751614-event.pdf

PDF 286 KB Posted May 14, 2019

Attached to: MCSO Laundry Chemicals On As Needed Basis
Solicitation number: RIP-237-2019
Issued by: Oregon

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Written by GovTribe AI · Jul 1, 2025

This document is a Request for Intermediate Proposals (RIP) from Multnomah County for laundry chemicals for the Inverness Jail, serving approximately 1,450 inmates. The solicitation seeks a qualified supplier to provide laundry chemicals on an as-needed basis, including liquid industrial laundry detergent, liquid alkaline builder, sodium hypochlorine bleach, liquid iron sour, and defoamer. The proposal was issued on 5/14/2019, with responses due by 5/28/2019, and the contract term is not to exceed five years from the effective date. The estimated five-year purchase quantities include 2,900 gallons of detergent, 3,500 gallons of alkaline solution, 1,600 gallons of bleach, 410 gallons of iron sour, and 40 gallons of defoamer, with an estimated annual value of $50,000.

The contract includes specific requirements for the chemical supplier, such as providing all chemical dispensing equipment, performing weekly on-site equipment checks, responding to problems the same day, and ensuring timely delivery of supplies. The pricing terms allow for potential price adjustments after the first contract year, with increases subject to manufacturer price list changes and requiring 60 days' prior written notice. The award will be made to the supplier with the highest score based on programmatic questions (75%) covering business experience, technical capabilities, and service approach, and responsible business practice questions (25%) focusing on environmental standards, recycling efforts, route optimization, and supplier diversity. Waxies Enterprises Inc. was ultimately awarded the contract for $2,266.00.

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Awarded To: WAXIES ENTERPRISES INC - 2,266.00 USD

MCSO Laundry Chemicals On As Needed Basis Multnomah Counties Inverness Jail laundry services approx. 1450 Inmates is seeking a dependable qualified supplier to provide necessary chemicals to meet laundry service demands.

Open 5/14/2019 8:00 AM PDT Type Request for Intermediate Proposals

(RIP)

Close 5/28/2019 4:00 PM PDT Number RIP-237-2019 Currency US Dollar

Sealed Until 5/28/2019 4:00 PM PDT

Payment Terms 0% 0, Net 30

Contacts

Gwendolyn Tyler gwen.tyler@mcso.us

Phone +1 503-988-4416 ext. 84416

Commodity Codes

Commodity Code Description

52141600 Laundry Appliances & Supplies

Description

28 June 201928 June 2019 mailto:gwen.tyler@mcso.us mailto:gwen.tyler@mcso.us mailto:gwen.tyler@mcso.us

PRE-PROPOSAL CONFERENCE:

There will not be a pre-proposal conference for this sourcing event.

INTRODUCTION

The Multnomah County Inverness Jail Laundry Facility (MCIJ) launders approximately 2,000,000 lbs. of laundry each year. Servicing approximately 1450 Inmates between two facilities. We provide this service utilizing commercial industrial size washers and dryers. We need a dependable qualified supplier to provide necessary chemicals to meet our laundry service demands.

SCOPE OF WORK

The products required are as follows. Please complete the Cost Analysis(follow the formula provided for pricing)Form under Buyer Attachments and add under Supplier Attachments once complete:

1. Liquid Industrial Laundry Detergent (Normally sold in 55 Gallon Containers)

2. Liquid Alkaline Builder

3. Sodium Hypo Chlorine Bleach 12%

4. Liquid Iron Sour

5. Defoamer Defoam Dissipator

6. Touch Up Dye might be needed on an infrequent basis, (key Color: Maintenance Towel Dye) The below specifications must be met:

1. All chemical dispensing equipment is provided by the chemical supplier.

2. Supplier agrees to supply a technician to perform on site check of dispersing equipment weekly. A Records Check will be required prior to entry of Jail Facility. See Attachment under Buyer Attachments.

3. Supplier service technician will respond, by telephone or in person, to any problems the same day as notified of problem.

4. Any repairs must be performed immediately in an attempt to limit down time, a response is required within 48 hours.

5. Supplier will deliver supplies in a continuous timely manner ensuring that customer supplies remain stocked.

6. Supplier will remove all empty supply containers when new supply containers are delivered.

7. Once an order is placed, delivery should made within 30 days.

The MCSO MCIJ laundry facility is located at, 11540 NE Inverness Drive Portland Oregon 97220. Below are the current commercial machines in use:

Quantity Type Make Model Age 1 500 LB Milner Washer 64046 F6N 9 2 500 LB Milner Washer 63036 19 4 400 LB American Dryer 4464 9 1 100 LB IPSO Washer IHHF1200ANH 11

METHOD OF AWARD

An award will be made to the supplier with the highest score on the evaluation. The award will be made by an all or none basis. The next highest bidder will be used when the primary bidder is unable to provide the services as required by this proposal.

ESTIMATED PURCHASES

Five year period total estimates:

Detergent 2900 Gallons Alkaline 3500 Gallons Bleach 1600 Gallons Iron Sour 410 Gallons Defoamer 40 Gallons or $50,000 per year The County in no way implies or guarantees that the estimated amounts or any amount will be purchased during the term of any contract resulting from this request for Intermediate Proposal.

METHOD OF CONTRACTING

A service contract will be executed. The delivery of goods cannot commence until a contract is duly and properly executed. A Services Contract form is provided in the Buyer Attachments showing the standard terms and28 June 201928 June 2019 conditions. Carefully review the terms and conditions of the Contract. Additional Contract terms related to this procurement, if any, are set out below in the section entitled Term of Contract.

PRICE ESCALATION/DE-ESCALATION

Prices included with the proposal shall not be increased through 1st anniversary of the contract. Thereafter once adjustments may be proposed in writing not less than 60 days prior to the effective date of the increase. The County Shall have the option to either accept the price increase or terminate the contract.

Prices will be subject to increase or decrease only in the same proportion as changes of the manufacturer's published price list or other basis of change in the manufactures pricing schedule. Multnomah County reserves the right to audit the vendor's records relating to the price changes.

The county shall receive immediate benefit of price decreasing at any time during the term of the contract such as those resulting from promotional advertisements. Contractor shall promptly notify the County of the amount and effective date of each decrease. If contractor's cost of any item in the proposal, decreases contractor shall pass price reduction to the County on all orders placed after the effective date of the price decrease.

Contractor shall provide the County acceptable documentation, supporting the price adjustment. The County shall determine what constitutes acceptable documentation.

TERM OF CONTRACT

The term shall not exceed five (5) years from the effective date indicated on the awarded contract.

INSURANCE REQUIREMENTS

The insurance requirements are set forth in Exhibit 2 of the Services Contract located in the Buyer Attachments page. Please review these requirements carefully.

AT THE TIME OF CONTRACTING

Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract.

• Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701).

• Proposers must submit verification that all insurance requirements are met.

• Submission of the attached Records Check Authorization form must accompany the bid document.

Required to View Event

Prerequisites Required to Enter Bid

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

Buyer Attachments

1. Responding to a Sourcing Event - MMP Supplier Guide

2. Procedural Instructions (Proposals)

3. Cost Analysis

4. Sample Service Contract

5. Records Check Form

Questions Required Questions

Group 1.1: Company Certification Information - This section is not scored

1.1.1 State of Incorporation

1.1.2 Date of Incorporation

28 June 201928 June 2019 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/751614-675837122Responding%20to%20a%20Sourcing%20Event%20-%20MMP%20Supplier%20Guide.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1624813383&Signature=oDE3z%2FuIgXxBqpPbXjhgY%2BTqt%2Fs%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/751614-675837122Responding%20to%20a%20Sourcing%20Event%20-%20MMP%20Supplier%20Guide.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1624813383&Signature=oDE3z%2FuIgXxBqpPbXjhgY%2BTqt%2Fs%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/751614-700917086Procedural%20Instructions_Proposals%20%28Final%29%209.5.18.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1624813383&Signature=4EYaEDEAt1FBXwdcavduRpN9yWY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/751614-700917086Procedural%20Instructions_Proposals%20%28Final%29%209.5.18.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1624813383&Signature=4EYaEDEAt1FBXwdcavduRpN9yWY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/751614-795971731LAUNDRY%20CHEMICAL%20SUPPLY%20COST%20ANALYSIS.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1624813383&Signature=qkElkg1xIH3jgCXRPT%2FQGAq3aR4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/751614-795971731LAUNDRY%20CHEMICAL%20SUPPLY%20COST%20ANALYSIS.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1624813383&Signature=qkElkg1xIH3jgCXRPT%2FQGAq3aR4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/751614-795972987services_contract_3_06_18%5B1%5D.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1624813383&Signature=AL82cs9vdDqzOoVX6SjLpymwsKI%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/751614-795972987services_contract_3_06_18%5B1%5D.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1624813383&Signature=AL82cs9vdDqzOoVX6SjLpymwsKI%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/751614-795974251Records%20Check%20Authorization%20Form%2010-2018%20-%20P1_FILLABLE.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1624813383&Signature=pv3JYsFCJvnGol8e8H85152zRhA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/751614-795974251Records%20Check%20Authorization%20Form%2010-2018%20-%20P1_FILLABLE.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1624813383&Signature=pv3JYsFCJvnGol8e8H85152zRhA%3D

1.1.3

ASSURANCES - Proposer attests that Proposer is a resident proposer, as described in ORS 279A.120, of the State of (ENTER STATE) and has not discriminated against any minority, women, or emerging small business enterprises certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110.

Enter State:

1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and Certifications of the pre-requisite, Proposer shall provide an explanation to their offer here.

1.1.5

The Proposer certifies to the best of its knowledge and believe that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Multnomah County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed:

1.1.6 Upload additional explanation as needed

1.1.7 Name of person submitting the Proposal:

1.1.8 Title of person submitting the Proposal:

1.1.9 I represent that I am at least eighteen (18) years of age.

1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the Proposal on behalf of and at the direction of the Proposer's representative authorized to contractually bind the Proposer.

1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the information contained in this Proposal and that the information submitted is accurate.

Group 2.1: Programmatic Questions (75%)

2.1.1 How long have you been in business and where is your distribution center located? (20% of Programmatic questions)

2.1.2 How many technicians would be available or assigned to service our Laundry facility? (15% of Programmatic questions?

2.1.3 Please provide an example of dispenser equipment repair issues, and the resolution time frame. (25% of Programmatic questions)

2.1.4 Please explain why your Company would be better suited to provide the requested supplies/services for MCSO.(20% of Programmatic Questions)

2.1.5 Have you completed the cost analysis form and attached it under Supplier Attachment?(20% of Programmatic questions)

Group 2.2: Responsible Business Practice Questions (25%)

2.2.1

Identify how your Company meets EPA's DFE(Design for the Environment (DFE) developed several different programs and tools to help its stakeholders evaluate human health and environmental attributes of chemicals in products)standard for safer cleaning products(SSCP) (30% of Responsible Business Practices)

2.2.2

Please describe your organizations recycling plan to reduces waste? Evaluation Criteria: We want to your waste reduction plan that includes purchasing items with less packing, delivering services with minimal packaging, seeking products that are post-consumer waste in paper and metals, seeking new recycling streams for items you currently cannot recycle, and ensuring you recycle and reduce waste going to the landfill. Please provide metrics and lessons learned on how these efforts have reduced waste. (25% of Responsible Business Practices)

2.2.3 Do you plan for route optimization in your services? Evaluation Criteria: We are looking for metrics on how route optimization saves money, reduces climate change, increases energy savings, and reduces dependence on oil. (20% of Responsible Business Practices)

2.2.4

Describe in detail how your organization includes diverse suppliers, suppliers, and subcontractors in the conduct of your business and supply chain. Please provide specific examples. The proposer describes efforts, practices, and/or processes to include a diverse vendor pool that reflect the diversity of regional businesses. (25% of Responsible Business Practices)

28 June 201928 June 2019

Product Line Items Product Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery

P1 Defoamer 55 GAL - Gallon