RFQ 75D30125Q78687 QandAs.pdf
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- Attached to
- DVD Pipette Calibrations Federal contract opportunity
- Solicitation number
- 75D30125Q78687
About this file
This is a Questions and Answers document for RFQ 75D30125Q78687 for DVD Pipette Calibrations services. The procurement requires calibration services for a total of 1,484 pipettes consisting of 1,105 single-channel and 379 multi-channel pipettes (8 6-channel, 207 8-channel, 162 12-channel, and 2 16-channel). The calibrations are scheduled in three phases: 305 pipettes due August 31, 505 due September 30, and 674 due November 30, with subsequent calibrations required every six months. Each pipette requires 5 measurements at high, medium, and low volume levels for both "as received" and "as returned" conditions.
This is a brand-new contract with no incumbent vendor, and the government has previously used other vendors through different procurement mechanisms. No ISO 17025 accreditation is required, though some pipettes are classified as CLIA equipment and calibration certificates must be traceable to individual pipettes. Small businesses may bid directly without partnering requirements. The current certificate expires August 31, and if calibration services cannot be completed before that date, the quality program will initiate a non-conforming event with documented corrective actions. The bid deadline was August 11, creating potential timing challenges for the August calibrations.
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Text version
RFQ 75D30125Q78687
DVD Pipette Calibrations
Question(s) Government Response
1. Could you please provide the quantity of both single-channel and multi-channel pipettes scheduled for calibration in each section?
1105 single channel pipettes 379 multi-channel pipettes
2. Additionally, I would appreciate more detailed information regarding the calibration requirements. Specifically, I need to know how many readings are needed and at which specific volume levels. I was thinking that four readings at both the low and high volumes might be sufficient, but I'd like to confirm if this meets your standards.
5 readings at a high, medium, and low volume (depending on total volume of the pipette).
3. Given that one of the sections is due for calibration in August and the deadline for this bid is August 11, I'm also wondering if there will be enough time to receive approval before the end of the month to ensure we can actually schedule this in August. Your guidance on this timeline would be greatly appreciated.
The current certificate expires on 8/31.
If we are unable to schedule pipette calibration services before that date, our quality program will initiate a non-conforming event to document the lapse and outline corrective actions and result reviews to ensure minimal impact.
4. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.
If not brand new, could you please provide the current / previous contract number?
This is a brand-new contract. We have used other vendors in the past for calibration services procured through other mechanisms.
5. How many single channel vs 12 channel vs 8 channel pipette are there? The amount of time it takes to service a multi-channel is way more then a single channel.
8 6-channel 207 8-channel 162 12-channel 2 16-channel
Question(s) Government Response
6. Does the first round of service have to be done in August?
That would be very hard as this is a very large and long job where we are already in August with busy technicians. Can the first round of service be completed in September?
305 due August 31 505 due September 30 674 due November 30
7. Are all 1484 pipettes being serviced every six months or is there a breakdown? The quote asks for unit price x 1484, is this x2 since it every six months or is 742 being done every six months?
See #6 for due date. Next calibration due date is 6 months from that date.
1,484 every 6 months.
8. Does the service have to be ISO 17025 2017 Accredited? The bid isn't clear on what level of service as all pipette service companies offer different levels of service and each take more or less time.
No ISO accreditation. Some pipettes are listed as CLIA equipment/instruments.
9. I see that different departments are having service at different time but that each is done every 6 months.
I would need a better breakdown of how many each department has for each visit and the breakdown of single channel vs 8-channel vs 12-channel.
This way we can determine how long each visit will take.
See #5 and #6.
August – 211 single, 74 8-channel, 20 12-channel September – 367 single, 7 6-channel, 71 8-channel, 58 12-channel, 2 16-channel November – 527 single, 62 8-channel, 84 12-channel
10. Part 2, Pricing Sheet
a) Please provide a break up of Single Channel, 8 – Channel and 12 – Channel Pipettes for the total quantity of 1484 pipettes.
See #5, #6, #9.
Question(s) Government Response
11. Section 2, Purpose/Objective
Please clarify if the pipette calibrations should meet ISO 17025 accredited quality standards?
No ISO accreditation required at this time. See #8.
12. Section 2, Purpose/Objective
Do you require ISO 17025 accredited certificate of calibration for each pipette? (traceable calibration certificates)
No ISO accreditation required at this time, however we should be able to trace the certificates to the individual pipettes. See #8 and #12.
13. Section 3, Scope of Work
Please clarify how many test volumes and readings are to be recorded for As Received and As Returned calibration tests.
5 measurements as received and as returned at three volume levels (High, Med, Low)
14. Section 3, Scope of Work
Please clarify how many test volumes and readings are to be recorded for Multi-Channel Pipettes.
See #13
15. Section 3, Scope of Work
Please provide quantities of Single Channel, 8-channel, 12-channel pipettes for each branch PPB, VGB, VVPDB
See #9. Breakdown is provided by next calibration due date.
16. Can we as a small company bid directly on this solicitation?
Or do we have to go through another company?
Yes. Small business may bid directly to this solicitation.
Partnering with another company is not required.
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