75H703R00002 DS HVAC and Mech Svs RFP Package.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Sacramento CA 95814 650 Capitol Mall, Suite 7-100 John E Moss Federal Bldg California Office of the Director

IHSCALIFORNIA CODE 16. ADMINISTERED BYCODE

X

X

811310

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR123

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

11/30/2022 1700 ET

11/14/2022

916-930-3927RONDA ENGLISH

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70323R00002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 38 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Sacramento CA 95814 650 Capitol Mall, Suite 7-100

IHSCALIFORNIA

15. DELIVER TO

Sacramento CA 95814 650 Capitol Mall, Suite 7-100 John E Moss Federal Bldg

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$11.0

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

California Office of the Director

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Desert Sage Youth Wellness Center (DSYWC) is a 35,000 square foot facility located on approximately 17 acres in Hemet, CA. The DSYWC is a medical treatment facility for native American/Alaskan native youths (ages 12-17) with substance abuse disorders. In order to provide adequate heating, cooling, ventilation and maintain other mechanical equipment at facility in working order, such equipment needs to be maintained in accordance with manufacturer?s recommendations and industry best practices.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

RONDA J. ENGLISH

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The purpose of this firm fixed priced maintenance service contract is to inspect and maintain ALL listed HVAC and mechanical equipment below in accordance with manufacturer?s recommendations and industry best practices to ensure continuous operations at all times.

The Contractor shall provide all material, labor, and equipment to inspect and maintain HVAC and mechanical equipment listed in the attached PWS

(attachment 1). Pricing must be included for all equipment listed in PWS.

The line item in the PWS for unexpected service calls will be a non-priced line item for base year and each option year. The awarded contract will be modified when needed with the RFQ to be given prior to services being performed. It is unknown when these items will occur this will ensure amount of RFQ will be fair and reasonable before modification of the contract for any services needed.

Please read entire RFP/solicitation with the three attachments: PWS, LPTA Source Selection factors, and commercial clauses required for any proposals to be submitted. All Request for

Information (RFI) must be given in writing to the

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

38 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 38

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70323R00002 contracting officer at ronda.english@ihs.gov prior to November 21, 2022 by COB. This will allow technical team time to respond to RFI's in a amendment to the RFP on www.SAM.gov website.

Period of Performance: 11/30/2022 to 11/29/2023

1 Base Year HVAC and Mechanical Services IAW PWS

Attachment 1

1001 Option Year 1

Period of Performance: 11/30/2023 to 11/29/2024

2001 Option Year 2

Period of Performance: 11/30/2024 to 11/29/2025

3001 Option Year 3

Period of Performance: 11/30/2025 to 11/29/2026

4001 Option Year 4

Period of Performance: 11/30/2026 to 11/29/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Performance Work Statement: Desert Sage HVAC and Mechanical Equipment Maintenance Service Contract Page 1

INDIAN HEALTH SERVICE

PERFORMANCE WORK STATEMENT (PWS)

HVAC and Mechanical Equipment Maintenance Service Contract

FOR THE

Desert Sage Youth Wellness Center 39990 Faure Road Hemet, CA 92544

INDIAN HEALTH SERVICE

CALIFORNIA AREA OFFICE

U.S. Department of Health and Human Services Indian Health Service

650 Capitol Mall, Suite 7-100 Sacramento, CA 95814

Attachment 1-PWS

Performance Work Statement: Desert Sage HVAC and Mechanical Equipment Maintenance Service Contract Page 2

A. BACKGROUND AND PROJECT DESCRIPTION: The Desert Sage Youth Wellness Center (DSYWC) is a 35,000 square foot facility located on approximately 17 acres in Hemet, CA.

The DSYWC is a medical treatment facility for native American/Alaskan native youths (ages 12-17) with substance abuse disorders. In order to provide adequate heating, cooling, ventilation and maintain other mechanical equipment at facility in working order, such equipment needs to be maintained in accordance with manufacturer’s recommendations and industry best practices.

The purpose of this maintenance service contract is to inspect and maintain ALL listed HVAC and mechanical equipment below in accordance with manufacturer’s recommendations and industry best practices to ensure continuous operations at all times.

A site location map is attached by the Indian Health Service California Area Office

(IHS/CAO).

B. GENERAL: The Contractor shall provide all material, labor, and equipment to inspect and maintain HVAC and mechanical equipment listed below and all associated appurtenances.

All measurements shall be in English units. This is a “all-inclusive” contract to maintain and adjust all HVAC and Mechanical Equipment listed in this PWS.

C. SERVICES TO BE PERFORMED BY THE CONTRACTOR: The Contractor shall proceed to complete work in accordance with this PWS and the term/conditions of this contract.

D. SCOPE OF WORK: Generator Maintenance Service

1. The Contractor shall:

a. Contractor shall include all needed labor, parts, materials, equipment, travel and per diem

i. Materials such as engine oil, filters, relay contacts, belts, and refrigerants shall all be included in bid

b. Contractor shall have well-trained and preferably certified technicians in performing maintenance and repairs of HVAC and mechanical equipment listed below

c. Contractor shall complete preventive maintenance tasks at frequencies listed below following manufacturer’s recommendations and industry best practices

d. Contractor shall have 4-hours response time during emergencies

e. Contractor shall schedule the exact dates and times for all work by mutual agreement with point of contact below. Notify facility manager of intent to perform inspections and schedule well in advance

f. Contractor shall provide HVAC inspection and maintenance reports that meet The Joint Commission accreditation requirements specific to Residential Behavioral Health occupancy type

g. Contractor shall make every effort to ensure existing structural and building features are not damaged and make needed repairs to return building features to previous conditions or better.

Performance Work Statement: Desert Sage HVAC and Mechanical Equipment Maintenance Service Contract Page 3

h. Contractor shall make every effort to keep work area clean before, during and after work.

i. Contractor shall make every effort to minimize disruptions to facilities patient care services before, during and after work.

j. Contractor shall provide technical support on all installed parts, materials, and equipment

k. Unscheduled Service Calls and Repairs: contractor shall provide a quote for any corrective actions needed to bring HVAC system, mechanical equipment and associated components back into standard operations. If quote is approved by government contracting officer, then contractor shall complete all needed work to bring HVAC system, mechanical equipment and its components back to operations and minimize impact to patient care services. A modification to the contract will be required prior to the work to start, however, in an emergency a verbal approval from the CO will authorize work to be completed prior to the modification.

List of Covered Preventive Maintenance Tasks

(X) Included

Type of Service Frequency

X Preventive Maintenance Tasking Quarterly

X Filter Service Type: Pleated - MERV 13 or higher Quarterly

X Belt Replacement Annually

X Coil Cleaning Annually x 4-hour Response Time for Emergencies Year Round

List of Covered Equipment

Mark Make Model Type

SCU B-2 LG LSU307HV3 SPLIT SYSTEM

SCU B-1 LG LSU307HV3 SPLIT SYSTEM

EF B-4 LOREN COOK 60AG560C3B EXHAUST FAN

- - CZ6S2A WALK IN

REFRIGERATOR/FREEZER

EF B-3 LOREN COOK 100AE10003B EXHAUST FAN

EF B-2 LOREN COOK 150VCRH150VH5B EXHAUST FAN

EF B-1 LOREN COOK 130VCR130V33 EXHAUST FAN

EF C-1 LOREN COOK 120ACI120C1B EXHAUST FAN

VRF SCU C-1 LG AB80778TEA SPLIT SYSTEM

VRF SCU C-2 LG ARUBO72BTEA SPLIT SYSTEM

EF C-2 LOREN COOK 100ACE100C3B EXHAUST FAN

EF LOREN COOK 120PR12PR EXHAUST FAN

EF LOREN COOK 100ACE100C3B EXHAUST FAN

EF C-4 LOREN COOK 370ACE70C3B EXHAUST FAN

EF LOREN COOK 120PR12PR EXHAUST FAN

EF C-5 LOREN COOK 60ACE60C3B EXHAUST FAN

EF LOREN COOK - EXHAUST FAN

Performance Work Statement: Desert Sage HVAC and Mechanical Equipment Maintenance Service Contract Page 4

EF LOREN COOK - EXHAUST FAN

- AO (QTY 5) SUN120110 SOLAR WATER HEATERS

- MANITOWOC IYD504A101 ICE MACHINE

- THERMALRITE - WALK IN REFRIGERATOR

- THERMALRITE 22317501 WALK IN FREEZER

- TRAULSEN RHT232WUT-FHS REACH IN REFRIGERATOR

- TRAULSEN RHT232WUT-FHS REACH IN REFRIGERATOR

SCU HP-E1 LG LUU367HV CONDESNING UNIT

- LG - AIR HANDLER

- LG LSU307HV3 CONDESNSING UNIT

- - - AIR HANDLER

EF A-1 LOREN COOK L20ACE120C3B EXHAUST FAN

SCU A-1 LG LSU307HV SPLIT SYSTEM

EF A-2 - 135ACE135C53 EXHAUST FAN

- PEERLESS F1-815GM PUMP MOTOR

- PEERLESS F1-815GM PUMP MOTOR

- BALDOR 84Z04051 PUMP MOTOR

ADDITIONAL EQUPIMENT

AC B-1 INTERNATIONAL

COMFORT

RGH036LLCADAAAA PACKAGE UNIT

AC B-2 INTERNATIONAL

COMFORT

RGH090LDCADAAAA PACKAGE UNIT

AC B-3 INTERNATIONAL

COMFORT

RGH060LLCA0AAAA PACKAGE UNIT

AC B-4 INTERNATIONAL

COMFORT

RGH102LDCA0AAA PACKAGE UNIT

MAU B-1 CAPTIVE AIRE A2-IBT-400-G15 MAKE UP UNIT/SWAMP

COOLER

AC C-2 INTERNATIONAL

COMFORT

RGH048LLCADAAAA PACKAGE UNIT

AC C-3 INTERNATIONAL

COMFORT

RGH048LLCADAAAA PACKAGE UNIT

AC C-4 INTERNATIONAL

COMFORT

RGH048LLCA0AAAA PACKAGE UNIT

AC C-5 REZNOR - HEAT PUMP

AC A-1 INTERNATIONAL

COMFORT

RGH072LDCA0AAAA PACKAGE UNIT

AC A-2 INTERNATIONAL

COMFORT

RGH072LDCA0AAAA PACKAGE UNIT

AC A-3 INTERNATIONAL

COMFORT

RGHO48LLCA0AAAA PACKAGE UNIT

AC A-4 INTERNATIONAL

COMFORT

RGH036LLCA0AAAA PACKAGE UNIT

AC A-5 INTERNATIONAL

COMFORT

RGHO60LLCA0AAAA PACKAGE UNIT

AC A-6 INTERNATIONAL

COMFORT

RGH072LDCA0AAAA PACKAGE UNIT

Tasks

CENTRAL FAN SYSTEMS – AIR HANDLERS

1. Inspect fan assembly and report any abnormalities.

2. Lubricate fan bearings per manufacturer’s recommendation.

3. Lubricate motor bearings per manufacturer’s recommendation.

4. Check belts and sheaves. Replace and adjust when authorized.

5. Check motor mounts and vibration pads.

Performance Work Statement: Desert Sage HVAC and Mechanical Equipment Maintenance Service Contract Page 5

6. Check motor operating conditions.

7. Inspect electrical connections and contactors.

8. Lubricate and adjust associated dampers and linkage.

9. Check fan operation.

10. Clean outside air intake screen.

11. Check and clean drains and drain pans (when performing an annual service only).

12. Check heating and cooling coils for proper operation

13. Change filters per filter schedule.

14. Replace belts annually.

EXHAUST FANS AND RETURN FANS

1. Inspect belts and adjust as required.

2. Lubricate motor and bearings as required.

3. Inspect electrical.

4. Change belts annually when applicable.

PUMPS AND MOTORS

1. Lubricate pump bearings per manufacturer’s recommendations.

2. Lubricate motor bearings per manufacturer’s recommendations

3. Tighten all nuts and bolts. Check motor mounts and vibration pads. Replace and adjust when authorized.

4. Visually check pump alignment and coupling.

5. Check motor operating conditions.

6. Inspect electrical connections and contactors.

7. Inspect mechanical seals. Inspect pump packing.

8. Verify gauges for accuracy.

9. Check and clean strainers and check hand valves (when performing an annual service only).

REFRIGERATION EQUIPMENT (Low Temp)

1. Visually inspect for leaks.

2. Check and clean condenser coil as needed

3. Inspect electrical connections, contactors, relays, and operating/safety controls.

4. Check and test all operating and safety controls.

5. Check operation of Defrost. Adjust as required

6. Check and test crankcase heater per manufacturer’s recommendation.

7. Inspect motor(s). Clean and lubricate.

8. Verify air flow at each fan.

9. Visually check for ice buildup on evaporator coils.

10. Inspect, adjust, clean discharge air honeycomb.

11. Inspect condensate drain pan and pipe. Clean as required.

12. Verify condition of door seals and gaskets.

13. Check condition of door hinges for proper fit and closure where applicable.

14. Inspect door heaters for proper operation.

15. Prepare a report noting deficiencies and provide specific recommendations for repairs and preventive maintenance.

Performance Work Statement: Desert Sage HVAC and Mechanical Equipment Maintenance Service Contract Page 6

REFRIGERATION EQUIPMENT (Medium Temp)

1. Visually inspect for leaks.

2. Check and clean condenser coil as needed.

3. Inspect electrical connections, contactors, relays, and operating/safety controls.

4. Check and test all operating and safety controls.

5. Check and test crankcase heater per manufacturer’s recommendation.

6. Inspect motor(s). Clean and lubricate.

7. Verify air flow at each fan.

8. Visually check for ice buildup on evaporator coils.

9. Inspect, adjust, clean discharge air honeycomb.

10. Inspect condensate drain pan and pipe. Clean as required.

11. Verify condition of odor seals and gaskets.

12. Check condition of door hinges for proper fit and closure where applicable.

13. Inspect door heaters for proper operation.

14. Prepare a report noting deficiencies and provide specific recommendations for repairs and preventive maintenance.

SPLIT SYSTEM – AIR COOLED CONDENSING UNITS

1. Review manufacturer’s recommendation for start-up.

2. Energize crankcase heater per manufacturer’s recommendation for warm-up.

3. Visually inspect for leaks.

4. Inspect electrical connections, contactors, relays, and operating/safety controls.

5. Check vibration eliminators.

6. Check compressor oil level. If applicable.

7. Check and test all operating and safety controls.

8. Check operating conditions. Report any abnormalities.

9. Clean Condenser coils annually.

ICE MACHINE

1. Check Float level and drain

2. Check shutoff and safeties

3. Clean drains and hoses

4. Clean condenser coils and change filter (annually)

5. Check water filters and replace (annually)

6. Clean surfaces and spouts

7. Check refrigeration system

8. Clean and sanitize whole unit (annually)

WATER HEATER

1. Test operations.

2. Check pressure relief.

PACKAGED AIR CONDITIONING SYSTEMS – GAS/ELECTRIC

1. Lubricate fan bearings per manufacturer’s recommendation.

2. Lubricate motor bearings per manufacturer’s recommendation.

3. Check belts and sheaves. Replace and adjust when authorized.

4. Check coils for visible signs of leaks.

Performance Work Statement: Desert Sage HVAC and Mechanical Equipment Maintenance Service Contract Page 7

5. Lubricate and adjust dampers and linkages. If applicable.

6. Check and clean drain pan and clear condensate drain lines.

7. Check motor operating conditions.

8. Inspect electrical connections, contactors and relays.

9. Inspect all temperature, safety, and operational controls.

10. Start compressor. Check operating conditions and report any abnormalities.

11. Secure unit panels, and inspect roof curb flashing.

12. Check for gas leaks.

13. Inspect pilot and clean pilot orifice. If applicable.

14. Inspect and clean flame sensor.

15. Inspect Hot Surface Igniter. If applicable.

16. Verify operation of all safety limit and operating controls.

17. Inspect flame condition.

18. Clean condenser coils annually.

19. Inspect filters and change per filter schedule.

20. Replace belts annually.

PACKAGED AIR CONDITIONING SYSTEMS – HEAT PUMPS

1. Lubricate fan bearings per manufacturer’s recommendation.

2. Lubricate motor bearings per manufacturer’s recommendation.

3. Check belts and sheaves. Replace and adjust when authorized.

4. Check coils for visible signs of leaks.

5. Lubricate and adjust dampers and linkages. If applicable.

6. Check and clean drain pan and clear condensate drain lines.

7. Check motor operating conditions.

8. Inspect electrical connections, contactors and relays.

9. Inspect all temperature, safety, and operational controls.

10. Start compressor. Check operating conditions in heating and cooling mode.

11. Secure unit panels, and inspect roof curb flashing.

12. Clean condenser coils annually.

13. Inspect filters and change per filter schedule.

14. Replace belts annually.

EVAPORATIVE COOLERS

1. Remove all debris from within and around unit and flush as required.

2. Check operation of drain and fill systems.

3. Lubricate fan and motor bearings per manufacturer’s recommendation.

4. Check belts. Replace when authorized.

5. Inspect motor pulley, and motor mounts. Report any abnormalities.

6. Inspect electrical connections, contactors and relays.

7. Check unit operation.

8. Replace pads annually.

9. Replace belts annually.

10. Clean float valve assembly, inspect distribution tubes, and check for proper operation

11. Replace pads when authorized.

Performance Work Statement: Desert Sage HVAC and Mechanical Equipment Maintenance Service Contract Page 8

Deliverables:

1. Inspection and Maintenance schedule for each calendar year

2. Inspection and Maintenance Reports of HVAC and Mechanical Equipment for each calendar year provided to facility manager

3. Unscheduled Service Calls and Repairs: contractor shall provide a quote for corrective actions needed to bring HVAC system, mechanical equipment and associated components back into standard operations. If quote is approved by government contracting officer, then contractor shall complete all needed work to bring HVAC system, mechanical equipment and its components back to operations and minimize impact to patient care services. A modification to the contract will be required prior to the work to start, however, in an emergency a verbal approval from the CO will authorize work to be completed prior to the modification.

All work shall be approved by below Facility Manager or designee:

Alvaro Enriquez Desert Sage Youth Wellness Center Facility Manager Phone: 951-708-4019 Email: Alvaro.Enriquez@ihs.gov

Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months and four (4) one-year option periods as follows: (estimated and will be updated when award for base year (12 months and four option 12 month periods). All options will be exercised 30 days prior to the end of the previous period of performance in accordance with the FAR Clause 52.217-9 Option to Extend the Term of the contract.

Base Year 30 November 2022 – 29 November 2023 Option Year 1 30 November 2023 – 29 November 2024 Option Year 2 30 November 2024 – 29 November 2025 Option Year 3 30 November 2025 – 29 November 2026 Option Year 4 30 November 2026 – 29 November 2027

Attachments:

1. Site Location Map

Performance Work Statement: Desert Sage HVAC and Mechanical Equipment Maintenance Service Contract Page 9

Site Location Map

Attachment 2-LPTA Technical Factors FAR 12.6-Steamlined Procedures for Evaluation and Solicitation for Commercial Items

This solicitation 75H70323R00002 for a non-personnel services contract to provide maintenance, support, and development for the HVAC and mechanical equipment. The Government shall not exercise any supervision or control over the contract service providers performing the services stated in the Performance Work Statement. The contractor shall provide all trained personnel, equipment, supplies, transportation, tools, materials, supervision, other items and non-personal services necessary to perform maintenance and services as defined in this Performance Work Statement to all the listed equipment in the PWS and the Attachment A of this source selection plan. The solicitation was solicited accordance with FAR 12.602(b). The following evaluation criteria factors includes Technical Experience, Past Performance and Price (the Price factor will be evaluated by contracting and not the technical team evaluating the Technical experience and Past Performance). Each factor is equal in importance: Technical Experience, Past Performance and Price.

EVALUATION FACTORS

Factor 1 Technical experience: Offeror must provide relevant and recent experience with details of familiarity with the equipment listed in the PWS, this does include the 4-hour response time needed in emergencies when the facility calls the contractor, and attachment A of the source selection plan, which is the same as listed in the PWS. Recent is defined as within the last 3 years. Relevant is defined as the offeror must provide information of the same or similar type of activities listed in the PWS, on equipment’s listed in the PWS and within the field. A detailed description should cover all areas for the technical experience, please provide specific information on the equipment listed in the PWS, it’s all inclusive on the equipment and maintenance listing. All the equipment must be represented in the written proposal along with the acknowledgement of the 4-hr response time required to be deemed “technically acceptable” in the factor 1.

Factor 2 Past Performance: Offeror must provide past performance and must include dates of coverage with point of contact with names, phone numbers and/or email addresses. Past performance within the last three (3) years form the technical experience mentioned above. The requirement considers work comparable in size and scope to the related work required in this solicitation.

Factor 3 Price – Lowest Price Technically Acceptable (LPTA). Award will be made to offeror utilizing LPTA not trade-off procedures. LPTA and the evaluation of the lowest offeror will be evaluated first and if deemed technically acceptable, no other offeror will be evaluated. If not deemed technically acceptable, then the next lowest priced offeror will be evaluated until deemed technically acceptable. No other offerors will be evaluated.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

All technical team reviewers will be give the non-disclosure form to sign before give the lowest priced offeror to evaluate. If the lowest priced offer is technically acceptable, no other offeror will be evaluated. However, if the lowest priced offeror is not deemed technically acceptable, then the next lowest offeror will be evaluated by the technical team until one is deemed technically acceptable. If this occurs, then a debriefing will be given to the non-technically acceptable offeror.

Contract Clauses Commercial Items and Services

(Revised 28Oct2022)

By Reference FAR 52.212-1 -- Instructions of Offerors -- Commercial Items (Apr 2014)

By Full Text

52.204-9 -- Personal Identity Verification of Contractor Personnel (Jan 2011).

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government;

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of Clause)

52.204-13 – System for Award Management Maintenance.

As prescribed in 4.1105(b), use the following clause:

Attachment 3-Commercial Clauses http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/04.htm#P573_70818

System for Award Management Maintenance (Jul 2013)

(a) Definition. As used in this clause--

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities, which is used as the identification number for Federal Contractors.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“System for Award Management (SAM)” means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

(b) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(c)

(1)

(i) If a Contractor has legally changed its business name, doing business as name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support he legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (c)(1)(i) of this clause, or fails to perform the agreement at paragraph (c)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the DUNS number is maintained with Dun & Bradstreet throughout the life of the contract. The Contractor shall communicate any change to the DUNS number to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the DUNS number does not necessarily require a novation be accomplished. Dun & Bradstreet may be contacted—

(i) Via the internet at http://fedgov.dnb.com/webform or if the Contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(d) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.acquisition.gov.

(End of Clause)

52.212-4 -- Contract Terms and Conditions -- Commercial Items.

As prescribed in 12.301(b)(3), insert the following clause:

Contract Terms and Conditions -- Commercial Items (Dec 2014)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.3727). However, when a third party makes payment (e.g., use of the Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

http://fedgov.dnb.com/webform https://www.acquisition.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P120_20051

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.

3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt Payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period at fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law.

If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2) (i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to:

(A) Change the name in the SAM database;

(B) Comply with the requirements of Subpart 42.12 of the FAR;

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized…