748 SCMG RQR_2026.pdf

748 RQR-2026

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748th SUPPLY CHAIN MANAGEMENT GROUP (SCMG)

REPAIR QUALIFICATION REQUIREMENTS (RQR)

FOR COMMODITY CRITICAL SAFETY ITEMS (CSI), CRITICAL APPLICATION

ITEMS (CAI), AND HARDNESS CRITICAL ITEMS (HCI)

1. OVERVIEW

This Repair Qualification Requirement (RQR) applies to Air Force Sustainment Center (AFSC) commodity items managed by the 748th Supply Chain Management Group (748 SCMG) that are Critical Safety Item (CSI), Critical Application Item (CAI), and Hardness Critical Item (HCI) and are listed in the 748 SCMG Master Item List. CSI and CAI definitions may be found in Air Force Material Command Instruction (AFMCI) 23-113, Pre-Award Qualification of New or Additional Parts Sources and the use of the Source Approval Request (SAR) and Air Force Instruction (AFI) 20-106, Management of Aviation Critical Safety Items. Refer to MMIII SPO Handbook (MMIIISD-HB-91-1104) for HCI information.

• 748 SCMG Master Item List located at SASPO website (see Section 11, CONTACT

INFORMATION)

1.1. The intent of this RQR is to provide SAR guidance for items managed by the 748 SCMG and meet the requirements of Operational Safety, Suitability, and Effectiveness (OSS&E) and AFMCI 23-113. This RQR is to be used in conjunction with the Joint Aeronautical Commander's Group (JACG) Aviation Source Approval and Management (SAM) Handbook (Naval Air Systems Command (NAVAIR) 11-514) and the Joint Aeronautical Logistics Commanders’ Aviation Critical Safety Item Management Handbook (Defense Logistics Agency (DLA) Instruction (DLAI) 3200.4). Should a conflict exist between this RQR and official published guidance (e.g., AFIs, AFMCIs, NAVAIR 11-514, Federal Regulations, etc.), subject official published guidance shall take precedence.

1.2. SAR for items managed by DLA shall be processed in accordance with (IAW) the JACG SAM Handbook with AFMCI 23-113 taking precedence if there are conflicts.

2. SCOPE

2.1. This RQR helps clarify requirements governed by AFMCI 23-113 and Federal Acquisition Regulation (FAR), Subpart 9.2, Qualification Requirements. The proposed offeror (i.e., potential supplier) must satisfy these requirements to obtain Engineering Support Activity (ESA) source approval to perform Repair, Overhaul, Maintenance, or Modification (ROMM) services on commodity items for the specific application. The actual Level-of-Effort (LOA) to perform ROMM services on a specific commodity item will be specified by the applicable technical data and contract documents.

2.2. ROMM services required for items covered by this RQR are defined in the applicable contract Performance Work Statement (PWS) or Statement of Work (SOW).

• Repair services return a malfunctioning component or assembly to a serviceable condition. It focuses on fixing the specific problem preventing proper function.

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• Overhaul services consist of a comprehensive process involving complete disassembly, inspection, cleaning, repair/replacement of worn parts, reassembly, and test resulting in a component or assembly that is returned to its original life expectancy, or nearly so.

• Maintenance is a set of actions taken to keep a component or assembly in good working order and to prevent failures. It includes tasks such as cleaning, lubrication, adjustments, and minor repairs.

• Modification alters a component or assemblies design function from its original specification. This may involve adding new features, improving performance, or altering the component for a different purpose.

2.3. The primary source document, AFMCI 23-113 also addresses manufacture requirements; this RQR is relevant to ROMM services only and has no bearing on manufacture. Approval of performing ROMM services on an item is not equivalent to approval to manufacture that item and separate SARs must be submitted for ROMM and manufacturing. Regarding SAR content and how content is organized, this RQR is structured to align with AFMCI 23-113.

2.4. Upon completion of the SAR evaluation, the potential source may be required to demonstrate ROMM competency and capability via a Pre-Award Survey, Initial Production Evaluation, or other production verification process as stipulated in the contract. Product verification requirements may include testing applicable significant industrial processes from, but not limited to, Appendix B as determined by the ESA.

2.5. At their own expense, the offeror will provide all RQR required data, testing, ROMM articles and be available to the government for the review and approval process of this RQR.

3. RESPONSIBILITIES

3.1. AFMCI 23-113, Section 2 covers Government responsibilities to include AFMC Staff, ESA, Procurement Contracting Officer (PCO), Small Business Office (SBO), Competition Advocate, Screeners, and Logistics Management Specialists (LMS).

3.2. Potential Source Responsibilities:

3.2.1. The potential source must submit a complete SAR package and product verification process as stipulated in the applicable solicitation, request for information, and/or sources sought. If there is no active solicitation, request for information, and/or sources sought, contact AFSC Small Business Office or DLA Small Business Office, see Section 11, CONTACT INFORMATION.

3.2.2. Potential and approved sources shall submit written notification on company letterhead to the appropriate ESA notifying them of changes to ownership; address; process sequence;

process parameters; Sub-Tier Suppliers (STS); and/or quality deficiencies affecting form, fit, or function. Any novation agreements affecting existing and/or potential contracts shall be provided. Reference AFMCI 23-113, Figure A6.1 SAR Elements Description, Element AB for required information.

3.2.2.1. Significant changes or unresolved quality deficiencies may result in additional testing or revocation of source approval status depending on the nature and extent of the changes and/or quality deficiencies.

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3.2.3. General standards as specified in FAR 9.104-1 apply.

3.2.4. Special standards as specified in FAR 9.104-2 apply.

3.2.5. Certification Regarding Responsibility Matters as specified in FAR 9.104-5 apply.

3.2.6. Qualification Requirement as specified in FAR 9.2 apply.

3.2.7. Higher-Level Contract Quality Requirements as specified in DFARS 246.202-4 apply.

4. USE OF PROPRIETARY DATA

4.1. Potential sources are not to utilize intellectual property (IP) of any third party without appropriate authorization of the IP owner. Potential sources are cautioned that no part of the government RQR is intended to endorse or encourage the improper use of IP developed by the Original Equipment Manufacturer (OEM) or any other third party.

5. SAR CORE PROCESS

5.1. AFMCI 23-113, Section 3, SAR Core Processes

AFMCI 23-113, Section 3 covers the entire set of SAR Core Processes. Processes most relevant to the proposed ROMM offeror include:

• Establishment of pre-award qualification requirements.

• SAR Evaluation/Approval process.

• SAR categories.

• Site survey requirements, including a link to the Site Survey Checklist found in JACG

Aviation Source Approval and Management Handbook.

5.2. AFMCI 23-113, SAR Categories

The following SAR Categories are listed with relevant information pertaining to each. Categories I, II, III, and IV use the term manufacture, manufactured, and manufacturer. This document covers ROMM only and as such, manufacture is not applicable.

• Category I, ACTUAL ITEM – Proposed offerors have performed ROMM services on the exact (subject) item for the prime contractor, OEM, another service, civil agencies, or foreign governments.

• Category II, SIMILAR ITEM – Proposed offerors have not previously performed ROMM services on the subject item but have done so on items similar in complexity, design, criticality, processes, materials, and application for prime contractor, OEM, another service, civil agencies, or foreign governments.

• Category III, NEW MANUFACTURER – SARs from proposed offerors, who do not meet Category I or II criteria.

• Category IV, ALTERNATE ITEM – Offeror is proposing an alternate part (part with like fit, form, function) as potentially equivalent to the OEM part. These can be reversed engineered, but not reengineered components. Some alternate parts are provided for civil sector under FAA PMA via tests and computations or identicality without a license agreement.

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• Category V, REPAIR DEVELOPMENT – Offerors who have a repair, or could develop a repair, that will satisfy the need of the USAF IAW an advertised requirement. Approval of Category V SAR may still require repair verification, validation, and testing prior to complete approval of the offeror as an approved source.

6. AFMCI 23-113, ATTACHMENT SECTION

The attachment section of AFMCI provides several lists, forms, checklists, tables, and instructions.

Attachments within AFMCI 23-113 most relevant to the proposed manufacturing offeror are provided below.

• Attachment 1 (AFMCI 23-113): Glossary of References and Supporting Information o Provides all source references, published Forms, Abbreviations, Acronyms, Terms, and definitions (and embedded links). Familiarity with this information is essential to understand requirements set forth in this RQR.

• Attachment 5 (AFMCI 23-113): SAR Evaluation Checklist o Checklist used by the ESA to evaluate SAR submittals tailorable by the ESA as necessary.

• Attachment 6 (AFMCI 23-113): Source Approval Request Contents Checklist o A checklist for preparing a SAR. The ESA may add any information or adjust according to the Qualification Requirements as necessary.

o AFMCI 23-113, Table A6.2, Required Elements by SAR Category provides a list of required items (Cover Letter, Quality History, Test Results, etc.) broken down into requirements for each SAR Category.

o AFMCI 23-113, Figure A6.1, SAR Elements Description provides details of each Element called out in the SAR submission packages (Cover Letter, Technical Data Rights Certification Statement, Company Brochure, Quality Assurance Documents, Technical Data [to include a DD Form 2345, Military Critical Technical Data Agreement], Subject Item Specifications, similarities and differences comparison [Category II SARs], etc.).

7. SAR EVALUATION

7.1. Only the ESA can approve/deny a SAR package, however an initial screening shall be accomplished by a SAR technician to identify any issues, missing data, or discrepancies.

Needed updates to the package will be requested from the POC listed on the SAR Cover Letter.

7.1.1. The potential source will be given 5 working days to either provide the data required to eliminate the issues identified or provide a date when the data will be submitted. If the requested data is not delivered within 15 working days, the ESA may elect to disapprove the package rather than allow the package to remain in abeyance.

7.1.2. If the potential source provides the required data, the ESA will complete the evaluation. If the issues are not resolved, the ESA will notify the SBO of reason for denial. The SBO will provide and send the disposition letter to the potential source.

7.2. If the ESA evaluation determines that the submitted package met the requirements established and sufficient technical proficiency for the work specified, then the ESA will approve the potential source and update the approved source list documented on the Contract Repair Screening Analysis Worksheet (CRSAW) on AFMC Form 762. Approval, however, does not guarantee subsequent contract award. The ESA will decide to approve the potential source and provide

Page | 5 necessary decision details which will be documented by the SBO in a disposition letter. The SBO shall write and submit the disposition letter to the potential source. Only the procuring agency’s Integrated Product Team (IPT) may hold a pending solicitation for a SAR evaluation. If the ESA approves the potential source, the PCO will receive a notice approving the potential source to bid on the solicitation (ref. AFMCI 23-113, Figure 2. Source Approval Request Package Approval Process).

7.3. If the ESA evaluation determines that the submitted package did not meet the requirements established, then the decision details for denial will be submitted to the SBO for disposition writing and sending. The potential source may correct the deficiencies and resubmit their package for evaluation (see paragraph 7.1.1). If the subject item is under active solicitation, and the solicitation was held pending the SAR evaluation, the PCO will be notified of the disapproval.

The PCO will confer with the procuring agency’s IPT to determine the course of action regarding the solicitation.

7.3.1. Resubmittal Grace Period – If a potential source has three SARs (initial and two submittals) for the same subject NSN disapproved by the ESA within a 24-month period, no additional SARs from the potential source for that subject NSN will be accepted until a period of 24 months has lapsed following the last SAR submittal date. Note, this does not preclude the potential source from submitting SARs for other NSNs during such a period.

8. LOSS OF QUALIFICATION APPROVAL

8.1. The potential source should be aware that qualification approval may be lost per the conditions specified in FAR Part 9.207.

9. SAR PACKAGE SUBMISSIONS

9.1. SAR Packages may be submitted as physical or electronic. Digital engineering applications for drawings may be submitted. Contact SASPO for acceptable file extensions and delivery methods for electronic packages.

9.2. SAR Package Format

9.2.1. Format for submission may be either:

9.2.1.1. Multiple files in a Portable Document File (pdf) format.

9.2.1.2. Single .pdf file with bookmarks to each element or a series of files and/or folders for each element. File/folder names shall correspond with the element identifier.

9.2.2. All financial data must be redacted from all documents submitted.

9.2.3. It is advised that the proposed offeror retain a copy of the SAR package submitted to the government for their permanent records.

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10. GOVERNMENT FURNISHED TECHNICAL DATA REQUESTS

10.1. Requests related to any procurement announcement should be submitted to the PCO. If no procurement announcement exists, requests should be submitted to the Engineering Data Service Center.

10.2. Requests should identify the specific technical order(s) (TO), drawing(s), and specification(s) being requested, along with the solicitation information (if a procurement announcement exists).

Requests should be made on company letterhead along with an approved DD Form 2345 or Export Control License.

10.3. Requests for information regarding the SAR process may be directed to the appropriate SBO.

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11. CONTACT INFORMATION

AFSC Small Business Office (SBO)

Submittals for AF-managed parts

Website: http://www.afsc.af.mil/Units/SBO.aspx Email: AFSC.OL.SB@us.af.mil Phone: (801) 777-4143 Mailing Address: Hill AFSC Small Business Office

ATTN: Source Development Specialist 6038 Aspen Ave Hill AFB, UT 84059

Defense Logistics Agency (DLA) Small Business Office (SBO)

Submittals for DLA-managed parts

Mailing Address: DLA Aviation Richmond ATTN: Small Business Office/DU SAR Program Manager Solicitation Number: (if known) 8000 Jefferson Davis Highway Richmond, VA 23297

Engineering Data Service Center

Email: AFLCMC.LZPEF.StampDrawings@us.af.mil

Strategic Alternate Sourcing Program Office (SASPO)

Website: https://www.tinker.af.mil/Units/429SCMS-SASPO/ Email: 429SCMS.SASPO.Workflow.@us.af.mil Phone: (405) 736-5246 Mailing Address: 429 SCMS/GUMD

Alternate Sourcing Flight Strategic Alternate Sourcing Program Office (SASPO) 3001 Staff Drive, Suite 2AC194B Tinker AFB, OK 73145-3009 http://www.afsc.af.mil/Units/SBO.aspx mailto:AFLCMC.LZPEF.StampDrawings@us.af.mil https://www.tinker.af.mil/Units/429SCMS-SASPO/ mailto:429SCMS.SASPO.Workflow.@us.af.mil

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APPENDIX A

KEY TERM DEFINITIONS

Intellectual Property – An item, work, or process that is the result of creativity, such as a manuscript or a design, to which one may have exclusive legal rights and for which one may apply for a patent, copyright, trademark, etc.

Original Equipment Manufacturer (OEM) – Individual, activity, or organization that performs the physical fabrication processes that produce the deliverable item or other items of supply for the prime contractor. The OEM must produce the item in-house. The OEM may or may not have been granted design responsibility by the prime contractor for preparation and technical currency of technical data.

Procurement Contracting Officer (PCO) – The individual authorized to enter into contracts for supplies and serviced on behalf of the Government by sealed bids or negations, and who is responsible for overall procurement under the contract.

Remanufacture – Major overhaul of an item resulting in an item that is returned to its original life expectancy, or nearly so, through complete disassembly and rehabilitation or replacement of worn components (Ref. FAR 22.1003-6(a)(1)).

Special Tooling – Special tooling refers to all specialized jigs, dies, fixtures, molds, patterns, taps, gauges, other equipment and manufacturing aids and replacements designed for a specific project and cannot be used otherwise without substantial modifications or alteration (Ref. AFMCI 20-103).

Sub-Tier Supplier (Sub-Vendor) (STS) – A source supplying material, products and/or services to the potential source as required in the performance of the contract.

Technical Data – Intellectual property required for the accomplishment of logistics and engineering processes in support of the item repair/remanufacture. It includes drawings, instructions, provisioning information, specifications, inspection/test procedures, etc. required to guide personnel in the performance of operation and support tasks.

Technical Order (TO) – A technical manual published by the Air Force containing (in this case) technical information required to develop inspection methods and repair/remanufacture procedures.

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APPENDIX B

SIGNIFICANT INDUSTRIAL PROCESSES

The following examples are typical processes considered significant in that they can produce alterations to material structures, mechanical properties, and item reliability if performed improperly. Evaluation of these processes may include destructive testing.

# SIGNIFICANT INDUSTRIAL PROCESSES NADCAP

1 Casting Processes N/A 2 Forging Processes N/A 3 Other Forming Processes N/A 4 Disassembly Procedures N/A 5 Blending/Reworking N/A 6 Heat Treatment and Surface Hardening Processes 7102 7 Brazing 7a RF Components (TWTs) 7102 8 Chemical Processes: Chemical Cleaning, Anodizing, Conversion/Phosphate

Coatings, Paint/Dry Film Coatings, Stripping, Chemical Milling, Surface Treatment/Passivation and Etching (Nital/Pre- Penetrant/Temper/Macrostructure/Blue Etch Anodize)

9 Metal Electroplating (Plating) Processes 7108 10 Coating Processes: 7108 10a Plasma Spray 7109 10b Wire Spray 7109 10c HVOF 7109 10d Diffusion Coatings 7109 10e Cold Spray 7109 11 Welding/Fusion 7110 12 Non-Destructive Inspections: 7114 12a Visual Inspection 7130 12b Fluorescent Penetrant 7114 12c Magnetic Particle 7114 12d Eddy Current 7114 12e Ultrasonic 7114 12f Radiography 7114 12g Laser Holography N/A 13 Electrochemical Machining Processes (Cavity Sinking, Drilling, Grinding, etc.) 7116 14 Electro-Discharge Machining 7116 15 Electro-Stream Drilling 7116 16 Laser Beam Metal Removal Processes 7116 17 Electron Beam Processes 7116 18 Blasting Processes: 7117 18a Aluminum Oxide 7117 18b Silicon Carbide 7117 18c Plastic Bead 7117 18d Glass Bead 7117

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19 Peening Processes 7117 20 Composites – Antenna Radomes 7102 21 PCB Processes 7119 21a Flexible and Rigid PCB 7119 21b Personnel Qualification 7119 22 CCA Assemblies 7120 22a Soldering 7120 22b Through-Hole Technology 7120 22c Surface Mount Technology 7120 22d Conformal Coating 7120 22e Personnel Qualification (ESD control) 7120 22f Programming 7120 23 Broaching 7126 24 Grinding 7126 25 Drilling, Reaming, and Boring 7126 26 Milling 7126 27 Finish Turning 7126 28 Surface Finishing Processes: 7126 28a Honing 7126 28b Sutton Barrel 7126 29 Dimensional Inspection/Tolerances N/A 30 Water-Jet Stripping N/A 31 Assembly Procedures N/A 32 Acceptance Testing N/A