75D301-21-R-72081 00001 - QandA.pdf

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RFP – 75D301-21-R-72081 00001 – Questions and Answers

1. Will CDC accept a response utilizing Rapid Antigen Testing?

a. No.

2. How do we get on your vendor list?

a. Submit a proposal.

3. Is the Performance Work Statement (PWS) available? It's referenced on page 4 as Section C but that appears to be the clauses, I've searched for the terms, and I don't see a separate document titled such. I apologize if I've missed it.

a. It is part of the RFP that was posted.

4. Page 31, Section A.1 - FedRAMP: If the vendor submits a plan for FedRAMP compliant ATO, if not yet granted, by what date/marker must the ATO be in place?

a. By the proposal due date.

Page 3 – Section B - Lines 002 and 004

5. 002 PCR Tests

Cost of maximum 75 RT-PCR per day for 5 days per week, all inclusive. Up to a maximum of 75 PCR tests per day 0-75 tests per day x 5 days per week - 9750 Each

Question – Is the 9750 the total for the 6 month period?

a. Yes, unless the optional test are exercised.

6. 004 Additional PCR Tests - An Additional 75 PCR tests per day up to 150 tests. 76-150 tests per day x 5 days per week or

Approximately 2,100 per month - 9750 Each. Question – Is this asking us to quote for an additional test beyond the initial 75 per day up to a total of 150 per day making the total number of test 19500 for 6 months? What is the 2,100 referencing?

a. Optional task is for an additional 75 tests per day, bringing the maximum number of tests up to 150 per day.

7. Page 3 – Section B - Lines 005/005 Location Set Up - One time fixed set up cost (e.g., for technology equipment and training for one site) (If Applicable) Firm- Fixed Price. Will restrooms and a power source be provided?

a. There is access to restrooms and a power source.

8. Will we need to remove all supplies each day or will there be a space to store them?

a. There is ability to store a small amount of medical supplies, and this can be negotiated with CDC.

9. Pricing: Page 60 of the RFP (page 62 of the PDF titled “2021_10_15_21-R-72081-Onsite-COVID-Testing”) references the following for Tab B of the Business Proposal: “The offeror shall complete the pages 1 & the pricing table of the Request for Proposal.” Please confirm that this requirement refers to both the Standard Form 1449 on page 1 of the PDF, and table Section B – Continuation of SF1449 beginning on page 1 of the RFP (page 3 of the PDF titled “2021_10_15_21-R-72081- Onsite-COVID-Testing”).

a. Correct

10. Purpose: (No RFP reference) Is the CDC soliciting COVID-19 testing services as a surveillance testing strategy, or for testing of unvaccinated federal employees (or those who have received exemptions from vaccination)?

a. We want to have testing services so any CDC employee or contractor may be tested – vaccinated, unvaccinated, symptomatic, asymptomatic, traveling, etc.

11. Volume: (No RFP reference) Is there an anticipated minimum number of tests per day/per week? Will there potentially be days where no testing is required?

a. There is no minimum number of tests per day/week. Correct.

12. Add-on: (No RFP reference) Is the CDC open to receiving an additional quote for an RT-PCR Flu A-B/RSV/COVID combination test for symptomatic employees?

13. The contractor shall provide all supplies and materials needed for testing, including but not limited to: paperwork, labels, testing kits, coolers, personal protective equipment (PPE), hand sanitizer, computer/tablets/devices, signage, biohazard trash containers, and other testing equipment, etc. The contractor is responsible for removing all biohazard trash and waste from

CDC property.

I just need to verify that this RFP is for a full service solution (to include all things listed here) and not just reagents/test kits to perform PCR COVID-19 testing.

a. Correct. Full-service solution.

14. Does the testing facility have to be CLIA compliant?

a. The laboratory should be CLIA compliant.

15. Does the contractor need a board certified microbiologist or pathologist to review and provide results?

a. The results should be completed and reviewed by properly trained and certified staff. It does not necessarily have to be a microbiologist or pathologist.

16. Will specimen collection occur at all CDC sites in Atlanta, or will it be centralized?

a. Specimen collection will all occur at CDC Roybal Campus. 1600 Clifton Rd, NE, Atlanta, GA

17. Is sample collection also a requirement of this support service?

a. Yes. This includes facilitating mid-turbinate self-swab collection.

18. If so, is sample collection to be performed onsite at CDC or offsite?

a. Specimen collection will all occur at CDC Roybal Campus. 1600 Clifton Rd, NE, Atlanta, GA

19. The Presolicitation notice indicates that the requirement is for PCR testing onsite. For clarification, does “onsite” refer to all testing be performed onsite at CDC or offsite at vendor location?

a. Sample collection must be performed at CDC Roybal campus. Facilities to process the samples will need to be off-site.

20. If testing is to be performed at vendor site, is it required for the lab to be local, or can it be at a testing facility out of state?

a. The results must be able to be returned no later than 4pm the following business day from when the sample was collected. We are not specifying the location of the lab.

21. What is the anticipated volume of PCR testing that is required to be performed by vendor?

a. This is in the RFP. 75 tests per day under the base contract, max of 150 tests per day if the option is exercised.

22. Does the government anticipate that vendor will conduct analysis and reporting as part of this requirement?

a. The vendor is expected to provide laboratory analysis and confirmed results to the tested individual and CDC. They should follow all state reporting requirements.

23. The synopsis indicates that this support requirement is for PCR testing to be performed onsite for CDC. When the synopsis states “onsite”, is it the government’s intent for all PCR testing be performed onsite at CDC or offsite at vendor location?

a. Sample collection must be performed at CDC Roybal campus. Facilities to process the samples will need to be off-

24. Can the government indicate what the anticipated volume of PCR testing that is required to be performed by vendor?

a. This is in the RFP. 75 tests per day under the base contract, max of 150 tests per day if the option is exercised.

25. Does the government anticipate that vendor will conduct analysis and reporting as part of this requirement?

a. The vendor is expected to provide laboratory analysis and confirmed results to the tested individual and CDC. They should follow all state reporting requirements.

26. Is sample collection also a vendor requirement of this support service? If so, will this be performed onsite at all CDC sites or offsite vendor location?

a. Sample collection must be performed at CDC Roybal campus. Facilities to process the samples will need to be off-

27. How many tests per week?

a. This is in the RFP. 75 tests per day under the base contract, max of 150 tests per day if the option is exercised.

Testing is Monday through Friday with the exception of Federal Holidays, no testing on Federal Holidays.

28. Do I need to provide staffing?

a. See RFP

29. Do I need to provide PPE?

a. Yes. Anything required to protect contractors collecting samples will need to be provided by the contractor.

30. If awarded we would set up a storefront outside of the CDC in one of the many commercial properties located just around the CDC campus.

a. This is not a question.

31. Is this for COVID PCR testing to be performed at your location, meaning that you’re requesting a COVID lab to be set up on your premises?

a. Sample collection must be performed at CDC Roybal campus. Facilities to process the samples will need to be off-

32. Or would the samples be collected at the CDC and we would perform the testing at our Tucker, GA location?

a. Sample collection must be performed at CDC Roybal campus. Facilities to process the samples will need to be off-

33. Also, what is the anticipated daily volume for this testing.

a. This is in the RFP. 75 tests per day under the base contract, max of 150 tests per day if the option is exercised.

Testing is Monday through Friday with the exception of Federal Holidays, no testing on Federal Holidays.

34. Does the offeror also need to provide employees to perform the on-site testing at CDC? The business proposal requires a pricing table for all labor categories and a list of all proposal labor categories and their descriptions. What does this convey?

(Page #61, Part I. Business Proposal Tab B.)

a. yes

b. That an offeror provide their proposed labor categories and the description of the labor category (for the Wage

Determination if applicable.)

35. What types of price/cost supporting documents? (Page #61, Part I. Business Proposal Tab A.)

a. CDC is asking for a price per test (including test kit and analysis), staffing, and one-time cost of supplies to establish the test site.

36. There are a total of 5 options laid out in the contract. Is the option with items from 0001 to 0005 something this proposal can be applied to? Or can we also submit a proposal for the different options? (RFP Section B-Continuation of SF1449, Page #3- #6)

a. Proposal needs to include all options.

37. In the technical approach requirement section on page 62, it says that the plan shall contain laboratory to be utilized. Does this mean that the tests will not be performed on-site in the CDC? (Page #62, Part II. Technical Proposal, Technical Approach)

a. Sample collection must be performed at CDC Roybal campus. Facilities to process the samples will need to be off-

38. Does this contract opportunity only apply for PCR test kit reagents? Does the offeror require to have all the necessary machinery to perform COVID-19 PCR tests (thermocycler, DNA extraction machine)?

a. CDC is asking for a price per test (including test kid and analysis), staffing, and one-time cost of supplies to establish the test site.

39. Is CDC looking for a mobile unit or for testing to be provided in a dedicated space within a CDC building?

40. If testing is required within a CDC office building, Will this solicitation require the contractor to essentially set up a laboratory with all required testing materials and supplies or does CDC already have a dedicated space that includes all materials and instruments required to conduct testing and just qualified personnel is needed to collect specimens and process results?

a. Sample collection must be performed at CDC Roybal campus. Facilities to process the samples will need to be off-

41. Can you add a little more details to “as needed”. Can we assume that staff will need to be available 8:30am – 4:30pm, M-F for whoever wants to get a COVID test regardless of the number of COVID test administered?

a. A minimum two hour testing window needs to be provided each day M-F between 8:30a-4:30p. Exact times can be negotiated after contract awarded.

42. Are there any requirements / specifications for the proposal (Page length, specific content request, etc.)

a. See Request for Proposal General Instructions

43. Section 4 – Tasks To Be Performed (Pages 38–39; No specific paragraph)

Would the test orders be placed under a health care provider associated with CDC OHC, or would the contractor be responsible for supplying a health care provider under whom test orders are placed?

a. If necessary, an OHC healthcare provider can serve as the ordering physician.

44. We understand the obligation of the contractor to deliver test results electronically to tested staff and OHC as specified in the RFP. Would there be any additional obligation for the contractor to provide notification in the event of a positive test result (e.g., by telephone)?

45. Section 4 – Tasks To Be Performed (Second paragraph on Page 39) / Section 11 – Deliverables/Reporting Schedule (Table on Page 41). For clarification, are test results required to be reported by 4pm the next calendar day or next business day?

(For instance, when testing occurs on a Friday, must results be reported by 4pm the following Saturday, or 4pm on Monday?)

a. Next calendar day

46. Will small businesses have preference for this RFP?

a. This is not set aside; this is a full and open competition.

47. Pricing. Per the RFP are you saying the price should not exceed $97.50 per test(section B sf 449)?

a. The Not to exceed is the quantity of test that could be performed.

48. Can you explain the additional testing and how that would work? Are you starting with an estimated volume of 0-75 people and may go up to 150(section B sf 449)?

a. Correct, if the CLIN for additional tests is exercised.

49. Past performance reference form(Attachment F). Who fills out the last page and who his consider the "Evaluator"?

a. The person who is doing the past performance rating (i.e., An employee of the entity that received the services or

Government personnel)

50. Is there an incumbent? If so, who are they?

a. Yes, CORE

51. What is the estimated contract budget?

a. The Government cannot provide our estimated price or budget.

52. Is there a ceiling amount for this contract?

a. No

53. Will the contractor be responsible for insurance billing? {Page 15 – (g)}

a. Insurance will not be billed. CDC Is paying the costs for the tests.

54. Will contractor be reimbursed for all mandatory and/or role-based training? (Page 24 – Section B)

a. No, This training is provided by CDC.

55. SECTION 4 – TASKS TO BE PERFORMED

Task 1 - One Testing Site and RT-PCR Test

A maximum of 75 participants per day is described, what is the minimum number of participants per day?

a. Zero (0)

Number RFP Section Page

Paragraph

Question/Comment Answers

56 Request For Proposal General Instruction

62 7 Some of our COVID testing is through industry and not through a federal contract. How would the government like us to present past performance that is industry specific (not state or federal)?

The same way.

57 Section B.3 Quantities

7 5 The paragraph references maximums/NTE amounts. The contractor is to be reimbursed on a per complete test basis. Will there be a minimum number of tests guaranteed like there is two hour minimum the site is to be operational daily? For example, the contractor has to operate the required two hours (or more) and not collect any specimens and therefore not be reimbursed for site operations.

There is not a minimum number of test.

58 N/A N/A N/A Is there a requirement for the contractor to provide Medical Director oversight and/or standing orders for specimen collection, testing and resulting or will the CDC provide the Medical Director oversight and/or standing orders?

If necessary, an OHC healthcare provider can serve as the ordering physician.

59 Standard-4:

Contracts Involving Cloud Services

33 5 Our company uses a web-based COTS product for patient registration, resulting and reporting.

The COTS product will have no connectivity to the CDC computer network. Is there still a requirement for the COTS product to be FedRAMP Compliant and an ATO?

Need more information to address this question.

60 Section 4-:

Tasks To Be Performed

41 4 Testing is daily from 0800-1600 w/a 24 hours resulting requirement. Under this requirement, the 24-hour timeframe starts before personnel even leave the site to deliver the specimens. Will the government extend the 24-hour timeframe to 36 – 48 hours as per industry norms to allow for specimen transportation to the lab?

No. CDC needs results by 4pm the day following specimen collection due to time sensitive requirements.

61 Section B.3 – Quantities

7 5 Per section B.3, “There is no guarantee the full amount of these quantities will be required by CDC. Contractor shall only invoice for, and will only be reimbursed for, fully complete and delivered results related to each specimen tested conformance with the Statement of Work.

Contractor will be reimbursed for each complete and delivered test at the fixed price per unit listed within the CLIN.” The tasks are identified as Firm Fixed Price however this reads as Time and Materials as there is no guarantee of minimums and the government specifies the times to perform the tasks.

This is a comment not a question.

62 Section 4 – Tasks To Be Performed

41 5 As resulting laboratories may be out of state, should shipping to a Georgia-based laboratory or the CDC be included in pricing? Is there an existing agreement between the CDC and sequencing laboratories to perform the sequencing or is that an incurred cost to the contractor?

CDC needs results by 4pm the day following specimen collection due to time sensitive requirements. All costs should be included in proposal. There is no agreement between CDC and sequencing labs for this work.

# RFP Section, Page and Paragraph

Relevant RFP Language Question Answers

63 Request for proposal general instructions, page 59, paragraph 1

Offerors are invited to submit a proposal in response to Request for Proposal (RFP) #75D301-21-Q-73639.

Would you please confirm the RFP# should be 75D301- 21-R-73639?

RFP Number is 75D301-21-R- 72081

64 Section D, page 41, Section 11 – Deliverables/Reporting Schedule

Delivery date: Within 5 business days of contract award

Would the government please clarify the delivery date for the testing schedule reporting for the daily testing schedules for onsite testing? The RFP states within 5 business days of contract award, but the description suggests this is a daily reporting.

The contractor needs to determine the daily testing time. These are the times that CDC employees may schedule their COVID-testing. For example for testing window you might choose 9 am to 12 pm, week days.

65 Attachment F Past Performance Questionnaire and RFP Request for Proposal General Instructions Page 60, Part

III

(d) Offeror shall provide the list of the companies, government agencies, etc. you requested to complete the questionnaires on your behalf.

Attachment F states that the offeror shall provide the list of companies, government agencies requested to complete the past performance questionnaire, however, on the instructions (page 60), there are no requirements for information to be provided as part of the proposal. Would the government please confirm that the list of references mentioned in Attachment F is to be included and submitted as Part III Past Performance?

And if yes would Part III be a separate submission file?

Past Performance is to be submitted if applicable, and per the RFP past performance is in part III.

Yes.