75A50122Q00016 Scanning - RFI.docx

DHHS/ASPR/BARDA/CMA

75A50122Q00016 On-Site Document Scanning (Digitizing), Storage and Destruction Services

This is a Sources Sought Notice. This notice is issued for market research purposes only and IS NOT a Request for Quotation or Proposal (RFQ/RFP). A solicitation is not being issued at this time. This notice shall not be construed as a commitment by the Government to issue a solicitation, nor does it restrict the Government to a particular acquisition methodology.

The Department of Health and Human Services (DHHS), Office of the Assistant Secretary for Preparedness and Response (ASPR), Biomedical Advanced Research and Development Authority (BARDA), Department of Contract Management and Acquisitions (CMA) is seeking information about vendors that can perform On-site Document Scanning (digitizing), Storage and Destruction Services.

The purpose of the Sources Sought/RFI is to gain knowledge of potential qualified and capable sources, the size classification relative to NAICS 561439, Other Business Service Centers (Document Copying Services) and better understand industry standard practices. Responses to this Sources Sought/RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought/RFI, a decision will be made on the acquisition strategy.

Description: On-site document scanning (digitizing), Storage and Destruction Services. The contractor shall be responsible for providing all necessary supervision, labor, equipment, and materials to pick up file boxes from the pickup location, scan (digitize) the documents on-site with the contractor’s provided equipment, return a digital copy to the requesting office with each document made searchable, transport the files safely to the contractor’s storage facility, retrieve and deliver files within 48 hours of request, and destroy files after their retention period has expired.

Period of Performance: Scanning must begin no later than Friday, July 01, 2022. Document scanning (digitizing) and storage must be completed prior to Wednesday, August 31, 2022.

Pick-Up and Scanning Location: Thomas P. O’Neill House Office Building, 200 C Street SW, Washington, DC 20515.

Approximate Volume: Not to exceed 25 large boxes of files (single and double-sided documents; single or multi-paged documents).

Limitations:

· Scanning will include a mixture of image and searchable documents

· Storage must be climate-controlled and in compliance with National Archives and Records Administration (NARA) requirements

· Contractor must have National Association of Information Destruction (NAID) AAA Certification If you are interested and capable of providing the requested services, please provide the information requested in Attachment 1.

Responses to this notice shall be submitted via email to Connie Petitjean at constance.petitjean@hhs.gov and William Kim at William.kim3@hhs.gov with the subject line: RFI 75A50122Q00016 – File Scanning.

No questions will be entertained at this time.

No telephone responses shall not be accepted.

Responses must be received no later than Thursday, May 19, 2022, at 4:00 pm EDT.

Responses to this RFI/sources sought notice are not a request for quotes and will not result in an award.