RFP_amend_00001_revised.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 3

2. AMENDMENT/MODIFICATION NO.

00001

3. EFFECTIVE DATE

05/20/2019

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

Ctrs for Disease Control & Prevention Office of Acquisition Services, OSHSAB 626 Cochrans Mill Rd Pittsburgh, PA 15236-0070

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

X

9A. AMENDMENT OF SOLICITATION NO.

75D301-19-R-67958 9B. DATED (See Item 11)

05/10/2019

10A. MODIFICATION OF CONTRACT/ORDER NO

10B. DATED (See Item 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, x is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

NONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide answers to questions submitted in response to RFP 75D301-19-R-67958. An SF 1449 is also attached.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Stephanie D Cruz

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

BY ___________________________________________

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE 30-105 Prescribed by GSA

FAR (48 CFR) 53.243

ITEM 10A.

RFP 75D301-19R-67958

Questions and Answers in Response to RFP 75D301-19-R-67958 for Biospecimen Storage Services

RFP: Mission Capability Proposal: Limit 100 pages for the original proposal - Does the limit of 100 pages include attachments?

Answer: Yes, the 100 pages limit includes attachments.

RFP: Solicitation Cover Sheet SF-1449: SF1449 is not one of the documents in the RFP. The blank form downloaded instructs “the offeror to complete blocks 12, 17, 23, 24 and 30”. Can government provide prefilled form SF1449 with relevant information?

Answer: Submission of an SF 1449 is not required with proposals in response to the subject RFP. However, one is attached for use by any offeror who chooses to do so.

Pricing Proposal: Do we provide salary information in the Pricing Proposal? There's no mention of salaries.

Answer: The government has not asked for cost and pricing data since adequate price competition is expected. If at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

CLIN0001:

Where are the 16 freezers (City, State), so that we can estimate shipping?

Answer: Frederick, Maryland.

What is the average age of the freezers? I noted that 6 are fairly new and the plan is to replace the freezers as needed.

Answer: Currently the government owns 15 freezers: four freezers are 3-4 yrs old; three freezers are 5-6 yrs old; and eight are older than 6 yrs. A 16th freezer is contractor owned.

Note that replacing the freezers as needed is not the only option that can be proposed per the RFP Instructions under Section 6. Proposal Content, c: Volume III, Special Instruction to Offerors – Pricing Options. Any of the options listed are acceptable and can be priced.

What are the specifications of the freezers (Temp, Volume {Cubic feet}, Amps, Volts)?

Answer: Currently the samples are stored in freezers with the following specifications:

Capacity 28.8 cu. Ft (815L) Holds 600 boxes 2ml Vial Capacity per Freezer 60,000 Footprint 11.38 sq. ft (1.06 sq. meters) Energy Usage 17/21.3kW per hr/per day Vial to Footprint Ratio 5.272 vials/sq. ft (56.604 vials/cu.m) Vial to Energy Ratio 1.39 watts/100mL vials (box) Voltage 208 to 230V

Who owns the freezers?

Answer: Samples are currently stored in fifteen government owned freezers and one contractor owned freezer.

RFP 75D301-19R-67958

Are all 16 freezers the same model? Answer: They are mainly Thermo Fisher Upright Ultra Low Temperature Lab Freezers.

Are all 16 freezers full? Are there any empty backup freezers?

Answer: The freezers are almost full but the boxes inside the freezers are not all full. There are currently no backup freezers.

What is the expected temp to maintain during moving of samples? Answer: -80°C.

What is the maximum time that the samples can be at a temperature other than -80°C? Answer: Zero.

What is the approximate volume of the 400,000 samples?

Answer: Sample volume ranges from 0.2 - 2.0 mL in 2 mL Nalgene cryogenic vials.

CLIN0002: Will freezers be shipped for calibration and validation prior to the shipment of the samples?

Answer: Depends on the option(s) in the proposal and on whether the samples are shipped inside or outside the freezers.

If not, can freezers be used concurrently as the calibration and validation activities are performed? Answer: Yes.

Will prior calibration and maintenance information be provided for each freezer?

Answer: We will attempt to provide this.

CLIN0003: Please confirm that all sample/vial has a unique bar code? Answer: Yes.

CLIN0004:

What is meant by maintain freezers?

Answer: Ensure they are running in working condition; an alarming system is necessary to know if there is a problem. Maintain freezers at prescribed temperature all times.

Is the expectation that the contractor will pay for parts and labor associates with broken freezers?

Answer: Depends on the options proposed as part of the pricing for either government owned or contractor owned freezers.

CLIN0005: Will samples arrive at -80°C?

Answer: Yes. Samples will arrive from CDC labs on dry ice, after being stored for at least one year at -80°C.

CLIN0006:

Will samples be shipped at -80°C? Answer: Samples will be shipped to researchers on dry ice in order to maintain them at -80°C.

Will we be shipping samples internationally? Answer: No, all samples will be shipped within the US.

What is the meaning of promptly (e.g. 24 hours)?

Answer: This means a reasonable time will be mutually agreed upon for retrieval of the samples which depends on the size of the requested shipment. The expectation is that this job should be completed no later than six weeks after the initial request from the COR or designee.