Questions and Answers 75D301-23-R-72634 completed.xlsx

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Establishing Workplans for Ten Regional Centers to Enhance Public Health Preparedness and Response - Solicitation
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75D301-23-R-72634
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This document contains questions and answers related to solicitation number 75D301-23-R-72634 from the Centers for Disease Control and Prevention to establish workplans for ten regional centers to enhance public health preparedness and response. Offerors are required to propose workplans and optional tasks for only one specified region. The start date for the firm fixed price contract is September 18, 2023. Questions cover budget templates, resume requirements, regional coordinating body structures, and data sharing regarding the CDC's Data Modernization Initiative. Travel is expected to be remote. No pricing table is required.

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75D301-23-R-72634 Revised 07-05-2023.doc DOC document
75D301-23-R-72634.doc DOC document
Attachment J.1 – Questions and Answers 75D301-23-R-72634.xlsx XLSX spreadsheet

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Sheet1

RFP 75D301-23-R-72634
Vendor:
Question
NumberRFP or Attachment Page Reference
(if applicable)QuestionCDC Response
175D301-23-R-72634Is there a budget template that we should be using for the Business Proposal?No.
275D301-23-R-72634Is a biosketch acceptable or would a full resume be required (limit of two pages)?Resumes are required. Any format may be used.
3Page 52On page 52 of the RFP, offerors are instructed to indicate the region the offeror is proposing. Can an offeror propose multiple regions?No, offerors can only propose for one region, and must be located in that region.
4Once the 5-year workplans are completed and the contract ends, does the government anticipate continuing the involvement of the 10 regional coordinating bodies in the implementation of the plans?Implementation of the plans will occur under a future opportunity pending available funds. The requirements for that opportunity have not be finalized.
5Page 52For Optional Task 3, will the plan and database model be developed region by region or will one plan/model be developed for all 10 regions to use?For Option Task 3, the proposing region would work on a plan for only their region.
6What is the anticipated start date of the contract?September 18, 2023.
7Will the government consider a Time & Materials contract versus a Firm Fixed Price?No.
8Page 9For the establishment and convening of a regional coordinating body, can the government provide a maximum number of individuals to serve on this body?The government does not have expectations for size, just participants as outlined in the SOW.
9Page 10The RFP indicates that workplans may recommend the development and evaluation of new EBSIs based on local needs. Is there a maximum number of EBSIs that can be recommended?No.
10Besides STLTs, who are the CDC's other partners?CDC works with a range of partners inside and outside the US, including, but not limited to health departments, healthcare entities, academic entities, profit and not-for profit entities, other federal agencies, etc.
11Will all work with the regional coordinating bodies and the quarterly Regional Workplan Contractors Meetings (page 8 of RFP) be remote? Is there any travel associated with this contract?The offeror may propose their preferred approach, but the government recommends remote meetings to increase the likelihood of participation and reduce the burden on and risk to attendees.
12Page 9Are stipends or other incentives allowed in the recruitment process for regional coordinating body members?The offeror may propose their preferred approach.
13Page 15In Task 3.3, CDC's Data Modernization Initiative (DMI) is referenced. Can the government share any current, specific activities underway that this task may build on? Will the government provide introductions to contractors and CDC staff of relevance to this Task?Yes, we can share updated links to DMI progress updates (that are available currently on the web), and we can plan for meetings to be held with relevant DMI staff as needed in support of the task.

Here are the links:

•Data Modernization Initiative | CDC https://www.cdc.gov/surveillance/data-modernization/index.html
•DMI Strategic Implementation Plan (cdc.gov) https://www.cdc.gov/surveillance/pdfs/FINAL-DMI-Implementation-Strategic-Plan-12-22-21.pdf
•2022 DMI Snapshot Visual Booklet (cdc.gov) (2023 will be coming soon) https://www.cdc.gov/surveillance/data-modernization/snapshot/2022-snapshot/2022-snapshot-visual-booklet-P.pdf
14Page 15Regarding Task 3.4a, the literature/web search that will be conducted—are there currently any existing public health data pipelines specific for PHEPR that the government can share with the contractor?The SOW includes supporting references related to PHEPR literature. Additional reviews related to this initiative have not been initiated.
15Solicitation, pg 53, "Business Proposal"Can you please provide a sample/template for the Pricing Table described in the section, "Other Administrative Data" so we can be sure we format this content correctly?As this is intended to be a firm fixed price contract, the pricing table requirement has been removed.
16Solicitation, pg 16Task 3.6.a states, "The Contractor shall convene the regional communities of practice to present the regional data ecosystem model at a conference or other national meeting. The presentation shall occur before the end of the contract period. " But a few lines down on this page, section VIII, "Travel," states "The Government anticipates that no travel will be needed." Can you please clarify: will the contract cover the cost of bringing the regional communities of practice to a national conference or meeting to present upon the regional data ecosystem model, or is the contractor/members of the communities of practice expected to cover these costs from other sources of funding?We apologize. This task has been removed.
17Solicitation, pg 16 & pg 21Task 3.6.a states, "The Contractor shall convene the regional communities of practice to present the regional data ecosystem model at a conference or other national meeting. The presentation shall occur before the end of the contract period. " By contrast, the deliverables table on pg 21 states that the delivery date for "a memo indicating dissemination of the ecosystem model and recommendations was conducted by regional advisory committees at a conference or other national meeting" is: "Contingent on dates of conference or meeting prior to contract end date." Can you please clarify whether this presentation must be made during the active contract period, or if it can be made after the contract period ends?We apologize. This task has been removed.
18Solicitation, cover pageIt seems we need to complete the cover page of the solicitation and return it with our proposals. Is this correct?Yes, that is correct.
19Solicitation, pg 27Do we need to complete the table on page 27 and include this with our proposal? Or is this a document that will be completed after an award is made?Yes, offerors need to propose key personnel.
20Solicitation, pp 31-34Do we need to complete the NDAs and include them with our submission? Or are these documents that will need to be completed only once an award is made?Completed once award is made.
21Solicitation, pg 50Section L.1 FAR 52-242-1, "Solicitation Provisions Incorporated by Reference" reads:

“This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. … The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. “

Four provisions are listed in the table below. Do offerors need to research these provisions and look for blocks to complete and include them with submission of our proposal? Or is this something that would also be handled if/when an award is made?Yes, offerors need to research these provisions and look for blocks to complete and include them with submission of our proposal.
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