiced

POINTS OF CONTACT: TBD

B.9 TASK ORDER INFORMATION

Individual task orders shall be awarded and funded for the specified performance period

Task order (TO) procedures will be identified in the TO

SECTION C - CONTRACT CLAUSES

FEDERAL ACQUISITION REGULATIONS

C.1 PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE.

This contract incorporates one or more clauses by reference, with same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov.

52.202-1 Definitions.

52.203-5 Covenant against Contingent Fees.

52.203-6 Alt I Restrictions on Subcontractor Sales to the Government 52.203-7 Anti-Kickback Procedures.

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights.

52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel.

52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and

Other Covered Entities.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.212-4 Contract Terms and Conditions—Commercial Items.

52.216-18 Ordering 52.222-50 Combating Trafficking in Persons.

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving.

52.224-1 Privacy Act Notification 52.224-2 Privacy Act 52.225-13 Restrictions on Certain Foreign Purchases.

*52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran

Representation and Certifications.

52.232-18 Availability of Funds.

52.232-19 Availability of Funds for the Next Fiscal Year 52.232-39 Unenforceability of Unauthorized Obligations.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

52.233-3 Protest after Award.

52.233-4 Applicable Law for Breach of Contract Claim.

52.244-6 Subcontracts for Commercial Items.

C.2 FULL TEXT PROVISIONS AND CLAUSES

*52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020) The Offeror shall not complete the…