751_23190.GAG_Petoskey SP Sanitation Upgrades_Pre-bid Meeting.pdf

DTMB-0414 (Rev 10/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND

BUDGET

State Facilities Administration Design and Construction Division

CONSTRUCTION BID Pre-Bid Meeting

This form identifies an Addendum to Bidding Documents, and incorporates interpretations or clarifications, modifications, acceptance of proposed “or equal” materials, and other information into the Bidding Documents. Addenda will be numbered by the Professional and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL BIDDERS

DATE ISSUED

3/7/2025

PROJECT NAME

Sanitation Upgrades, Petoskey State Park, 2475 M-119, Petoskey, MI 49770

FILE NUMBER

751/23190.GAG

PROFESSIONAL

Gosling Czubak Engineering Sciences Inc

PROJECT DIRECTOR

Jerry Gregorski

BID OPENING DATE:

3/12/2025

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

- Pre-Bid Meeting Agenda

- Pre-Bid Meeting Sign-in Sheet

ACKNOWLEDGEMENT: This Addendum must be acknowledged by the Bidder in the space provided in the Bid Summary and Bid Form. Failing to acknowledge Addenda may be cause for the Bid to be rejected. Addenda will become part of the Contract Documents.

PROFESSIONAL: DATE: 3/7/2025

APPROVED BY:

PROJECT DIRECTOR: DATE: 3/7/2025

http://www.michigan.gov/SIGMAVSS

Pre-Bid Agenda 751/23190.GAG

2/24/2025

Pre-Bid Meeting Agenda Department of Natural Resources

Petoskey State Park – Sanitation Upgrades 751/23190.GAG February 26, 2025, at 11:00 am

1. Introductions:

Jerry Gregorski – DTMB / Design and Construction Division/ Project Director Jason Cherven – DNR Regional Field Planner Richard Hill – DNR District Supervisor Jilanne Egleston – DNR Park Supervisor Glenna Wood – Gosling Czubak Engineering Sciences Elizabeth Princing – Gosling Czubak Engineering Sciences

2. This is a Mandatory Pre-Bid Meeting; you should confirm your attendance is recorded to ensure your bid is considered.

3. Scope of Work:

New duplex sanitary lift station at the Day Use area, disconnecting and abandoning from the existing septic tank and drainfield. A new directionally frilled forcemain connecting to a new section of gravity sewer. The proposed gravity collection system will consist of 1,477 feet of 8” pipe and eight manholes.

Connect the gravity system to the existing wet well and add a new metering manhole on the existing forcemain. Abandon the existing septic systems at the contact building and sanitation station and connect to the new gravity system.

Improve the existing sanitation station with the addition of a lane and space for vehicle stacking and movement.

4. Bids are due Wednesday, March 12, 2025, at 2:00pm Local Time via electronic submission through the SIGMA VSS website at:

AdvantageVSS - SIGMA VSS

Please package your bid submittal as two (2) attachments (both being less than 25 M). This will facilitate the bids processing and minimize chances of errors.

For assistance with SIGMA VSS, you may contact the SIGMA Help Desk by telephone at 517-284-0540 or by email at Sigma-Vendor@michigan.gov.

5. Bids must be submitted on the Bid Summary form enclosed with in the Project Manual. The bid must also include forms within the Project Manual including:

· Qualified Disabled Veteran (QDV) Business Representation

· Certification of a Michigan Based Business

· Responsibility Certification

· Bid Schedule (include Schedule of Alternates)

· Schedule of Change Order Prices

· Bid Security in the amount of 5% of the Base Bid Price,

· Performance and Payment Bonds (To be submitted by Successful

Contractor)

Pre-Bid Agenda 751/23190.GAG

2/24/2025

6. A Performance Bond and a Payment Bond is required for bids in excess of $50,000.00. A five percent (5%) Bid Bond is required with your all bid submittals.

7. Time of Completion and Liquidated Damages: Work of all trades as specified in the Contract Documents must be Substantially Completed by September 10, 2025, except for minor replacement, correction, or adjustment items which do not interfere with the complete operation and utilization of all parts of the Contract Work. This Contract Time is of the essence and liquidated damages for each Calendar Day that expires after this Substantial Completion of the entire Work must be in the amount of $3,000/day. (See Article 4 of Section 00100).

8. A 10% preference will be given in the award of this project to Qualified Disabled Veteran Owned Companies in accordance with Public Act 22 of 2010 (See Article 4 of Section 00100). To be considered, a bidder must include with their bid a DD214 Proof of Service and Discharge, a Veterans Administration Rating decision letter, proof of disability (if the disability is not included on the DD214) and appropriate legal documents setting forth the 51% natural persons QDV Ownership.

9. Progress payments will be processed not more than once per month.

10. Award of Contract: Awarded to the responsive and responsible best value bidder by the Owner (See Article 4 of Section 00100).

11. At least 50% of all working employees must be Michigan residents.

12. This project requires prevailing wage rates (ORS-001736) for state funded projects.

13. Superintendent of the project shall have the authority of the construction company to make on site decisions. On site presence is required at all times whenever work is occurring even if it is a sub-contractor (See Article 4 of Section 00700).

14. Site Walk-Through and Scope of work Review: Consider this as your only opportunity to walk the site before bidding. If you have questions concerning bid submittal or terms and conditions of the contract agreement, please submit them by Wednesday, March 5, 2025, at 2:00 p.m. in writing by e-mail to:

Glenna Wood/Project Engineer Gosling Czubak Engineering Sciences 1280 Business Park Drive Traverse City MI 49686 o:231.933.5124, c:231.883.2521 glwood@goslingczubak.com