SOW_75F40126Q00058.pdf

75F40126Q00058 The Society for Research on Nicotine and Tobacco (SRNT) Conference

Notice of Intent

Draft Statement of Work

1. Summary

This Statement of Work (SOW) covers the procurement of registration services for up to 81 FDA Center for Tobacco Products (CTP) staff members to attend the Society for Research on Nicotine and Tobacco (SRNT) Annual Meeting, to be held March 4-7, 2026, in Baltimore, Maryland. This requirement includes access to the main conference and pre-conference workshops for designated attendees.

2. Background

The Society for Research on Nicotine and Tobacco (SRNT) is the premier research organization focused on all aspects of nicotine and tobacco research. The annual meeting brings together a wide range of tobacco and nicotine researchers and tobacco control practitioners to discuss cutting-edge research in nicotine and tobacco basic science, clinical, public health, and policy.

Relevance to Agency Mission:

This annual meeting provides a critical opportunity for CTP scientists and staff to:

• Meet with CTP-funded researchers and stakeholders concerning their research

• Discuss research progress and future plans

• Learn about the latest research developments that inform CTP's programmatic work

• Present CTP's work and interact with stakeholders and researchers

• Stay current with developments in a rapidly evolving nicotine and tobacco marketplace

Purpose and Intended Use:

Attendance at this conference is essential for staff from across CTP offices to support numerous CTP priorities and projects, including:

• Application review for new products and research

• Rulemaking initiatives

• Enforcement efforts

• Recruitment of scientific talent

• Health communications and education

• Compliance and enforcement strategies

The target audience for the conference includes academics, students, nicotine/tobacco researchers, and scientists. The conference typically attracts 1,000-1,500 attendees and is the largest meeting of its kind in the field.

3. Deliverables

# Description Quantity 1 SRNT Annual Meeting Registration - Main Conference Only 81

2 SRNT Annual Meeting Registration - Pre-Conference Workshop 81

4. Technical Specifications

4.1 Conference Details

• Event Name: Society for Research on Nicotine and Tobacco (SRNT) Annual Meeting

• Dates: March 4-7, 2026

• Location: Baltimore, Maryland

4.2 Registration Requirements

• Individual registrations for up to 81 FDA CTP staff members

• Registrations must include full access to:

o All conference sessions and presentations o Poster sessions o Networking events o Conference materials (digital and/or print) o Continuing education credits (if applicable)

• Pre-conference workshop access for designated attendees (as specified)

4.3 Registration Confirmation

• Individual confirmation emails for each registered attendee

• Name badges and conference materials for all registrants

• Access credentials for any virtual or hybrid components (if applicable)

5. Delivery

Delivery Location:

Registration confirmations and materials shall be delivered electronically to:

• Individual attendee email addresses (to be provided by CTP)

• CTP Point of Contact for administrative tracking

Physical Materials Delivery:

Conference badges and materials will be available for pick-up at:

• SRNT Annual Meeting Registration Desk

• Conference Venue: Hilton Baltimore Inner Harbor, 401 W Pratt St, Baltimore, MD 21201

• March 4-7, 2026

Delivery Schedule:

• Registration processing: Immediately upon receipt of attendee information

• Electronic confirmations: Within 48 hours of registration submission

• Final registration list: No later than February 28, 2026

• On-site materials: Available at conference registration desk beginning March 4, 2026

Registration Submission Requirements:

• CTP shall provide complete attendee information (names, email addresses, workshop preferences) by the date specified by the Contracting Officer

• Contractor shall accommodate any necessary changes or additions subject to availability and pricing in effect at time of modification

6. Installation and Set-up

Not applicable for conference registration services.

7. Training and Documentation

7.1 Documentation Requirements

• Registration confirmation emails for each attendee

• Conference program and schedule (digital and/or print)

• Access to conference mobile application (if available)

• Instructions for accessing virtual components (if applicable)

• Continuing education documentation (if applicable)

7.2 Conference Information

• Detailed agenda and session descriptions

• Speaker and presenter information

• Venue maps and logistics information

• Information about networking events and special sessions

8. Warranty and Maintenance

Not applicable for conference registration services.

9. Quality Assurance

9.1 Quality Control Measures

• Accurate processing of all registration information

• Timely delivery of confirmation emails and materials

• Responsive customer service for registration questions or issues

9.2 Acceptance Criteria

• All 81 registrations processed successfully

• Confirmation emails received for all registrants

• Accurate attendee information in conference system

• All registered attendees able to access conference sessions and materials without issue

9.3 Issue Resolution

• Contractor shall provide dedicated customer service contact for registration issues

• Response time for registration questions: Within 24 business hours

• On-site registration support available during conference dates

10. Security Requirements

10.1 Data Privacy

• Attendee personal information (names, email addresses, affiliations) shall be handled in accordance with federal privacy requirements

• Information shall not be shared with third parties without explicit consent

• Secure transmission and storage of registration data

10.2 Access Control

• Individual registration credentials shall be non-transferable

• Name badges required for conference access

• Compliance with conference venue security requirements

11. Environmental Considerations

11.1 Sustainability Preferences

• Digital conference materials preferred over printed materials where feasible

• Recyclable name badge materials

• Sustainable conference practices in accordance with SRNT policies

11.2 Material Disposal

• Attendees responsible for proper disposal or retention of conference materials

• Preference for reusable or recyclable conference materials

13. Period of Performance, Place of Performance, and Conference Information:

Society for Research on Nicotine and Tobacco (SRNT) Annual Meeting: March 4-7, 2026 Hilton Baltimore Inner Harbor, located at 401 W Pratt St, Baltimore, MD 21201

14. Type of Contract

Firm-Fixed-Price