Statement_of_Work_Instructions.docx

SECITON C

Statement of Work

Procurement Request #: 1T Period of Performance: September 3, 2019 – September 2, 2020

Title: Infection Prevention and Control Resources for School Sealant Programs

SECTION 1 – BACKGROUND

The Centers for Disease Control and Prevention (CDC) is the lead federal agency for protecting the health and safety of the U.S. population. CDC’s Division of Oral Health (DOH) works to improve the oral health of the nation and reduce inequalities in oral health by helping states improve their oral health programs; extending the use of proven strategies to prevent oral disease by enhancing efforts to monitor oral diseases, such as dental caries (tooth decay); contributing to the scientific knowledge-base regarding oral health and disease; and guiding infection prevention and control (IPC) in dental health care settings. School dental sealant programs are an evidence-based intervention supported by professional organizations to reduce dental caries in children.1-3 In 2018, 35 states reported having school-based or school-linked sealant programs.4 Infection prevention and control (IPC) resource guides exist for dental settings,5 however there are no IPC resources dedicated to school sealant programs. School sealant programs can face unique IPC concerns due to many factors, including use of mobile equipment, provision of care in non-traditional settings, and differing state and local policies. Experts in the field have indicated the need for resources and evaluation materials specific to school sealant programs. Creation of targeted IPC resources are necessary to help improve adherence to basic IPC practices during provision of care in school sealant programs.

SECTION 2 – PURPOSE

The purpose of this project is to create and disseminate IPC resources for school sealant programs using existing CDC resources as a foundation for development. The Summary of Infection Prevention Practices in Dental Settings, and the Infection Prevention Checklist for Dental Settings5 provide plain language summaries of CDC IPC recommendations and a tool to evaluate IPC programs in all dental settings. However, some of the information presented in these documents is not applicable to school sealant programs, such as sections on surgical procedures.

SECTION 3 – SCOPE OF WORK

The contractor will begin the project by reviewing two CDC documents – the Summary of Infection Prevention Practices in Dental Settings, and the Infection Prevention Checklist for Dental Settings. The contractors will abstract all the information that pertains to school sealant programs. The contractor will then use this information to create resources to help increase adherence to IPC recommendations in school sealant programs. These resources must include a Guide to Infection Prevention Practices in School Sealant Programs, and an Infection Prevention Checklist for School Sealant programs. The guide must include action steps and practical information needed to implement the identified IPC practices, i.e. creation of a list of minimum supplies needed for correct IPC practices.

The contractor will take high-resolution photographic images of correct IPC practices in a clinical setting that may be used in educational materials and dissemination products. The contractor will create a PowerPoint Presentation with corresponding presenter notes that can be shared with school sealant programs that summarizes the information found in the Guide and Checklist and instructions on how to use the documents. The contractor will also create an interactive online article that summarizes correct IPC practices and demonstrates how dental health care personnel can use the new Guide and Checklist. This article will be housed on the contractor’s website and will provide continuing education units for dental health care personnel. All Web content on publicly available Web sites shall conform to Web Content Accessibility Guidelines 2.0, W3C World Wide Web Consortium Recommendation XX Month Year, Level A Success Criteria plus Success Criteria 1.2.3, 2.4.5-6, 3.1.2 (http://www.w3.org/TR/200X/REC-WCAG20-20081211/ )6.

The contractor will disseminate the newly developed resources (Guide, Checklist, presentation, and interactive articles) by conducting three webinars to the dental public health community. Examples of audiences for the webinars include state oral health programs, dental hygienists, and dental training programs. The contractor will then create a final report that summarizes activities completed under this contract.

SECTION 4 – TASKS TO BE PERFORMED

Task 1: Review the Summary of Infection Prevention Practices in Dental Settings and the Infection Prevention Checklist for Dental Settings and abstract information relevant to school sealant programs.

Task 2 – Create a focus group of School Sealant Coordinators to gather qualitative data to identify resource needs and gaps on how programs currently translate existing CDC guidance into practice.

Task 3: Use data from focus group to create an IPC guide for school sealant programs. Guide will include action steps, procedures and policies that demonstrate how school sealant programs can implement CDC recommendations (abstracted information from Task 1). Guide will also include an IPC checklist to evaluate adherence to CDC recommendations for school sealant programs. Guide should be written using CDC plain language guidelines and should not exceed a total of 40 pages, including references and appendices.

Task 4: Create a set of high-resolution photography images that demonstrate correct infection prevention and control practices in a clinical setting that can be used in the developed resources and dissemination materials.

Task 5: Create a PowerPoint presentation with corresponding presenter notes that summarizes correct IPC practices and demonstrates how dental health care personnel can use the new guide.

Task 6: Create an interactive online article that summarizes correct IPC practices and demonstrates how dental health care personnel can use the new guide and checklist that provides continuing education units.

Task 7: Conduct three (3), live webinars of one hour duration to provide education on these newly created materials to the dental public health community. One webinar should be provided via CDC TRAIN to be recorded for and housed for future training.

Task 8: Provide a final report on the results of the activities covered by this contract.

SECTION 5 – GOVERNMENT FURNISHED MATERIALS

None.

SECTION 6 – PERIOD OF PERFORMANCE

September 3, 2019 – September 2, 2020

SECTION 7 – DELIVERABLES/REPORTING SCHEDULE

Items

Description Quantity or No.

of Copies

Delivery Date

Deliver To

SECTION 8 – REFERENCE MATERIALS

References

1. Gooch BF, Griffin SO, Gray SK, Kohn WG, Rozier RG, Siegal M, et al.; Centers for Disease Control and Prevention. Preventing dental caries through school-based sealant programs: updated recommendations and reviews of evidence. J Am Dent Assoc 2009;140(11):1356–65.

2. Guide to Community Preventive Services. Preventing dental caries: school-based dental sealant delivery programs. https://www.thecommunityguide.org/findings/dental-caries-cavities-school-based-dental-sealant-delivery-programs. Accessed February 7, 2019.

3. Wright JT, Crall JJ, Fontana M, Gillette EJ, Nový BB, Dhar V, et al. Evidence-based clinical practice guideline for the use of pit-and-fissure sealants: a report of the American Dental Association and the American Academy of Pediatric Dentistry. J Am Dent Assoc 2016;147(8):672–682.e12.

4. Centers for Disease Control and Prevention. Oral Health Data. State Synopsis Programs. Prevention Programs 2018. https://nccd.cdc.gov/oralhealthdata/rdPage.aspx?rdReport=DOH_DATA.ExploreByTopic&islYear=2018&islTopic=PROG&go=GO. Accessed February 7, 2019.

5. Centers for Disease Control and Prevention. Summary of Infection Prevention Practices in Dental Settings: Basic Expectations for Safe Care. Atlanta, GA: US Department of Health and Human Services, Centers for Disease Control and Prevention, National Center for Chronic Disease Prevention and Health Promotion, Division of Oral Health; March 2017.

6. Web Content Accessibility Guidelines 2.0, W3C World Wide Web Consortium Recommendation December, 2008, Latest version at http://www.w3.org/TR/WCAG20/ )

SECTION 9 – RIGHTS IN DATA

FAR 52.227-14

Instructions to Offerors, and Evaluation Factors Request For Quotes: 75D301-19-R- 67980

SECTION L

A. Award This contract will be awarded to the contractor whose quote is considered to be the most advantageous to the Government, price and other factors identified below considered. Technical factors will be more important in the evaluation than price. The Government will not make an award at a significantly higher overall cost to the Government to achieve only slightly superior technical performance.

The award decision will be determined through an assessment comparing the differences in the value of the technical factors with the differences in the prices proposed. The degree of equality between offerors quotes will be measured by the quantity, significance, and applicability of superior features quoted and not by the total scores achieved. When Part 1. Technical merit portion of quotes are considered technically equal, price will then become the significant factor.

B. Technical Quote Instructions These instructions establish the acceptable minimum requirements for the format and content of offerors’ quotes. The technical quote must not contain reference to cost; however, resource information, such as data concerning labor hours and categories, material, subcontracts, etc. must be contained in the technical quotation so that the offerors’ understanding of the requirement can be evaluated. The technical quotation shall be limited to no more than 15 pages of text. Appendices shall be limited to no more than 10 pages of text. Cover pages, tables of contents, resumes, or the budget spreadsheets are not counted in the number of pages limitation. A page is defined as an 8 ½ inch by 11 inch sheet of paper with one inch margins on all four sides. Text shall be in 10 point font Times New Roman with single space between lines. Text pages should use portrait orientation. Page formatting can alter for illustrations and tables but must be easily readable. Fold-outs will be counted as the appropriate number of pages based upon an 8 ½ inch by 11 inch sheet of paper. The offeror shall number each page in order to eliminate any confusion. In the event that the offeror creates an ambiguity in the numbering of pages, the Government will exercise its own discretion in the counting of pages. Pages in excess of the above limitation will not be evaluated.

Offerors submitting any restrictive data shall mark it as such. The Government assumes no liability for disclosure of unmarked data and may use/disclose the unmarked data for any purpose. Unless restricted, information submitted in response to this request may become subject to disclosure to the public pursuant to the provisions of the Freedom of Information Act (5 U.S.C 552)

C. Price Quote Instructions The Price Quote shall at minimum consist of the following: Introduction, table of contents, overview, and description of estimating and/or accounting practices acceptable by Government standards. Offerors shall include proposed elements of total price broken down by each CLIN and further to each task. The Offeror must complete a Pricing Table giving a detailed cost breakdown of the total cost or NTE amount by task or labor categories, labor hours, and labor rates used, and then calculating the total amount for the base period and each option period. A price analysis of the quote will be conducted to determine the reasonableness of the Offeror’s price quote.

EVALUATION CRITERIA

This contract will be awarded to the Offer whose proposal is considered to be the most advantageous to the Government with costs and other factors considered. However, the Government will not make an award at a significantly higher overall cost to the Government to achieve only slightly superior performance.

Technical Evaluation Criteria:

1. Staffing and Management Plan: The Offeror shall demonstrate an overall understanding of the project and adequacy and feasibility of plans to address all items in the task order statement of work. This includes the detailed description of specific tasks to be performed, methods and resources to be used, including staffing, and a discussion of problems likely to occur and plans for addressing them.

a. The Offeror shall describe their organizational structure and how they propose to manage this task, including a discussion of potential issues.

b. The Offeror shall provide rationale for their management approach.

c. The Offeror shall specify its approach for maintaining control of all contract change management issues.

d. The Offeror shall provide (1) a detailed description of how conflicts are managed; (2) a plan to ensure client and sub-contractor satisfaction; and (3) a measurement of fiscal responsibility.

e. The Offeror shall identify (if any) assumptions or conditions relating to their Management Plan and Other Qualification Information. The Government reserves the right to reject any proposal that includes any assumption or condition that adversely impacts or affects the Government’s requirement.

f. The Offeror shall provide a staffing matrix showing type and number of staffing resources readily available for the base effort, including breakdowns by skill sets, security clearances and any related certifications. The matrix of proposed personnel shall also include their experience, education, skills, and qualifications to do the job. The backgrounds of the personnel will reflect the length and variety of experience and expertise in tasks similar to the tasks required by this project and any relevant training; with emphasis on designing, developing, coordinating and conducting preparedness exercises consistent with Homeland Security Exercise and Evaluation Program doctrine..

g. The Offeror shall provide a description of the Offeror’s approach to rapidly obtain and/or replace qualified staffing resources to support existing and new task order work and to meet changing workload requirements.

2. Technical Approach: The Offeror shall provide an analysis of the task requirements to indicate their understanding of the task requirements, operating environment and the task order objectives. The Offeror shall provide a description of the performance techniques and methodology they propose in performance of this task. The Offeror shall specifically address aspects such as technical understanding, methodology and approach, along with the sub-factors listed below.

a. Provide a detailed and comprehensive statement of the scope and purpose of the project(s) to demonstrate complete understanding of the intent and requirements of the contract and potential problems that may be encountered.

b. Describe any and all similar experience or similar efforts that have been undertaken in the past three years, including how this previous experience is related to the current purpose and scope of work of the project, with emphasis on recent experience designing, developing, coordinating and conducting preparedness exercises consistent with Homeland Security Exercise and Evaluation Program doctrine. Include management of recurring exercise planning conferences, development of exercise concepts and objectives, exercise plans, situation manuals, evaluation plans, significant event lists, after action reports and associated documentation.

c. Discuss the plan and solutions for overcoming difficulties involved with performing the work requirements.

3. Similar Experience: The Offeror shall provide a description of any and all projects performed within the past three years that clearly demonstrates the Offeror’s experience in performing projects of similar scope, size and complexity to the requirements. The following information shall be provided for each project reference:

a. Contract number, customer/agency name and contract title;

b. Brief narrative description of the work performed for each of those contracts, including a description of how the previous work demonstrates the Offeror’s capacity to successfully meet the requirements described in the RFTOP and a discussion of any problems encountered/corrective actions and significant accomplishments;

c. Dollar value, contract type, period of performance, place of performance, and the number and types of personnel used in the performance of the contract; and

d. Name, address and phone number of at least two (2) customer contacts (Contracting Officer and Project Officer) for each of the identified contracts.

4. Past Performance: The past performance evaluation will examine how the offeror’s past and present performance validates anticipated future performance in areas such as customer satisfaction, leadership, adherence to cost, schedule and performance baselines, and resolution of unanticipated problems for Treasury. The past performance evaluation will examine the offeror’s actual performance on any and all projects performed within the past three years that clearly demonstrates the Offeror’s experience in performing projects of similar scope, size and complexity to the requirements. This review will focus on the size, scope, and complexity of the efforts, the performance measures/service levels applied, the actual performance results against those measures, and customer satisfaction achieved by the offeror.

In conducting the past performance assessment, the Government may use data obtained from other sources as well as that provided in the proposal. The Government reserves the right to check the past performance of any proposed subcontractors and team members and include the results in its assessment.