75966_PD_.pdf

PURCHASE DESCRIPTION

FOR

Hot Forming Press Door Insulation Seals – WR003765

28 JUN 2024

1.0. DESCRIPTION. The Contractor shall provide all labor, tools, materials, parts, and equipment as necessary to provide quantity of 13 each new custom “Hot Forming Press Door Insulation Seal” parts (PN: TBD / dubbed as Bundle #1, 2, 3, and 4) for the Cyril Bath 300T asset # WR003765 whereas the Contractor shall provide the applicable quantities for each bundle of parts. These items are required to achieve the manufacturer’s temperature specifications for Commodity Maintenance Group’s (CMXG’s) Hot Forming Press machine asset stationed in bldg. 169). These parts are in support of the 402nd Maintenance Support Group (MXSG) at Robins AFB, Georgia. All items shall be manufactured by the original equipment manufacturer (OEM), Cyril Bath Company.

1.1. The door insulation seal parts shall include but not limited to the following:

Hot Forming Press Door Insulation Seals – WR003765

{Includes Bundles #1 – 4 which includes new custom parts, any associated materials, marking/labeling, 12-month warranty, and FOB destination shipping.}

Item MFR Part/Asset ID # Description QTY

Cyril Bath

Company

TBD /

WR003765

Bundle #1 includes:

Insulating Pad – L-Shaped / Qty 3 ea.

1 ea.

Bundle #2 includes:

Tadpole Gasket / Qty 3 ea.

1 ea.

Bundle #3 Side Pad / Qty 5 ea.

1 ea.

Bundle #4 includes:

Rectangle Pad / Qty 2 ea.

1 ea.

All Items shall be delivered via FOB Destination Shipping to Robins AFB within ninety-eight (98) calendar days after date of contract award.

**In accordance with (IAW) the shipping info. listed in para. 2.1.**

1.2. Products. The Contractor shall provide quantity of thirteen (13) each new “MTO” Hot

Forming Press Insulation Seal parts (as listed in para. 1.0 and 1.1) to the Government Representative(s) at Robins AFB in accordance with specifications within ninety-eight

(98) calendar days after contract award. These products shall meet or exceed the Government’s safety, security, and performance requirements:

1.2.1. The Contractor shall ensure that all items shall be the authentic products relative to any applicable features/specifications and sourced by the Contractor directly from the manufacturer. Also, the said items shall meet the following requirements:

1.2.2. The Contractor shall not provide any refurbished/recertified and/or substituted products without the approval of the Government Representative(s) listed in para. 2.1.1.

1.2.3. All products shall be authentic and conforms to the required levels of product reliability and quality to meet or exceed the Government’s performance requirements.

1.2.4. Meets or exceeds applicable environmental and safety certifications.

1.2.5. Specifications. The Contractor shall ensure that all items necessary are custom designed in accordance with the manufacturer’s specifications, operational performance, and safety relative to the 300T Hot Press asset # WR003765 to include but not limited to the following specifications or equivalent (as applicable):

1.2.5.1. Materials shall be high quality and durable

1.2.5.2. Dimensions/thickness

1.2.5.3. Molding capabilities

1.2.5.4. Heat tolerances

1.2.5.5. Any other applicable materials and/or specifications not listed above.

1.2.6. Technical Support. The Contractor shall provide the necessary technical support via electronic mail (email) and via telephone from 8:00 am to 4:00 pm Eastern Time (EST) on weekdays, Monday through Friday (as listed in para.

4.2.) whereas the Government will have the option to utilize said support to accomplish installation of the new custom parts and implementing operational performance testing of said parts after said installation.

1.2.7. Documentation and Manuals. Documentation and manuals provided with the bundled parts and any associated components (as applicable) listed in para.

1.1 table which shall include the following:

1.2.7.1. Manufacturer electronic installation guide (if applicable)

1.2.7.2. Product/Users Manuals

1.2.7.3. Detailed Bill of Materials or equivalent

1.2.7.4. Technical Data. The Contractor shall provide Government Representative with one (1) electronic copy within 48 hours after delivery via email of any applicable manuals/technical data for the delivered part(s)/material(s) and any associated items. The data shall include applicable technical information, specifications, operational instructions, equipment maintenance instructions, a recommended spare parts list, and/or any other applicable information such as test certificates. All copies shall be legible and written in English.

(CDRL A001, DI-TMSS-81815/T, Technical Data/Manuals)

1.2.8. Place of Performance. The Contractor shall ensure that all items (listed in para. 1.0 and 1.1) are manufactured at the Contractor’s authorized facility.

1.2.9. ACCEPTANCE. The Government Representative(s) will accomplish inspection and acceptance of the door insulation seal whereas all associated parts are operating and performing properly according to OEM specifications.

1.2.10. Report. Upon completion of the warrantied repair(s) for applicable part(s)/material(s) under the warranty coverage, the Contractor shall provide a copy of the Maintenance Report to the Government Representative withing 48 hours via email to include all repair(s) and/or modification(s) under the contract. (CDRL A002, DI-MGMT-80995A/T, Maintenance Report)

1.2.11. Warranty. The Contractor shall provide a twelve (12) month manufacturer’s warranty coverage for all parts (as applicable) which shall be free of defect(s) in material coverage for all parts (as applicable which shall be free of defects in material and workmanship to include repair and/or replacement of an defective part(s) from the date of inspection/acceptance whereas all items shall be operational in accordance with manufacturer’s specifications.

1.3. Deliverables.

CDRL A001, DI-TMSS-81815/T, Technical Data/Manuals (para. 1.2.7.4) CDRL A002, DI-MGMT-80995A/T, Maintenance Report (para. 1.2.10)

2.0 Service Support. None

2.1 Delivery.

2.1.1 Government Representatives and Delivery Address. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for MXSG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for

MXSG:

Primary Government Representative Alternate Government Representative

Name: David Carter Name: Micah Graves

Unit: 402 MXSG/MXDEQ Unit: 402 MXSG/MXDEQ

Phone: (678) 972-7367 Phone: 478-997-1227

Email: david.carter.64@us.af.mil Email: micah.graves@us.af.mil

2.2 Shipping/Delivery/Period of Performance. The Contractor shall deliver quantity of 13 items each new Hot Forming Press Door Insulation Seals (PN:

TBD/Bundle #1 - 4) whereas each bundle shall be delivered within ninety-eight

(98) calendar days after contract award date. All items as listed in para. 1.0 and

1.1 shall be delivered to the following address at Robins AFB via FOB Destination shipping:

2.3 Ship To Address:

Ship To:

Attention: David Carter Unit: 402 MXSG DoDAAC: FD2050 Address: 235 Robins Parkway (deliver to this address)

Bldg. B321 – Loading Dock Robins AFB, GA 31098

2.3.1 The Contractor shall notify the Government Representative and/or

Alternate on the date of shipment that all items have shipped or provide feedback relative to any issues that may delay the shipping of said items via email within one (1) day of knowledge.

2.3.2 Installation. The Government will accomplish the install of the parts.

2.4 Incidental Services. None.

3.0 Government Furnished Equipment and Services or Government Furnished Property

(GFP) and services. None.

4.0 GENERAL INFORMATION.

4.1 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

Air Force Pamphlet (AFPAM) 63-113, Program Protection Planning for Life Cycle Management, SAE Aerospace Standard AS5553C, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.2 Agency Affirmative Procurement Program). In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.2.1.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.3 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.4 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause

252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site: https://piee.eb.mil/

4.5 Marking Requirement: Unique Item Identification (UID) is required for all items to be delivered to the Department of defense (DoD) that meet the criteria established by the DFARS Clause 252.211-7003.

4.5.1 Markings/Labels. The Contractor shall ensure the parts listed in para. 1.1 are labeled (as applicable) which shall have the required item unique identification (IUID), labeling, and/or tag as necessary that meet standards and specifications for the applicable title and marking requirements.

4.5.1.1 The Contractor shall coordinate with the Government Representative(s) with any concerns and/or issues within five (5) ARO days after contract award date relative to the IUID labeling/markings.

5.0 APPENDICES. N/A