A5-Statement of Work.pdf

Statement of Work / Performance Work Statement

Title: Flyability Elios 3 Surveying LiDAR Drone

Period of performance of this contract is: 60 days from the contract being awarded

SECTION 1 – BACKGROUND

The Flyability Elios 3 LiDAR equipped drone is marketed for use in underground mining and other confined spaces. The Elios 3 uses a SLAM-based LiDAR that allows the drone to stabilize itself without operator input.

This technology also allows the drone to find its way back to the start point should the unit loose connection to the operator, preventing the drone from being lost in inaccessible areas of the mine. It comes with a range extender that increases the signal strength and range, allowing for farther flights and helping the operator to stay well away from inaccessible areas. The batteries allow for flights up to 12 minutes long and the unit flies at about 5 miles per hour. It also is marketed as the only drone that can be knocked into something, flipped over, and still correct itself and continue to fly. The lightweight cage around the unit protects against minor bumps and the camera and lighting system that is included in the main body of the system allows the operator to capture and embed images into the pointclouds. The Elios 3 also comes with a flammable gas sensor payload that can detect gases, including methane, diesel and over 20 other types. The unit can fly in tight spaces, needing only 36 inches of clearance and is designed to cause less turbulence than other units. The

Elios 3 comes in a surveying package specifically designed for US Governmental use. The parts have been sourced with governmental agencies in mind and Flyability has provided documentation confirming the origin of the parts. Flyability has sold 30 Elios 3 units to the Department of Energy, 10 Elios 3's to the US Navy and at least one to the National Institute of Health.

SECTION 2 – PURPOSE/OBJECTIVE

LiDAR scanning has become an integral part of the NIOSH PMRD program and is used across several different projects. It has been used to obtain pillar measurements that have assisted with ventilation modeling, ground stability models, and has even been used to create a virtual reality environment that can assist in mine rescue training. LiDAR has also been used to map horizontal stress damage, obtain the size and shape of roof falls, predict instabilities in the roof using change detection, measure floor heave over time and identify the orientation and frequency of geologic anomalies. Results from LiDAR scanning have been used to support findings in publications and presentations, which have been adopted by the industry and utilized to improve safety in several operations. Over the course of several projects, researchers have encountered areas in which it would be helpful to collect LiDAR scans but have been unable to due to unsafe conditions in the mine.

Having the ability to fly a LiDAR-equipped drone into these areas, would allow researchers to collect data that may help to solve more ground control related issues that endanger the health and safety of the underground miner. Issues such as roof falls where the extent of the roof fall is hidden, or massive collapses, where it would be unsafe to approach the area, could be managed. The drone would have the ability to not only collect dimensions that would help researchers model the instabilities but also would collect photographs and possibly identify the presents of geologic anomalies that may provide the reason for the fall or collapse.

Other uses for the drone would be to identify the presence of gases, or to collect measurements to recreate the environment virtually to then be used in a virtual reality training program. Purchasing a LiDAR-equipped drone with an integrated methane sensor is a critical investment for expanding and enhancing the NIOSH VR

Mine Rescue Training platform. The drone enables safe, rapid collection of high-resolution 3D scans from areas that are physically inaccessible or too hazardous for personnel, capturing site-specific geometry and features that static or ground-based methods cannot reach. Its ability to orbit and collect full-circle scans minimizes data gaps and produces contiguous point clouds that reduce post-processing time and eliminate holes in virtual scenes, resulting in more realistic and immersive training environments. The onboard methane sensor allows pre-flight and in-flight hazard detection to assess explosion risk, protecting operators and preserving data integrity by avoiding or flagging readings in potentially dangerous atmospheres. Beyond training, the captured data can support pre-mission planning in actual emergencies by providing responders with accurate, site-specific visualizations and spatial context to inform entry routes, hazard avoidance, and resource staging. By enabling creation of diverse, accurate, and site-specific VR scenarios and by contributing to actionable pre-mission information, the drone improves training realism and preparedness for rescue teams while reducing field exposure, travel time, and long-term costs associated with alternative surveying methods.

SECTION 3 – SCOPE OF WORK

The contractor shall provide the equipment and software access listed in the quote. Package includes 3 years of the premium software access.

SECTION 4 – TASKS TO BE PERFORMED

The contractor shall provide the Elios 3 drone with all equipment and software provided in the quotes.

SECTION 5 – GOVERNMENT FURNISHED PROPERTY

No government provided items will be required in completion of the purchase.

SECTION 6 – PLACE OF PERFORMANCE AND CONTRACT SUPPORT HOURS

SUBSECTION A – PLACE OF PERFORMANCE

Purchase will be conducted entirely offsite.

SUBSECTION B – CONTRACT SUPPORT HOURS

Specific support hours are not applicable.

SECTION 7 – TRAVEL

Travel will be in accordance with / and not to exceed the Federal Travel Regulation rates. Travel costs need to be approved in advance by the COR. The contractor shall be required to provide their travel policy to the

Government for review.

Travel does [not] include conferences. Conference Approval Management Systems (CAMS) approval is required in advance of any travel for conferences. If the need for conference travel occurs, the contract will be modified to separately add funding.

Travel will not be required

SECTION 8 – DELIVERABLES/REPORTING SCHEDULE

Deliverables included in the following list will be deemed fulfilled upon receipt of said product

Task Deliverable Quantity/Format Due Date Deliver To

1 Elios 3

Surveying

Package GOV

US (Includes

Software)

1 60 days after date of award

COR

2 Range

Extender Add-

On

1 60 days after date award

COR

3 Dangerous

Goods

Shipping Fees

1 60 days after date award

COR

Task Deliverable Quantity/Format Due Date Deliver To

4 Elios 3

Flammable

Gas Sensor

Payload

1 60 days after date award

COR

5 Shipping 1 60 days after date award COR

SECTION 9 – REFERENCE MATERIALS

Not applicable

SECTION 10 – MINIMUM VENDOR QUALIFICATIONS

Not applicable

SECTION 11 – ADDITIONAL REQUIREMENTS

Information Security and Privacy

Section V.3, Other IT Procurements: Information Technology Application Design, Development, or Support

a. The Contractor (and/or any subcontractor) must ensure IT applications designed and developed for end users (including mobile applications and software licenses) run in the standard user context without requiring elevated administrative privileges.

b. The Contractor must consult the guidelines from NIST SP 800-160 volume 1, Systems Security Engineering: Considerations for a Multidisciplinary Approach in the

Engineering of Trustworthy Secure Systems, NIST SP 800-160 volume 2, Systems

Security Engineering: Considerations for a Multidisciplinary Approach in the

Engineering of Trustworthy Secure Systems, and NIST SP 800-53 to implement security during the development of all applications and throughout the life cycle stages of software development.

c. The Contractor (and/or any subcontractor) must follow secure coding best practice requirements, as directed by United States Computer Emergency Readiness Team

(US- CERT) specified standards, the Open Web Application Security Project

(OWASP), System Admin, Audit, Network and Security (SANS), HHS Policy for

Software Development Secure Coding Practices, and CDC Secure Software

Development Standard that will limit system software vulnerability exploits.

d. The Contractor (and/or any subcontractor) must ensure that computer software developed on behalf of CDC or tailored from an open-source product, is fully functional and operates correctly on systems configured in accordance with government policy and federal configuration standards. The contractor must test applicable products and versions with all relevant and current updates and patches updated prior to installing in the CDC environment. No sensitive data must be used during software testing.

e. The Contractor must, at a minimum, segregate physically or logically, all test and development systems from production systems as applicable in accordance with the

HHS Standard for Segregation of Dev/Test Environments from Production.

The Contractor (and/or any subcontractor) must protect information that is deemed sensitive from unauthorized disclosure to persons, organizations or subcontractors who do not have a need to know the information. Information which, either alone or when compared with other reasonably available information, is deemed sensitive or proprietary by CDC must be protected as instructed in accordance with the magnitude of the loss or harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the data. This language also applies to all subcontractors that are performing under this contract.

Section V.1, Other IT Procurements: Hardware Procurements

a. Card Readers. The Contractor (and/or any subcontractor) shall include Federal Information

Processing Standard (FIPS) 201-compliant smart card readers (referred to as LACS Transparent

Readers) with the purchase of servers, printers, desktops, and laptops.

b. Mobile Devices. The contractor must follow NIST 800-124, Rev. 1, Guidelines for Managing the

Security of Mobile Devices in the Enterprise and comply with Public Law 115-232 § 889, when purchasing and/or using mobile devices that process or store HHS data.

Human Subjects Protections in Research

STARS Determination is not required

Paperwork Reduction Act (PRA)

Paperwork Reduction Act does not apply

Section 508 Compliance

Part A – Provision

Reference HHSAR 352.239-73[8] Electronic Information and [Communication] Technology Accessibility

Notice.

(Deviation)

(a) Any offeror responding to this solicitation must comply with established HHS Information and

Communication Technology (ICT) accessibility standards. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-

79 Information and Communication Technology Accessibility. In order to facilitate the Government’s determination whether proposed ICT supplies, products, platforms, information, and documentation meet applicable Section 508 accessibility standards, offerors must submit an appropriate HHS Section 508

Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product

Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), in accordance with the completion instructions. The purpose of the checklists and conformance reports are to assist HHS acquisition and program officials in determining whether proposed ICT supplies, products, platforms, information, and documentation conform to applicable Section 508 accessibility standards. Checklists and ACRs evaluate—in detail—whether the ICT conforms to specific Section 508 accessibility standards and identifies remediation efforts needed to address conformance issues.

(c) If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies, products, platforms, information, documentation, or services support delivered do not conform to the described accessibility standards, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the

Contractor at its expense.

(d) In order to facilitate the Government's determination whether proposed ICT supplies meet applicable

Section 508 accessibility standards, offerors must submit an Accessibility Conformance Report, in accordance with its completion instructions and tailored to the requirements in the solicitation. The purpose of the Report is to assist HHS acquisition and program officials in determining whether proposed ICT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and document, in detail, whether they conform to a specific Section

508 accessibility standard, and any underway remediation efforts addressing conformance issues.

Instructions for preparing the Template are available at https://www.section508.gov/.

(e) Additionally, offerors must provide enough information to assist the Government in determining that the

ICT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(f) Respondents to this solicitation must identify any inability to conform to Section 508 requirements. If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(g) Items delivered as electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at http://508.hhs.gov/. Materials, other than items incidental to contract management, that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Contracting Officer’s Representative.

Part B - Clause

HHSAR 352.239-74[9] Electronic, Information, and Communication Technology Accessibility.

(Deviation)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce

Investment Act of 1998, all information and communication technology (ICT) supplies, products, platforms, information, documentation, and services, or support developed, acquired, maintained or delivered under this contract or order must comply with the Revised 508 Standards, which are located at 36 C.F.R. 1194.1 and

Appendices A, B, and C, and are available at https://www.access-board.gov/ict/. Information about Section

508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) Additional Section 508 accessibility standards applicable to this contract or order are identified as follows:

205 WCAG 2.0 Level A & AA Success Criteria

302 Functional Performance Criteria

402 Closed Functionality

403 Biometrics

404 Preservation of Information Provided for Accessibility

405 Privacy

406 Standard Connections

407 Operable Parts

408 Display Screens

409 Status Indicators

410 Color Coding

411 Audible Signals

502 Inoperability with Assistive Technology

503 Applications

504 Authoring Tools

602 Support Documentation

603 Support Services

If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) In the event of a modification(s) to this contract or order, which adds new ICT supplies or services or revises the type of, or specifications for, supplies, products, platforms, information, documentation, or services support, the Contracting Officer shall require that the Contractor submit a completed HHS Section

508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product

Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to

Section 508 accessibility standards. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(d) If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic Ordering

Agreement, the task/delivery order requests that include ICT supplies, products, platforms, information, documentation, or services support will define the specifications and accessibility standards for the order. In those cases, the Contractor shall be required to provide a completed HHS Section 508 Accessibility

Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an

ACR (based on the VPAT see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies, products, platforms, information, documentation, or services support conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) The contractor shall identify to the Contracting Officer any perceived exception or exemption to Section

508 requirements for review by the agency Section 508 Program.

Printing

Not applicable

[ENTER TITLE OF OTHER CLEARANCE REQUIRED]

Not applicable

SECTION 1 – PROPOSED CONTRACT TYPE

ICE Purchase of the Elios 3 Surveying LiDAR Drone with Range Extender Add-On and Flammable Gas

Sensor Payload

SECTION 2 – OPTIONAL SPECIAL CONSIDERATIONS

SUBSECTION A – PAYMENT CLAUSES

Pay in full, no partial payments

SUBSECTION B – DATA RIGHTS CLAUSES

Associated Flyability software will have access to LiDAR data collected and stored on off network Isle computer

SECTION 3 – EVALUATION FACTORS

Researchers have encountered areas in which it would be helpful to collect LiDAR scans but have been unable to due to unsafe conditions in the mine. Having the ability to fly a LiDAR-equipped drone into these areas, would allow researchers to collect data that may help to solve more ground control related issues that endanger the health and safety of the underground miner.

SUBSECTION A – TECHNICAL

Technical Evaluation Criteria:

This solicitation will be awarded to the Offeror whose proposal is considered to be the most advantageous to the Government, price and other factors identified below considered.

The capabilities of the Flyability Elios 3 are tailored to LiDAR work in underground mining operations.

OTHER CONSIDERATIONS AND ADDITIONAL INFORMATION FOR OFFICE

OF ACQUISITION SERVICES