Questions_and_Answers,_Solicitation___75H70419R00028.pdf

Questions and Answers: Solicitation # 75H70419R00028

*Answers are detailed in Red font color.

1. Is there a maximum amount for the total price (including indirect costs)? Does this amount include the total price for travel (not to exceed $20,000)?

There is no cap on proposal amounts. All pricing should include/account for the $20,000.00 for travel.

2. What documents should the proposal package include?

Proposal narrative, pricing information, and a completed copy of the provision at 52.212- 3 (Offeror Representations and Certifications -- Commercial Items). Department of Health and Human Services designated Privacy ACT/HIPAA and Records Management training will be required for the awardee to complete (key personnel and staff with access to PII etc.).

3. Is there a format or template for the proposal including the elements of the narrative for technical capability?

There is no format or template for the proposal. Elements of the narrative for technical capability is at the contractor’s discretion, but should be comprehensive in addressing the items listed under the applicable Source Selection Plan element.

4. If we have questions about the statement of work (e.g., activities) to whom should those be addressed?

Questions about the SOW may be addressed to brendon.moran@ihgs.gov.

5. The allotted time to commence and complete the site visits reads as only a month will be given? Is that correct? (All site visits to be conducted by September 15, 2019 and submit an EMSC Annual Report by October 15, 2019.)

No, due to the delay in announcing this requirement, site visits may extend through November 30, 2019.

6. With that being said, does that mean all project work-site visits/findings/assessments/ training/technical assistance/provide guidelines/identify gaps will need to be done and submitted within a month?

All site visits must be completed by November 30, 2019. Within 30 days, a conference call to discuss site visits and findings will be held. The final written report, to include the mailto:brendon.moran@ihgs.gov assemment and findings, will be due by January 30, 2020. All training and technical assistance must be concluded by January 30, 2020.

7. The travel will be reimbursed upon approval as it reads which includes *Travel will be reimbursed at an approved rate(s) determined pursuant to the Federal Travel Regulation (i.e. per diem, airfare, lodging etc.), with the cap of not to exceed: CLIN 0002: Travel (Not to Exceed) , Total Price $20,000.00? Is that correct?

Yes. All proposals should include pricing for travel set at a “not to exceed” amount of $20,000.00 for CLIN 0002.

8. In reviewing the sites, it shows for six sites to be listed? Will the sites increase, or will they remain at six?

The number of sites will remain at six for this requirement.

9. Are you able to provide how the solicitation will be priced (e.g., FFP, T&M, etc.)? Or may we bill the cumulative price as T&M for this solicitation? I ask as I do not see FFP working for this type of solicitation.

This resulting contract award for this requirement will be FFP.

10. Will the Department of Health and Human Services; Indian Health Service, provide to contractor, all the required documentation relating to the assessments, guidelines, previous cumulative survey, etc., and if so, when will contractor be privy to such documentation?

Applicable documentation that is related to this requirement, and is readily available for distribution will be provided to the awardee when performance begins. This includes the previous cumulative assessment surveys. Transmittal shall occur during the kick-off call.

11. I noticed the site visits are in AZ, but SOW has: STATEMENT OF WORK: Pediatric Emergency Care for American Indian and Alaska Native Children and Youth. Not Arizona per sites stated in Source Selection Plan. Might you advise which state is correct AZ or AL?

Performance for this requirement involves sites in multiple US states. However, no sites are located in AL.