75F40126Q136067.pdf

75F40126Q136067

This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) RFO Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is 75F40126Q136067. This solicitation is issued as a Request for Quote (RFQ).

The associated North American Industry Classification System (NAICS) code for this acquisition is 334516 – Analytical Laboratory Instrument Manufacturing; with a Small Business Size Standard of 1,000 employees. This requirement is solicited full and open, any sized business under the applicable NAICS may submit a quote.

Schedule of Supplies or Services and Prices/Costs. Prices shall be inclusive of all charges to procure this turn-key instrument package.

Item # Description QTY

U/I $ Extended Price

CD Spectropolarimeter System (Including Autosampler, Peltier Control, Software, PC)

GSA Contract number: ___________________

1 EA $ $

2 Factory-Certified Installation and Performance Verification Services 1 EA $ $

TOTAL PRICE $

Trade-In Credit

Jasco J-810-150S CD spectropolarimeter with details outlined in Item 9, of the “Delivery, Installation, Training and Additional System Requirements” section below.

1 EA $ $

Subtotal Price (Items 1 & 2, minus Item 3) $

Options in accordance with FAR 52.217-9

Option 1: Preventative Maintenance and Unlimited Repairs Post Warranty Maintenance Agreement GSA Contract number: ___________________

12 MO $ $

Option 2: Preventative Maintenance and Unlimited Repairs Post Warranty Maintenance Agreement GSA Contract number: ___________________

12 MO $ $

TOTAL SYSTEM PRICE (Items 1 through 5) $

Background and Requirement

The U.S. Food and Drug Administration (FDA), Center for Biologics Evaluation and Research (CBER), Office of Vaccines Research and Review (OVRR), Division of Bacterial Products and Allergenic Products (DBPAP), Laboratory of Bacterial Polysaccharides (LBP), Structural Biology Group, requires acquisition of a modern Circular Dichroism (CD) spectropolarimeter to replace an outdated instrument that is more than 20 years old and is limited to manual, single-sample operation.

The replacement instrument will support studies linking protein secondary structure to biological function, including ongoing research on codon optimization, polysaccharide characterization, and structural biology collaborations across CBER. The instrument will serve as a shared resource for multiple CBER research groups, broadening access to structural characterization capabilities and facilitating inter-laboratory collaborations.

The current instrument requires repeated manual loading, unloading, and cleaning of a shared cuvette for each measurement, creating a significant throughput bottleneck for multi-sample studies such as screening of mutant panels. A modern CD system would shorten acquisition times, reduce sample volume requirements, improve reproducibility, and enable unattended, plate-based automated data collection.

The Contractor shall provide a complete, fully integrated CD spectropolarimeter instrument, including all required accessories, software, computing hardware, installation, calibration, and training as specified herein.

The CD Spectropolarimeter System shall meet or exceed the following minimum technical specifications:

MINIMUM TECHNICAL SPECIFICATIONS

Core CD Spectrometer

Optical System:

1. Monochromator: shall include one or more monochromators using a dual-prism system..

2. Measurement modes: Circular Dichroism (CD), Linear Dichroism (LD), and Absorbance (ABS) as standard.

3. Wavelength range: shall span at least 163 nm – 950 nm minimum (far-UV to near-IR).

4. Baseline shall not drift more than 0.02 mdeg per hr.

5. Stray light: shall be less than 0.0003% at 200 nm.

6. RMS Noise: shall be less than 0.004 mdeg at 185 nm.

Light Source and Purge

1. Light source: shall include a 150 W nitrogen gas (N₂) cooled xenon lamp.

2. Optional additional light source: shall include a 150 W N₂ cooled xenon lamp.

3. Shall include an integrated wavelength calibration source.

4. Shall include an integrated N₂ purge system with optimized delivery for far-UV operation, including N₂ flowmeter.

Scanning Capabilities

1. All scanning and data acquisition modes shall be fully computer-controlled and user-programmable, including scan speed, wavelength range, data pitch, and averaging parameters.

2. Instrument shall be capable of simultaneously recording CD spectra and absorbance at the same wavelengths for determination of sample concentration and detection of sample quality issues (e.g., aggregation or light scattering).

3. Data export: software shall support export in open, non-proprietary formats (e.g., CSV, ASCII text) in addition to any native instrument format, to facilitate data analysis and long-term archiving.

4. The instrument shall automatically recognize all accessories via the system-integrated computer software.

5. Communication interface: shall utilize USB 2.0 or current equivalent.

Physical Footprint Constraints: The entire integrated spectrometer array and all mandatory auxiliary components (including nitrogen supply interfaces, temperature control units, and data workstations) shall utilize a benchtop form factor. The complete operational configuration must strictly conform to the following laboratory spatial limits:

• Maximum Width: 8 feet 10 inches.

• Maximum Depth: 22 inches

• Maximum Height: 70 inches

The contractor shall provide certified manufacturer dimensions with their quote to verify compliance with these maximum limits.

Extended Wavelength Option (Near-Infrared)

1. Extended wavelength coverage shall cover at least: 800 nm – 1600 nm.

2. Extended range shall support CD, LD, and absorbance measurement modes.

High-Throughput Automated Sampling System

To enable automated, unattended data collection and high-throughput screening of multi-sample experimental sets, the system shall include a plate-based autosampling module with the following minimum capabilities:

1. Shall include a temperature-regulated autosampler compatible with dual 96-well microplates (minimum 192 samples per run).

2. Minimum sample volume per well: shall not exceed 250 µL per well, consistent with the requirement to minimize consumption of limited or costly samples.

3. Software shall provide automated control of Xe lamp startup and shutdown, and nitrogen cooling system operation, to support unattended and scheduled data collection.

4. Autosampler temperature control: The autosampler’s integrated temperature regulation shall govern sample compartment temperature during automated plate runs. This temperature control shall be distinct from the Peltier temperature controller described in Section 3.4, which is used for single-cuvette thermal ramping experiments. Both systems are required.

5. Shall support CD, LD, and absorbance measurements in automated mode.

6. Shall provide automatic shutdown and startup Xe lamp and nitrogen cooling software control capabilities.

Temperature Control Accessories

Temperature Controller and Temperature Ramping

1. A variable temperature unit shall afford control of the cell temperature with a precision and accuracy of ± 0.5 °C.

2. Temperature controller shall use a Peltier temperature control system.

3. Shall have the ability to handle multiple samples for melting curve measurement.

4. Shall have the ability to scan entire spectrum or single and/or multiple points at each temperature.

5. Temperature range: shall be at least –40 °C to +130 °C.

6. Shall be compatible with 10 mm, 5 mm, 2 mm, and 1 mm path-length cells.

7. Shall include a built-in variable-speed magnetic stirrer for all positions.

8. Shall include temperature probes for in-cell measurement, adjacent-to-cell monitoring, and internal safety override.

9. Software shall support temperature scanning and combined temperature/wavelength scan programming.

10. Analytical software shall be provided for denatured protein analysis, including calculation of Tm, ΔH, and ΔS.

Refrigerated Circulator

1. Refrigerated circulator with temperature range of –20 °C to +135 °C, compatible with 120V / 60Hz power.

Cooling Circulator for Peltier Accessories

1. Water-circulated cooling system shall be included for Peltier accessory heat-sink applications or equivalent for cooling.

2. Shall include all fittings, tubing, water stabilizer, and anti-fungal agent.

Sample Handling Accessories

1. Standard cuvettes: 10 mm, 5 mm 2 mm 1 mm and two 0.5 mm path-length cells shall be included.

2. Optional accessory: Micro-sampling disk: 1 mm and 0.2 mm path-length capability shall be included.

3. Optional accessory: Capillary cell holder system for micro-volume thermal ramping shall be included, to include capillary cell adaptor, quartz capillary tubes (minimum 100 per set), and sealant.

SOFTWARE AND COMPUTING REQUIREMENTS

Instrument Control and Data Acquisition Software

1. Complete instrument control and spectral data acquisition software suite shall be included, covering all standard measurement modes.

2. Software shall support spectral scanning, temperature control integration, automated sampling, and data export in standard formats.

3. 21 CFR Part 11-compliant software (Spectra Manager CFR or equivalent) is desirable for regulatory data integrity.

Workstation

1. A dedicated desktop computer workstation shall be provided, configured and validated for operation with the instrument.

2. Minimum specifications: shall feature a current-generation multi-core processor, 16 GB RAM minimum, 256 GB minimum, with options to increase to 1 or 2 TB solid-state drive (SSD), Windows 11 Professional (64-bit) or current equivalent, DVD-writer, wireless keyboard and mouse.

3. Monitor: shall feature a 24-inch (or equivalent) display.

4. Shall include a minimum 3-year manufacturer service and support plan for the workstation.

Delivery, Installation, Training and Additional System Requirements:

1. The components and equipment shall be newly manufactured, not used and refurbished or previously used for demonstration.

2. Offered systems shall be a turn-key solution i.e., the Contractor shall be responsible for providing all hardware, components, instruments, computers, software, and that otherwise required to meet these specifications and the FDA’s stated need.

3. The systems shall be delivered with all necessary supplies and accessories required for installation and start-up.

4. Installation shall be conducted by factory-certified service personnel, who shall demonstrate that all modules start up properly, are correctly installed and connected.

5. The system and associated accessories shall include operations and maintenance manuals covering proper operation, routine maintenance, and troubleshooting for the system and controlling software. All manuals and documentation shall be provided in hard copy and/or electronic format.

6. The Contractor shall provide all labor, travel, and tools to install, qualify, and recalibrate the equipment at the address provided below, to include shipping. The contractor shall demonstrate upon installation that the item meets or exceeds all performance specifications.

7. Upon acceptance of the system, the contractor shall provide one full day of on-site operator training/familiarization for at least two (2) attendees. Such familiarization shall include system operations, calibration, optimization, troubleshooting and basic operational maintenance procedures.

8. Systems shall be warranted for not less than two (2) years from FDA acceptance of the system(s) to include on-site training. Warranty shall be included with the equipment and not separately priced. Warranty services shall include troubleshooting capabilities based on complete knowledge of the entire system, immediate access to replacement parts, immediate access to system improvements and updates, labor and travel costs. Phone and email technical support shall be included for a minimum of one (1) year.

9. The Government is offering the following trade-in equipment in “as is” condition. Contractor shall assume all costs for de-installation, packaging and shipping trade-in equipment

• J-810-150S CD spectropolarimeter with the following specifications:

o Serial No.: B032460750 o Location of equipment: FDA, 10903 New Hampshire Ave., Bldg. 72, Room G433 o Condition: Excellent

Minimum Performance Requirements for the Preventative Maintenance and Unlimited Repairs Post Warranty Maintenance contract

1) The Contractor shall provide one (1) scheduled on-site planned preventive maintenance visit per year which shall include all labor, travel, and OEM factory-certified replacement parts, components, subassemblies, etc., as well as consumables.

2) The Contractor shall provide unlimited on-site corrective maintenance and repairs within 3 business days of call for service where problems cannot be resolved remotely after 2 business days.

3) The offeror shall provide certified Original Equipment Manufacturer (OEM) parts for all repairs and maintenance.

4) All maintenance and repair activities shall be performed by service technicians/engineers who are formally trained and certified by the original manufacturer. Engineers shall have access to the manufacturer’s latest technical developments, repair procedures, application updates, diagnostic software, and planned maintenance procedures. All repairs and PM services shall be performed following Original Equipment Manufacturer (OEM) specifications, manuals, and service bulletins, using OEM replacement parts, components, subassemblies, etc.

5) Service contract shall include unlimited free OEM system software, firmware and hardware support and updates.

6) The Contractor shall include unlimited technical support Monday through Friday (excluding Federal Holidays) 8:00AM - 5:00PM Eastern Time.

7) The contract shall enable the FDA Technical Point of Contact (TPOC) and system operator personnel to have access to the manufacturer’s call center for technical assistance, which is staffed by senior engineers to provide a high level of expertise for troubleshooting the instrument..

8) All maintenance/repair pricing shall be inclusive of labor, travel, replacement parts, components, subassemblies, etc. for the instrument.

Deliverables: Service Records and Reports: The Contractor shall, commensurate with the completion of each service call (inclusive of warranty service call), provide the end-user of the equipment with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced, a detailed description of the work performed, the test instruments or other equipment used to perform the service, the name(s) and contact information of the technician who performed the service, and for information purposes, the on-site hours expended, and parts/components replaced. In addition, the Contractor shall provide a written report to the FDA COR and Contract Specialist, summarizing all maintenance activities (including warranty work) each time service is performed.

Delivery / Period(s) of Performance: Expected , installation, qualification, and training on the equipment is within 90 days of contract award. This requirement also includes two (2) post warranty options with anticipated period of performance dates (based on expected delivery) estimated as:

Warranty Period: 12/15/2026 – 12/14/2028 Option Year 1 Service: 12/15/2028 – 12/14/2029 Option Year 2 Service: 12/15/2029 – 12/14/2030

The period of performance for the option period in any resultant award is estimated based on the estimated date of award, required delivery of the system (inclusive of inside delivery, installation, and training), and the offered warranty period. If/when Option Year 1 Post-warranty maintenance service is exercised; the period of performance for the post-warranty options will be firmed via bilateral modification.

Each year shall be funded at the time the option year is exercised; options will be exercised based on funds availability and the needs of the Federal Government. The initial Service period shall be for one year and each subsequent period of performance may be renewed at the government’s option for the period between 12-24 months, and 24-36 months months beyond the initial contract service period.

Place of Delivery/Servie Address: The equipment shall be delivered to the Center for Biologics Evaluation and Research (CBER) and post warranty maintenance service shall be performed at the following address:

US FDA/CBER

10903 New Hampshire Avenue Building 72, Room G434 Silver Spring MD 20993

POC: will be appointed and contact information will be given upon contract award.

Delivery and Installation Notes: The Contractor shall provide written site preparation requirements (electrical, ventilation, bench load, N₂ supply, space) to the COR at least 30 calendar days prior to scheduled delivery.

Installation shall not proceed until the COR has confirmed that all site requirements have been met.

The Contractor shall coordinate the delivery schedule with the Contracting Officer’s Representative (COR) a minimum of two (2) weeks prior to arrival.

Delivery shall not be scheduled during Federal Holidays or Federal Closures as determined by Executive Orders or opm.gov. Federal Holidays are as follows:

New Year’s Day Labor Day Birthday of Martin Luther King, Jr. Columbus Day Washington’s Birthday Veterans Day Memorial Day Thanksgiving Day Juneteenth National IndependenceDay Christmas Day Independence Day

Contract Type: Commercial Product - Firm fixed price

Contract Clauses:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul and https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

FAR Clauses Required 52.212-4, Contract Terms and Conditions-Commercial Items (DEVIATION)(RFO Nov 2025)

Applicable 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020) Alternate I (Nov 2021) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-13, System for Award Management Maintenance (DEVIATION)(RFO Nov 2025) 52.209-6, Protecting the Government’s Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (DEVIATION)(RFO Nov 2025) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION)(RFO Nov 2025) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor any time before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend any time before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, shall not exceed two (2) years exclusive of the time set forth for the delivery, installation, training and warranty period.

52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (DEVIATION)(RFO Nov 2025) 52.219-8, Utilization of Small Business Concerns (DEVIATION)(RFO Nov 2025) https://www.acquisition.gov/far-overhaul https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

52.222-3, Convict Labor (DEVIATION)(RFO Nov 2025) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (DEVIATION)(RFO Nov 2025) 52.222-35, Equal Opportunity for Veterans (DEVIATION)(RFO Nov 2025) 52.222-36, Equal Opportunity for Workers with Disabilities (DEVIATION)(RFO Nov 2025) 52.222-37, Employment Reports on Veterans (DEVIATION)(RFO Nov 2025) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEVIATION) (RFO Nov 2025) 52.222-50, Combating Trafficking in Persons (DEVIATION)(RFO Nov 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors (DEVIATION)(RFO Apr 2026) 52.223-23, Sustainable Products (DEVIATION)(RFO Nov 2025) 52.225-5, Trade Agreements (Nov 2023) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3, Protest After Award (DEVIATION)(RFO Nov 2025) 52.233-4, Applicable Law for Breach of Contract Claim (DEVIATION)(RFO Nov 2025) 52.240-91, Security Prohibitions and Exclusions (DEVIATION)(RFO Nov 2025) 52.244-6, Subcontracts for Commercial Products and Commercial Services (DEVIATION)(RFO Nov 2025)

HHSAR Clauses

352.232-71 Electronic Submission of Payment Requests (RFO DEVIATION) (Apr 2026)

(a) Definitions. As used in this clause-

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements in FAR 32.905(b) and the applicable payment clause included in this contract.

(b) Submission instructions. Except as provided in paragraph (c) of this clause, the Contractor must submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) Alternate submission procedures. The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(d) Submission of alternate payment procedures authorization. If alternate payment procedures are authorized, the Contractor must include a copy of the Contracting Officer’s written authorization with each payment request.

(End of clause)

352.239-79 Information and Communication Technology Accessibility (Feb 2024)(DEVIATION)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all information and communication technology (ICT) supplies, products, platforms, information, documentation, and services support developed, acquired, maintained or delivered under this contract or order must comply with the Revised 508 Standards, which are located at 36 C.F.R. 1194.1 and Appendices A, B, and C, and are available at https://www.hhs.gov/web/section-508/index.html.

http://www.ipp.gov/ https://www.hhs.gov/web/section-508/index.html

(b) Additional Section 508 accessibility standards applicable to this contract or order may be identified in the specification, statement of work, or performance work statement. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) In the event of a modification(s) to this contract or order, which adds new ICT supplies or services or revises the type of, or specifications for, supplies, products, platforms, information, documentation, or services support, the Contracting Officer shall require that the Contractor submit a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(d) If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include ICT supplies, products, platforms, information, documentation, or services support will define the specifications and accessibility standards for the order. In those cases, the Contractor shall be required to provide a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an ACR (based on the VPAT see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies, products, platforms, information, documentation, or services support conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) The contractor shall identify to the Contracting Officer any perceived exception or exemption to Section 508 requirements.

(End of Clause)

Contract Administration

Contracting Officer

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the contract; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor any costs incurred during the performance of this contract;

or (5) otherwise change any terms and conditions of this contract.

The contact information for the Contracting Officer is:

https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat

Name: Suzanne Martella Email: suzanne.martella@fda.hhs.gov Phone: (301) 796-2383

Contracting Officer’s Representative (COR)

The COR is responsible for: (1) monitoring the Contractor’s technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Statement of Work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

The following COR will represent the Government for this contract (the information below will be provided upon contract award):

Name:

Email:

Phone:

Acceptance

The supplies and/or services delivered hereunder shall be inspected and accepted at destination by the COR specified at award. If the supplies or services are acceptable, the COR shall promptly forward a report of inspection and acceptance to the paying office. If the supplies or services are not acceptable, the COR shall document the nonconforming items/services and immediately notify the contracting officer.

Payment Terms. Net 30 days after government acceptance of a proper invoice which shall only be submitted after shipment(s) have been delivered, installed, qualification tested/calibrated and accepted at the destination point. In accordance with the “Advance Payment Statute” at 31 U.S.C § 3324: Advance payments shall not be made.

Invoice Submission

FDA Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (Jan 2022)

a. All Invoice submissions for goods and or services must be made electronically through the U.S.

Department of Treasury’s Invoice Processing Platform System (IPP).

http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov c.

mailto:suzanne.martella@fda.hhs.gov http://www.ipp.gov/vendors/index.htm https://www.ipp.gov/

1. The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts.

2. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

3. The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

4. If your company is already registered to use IPP, you will not be required to re-register.

5. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

d. Invoices that include time and materials or labor hours Line Items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

e. Invoices that include cost-reimbursement Line Items must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred:

• Direct Labor - include all persons, listing the person’s name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

• Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects)- show rate, base and total amount;

• Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant;

• Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed;

• Subcontractors (if applicable) - include, for each subcontractor, the same data as required for the prime Contractor;

• Other Direct Costs - include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and

• Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

mailto:ipp.noreply@mail.eroc.twai.gov

f. Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes:

(a) list of all invoices submitted to date under the subject award, including the following:

(1) invoice number, amount, & date submitted

(2) corresponding payment amount & date received

(b) total amount of all payments received to date under the subject contract or order

(c) and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

g. Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate.

h. If the services are rejected for failure to conform to the technical requirements of the task order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

i. Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

j. The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed, have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

k. Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301-827- ERIC (3742) or toll-free 866-807-ERIC (3742); or, by email at ERIC@fda.hhs.gov. Refer to the Call-in menu options and follow the phone prompts to dial the option that corresponds to the service that's needed. All ERIC Service Now Tickets will either be responded to or resolved within 48 hours (2 business days) of being received. When emailing, please be sure to include the contract number, invoice number and date of invoice, as well as your name, phone number, and a detailed description of the issue.

Notice Regarding the Use of Macros in Submitted Documents

Be advised that FDA does not accept documents which contain the use of macros. When submitting documents via email, DO NOT include .exe, .mso, or any other executable file types that could potentially trigger email security protections (i.e. email blocks, quarantine). Document submissions required throughout the award period(s) shall not have macro enabled functionality and any document delivered having that functionality will be deemed delinquent, if not corrected prior to the due date.

mailto:ERIC@fda.hhs.gov

Solicitation Provisions This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul and https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

FAR Provisions 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017) 52.204-7 System for Award Management—Registration (DEVIATION)(RFO Nov 2025) 52.219-1, Small Business Program Representations (DEVIATION)(RFO Nov 2025) 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (Feb 2021) 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation (DEVIATION)(RFO Nov 2025) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (DEVIATION)(RFO Nov 2025)

Notice to Offerors:

- System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Full Text Provisions The provision at FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (DEVIATION)(RFO Nov 2025) applies to this solicitation. The following addenda apply:

Quoters shall provide sufficient technical information necessary for the government to conclusively determine that the offered service/equipment meets all the technical requirements herein, to include descriptive material, literature, brochures and other information corresponding to each minimum technical requirement which demonstrates the capabilities of the offered system. The Government is not responsible for locating or securing any information which is not identified in the quote; however, the Government reserves the right to obtain information for use in the evaluation from any sources including sources outside of the Government. The Government reserves the right to request additional information at any time.

Technical Acceptability: Quoter must provide sufficient technical information for the Government to conclusively determine that the quoted product meets or exceeds the minimum requirements identified above. In addition to identifying manufacturer, make, and model of quoted products, it is incumbent of quoters that they unequivocally demonstrate that quoted products meet the https://www.acquisition.gov/far-overhaul requirements herein through the submission of technical specifications, descriptive material, scientific literature, brochures, scientific publications where proposed solution has been used for same or similar purposes, and other information which demonstrates the capability of the quoted equipment. Quoters shall address the technical requirements identified above, as well as provide detailed information on the item(s) in the solicitation.

To be considered for award, quotes of “equal” products, including “equal” products of the sole source manufacturer shall meet the salient physical, functional, or performance characteristic specified in this solicitation; clearly identify the item by brand name, if any; and make or model number. “Equal” quotes shall include a narrative describing how the offer meets each salient characteristic as well as a demonstration of how each salient characteristic is fully met.

The Quoter shall submit a written Accessibility Conformance Report (ACR) for each item not in compliance with 508 standards identified in clause 352.239-79, describing how the item(s) will fully address the accessibility requirements outlined in the solicitation; and a description of the evaluation methods the offeror will use to validate for conformance to the Revised 508 Standards. The ACR should be based on the Voluntary Product Accessibility Template Version 2.0 (MS Word) provided by the Industry Technology Industry Council (ITIC).

For this requirement, it is anticipated the 508 requirement will only be applicable to invoices and service records/reports.

NOTE: Submission of the ACR is required for documentation purposes. In accordance with agency purchasing procedures, solutions which do not conform fully to the applicable 508 standards may still be purchased by FDA if the FDA Requiring Office obtains the appropriate approval. In order to obtain approval, the FDA must have an ACR from the vendor documenting the level of conformance of the items being purchased.

Letters of Supply Quoters who are authorized resellers of an offered item, and not the manufacturer, shall provide a copy of their letter of supply or other documentation substantiating their relationship as an authorized reseller of the proposed manufacturer’s product. The documentation shall be on the Original Equipment Manufacturer (OEM) letterhead and include contact information for the individual who has signed the letter.

Price: The price(s) proposed must be detailed and shall represent the quoter’s response to the schedule of supplies/services above. Quoters are also encouraged to submit a vendor quote with this document.

The option year service agreement periods will not be funded at time of award. If exercised, funding will be obligated individually each year for the option period exercised via contract modification; the option periods shall be priced accordingly.

Include the firm’s Unique Entity ID (UEI) number with quote. Proprietary and/or confidential information shall be clearly marked.

The government is not responsible for locating or securing any information which is not identified in the proposal; the Government reserves the right to obtain information for use in the evaluation from any and all sources including sources outside of the Government.

http://www.itic.org/policy/accessibility

The Contractor’s quote shall also clearly show that the Contractor has selected the appropriate certification under FAR 52.222-48 (see below).

Note: This solicitation is being issued under the premise that the offeror will certify that the combination of equipment maintenance/service it will propose to fulfill this requirement is exempt from the Service Contract Act per the conditions set forth in FAR 52.222-48 & FAR 22.1003-4(c). If the Contractor certifies that the company is exempt under the terms and conditions of 52.222-48, then clause 52.222-51 will be applicable to the resulting order. In the event that a contractor does not make this certification, the traditional Service Contract Act clauses 52.222-41, and 52.222-43 shall be included in the resulting order award as Wage Determination WD 2015-4269 (Rev. 33), date of last revision: 07/30/2026, which can also be accessed here: https://sam.gov/wage-determination/2015- 4269/33

FAR Provision 52.222-48 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification (May 2014) applies as follows:

(a) The offeror shall check the following certification:

CERTIFICATION

The offeror [ ] does [ ] does not certify that—

(1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations;

(2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment.

(i) An “established catalog price” is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public.

(ii) An “established market price” is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and

(3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers.

(b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1003-4(c)(3) that the Service Contract Act—

(1) Will not apply to this offeror, then the Service Contract Act of 1965 clause in this solicitation will not be included in any resultant contract to this offeror; or https://sam.gov/wage-determination/2015-4269/33 https://sam.gov/wage-determination/2015-4269/33

(2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis.

(c) If the offeror does not certify to the conditions in paragraph (a) of this provision—

(1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements, will not be included in any resultant contract awarded to this offeror; and

(2) The offeror shall notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Act wage determination to the solicitation.

(d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision.

Period for Acceptance of Offers. The offeror agrees to hold the prices in its quote firm through September 30, 2026.

Buy American Act and Executive Order 14005 If applicable, respondent shall provide place (country) of product/service manufacture or performance and any other applicable information to enable review and analysis pertaining to the requirements under the Buy American Act and requirements relating to Executive Order 14005 Ensuring the Future is Made in All of America by All of America’s Workers, in the event that a nonavailability waiver request submitted through the Made in America Office (MIAO) Digital Waiver Portal is required.

Microsoft Suite Documents Containing Macros The offeror or applicant shall submit all electronic documents for Microsoft Office suite products without the use of “macros”. When submitting proposals via email, DO NOT include .exe, .mso, or any other executable file types that could potentially trigger email security protections (i.e. email blocks, quarantine). If the offeror or applicant submits documents that contain macros, macro referenced files, and/or executable files, the Government will not be able to view or open such documents and the submission will be considered non-responsive to the solicitation. No additional time will be given to an offeror or applicant to correct the document submission and the Government will not inform the offeror or applicant that their submission is non-responsive prior to award. It is the offeror’s or applicant’s responsibility to ensure all electronic documents are submitted without the use of macros.

The provision at 52.212-2 Evaluation-Commercial Items (DEVIATION)(RFO Nov 2025) is applicable to this solicitation.

The following subparagraph (a) factors apply:

(a) The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable responsible quoter/offeror whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. Quotes will be evaluated on their ability to meet the requirements provided herein. The lowest priced quote will be evaluated first. If the lowest priced quote is not technically acceptable, the next lowest priced quote will be evaluated and so on until a technically acceptable quote is determined.

Technical acceptability will be determined by review of information submitted by the quoter which must provide sufficient technical information necessary for the Government to conclusively determine that the quoted products meet or exceed the technical requirements identified herein.

The Government's determination of technical acceptability in no way relinquishes the Awardee’s contractual obligation to ensure the quoted products meet the FDA’s stated need.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.