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Sample Layout Attachment 4 - Cost Estimate Format and Example
| This document has multiple sheets, including a completed example cost estimate. | | | | |
| Direct Labor: | Quantity | Time or % | Rate | Total Est. Cost |
| Program Coordinator | | | | |
| Backup Program Coordinator | | | | |
| Commissioned Officers | | | | |
| Minors | | | | |
| Total Direct Labor Costs | | | | |
| Subcontract: |
| Inspectors |
| Minors |
| Other subcontractor costs |
| Total Sobcontract Costs |
| Other Direct Costs: |
| Travel |
| Materials and Supplies (itemize) |
| Equipment (itemize) |
| Other |
| Total Other Direct Costs |
| Indirect Costs: |
| Overhead Rate |
| Fringe Benefit Rate |
| Total Indirect Costs |
| Total Estimated Costs |
| Some of the above costs will not apply to how your agency has proposed to conduct inspections. |
Example Cost Estimate
| STATE X Cost Estimate (Base Year) | | | | | |
| Direct Labor: | Quantity | Time or % | Rate | Total Est. Cost | Total Cost over 3 years |
| Program Coordinator | 1 | 100% FTE | $40.00 | $83,200.00 | $257,171.20 |
| Backup Program Coordinator | 1 | 50%FTE | $28.00 | $29,120.00 | $90,012.00 |
| Admin Assistant | 1 | 25% FTE | $13.50 | $7,020.00 | $21,704.80 |
| Total Direct Labor Costs | | | | $119,340.00 | $368,888.00 |
| Subcontract: | | 1 | | | |
| Inspectors | 8 | 50% FTE | $20.00 | $166,400.00 | $499,200.00 |
| Student Minors | 24 | | $100 stipends | $2,400.00 | $7,200.00 |
| Total for Subcontractor, Inc. | | | | $168,800.00 | $506,400.00 |
| Other Direct Costs: | | | | |
| Travel | | | $16,587.00 | $51,419.00 |
| Insurance for Minors | | $1,233.00 | $1,233.00 | $3,699.00 |
| Materials and Supplies | | | | |
| Paper | 6 boxes | $40.00 | $240.00 | $720.00 |
| Office supplies | 12 months | $200.00 | $2,400.00 | $7,200.00 |
| Equipment | | | | |
| Laptops | 2 | $1,200.00 | $2,400.00 | $2,400.00 |
| File cabinets | 4 | $780.00 | $3,120.00 | $3,120.00 |
| Cameras | 8 | $97.00 | $776.00 | $776.00 |
| Buy money for minors | 300 buys | $7.00 | $2,100.00 | $2,100.00 |
| Office Space rental | 12 months | $965.00 | $11,580.00 | $11,580.00 |
| Total Other Direct Costs | | | $40,436.00 | $112,126.64 |
| Indirect Costs: | | | |
| Overhead Rate | 10% of direct costs | $32,857.60 | $98,741.46 |
| Fringe Benefit Rate | 34% of direct labor | $40,575.60 | $125,421.92 |
| Total Indirect Costs | | $73,433.20 | $224,163.38 |
Total Estimated Costs Base Period $402,009.20 $1,211,578.02
| STATE X Cost Estimate (Option Year 1) | | | | |
| Direct Labor: | Quantity | Time or % | Rate | Total Est. Cost |
| Program Coordinator | 1 | 100% FTE | $41.20 | $85,696.00 |
| Backup Program Coordinator | 1 | 50%FTE | $28.84 | $29,993.60 |
| Admin Assistant | 1 | 25% FTE | $13.91 | $7,233.20 |
| Total Direct Labor Costs | | | | $122,922.80 |
| Subcontract: | | 1 | | |
| Inspectors | 8 | 50% FTE | $20.00 | $166,400.00 |
| Student Minors | 24 | | $100 stipends | $2,400.00 |
| Total for Subcontractor, Inc. | | | | $168,800.00 |
| Other Direct Costs: | | | |
| Travel | | | $17,416.00 |
| Insurance for Minors | | $1,233.00 | $1,233.00 |
| Materials and Supplies | | | |
| Paper | 6 boxes | $40.00 | $240.00 |
| Office supplies | 12 months | $200.00 | $2,400.00 |
| Buy money for minors | 350 | $7.00 | $2,450.00 |
| Office Space rental | 12 months | $993.95 | $11,927.40 |
| Total Other Direct Costs | | | $35,666.40 |
| Indirect Costs: | | |
| Overhead Rate | 10% of direct costs | $32,738.92 |
| Fringe Benefit Rate | 34% of direct labor | $41,793.75 |
| Total Indirect Costs | | $74,532.67 |
| Total Estimated Costs Option Year 1 | | | | $401,921.87 |
| STATE X Cost Estimate (Option Year 2) | | | | |
| Direct Labor: | Quantity | Time or % | Rate | Total Est. Cost |
| Program Coordinator | 1 | 100% FTE | $42.44 | $88,275.20 |
| Backup Program Coordinator | 1 | 50%FTE | $29.71 | $30,898.40 |
| Admin Assistant | 1 | 25% FTE | $14.33 | $7,451.60 |
| Total Direct Labor Costs | | | | $126,625.20 |
| Subcontract: | | 1 | | |
| Inspectors | 8 | 50% FTE | $20.00 | $166,400.00 |
| Student Minors | 24 | | $100 stipends | $2,400.00 |
| Total for Subcontractor, Inc. | | | | $168,800.00 |
| Other Direct Costs: | | | |
| Travel | | | $17,416.00 |
| Insurance for Minors | | $1,233.00 | $1,233.00 |
| Materials and Supplies | | | |
| Paper | 6 boxes | $40.00 | $240.00 |
| Office supplies | 12 months | $200.00 | $2,400.00 |
| Buy money for minors | 350 | $7.00 | $2,450.00 |
| Office Space rental | 12 months | $1,023.77 | $12,285.24 |
| Total Other Direct Costs | | | $36,024.24 |
| Indirect Costs: | | |
| Overhead Rate | 10% of direct costs | $33,144.94 |
| Fringe Benefit Rate | 34% of direct labor | $43,052.57 |
| Total Indirect Costs | | $76,197.51 |
Total Estimated Costs Option Year 2 $407,646.95
