RFP-75H70523R00009 - Clearinghouse.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Bemidji MN 56601 2225 Cooperative Ct NW, Rm 200 Indian Health Service

CODE 16. ADMINISTERED BYCODE

X

518210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR235

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/11/2023

218-407-3702KAREN MCDONALD

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

05/30/2023 1400 CT

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70523R00009

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Bemidji MN 56601 2225 Cooperative Ct NW, Rm 200

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$40

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Indian Health Service

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Comprehensive Business Office Clearinghouse Services are needed for three(3) Federal hospitals, in the Bemidji Area. Clearinghouse Services will provide initial scrubbing of all electronic third party claims produced by RPMS, facilitate electronic VA claims submission, and establish electronic patient eligibility verification

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

Karen.McDonald Highlight

Karen.McDonald Highlight

Karen.McDonald Highlight

Karen.McDonald Highlight

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

Medical Billing Clearinghouse Services RFP- 75H70523R00009

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION BLOCK

B.1. CONTRACT ADMINISTRATION DATA………………………………….………………………………. 4

B.2 INVOICES……………………………………………………………………………………………

B.3 PLACE OF PERFORMANCE ………………………………………………………………………………. 5

B.4 PERIOD OF PERFORMANCE……………………………………………………………………………… 5

B.5 SCHEDULE OF PRICES/COSTS…………………………………………………………………………… 6

B.6 PERFORMANCE WORK STATEMENT.…………………..……………………………………………… 7

B.7 SCHEDULE…………… ..………….……………………………………………………………………….. 11

B.8 QASP……………………………….…………………………………….…………………………….……... 12

B.9 VIRTUAL SITE VISIT/DEMONSTRATION……………………………………………………………….. 12

B.10 PAYMENTS……………………….…………………………………….…………………………….……… 12

B.11 CONTRACTING OFFICER REPRESENTATIVE (COR)……………………….…………………….…… 13

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE ………………………………………………… 13

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TOIMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL ITEMS ……………………………………………………... 14

C.3 52.216-24 LIMITATION OF GOVERNMENT LIABILITY ………..……………………………………… 18

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT.…..………………………………… 18

C.5 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR………………………………… 18

C.6 52.216-18 ORDERING…………………………………………………………………………………………. 18

C.7 52.216-19 ORDER LIMITATIONS……………………………………………………………………………. 18

C.8 52.216-21 REQUIREMENTS…………………………………………………………………………………... 19

C.9 52.222-49 -SERVICE CONTRACT LABOR STANDARDS -- PLACE OF PERFORMANCE UNKNOWN… 19

C.10 DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION

(HHSAR) (48 CFR CHAPTER 3) CLAUSES………………………………………………………………….. 20

C.11 HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT..……………………………….. 20

C.12 352.237-75 KEY PERSONNEL………………………………………………………………………………. 20

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 APPLICABLE DOCUMENTS….……………………………………………………………………………... 20

D.2 DEFINITIONS…………………………………………………………………………………………………. 22

D.3 SECURITY NOTICE………………..……….……………………………………………….. ………………. 23

D.4 FEDRAMP AND CLOUD SERVICES…………………………………………………….…………………… 24

SECTION E -

E.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES… …………… 25

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND ………………………….. 26

COMMERCIAL SERVICES

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ………………..…. 28

PRODUCTS AND COMMERCIAL SERVICES.

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 CONTRACT ADMINISTRATION DATA

Contract Administration: All contract administration matters will be handled by the following individuals:

CONTRACTOR NAME AND ADDRESS:

TAX ID: __________________________

UEI#: __________________________

PHONE: __________________________

EMAIL: __________________________

Person responsible for Contractor Performance Assessment Reporting System (CPARS), reporting if different from above:

Name: _________________________

Title: _________________________

Email: __________________________

CONTRACTOR REGISTRATION: All required information must be in the System for Award Management (SAM) at www.sam.gov.

GOVERNMENT:

Contract Administrator: Contracting Officer Representative (COR)

Karen McDonald TBD 218-407-3702 karen.mcdonald@ihs.gov

NAICS:

The associated North American Industrial Classification System (NAICS) code for this procurement is 518210 Data Processing, Hosting, and Related Services with a Size Standard of $35 million.

PSC code: Q601– MEDICAL CODING AND AUDITING

CONTRACT TYPE: Indefinite Delivery – Indefinite Quantity (IDIQ). Individual Task orders will be Firm Fixed Price.

B.2 INVOICES: In accordance with the Prompt Payment Act, payment will be due 30 days after receipt of services or receipt of a proper invoice, whichever is later.

INVOICE INSTRUCTIONS:

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

- A copy of the Contractor's invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected;

- Contractor's Invoice shall contain:

* Contract number

* SAM's Registration - Unique Identity Number (UEI Number)

* EIN or Tax ID Number

* List of deliverables;

- Timesheets if applicable - Number of hours worked with corresponding labor category and rate

Invoicing to be provided based upon transaction volume/utilization segregated by service unit. Invoice to be submitted to the Bemidji Area office for receiving and payment

HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions.

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

Improperly prepared invoices or statements shall be returned to the contractor and may delay payment.

B.3 PLACE OF PERFORMANCE: MULTIPLE / VIRTUAL

(1) (2) (3) Indian Health Service Indian Health Service Indian Health Service

Red Lake Indian Hospital Cass Lake Indian Hospital White Earth Health Center 24760 Hospital Dr. 425 7th St. NW 40520 Cty. Rd. 34 Red Lake, Mn. 56671 Cass Lake, MN 56633 Ogema, MN 56569

B.4 PERIOD OF PERFORMANCE:

The Government anticipates a Base + 4 (1) Year Options.

B.5 SCHEDULE OF PRICE /COSTS

The quantities in the Schedule are for pricing purposes and basis for evaluation for award and do not represent what the Government will order. The Government is using the Indefinite-Delivery, Requirements type contract because exact quantities cannot be pre-determined. The Government will issue orders in accordance with the Ordering and Requirements Clauses as needs arise and the contractor will be reimbursed for exact quantities performed at the prices quoted. The Government will order during the life of this contract a minimum of $200,000 and a maximum of $1,500,000.00.

BASE YEAR

OPTION YR. ONE

OPTION YEAR TWO

OPTION YEAR THREE

OPTION YEAR FOUR

Grand Total: $_______________

Item No.

DESCRIPTION Quantity/item Unit Price Total Amount

0001 Clearinghouse Services for Cass Lake Hospital 1 $ $ 0001 Clearinghouse Services for Red Lake Hospital 1 $ $ 0001 Clearinghouse Services for White Earth Health Center 1 $ $

Base Year Grand Total $

Item No.

DESCRIPTION Quantity/item Unit Price Total Amount

0001 Clearinghouse Services for Cass Lake Hospital 1 $ $ 0001 Clearinghouse Services for Red Lake Hospital 1 $ $ 0001 Clearinghouse Services for White Earth Health Center 1 $ $

Option Year 2 Grand Total $

Item No.

DESCRIPTION Quantity/item Unit Price Total Amount

0001 Clearinghouse Services for Cass Lake Hospital 1 $ $ 0001 Clearinghouse Services for Red Lake Hospital 1 $ $ 0001 Clearinghouse Services for White Earth Health Center 1 $ $

Option Year 3 Grand Total $

Item No.

DESCRIPTION Quantity/item Unit Price Total Amount

0001 Clearinghouse Services for Cass Lake Hospital 1 $ $ 0001 Clearinghouse Services for Red Lake Hospital 1 $ $ 0001 Clearinghouse Services for White Earth Health Center 1 $ $

Option Year 3 Grand Total $

Item No.

DESCRIPTION Quantity/item Unit Price Total Amount

0001 Clearinghouse Services for Cass Lake Hospital 1 $ $ 0001 Clearinghouse Services for Red Lake Hospital 1 $ $ 0001 Clearinghouse Services for White Earth Health Center 1 $ $

Option Year 4 Grand Total $

B.6 PERFORMANCE WORK STATEMENT

Healthcare Clearinghouse Services for Bemidji Area

BACKGROUND

Bemidji Area Indian Health Service provides service and support to 34 Federally-recognized Tribes and 4 Urban Indian Health programs located in Illinois, Indiana, Michigan, Minnesota and Wisconsin. Tribal Health services are provided through 11 P.L. 93-638 Title V compacts and 23 Title I contracts. Urban Indian Health programs are located in Chicago, IL; Detroit, MI; Milwaukee, WI; and Minneapolis, MN. Tribes in the Bemidji Area include Ojibwe (Chippewa), Ho-Chunk, Menominee, Mohican, Oneida, Odawa, Potawatomi, and Sioux.

The BAO operates three Federal/direct service programs on behalf of the Leech Lake Band of Ojibwe, Red Lake Band of Chippewa Indians and the White Earth Band of Chippewa Indians of Minnesota. These Federal/direct service programs include Cass Lake Hospital, Red Lake Hospital, and White Earth Health Center. All three facilities provide moderately complex health care services surrounding primary care, preventive medicine, pediatrics, emergency care, optometry, dentistry, and behavioral health care. Two of these facilities are designated as Critical Access Hospitals and operate robust Emergency Department services.

Bemidji Area Indian healthcare is funded primarily using third party reimbursements, so collections are vital to sustaining operations and expanding quality patient care.

The BAO seeks to establish a centralized healthcare revenue cycle management solution that that offers an intuitive and unified user experience using available Electronic Data Interchange (EDI) technology to conduct patient third-party eligibility checks, prior authorizations, claims management (including clearinghouse, scrub claims, transmit claims, denial management, accept remittance advice, produce reports), facilitate payer enrollments, and patient payment processing. Patient and Claim information must be securely exchanged with outside insurance payers; assuming all electronic transactions and Direct Data Entry (DDE)/Florida Information Shared System (FISS), which includes CMS Section 1011 billing, access with confidentiality, authentication, integrity, and nonrepudiation for the Bemidji Area Indian Health Service Office.

In order to standardize processes and streamline implementation and daily maintenance, the use of one clearinghouse that uses EDI technology is sought for three federal service units. Revenue Cycle Management Services (here in described as Clearinghouse services) provide enhanced and maximized third party revenue in a streamlined, electronic approach to claim submission. Use of a clearinghouse substantially reduces the adjudication timeframe of claims from 30+ days to 10 business days; real-time batch receipt verification; real-time verification of eligibility for most (if not all) insurance payers; identification of claim formatting errors;

ability to correct electronic claims within the claim portal; ability to receive electronic remittance advices; ability to process credit card payments--all of these processes to be processed within one portal.

Clearinghouse Services will provide patient eligibility checking, initial scrubbing of all electronic third-party claims produced by Resource Patient Management System (RPMS) data system, provide efficient denial management work queues to track and process work-loads, EFT and ERA capabilities, and credit card payment processing capacity. RPMS is an integrated solution for the management of clinical, business practice, and administrative information in healthcare facilities of various sizes. Flexible hardware configurations, over 50 software applications, and appropriate network communication components combine to provide a comprehensive clinical, financial, and administrative solution.

PROJECT OBJECTIVE

Maintain EDI transaction capability throughout the term of this contract to deliver consistency in process as well as standardized execution at all Federal sites is a goal of instituting this contract; speed in maximizing revenue return is the primary goal. Electronic submission of clean claims means faster payment receipt and lower aged receivables. The overall effectiveness and quality of these activities will be monitored using standard, regular reports. The service must meet established Federal security requirements.

Three federal sites would be involved in this Area-wide: Cass Lake Service Unit, Red Lake Service Unit and White Earth Service Unit. Combining all three SUS into one contract maximizes volume-based rates, provides one point of reference and oversight, as well as one point of training for training the trainers for individual sites.

Estimated volume is around 45,000 claims/month.

SCOPE

▪ Clearinghouse will provide a single, unified user experience which means user log-on to one system.

▪ Clearinghouse will provide real-time point-of-service eligibility data from third party insurance databases to include commercial payers, Medicare intermediaries, and state Medicaid plans. Queries will be conducted pre-encounter. This may occur in either batches the day before or in real-time.

▪ Clearinghouse will provide secure data transmission of all electronic claims, approximately 45,000 encounters per month for three service units. Payer enrollment and ability to transmit electronic VA claims is required.

▪ Clearinghouse will provide initial data checks, initial data scrubbing to ensure clean claim submission to the end-payer, and claim status inquiry and response.

▪ Clearinghouse will ensure HIPAA Compliant transactions and password protected access and meet IHS security requirements.

▪ Clearinghouse will have capabilities to drop an electronic claim to paper.

▪ All claims with errors will be rejected to a site within the portal where rework can occur. Portal should have simple response rejections messages and intuitive interactive decision support through use of ‘help tiles’ within the portal. Claim attachment functionality is necessary. The denial workflow allows direct resubmission.

▪ All inquiries and responses will provide accurate and up-to-date eligibility information available to the end user. All information will be uploaded for electronic claims transmissions in order for clean claim billing and third-party revenue activities.

▪ Summary integrated dashboard reports with top tile metrics are needed for ongoing performance tracking, tracking aging receivables, and employee assignments.

▪ Adherence to Federal and State regulatory requirements.

DETAILED TECHNICAL REQUIREMENTS

The following is a summary of the proposed services to be provided by Clearinghouse for an estimated volume of 540,000 claims annually. At the time of proposal submission, the proposal must validate the Contractor’s certification by the Council for Affordable and Quality Healthcare (CAQH) as a Committee on Operating Rules for Information Exchange (CORE) Phase I, II, and III certified clearinghouse.

1. Claims Submission -- HIPAA Compliant, ASC X12, (835, 837, 276, 277, 278):

The contractor shall develop specifications in conjunction with Payer EDI for clearinghouse Direct transactions that include detailed technical descriptions of the data element formats, content requirements, and transmission methods that can be used by business and technical resources to produce automated real-time and batched files containing all required and appropriate optional data to support standard transactions. Interface development may be necessary.

1. Supported payer enrollment and ongoing payer implementation for the duration of the contract

2. Unlimited primary claims –specifications for hosted and direct transactions

3. Drop to paper (charge per claim)

4. Unlimited electronic VA Claim transmission

5. Unlimited secondary claims

6. Develop specifications in conjunction with Payer EDI for business rules for payer specific edits

7. Reimbursement manager (Medicaid and Medicare)—business rules for payer specific edits

8. Unlimited claims attachments and transactions identifiers and means to match to the existing claim include attachment control numbers and trace numbers

9. Comply with current and future CMS requirements including MAC EDI transmission requirements, including DDE/FISS and functionality for Medicare as a supplemental payer and Clean Coding Initiative edits

10. Unlimited Online Claim Correction and resubmission

11. Unlimited terminals and users within the Contract Area

2. Patient Third Party Eligibility Verification: (270/271, 278, 276/277, 278)

1. Unlimited pre-encounter patient eligibility transactions to commercial payers, Medicare intermediaries, and state Medicaid systems. Hospital admission notification is a requirement.

2. Patient eligibility information to be queried via a batch load, individually, or manually in real-time with information updated by the registration clerk.

3. Query capabilities for broad coverage detection services based upon patient demographics (first, last name, DOB, etc) in addition to coverage confirmation.

4. Patient ability to pay scoring system capabilities with predictive analytics at point of care and at the point of collections referral. Solution should have search capacity that includes social security number validation and demographic address information. Solution should have tailored communication strategies that include text to pay services.

5. Charges for this service will be transaction based.

3. Payment processing: ability to integrate patient payment processing with accounting system (currently PNC Bank). Patient matching functionality to support debt management activities (fee per transaction—estimate 50 transactions per year). Functionality should include creation of a patient statement; text to pay; and mobile payments.

4. Capability for Electronic Remittance Advice: ability to integrate ERA, AR-835, and claims matching to facilitate auto-posting and streamline denial management activities. Return messages include standard Claim and Remark Codes and meet CAQH CORE Payment & Remittance status.

5. Customer Service and Support and Reporting:

1. Provide dedicated project manager to design a project management plan to provide full and complete implementation within 180 days of award including processing required security agreements.

2. Initial site setup of insurer file and implementation services with corresponding training and identification of a process to add new insurers when necessary. This includes all payer set-ups, bridge routines, HL7 interfaces for eligibility verification, testing, implementation, testing, and go-live.

3. Comprehensive implementation training. Training sessions to be held at a central location. Training includes live training with ongoing training/support with access to on-demand self-paced learning AND classroom training as requested for new functionality.

4. Ongoing support for technical issues and custom programming needs as coordinated via a defined escalation path using a tiered response process.

5. Assistance or response within 4 business hours to resolve any technical or application issues that arise with system updates, either through RPMS or Clearinghouse system.

6. Monthly service teleconference meetings to address questions, issues, upcoming RPMS patches, payer changes, legal requirement changes, system requirements. Meetings will also assist sites with process evaluation and guide improvement needs.

7. Integrated reporting capabilities with user defined search parameters for quality assurance and productivity reporting regarding claims submission and pre-adjudication audits rates. Interactive dashboards with top tier views in addition to export capabilities for flat files.

GENERAL REQUIREMENTS:

1. Electronic Healthcare Network Accreditation Commission Accreditation: At the time of proposal submission, the proposal must validate the Contractor’s Healthcare Network Accreditation Program accreditation by the The proposal must demonstrate the ability to maintain these accreditations throughout the life of the contract.

2. Council for Affordable and Quality Healthcare Certification: At the time of proposal submission, the proposal must validate the Contractor’s certification by the Council for Affordable and Quality Healthcare (CAQH) as a Committee on Operating Rules for Information Exchange (CORE) Phase I, II, and III certified clearinghouse.

3. Administrative Simplification Provisions of HIPAA: The contractor shall acknowledge in their proposal they are a Covered Entity under the Administrative Simplification provisions of HIPAA and comply with all privacy, security, and disclosure requirements.

4. Contractor Software Configuration Management Requirements: The Contractor shall utilize a commercial off-the-shelf solution to support the requirements herein that is configurable to allow for changes to be tested, accepted, and implemented. Interface development may be necessary and may require a sub-contract.

5. Performance Evaluation Meetings: The Contracting Officer may require the Contractor to meet with Government personnel as deemed necessary. The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary. At a minimum, the Contractor’s Account or Project Manager (and other Key Personnel), and the Contracting Officer or COR (or other Government personnel as deemed necessary) shall meet quarterly to discuss the ongoing operation of the contract. The Contractor shall prepare written minutes of such meetings, which shall be recorded in the agreement file. The Contractor’s Account or Project Manager and the COR shall sign the minutes indicating their approval or provide in writing their non-concurrence within five calendar days following receipt of the minutes.

6. Hours of Operation: Except as otherwise set forth in this contract or for scheduled maintenance, the Contractor shall conduct Real Time transaction operations up to 24 hours/7 days a week. Batch transactions can be scheduled based upon the system and communication needs as agreed to by the COR and Contractor.

7. Execution of Agreements: Memoranda of Understanding (MOU), Business Associates Agreements (BAA), and other documentation required to perform the services described in this contract shall be returned to the Government within (ten) 10 business days of request for review and final signature by Contractor.

8. Transaction Formats: The Contractor shall utilize transaction formats that are compliant with the mandated HIPAA compliant X12 EDI in the 5010 standards. The Contractor shall be able to implement new standards as the industry moves to future mandates.

9. Key Personnel. Certain skilled experienced professional and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as “Key Personnel” and are those persons whose resumes were submitted and marked by the vendor as “Key Personnel”. Key personnel are account managers and need the technical experience to resolve issues. Substitutions shall only be accepted if in compliance with “Substitution of Key Personnel” provision identified below.

10. Substitution of Key Personnel. All Contractor requests for approval of substitutions hereunder shall be submitted in writing to the COR and the Contracting Officer at least thirty (30) calendar days in advance of the effective date, whenever possible, and shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer necessary to approve or disapprove the proposed substitution. New personnel shall not commence work until all necessary security requirements have been fulfilled and resumes provided and accepted. The COR and the Contracting Officer will evaluate such requests and promptly notify the Contractor of approval or disapproval in writing.

Title: Sr. Project Manager

Qualifications: The Senior Project Manager (PM) is a technical expert with subject matter expertise in HIPAA compliant X12 EDI transactions and healthcare EDI software applications with a bachelor’s degree in an Information Technology or a related field and with a minimum of 5 years’ experience in managing projects and/or programs related to healthcare EDI. He or she must be an expert in leading a team of diversified staff and have a proven record in managing programs related to healthcare EDI.

11. The Contracting Officer may notify the Contractor and request immediate removal of any personnel assigned to the task order by the Contractor that are deemed to have a conflict of interest with the government or if the performance is deemed to be unsatisfactory. The reason for removal will be documented and replacement personnel shall be identified within three business days of the notification.

Employment and staffing difficulties shall not be justification for failure to meet established schedules.

12. Network Security requirements: see attachment – includes FedRAMP certification and Authority to Operate if operating a cloud-based system.

13. Invoicing Invoicing to be provided electronically based upon transaction volume/utilization segregated by service unit use. Invoice to be submitted to the Bemidji Area office for receiving and payment.

B.7 SCHEDULE:

1. Kick-off meeting: scheduled within 30 days of award—contractor will host meeting and provide meeting minutes to implementation team within 3 days of meeting.

2. Security Agreement Summary: returned within 30 days of award.

3. Implementation meetings: The Contractor shall conduct weekly meetings and provide written status updates to report on topics such as: schedule review, risk review, tasks accomplished in the past week, explanation of tasks not accomplished as expected, any blockers preventing progress, and tasks to be accomplished in the upcoming week. Project management will include development and communication of project milestones including business rules for payer specific edits, specifications for transactions.

4. Full and complete implementation within 60 days of award to ensure no disruption of services

B.8 QASP.

As the Bemidji Area Clearinghouse contracted provider, the contractor must have the capability to interface with RPMS system using nationally established standards developed and maintained by ASC X12 providing claim-level views into the claim filing process from claim submission to delivery to the payer organization. The Clearinghouse must have the ability to receive claims, scrub the claims, check for errors and then securely transmit the electronic claims and statuses to IHS. Additionally, the contractor will support X12 standard payment remittances and the ancillary inquiry/response transactions mandated by HIPAA (eligibility, claim status, authorizations). The Clearinghouse needs to offer a unified user experience that includes full functionality of eligibility checking (batch file and real-time); claims scrubbing and transmission; attachments;

denial management and claim correction and resubmission within portal; and ability to process patient payments via credit card. The Clearinghouse must also comply with Federal network security requirements based upon network diagrams, PII use, and data storage requirements.

Electronic Healthcare Network Accreditation Commission Accreditation: At the time of proposal submission, the proposal must validate the Contractor’s Healthcare Network Accreditation Program accreditation. The proposal must demonstrate the ability to maintain these accreditations throughout the life of the contract.

Council for Affordable and Quality Healthcare Certification: At the time of proposal submission, the proposal must validate the Contractor’s certification by the Council for Affordable and Quality Healthcare (CAQH) as a Committee on Operating Rules for Information Exchange (CORE) Phase I, II, and III certified clearinghouse.

B.9 SITE VISIT / VIRTUAL DEMONSTRATION

52.237‐1 ‐‐ SITE VISIT Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Offerors are urged and expected to provide the evaluation panel with a demonstration of the platform you intend to present with your proposal.

For your convenience the Government intends to hold VIRTUAL site visit/demonstrations through a skype platform .

ALL POTENTIAL VENDORS: shall request by email your intent to attend/schedule to:

Karen McDonald, Contract Specialist.

Name: _________________ Company:_________________ Phone: _________________ Email: _________________

DATE/ TIME: ____________________

Demonstrations shall be scheduled the week of Monday May 15 through Friday May 19, 2023

B.10 PAYMENT

a) The IHS Bemidji Division of Finance is designated for payment processing. Payment shall be made by electronic funds transfer (EFT). Payment shall be made in arrears.

b) The Contractor’s rate identified for services described herein is considered as an all-inclusive rate. All inclusive is defined to include but is not limited to services, travel, lodging, liability insurance, fringe benefits, federal, state and local taxes, and all other costs pertinent to the performance of this contract.

B.11 CONTRACTING OFFICER REPRESENTATIVE (COR) .

The role of program and technical personnel in monitoring the contract is to assist and advise the Contracting Officer, and act as the COR when so designated by the Contracting Officer. The COR does not have the authority to change or alter the order amount, terms and conditions.

COR activities include—

1. Providing technical monitoring during contract performance and advising the Contracting Officer relating to delivery, acceptance, or rejection of deliverables in accordance with the terms of the contract;

2. Assessing contractor performance;

3. Recommending necessary changes to the schedule of work and period of performance to accomplish the objectives of the contract (The COR shall provide the Contracting Officer a written request along with an appropriate justification and a funding document, if additional funds are needed.);

4. Reviewing invoices/vouchers and recommending approval/disapproval by the Contracting Officer, including providing comments regarding anything unusual discovered in the review;

5. Reviewing and recommending approval or disapproval of technical submissions, subcontractors, overtime, travel, and key personnel changes;

6. Assisting the Contractor in the resolution of technical problems encountered during performance; and

7. Participating, as necessary, in various phases of the contract closeout process;

8. Provide receiving authorization within two days of services/items received or invoiced

SECTION C - CONTRACT CLAUSES

FEDERAL ACQUISITION REGULATIONS

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE.

This contract incorporates one or more clauses by reference, with same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov.

52.202-1 Definitions 52.203-3 Gratuities 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of

Whistleblower Rights 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel.

52.212-4 Contract Terms and Conditions—Commercial Items.

52.224-1 Privacy Act Notification 52.224-2 Privacy Act 52.217-8 Option to Extend Services 52.232-18 Availability of Funds.

52.232-19 Availability of Funds for the Next Fiscal Year 52.216-18 Ordering

52.216-19 Order limitations 52.216-21 Requirements 52.216-24 Limitation of Government Liability

C.2 52.212-5 -- Contract Terms and Conditions Required To Implement Statutes or Executive Orders—

Commercial Products and Commercial Services (Mar 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] _ X _ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X __ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X __ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111- 117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (13) [Reserved] X __ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2022) ( 15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2022) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Sep 2021) of 52.219-9.

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (Oct 2022) ( 15 U.S.C. 637s).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2022) ( 15 U.S.C. 657f).

__ (22)

(i) 52.219-28, Post Award Small Business Program Rerepresentation (Mat 2023)( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) ( 15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) ( 15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) ( 15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Sep 2021) ( 15U.S.C. 637(a)(17)).

_ X _ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

_ X _ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Dec 2022) (E.O.13126).

X __ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_ X _ (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

_ X _ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

__ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X __ (35) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (May 2022) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (37)

(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 ( 42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) ( 42 U.S.C. 8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).

__ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

__ (48)

(i) 52.225-1, Buy American-Supplies (Oct 2022) ( 41 U.S.C. chapter 83).

__ (ii) Alternate I (Oct 2022) of 52.225-1.

__ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Dec 2022) ( 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103- 182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I [Reserved].

__ (iii) Alternate II (Dec 2022) of 52.225-3.

__ (iv) Alternate III (Jan 2021) of 52.225-3.

__ (v) Alternate IV (Oct 2022) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (Dec 2022) ( 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

__ (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ( 42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) ( 42 U.S.C. 5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (Feb 2021).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) ( 41 U.S.C. 4505, 10 U.S.C. 3805).

__ (57) 52.232-30, Installment Payments for Commercial Products and Commercial Services (Nov 2021) ( 41 U.S.C. 4505, 10 U.S.C. 3805).

_ X _ (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management

(Oct2018) ( 31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) ( 31 U.S.C. 3332).

__ (60) 52.232-36, Payment by Third Party (May 2014) ( 31 U.S.C. 3332).

X __ (61) 52.239-1, Privacy or Security Safeguards (Aug 1996) ( 5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) ( 15 U.S.C. 637(d)(13)).

__ (63) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) ( 46 U.S.C.

55305 and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

__ (iii) Alternate II (Nov 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] _X_ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) ( 41 U.S.C. chapter67).

_X_ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) ( 29 U.S.C. 206 and 41 U.S.C. chapter 67).

_X_ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ( 29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ( 41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services- Requirements (May 2014) ( 41 U.S.C. chapter 67).

__ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).

__ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) ( 42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form.