B03 Pre-Bid Agenda.pdf

AGENDA

Pre-‐Bid Meeting

Project Name:

Zuni Wastewater Treatment Improvements Project

Location:

Virtual, Weblink:

Date:

April 16, at pm

MST

1. Bidders Sign-‐in requested all participants utilize the Zoom chat feature to present the following information:

Your name, company, phone number and email

• IHS

compiled this information and created a participation list to be distributed amongst participants.

2. Introductions:

Genna Slape, Project Engineer, IHS

Division of Sanitation Facility Construction

a. Pueblo of Zuni

• Strallie Edaakie, Sr., Manager, Zuni Utility Department

• Shirley Bellson, Realty Officer

• Dancy Simplicio, Director, TERO

b. Indian Health Service

• Matt Sanders, Contracting Officer

• Bradley Sherer, P.E., Contracting Officer Representative

• Genna Slape, EIT, Project Engineer

• Delora James, Construction Inspector

3. Bidding Contract Requirements

a. Advertisement for Bids:

Initiated on March 24th

b. Bids Due:

April 30, at

PM

PDT

(3

PM

MST)

c. Project Funded by I.H.S.

and E.P.A.

d. Instruction to Bidders

• Pre-‐bid teleconference o Zoom meeting o Conference call for audio participation

• Verbal responses at the pre-‐bid conference will not be binding.

Val R. Panteah Sr.

Governor

Birdena Sanchez Lt. Governor

Vacant Head Council member

Virginia R. Chavez Councilwoman

Carleton R. Bowekaty Councilman

Audrey A. Simplicio Councilwoman

Vacant Council member

Eric Bobelu Councilman

PUEBLO OF ZUNI

P. O. Box 339 Zuni, New Mexico 87327 1203-B NM State Hwy 53

Phone: (505) 782-7022 Fax: (505) 782-7202 www.ashiwi.org

505-782-7000 MAIN

• Zuni Business License-‐Prime contractor and subcontractors o Indian Preference Requirements 50% of crew (non-‐specialized roles) must be

American Indian o Subject to annual fee ($100)

• Tribal Royalties-‐borrow materials, water, etc.

o Construction water sources Wetlands (closer to project site) or Beaver pond o Subject to royalty fee(s)

4. Project Scope construction phases;

one contract.

Phase Construction

a. Expansion of Existing Cell (as identified on Sheets 6) to construct New Cell (as identified on

Sheets 8).

• Featuring a new 16-‐foot deep fermentation pit.

• Lined with

HDPE

liner featuring gas vents and anchor trenching.

• New inlet piping structure

• New secondary discharge piping

• New transfer piping structure between New Cell and Existing Cell 6/New Cell

b. Installation of approximately linear feet of 18-‐inch

PVC

gravity sewer pipe

Phase Construction

a. Reconfigure and rehabilitate Existing Cells 1, 2, 3, and (as identified on Sheet 6)

• 5 new transferring piping structures

• New inlet piping structure into New Cell

• New primary discharge structure from New Cell

• New secondary discharge piping locations:

from New Cells

• HDPE

liner featuring gas vents and

GGVL

system

b. Placement of rip-‐rap with geotextile underlayment on new eastern and southern exterior embankments.

c. Installation of new 6-‐foot chain-‐link fence around perimeter of facility.

d. Installation of new dual-‐channel ultrasonic wastewater flow meter in existing valve pit

*Extracted biosolids are to be adequately mixed with the excess natural (clean) excavated material and placed at stockpile location (indicated on Sheet of Construction Drawings)

5. Contract Overview

a. Type of Contract single, Firm-‐Fixed Price, construction contract b.

SET-‐ASIDE:

This solicitation is set aside for Indian Small Business Economic Enterprises

(ISBEE)

in accordance with the Buy Indian Act, U.S.C.

47, as amended.

c. Construction contract will be between the Indian Health Service and the successful Contractor.

d. Contractor is subject to the Zuni Labor Codes and the

TERO

guidelines.

e. Period of Contract consecutive calendar days.

f. Items to be submitted with bid all documents featured in Section L of the

RFP.

g. Daily Reports and Logs Contractor is required to maintain and submit throughout the entire course of the project.

h. Direct all formal inquiries regarding the bidding documents and technical clarifications in writing to Project Engineer

AND

Contracting Officer.

i. Contracting Officer will transmit to all prospective Bidders of record such Addenda as Project

Engineer considers necessary in response to questions arising at the conference.

Oral statements may not be relied upon and will not be binding.

j.

All inquiries are due by April 24,

k. Addenda to date:

three (3)

6. Technical Information/Requirements (Highlights Only)

a. Safety The successful Contractor will be required to assign a competent person to ensure that construction is performed in accordance with all

OSHA

safety requirements, especially trench safety and fall protection for this project.

b. Testing Deliverables Contractor to coordinate and pay for all of the following:

i. Soil Compaction Testing

(TP-‐109)

ii. Concrete Testing

(TP-‐207)

iii. Sewer Main Alignment

(TP-‐610)

iv. Sewer Main Pressure Test

(TP-‐610)

v. Manhole Exfiltration/Infiltration Test

(TP-‐610)

vi. Lagoon Earthwork Soils Testing and Inspection

(TP-‐4004.A)

vii. HDPE Membrane Liner Material Seaming

(TP-‐4008.C)

viii. Geocomposite Gas Venting Layer

(TP-‐4009.C)

c. Record Drawings

(STP

4.0) The Contractor shall provide a set of As-‐Constructed Drawings (aka

Red-‐Lines), a professionally certified Electronic As-‐Built Survey, and Map of Definite Location.

d. Rock Excavation

(TP-‐106,

Section B) Rock excavation is not anticipated for this project.

If it is encountered, a unit price will be negotiated.

e. Groundwater

(TP-‐106,

Section C) Dewatering is not anticipated for this project.

If it is encountered, a price will be negotiated.

f. Warning Tape and Tracer Wire Required on all sewer main segments.

g. Lagoon Construction, lump sum pricing approach (Bid Items 6) will distribute

XML

file containing contours of existing vs.

design surfaces to bidders.

7. Project Site Visit

a. At the request of each bidder, will arrange access to project site for bidders to view the project site.

Requests to view the site should be submitted to Project Engineer Genna Slape.

b. Due to the current

COVID

concerns, bidders must have an assigned access badge to access

Pueblo lands.

Social distancing practices must be applied while viewing the project site.

8. Utility Coordination

a. Zuni Utility Department

Strallie Edaakie, Director

Cell Phone:

(505) 236-‐1310

ZUD

Office:

(505) 782-‐5654

Email:

Strallie.EdaakieSr@ashiwi.org b.

Pueblo of Zuni Reality

Shirley Bellson

Phone:

(505) 782-‐7106

Email:

Shirley.Bellson@ashiwi.org

• Construction Water Source (Non-‐potable):

issued Water Access Permit allows water withdrawal from Wetlands or Beaver Pond;

at a set rate of $6.00 per 1000-‐gallons.

Contractor is responsible for supplying water meter to capture volumetric withdrawal.

a. Pueblo of Zuni

TERO

Office

Dancy Simplicio, Director

Phone:

(505) 782-‐7113

Email:

dancy.simplicio@ashiwi.org

9.

Contacts.

Contract and Technical Issues:

a. Division of Engineering Services, IHS

Matt Sanders, Contracting Officer

Phone:

(206) 374-‐7302

Email:

Matt.Sanders@ihs.gov

b. Indian Health Service, DSFC

Genna Slape, Project Engineer

Vassar Dr.

NE

Albuquerque, NM

87106

Cell:

(505) 206-‐2794

Email:

Genna.Slape@ihs.gov

c. Indian Health Service, DSFC

Brad Sherer, Contracting Officer Representative

Cell:

(505) 660-‐1050

Email:

Bradley.Sherer@ihs.gov

10.

Contractor Questions