75H70324Q00001-0002 executed.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE

6. ISSUED BY CODE 123

California Office of the Director

John E Moss Federal Bldg

650 Capitol Mall, Suite 7-100

Sacramento CA 95814

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

1. CONTRACT ID CODE

4. REQUISITION/PURCHASE REQ. NO.

7. ADMINISTERED BY (If other than Item 6)

N

9A. AMENDMENT OF SOLICITATION NO.

75H70324Q00001

X

9B. DATED (SEE ITEM 11)

I

PAGE OF PAGES

1 I 10

5. PROJECT NO. (If applicable)

CODE I

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

� The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers � is extended. Dis not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

E. IMPORTANT:

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Contractor Dis not Dis required to sign this document and return ______ _ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is to incorporate a revised Performance Work Statement dated

9 May 2024; and a revised Pricing Schedule.

As a result of this Amendment, the date due for quotes is extended to 16 May 2024, by 5:00

PM PST.

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 1 0A, as heretofore changed, remains unchanged and in full force and effect .

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

(Signature of person authorized to sign)

Previous edition unusable

RONDA J. ENGLISH

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

0002 10 MAY 2024

Pricing Schedule

Uninterruptible Power Supply Maintenance (7 Units Total)

Base Year Service Activity Unit Price Quantity Total Price

Technician Scheduled Maintenance $ / Hr. 32 $ Unscheduled Event Response $ / Hr. 16 $ Replacement Batteries (required on all 7 units) $ 1 $ Install SNMP Cards (required on 4 units specified in PWS) $ 1 $

Yearly Contract Total $

Option Year 1 Service Activity Unit Price/

Hour Quantity Total Price

Technician Scheduled Maintenance $ 32 $ Unscheduled Event Response $ 16 $

Yearly Contract Total $

Option Year 2 Service Activity Unit Price/

Hour Quantity Total Price

Technician Scheduled Maintenance $ 32 $ Unscheduled Event Response $ 16 $

Yearly Contract Total $

Option Year 3 Service Activity Unit Price/

Hour Quantity Total Price

Technician Scheduled Maintenance $ 32 $ Unscheduled Event Response $ 16 $

Yearly Contract Total $

Option Year 4 Service Activity Unit Price/

Hour Quantity Total Price

Technician Scheduled Maintenance $ 32 $ Unscheduled Event Response $ 16 $

Yearly Contract Total $

TOTAL CONTRACT

VALUE:

Performance Work Statement Dated: 9 May 2024

California Area Indian Health Service

Uninterruptible Power Supply Maintenance (7 units total)

Part 1

1. GENERAL: The California Area Indian Health Service (CAIHS) has a requirement for a services contract to provide maintenance and support for the Uninterruptible Power Supply (UPS) units at three separate federal locations. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall furnish all labor, facilities, materials and equipment necessary to provide maintenance and support of California Area Indian Health Service (CAIHS) UPS units in accordance with this Performance Work Statement.

1.2 Background: The CAIHS maintains critical and sensitive data in three data centers. The availability of this data depends on an assurance that data servers and ancillary devices are powered up. The UPS at each facility assures that in the event of the loss of building power systems will remain online for a period of time, while systems failover and/or are shut down gracefully.

The UPS units assure this failover capability by assuming the power load during the occurrence of building power failure.

1.3 Objectives: Zero instances of data unavailability due to power loss.

1.4 Scope: Contractor will do regular maintenance checks on the UPS units and perform reparative service if needed. Services include:

log checks battery checks replacement recommendations problem diagnosis

5. Period of Performance: 1 Calendar Year from the date of Contract Award. The total contract duration, if the Government Exercises all of the Option Years: Base Year, plus 4 Optional Years.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Emergency response will be available on these holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4 Hours of Operation: Beyond emergency availability, the contractor is responsible for conducting business, between the hours of 7:00 am to 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at

Location 1 (1 unit):

IHS California Area Office 650 Capitol Mall, Suite 7-100 Sacramento, CA 95814

Emerson NPower 30 kVA Serial #M08A300035 Current battery information:

Battery Make: Enersys Battery Model: HX300-12FR # of Strings: 1 # of Batteries: 40

Location 2 (3 Units):

IHS Sacred Oaks Healing Center 33100 County Road 31 Davis, CA 95616 Liebert eXM 15 kVA Battery Serial # M19C530010 - # of Strings: 1; # of Batteries: 24 Liebert eXM 15 kVA Battery Serial # M19C530025 - # of Strings: 1; # of Batteries: 24 Liebert eXM 15 kVA Battery Serial # M19C530029 - # of Strings: 1; # of Batteries: 24

Location 3 (3 Units):

IHS Desert Sage Youth Wellness Center 39990 Faure Road Hemet, CA 92544

Eaton 9355 30 kVA Serial # BJ201KXX02 - # of Strings: 6; # of Batteries: 18 Eaton 9PX 2 kVA Serial # PA19J15L72 - # of Strings: 1; # of Batteries: 6 Eaton 9PX 2 kVA Serial # PA19J15L70 - # of Strings: 1; # of Batteries: 6

Location Notes:

All 3 locations will require a lift gated truck, as there are no docks.

All 3 locations have the storage available within 50 feet of the UPS units.

Sacramento has a receiving dock, but no lift ability, ramp only.

Sacramento location is on the 7th floor, but a freight elevator is accessible to use with a pallet jack.

Sacramento location has a guard station similar to TSA airport checks.

1.6.6 Type of Contract: The government will award a type of contract to be determined by CCE and the customer.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must be able to pass a security background check at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: Contractor assures that all personnel deployed under this contract are properly certified in relevant areas of expertise.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Contractor, Contracting Officer Representative (COR), Systems Administrator. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00am – 4:30pm Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Contractor will travel to locations identified in section 1.6.5 of this document. Contractor will be required to travel to perform services covered in this document and to attend meetings with CAIHS staff. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

1.6.14 Other Direct Costs: Shipping costs for materials

1.6.15 Data Rights:The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide information technology personnel to coordinate contractor visits, assure access to relevant hardware, and to receive documentation and instructions from contractor.

3.2 Facilities: The Government will provide desk space and communications systems to support contractor in service of activities detailed in contract.

3.3 Utilities: The Government will provide electricity and TCPIP network connectivity to support contractor in service of activities detailed in contract.

PART 4. DELIVERABLES

4.1. Basic Services: Contractor shall monitor and maintain the health of uninterruptible power supplies at locations identified in section 1.6.5 of this document. Services include battery replacement and emergency services.

4.2. Emergency Response Time: 4 hours to have a technician onsite.

4.3. Contractor shall be available to provide 24-hour support.

4.4. Reporting: Contractor will include with invoices detailed listings of costs associated with materials and labor.

4.5. Batteries: Within 30 days of contract award contractor will replace batteries on all UPS units. Replacement of batteries within period of performance must be covered by warranty.

4.6. SNMP Cards: Within 30 days of contract award contractor will procure and install SNMP Cards on UPS units at Sacramento and Davis locations only.

PART 5. ATTACHMENT/TECHNICAL EXHIBIT LISTING

5.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective Standard Performance Threshold Method of Surveillance

PRS # 1.

Regular monitoring of UPS systems

The contractor shall provide biannual onsite monitoring of UPS units at locations specified in section 1.6.5 of this document.

Zero deviation from standard CAO staff will accompany contractor

– site visit reports provided by contractor

PRS # 2

The contractor shall provide maintenance (if necessary) of UPS units at locations specified in section 1.6.5 of this document.

System configuration, trouble shooting and remote support are included as a covered service within this contract

Zero deviation from standard Site visit reports provided by contractor

PRS # 3

Life-cycle of system will be monitored

The contractor shall provide assessment of life-cycle status of UPS units at locations specified in section 1.6.5 of this document.

Zero deviation from standard Site visit reports provided by contractor

PRS # 4

Initial Battery replacement

Contractor will replace batteries in all UPS units within 30 days of award. Cost of initial replacement will be included in quote.

Zero deviation from standard CAO staff observation

PRS # 5

Battery replacement (as needed)

Contractor will advise CAO on battery replacement requirements. Cost of replacement will be the responsibility of CAO.

Battery replacement will be identified when there is 20% life remaining in batteries

Site visit reports provided by contractor

PRS # 6

Emergency response time

Emergency response time is 4 hours for remote monitoring and diagnosis. Contractor will be onsite within 8 hours of notice of UPS system failure.

One-hour deviation from schedule permitted

CAO staff will note time of notification and time of response in email to COR

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items.

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.