A. 0001 Revised PWS.docx

INDIAN HEALTH SERVICE

PERFORMANCE WORK STATEMENT

Integrated Pest Management Service Contract

FOR THE

Sacred Oaks Healing Center 33100 County Road, 31 Davis, CA 95616

INDIAN HEALTH SERVICE

CALIFORNIA AREA OFFICE

U.S. Department of Health and Human Services Indian Health Service 650 Capitol Mall, Suite 7-100 Sacramento, CA 95814

A.

BACKGROUND AND PROJECT DESCRIPTION: The Sacred Oaks Healing Center (SOHC) is a 35,000 square foot facility located on approximately 12 acres in Davis, CA, built in 2020. The SOHC is a residential behavioral health treatment facility for Native American/Alaskan Native youths (ages 12-17) with substance abuse disorders. In order to provide therapeutic spaces, integrated pest management services are needed to provide a functional and aesthetically pleasing indoor and outdoor environment.

The purpose of this integrated pest management service contract is to complete the necessary pest management tasks to ensure a healing and therapeutic environment for staff, patients and visitors.

B. SERVICES TO BE PERFORMED BY THE CONTRACTOR: The Contractor shall provide all material, labor, and equipment to complete integrated pest management tasks as listed below and all associated appurtenances. All measurements shall be in English units.

C. Period of Performance:

The period of performance shall be for one (1) calendar year from the date of the contract award. Four (4) additional “option” years shall be priced out for each year as applicable. Any exercise of these options shall be at the discretion of the Government.

D. SCOPE OF WORK: Integrated Pest Management (IPM) Services

1. The Contractor shall:

a. Integrated Pest Management (IPM) services shall include the following but not limited to:

i. Locating and identifying pests

ii. Getting rid of pests using traps or other physical/mechanical means

iii. Keeping pests out by blocking entry points and

iv. Using eco-friendly pesticides

v. Termite Control

vi. Pest Control (food services areas and non-food areas)

vii. Small Rodent Control

viii. Bed Bug Control and Treatments

ix. Large Rodent Control (trappings and animal removal)

x. De-webbing all interior spaces, and exterior only near the entrances and outdoor recreational spaces.

xi. Service all interior units on a bi-monthly schedule

xii. Bird control measures are not included as they will be handled by on-site personnel

1. Active bugs observed on-site (this list is not all inclusive): Crickets, ants, wasps, silverfish, spiders, beetles, earwigs, pill bugs, field mice, gophers, moths

b. Contractor shall develop and implement an IPM Plan with a minimum of monthly inspections to ensure the most effective pest management of the site is implemented. The plan must address routine pest management as well as actions to remediate any foreseen seasonal issues. The I.H.S./CAO expects the IPM contractor to serve as the local expert regarding which services are required and how to prevent their presence of invasive pests and/or actions to remove them. IPM services are generally accomplished through a proactive service performed as regular inspections for invasive species and reactive service performed as a result to service requests. Work with staff to plan and develop implementation procedures.

i. Identify and assess current and potential pest problems.

ii. Implement natural controls and chemical tactics that are not harmful to the building occupants or the environment.

iii. Establish an action threshold for each type of pest that is expected and define when corrective action must be implemented.

iv. Use of monitoring procedures, such as inspection, trapping, or surveillance, for each type of pest.

v. Use of IPM to ensure items being monitored remain in working condition.

vi. Use of a documentation system to catalogue monitoring information and to document pest management problems.

vii. Verification and evaluation procedures to ensure that the PMP meets stated risk reduction measures, and that information exists to redesign the PMP where required.

c. The Contractor shall submit to the Contracting Officer and Contracting Officer’s Representative all items listed below unless otherwise specified these items shall be submitted along with the Annual Inspection Reports:

i. Certificates of Insurance

ii. IPM Safety Plan

iii. Name and local telephone numbers of the site supervisor and alternate

iv. Exposure Report. Any exposure incidents and associated man-hours worked shall be submitted to Facilities Manager (immediately after any exposure incident).

v. SDS for compounds to be used at this site

vi. Note. An observed violation of safety requirements shall be grounds for the Government to stop work. Such work shall not continue until the violation is corrected.

d. Contractor shall have well-trained and qualified technicians in performing IPM work.

i. Conduct. The Contractor shall conform and require Contractor employees to conform to similar standards of conduct as Government personnel. Personal conditions such as being under the influence of intoxicating beverages, drugs, etc., which may interfere with the performance of the contract services or affect the safety of the employee or others shall not be permitted. Misconduct of the kind set forth in this paragraph shall cause the Contractor to take disciplinary action against Contractor employees, which may result in the immediate removal of employee from Government property and removal from continued work under the contract. When it is necessary to remove Contractor personnel the Contractor shall immediately provide a qualified replacement to carry out the services performed.

ii. Identification All personnel shall be required to carry a current driver’s license and/or photo company identification card. Driver’s license and/or company identification card. The Contractor shall wear shirts or hats with their company identification embroidered on them to identify to the public that they are Contractors working for the government.

iii. Vehicles & Equipment. Vehicles and equipment used by the Contractor shall have signs, magnetic or permanently affixed indicating the name of the company.

e. Contractor shall schedule the exact dates and times for all work by mutual agreement with point of contact below. Notify Facilities Manager of intent to perform inspections and schedule five (5) business days in advance

f. Contractor shall make every effort to ensure existing structural and building features are not damaged and make needed repairs to return building features to previous conditions or better.

g. Contractor shall make every effort to keep work area clean before, during and after work.

h. Contractor shall make every effort to minimize disruptions to facilities patient care services before, during and after work.

i. Contractor shall provide technical support on all installed parts, materials, and equipment

j. Unscheduled Service Calls and Repairs: contractor shall provide a quote for corrective actions needed to bring IPM practices and associated components back into standard operations. If a quote is approved by government Contracting Officer (CO), then contractor shall complete all needed work for IPM related functions and its components back to operations and minimize impact to patient care services. A modification to the contract will be required prior to the work to start, however, in an emergency a verbal approval from the CO will authorize work to be completed prior to the modification.

Hours of Operation:

· The Contractor shall perform all work during normal work hours which is defined as Monday - Friday between the hours of 8am-5pm excluding federal holidays.

· Any work performed outside of these hours requires authorization from the Contracting Officer.

Deliverables:

1. Monthly Inspection Reports by end of each month (this can be part of invoice)

2. Integrated Pest Management (IPM) schedule for each calendar year by Jan. 3

3. IPM Safety Plan by Jan. 3 of each year

4. Unscheduled Service Calls and Repairs

Quality Assurance Surveillance Plan (QASP)

Monitoring Method: 100% inspection of milestones / deliverables associated with objective

· Deliverable Requirements

· Performance Standard. Administrative Requirements such as the Safety Plan, SDS, Exposure Reports are provided to the COR and CO as required.

· Minimum Acceptable Level (MAL) and Desire Level (DL). 100% submission of all requirements.

· Method and Frequency of Inspection. Review and approval, as allowable, by the COR.

· Incentive and Remedy. Incentive is the initialization of contracted services. Remedy is the contractor shall develop a performance plan with continuous review and inspection by the COR until performance is satisfactory.

· Integrated Pest Management (IPM)

· Performance Standard. IPM

· Minimum Acceptable Level (MAL) and Desire Level (DL). 100% submission of all requirements.

· Method and Frequency of Inspection. Review and approval, as allowable, by the COR.

· Incentive and Remedy. Incentive is the initialization of contracted services. Remedy is the contractor shall develop a performance plan with continuous review and inspection by the COR until performance is satisfactory.

All work shall be approved by below Facility Manager or designee:

Kenny Sherburne Sacred Oaks Healing Center Facility Manager and COR Phone: 530-702-6000 Cell: 530-908-5288 Email: Kenneth.Sherburne@ihs.gov

Attachments:

1. Site Location Maps (see three maps below)

Site Location Maps

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