74824_PD_25 MAR 2024.pdf

PURCHASE DESCRIPTION

FOR

X-Ray Chamber Safety Door Opener Upgrades – CO-10257

25 MAR 2024

1.0. DESCRIPTION. The Contractor shall provide all labor, tools, materials, parts, equipment, travel, and delivery as necessary to provide the quantity two (2) each Safety Door Opener (PN: CO-10257) for the existing X-Ray chamber door upgrades for X-Ray shielding doors which shall include any associated custom fabrication/parts, installation (mechanical/ electrical), radiation survey report, operational training, accessories, and FOB destination shipping. These door openers will be utilized to upgrade the existing X- Ray chamber’s two motorized door drives which will improve safety standards in the Nondestructive Inspection (NDI) X-Ray enclosures (T.O.33B-1 series) in accordance with 1020.40 - CFR – Title 21—located the NDI Lab in building 323 in support of the 402nd Commodities Maintenance Group (CMXG) at Robins AFB. All items shall be manufactured and performed by the original equipment manufacturer (OEM), Rad Source Technologies, Inc.

1.1. Over and Above Work. Work discovered during the course of performance that is:

1.1.1. Within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract.

1.1.2. Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

1.1.3. The Government Representative(s) will have the option to utilize government purchase card (GPC) as a payment method whereas the Contractor’s quote does not exceed the GPC threshold. Otherwise, the additional costs required to accomplish the Contractor services shall be processed on a separate contract action after approval has been provided through the Contracting Officer (as listed in para. 1.3.4.5).

1.2. The safety door opener upgrades shall include the following:

Safety Door Opener Upgrades

Item # MFR Part/Mod# Item Description QTY

Rad Source Technologies, Inc.

PN CO-

10257

Safety Door Opener

{Includes new PN CO-10257 with any associated custom fabrication/parts, travel/ labor, installation (mechanical/ electrical), radiation survey report, operational training, accessories, and FOB destination shipping, installation, documentation, clean-up, and 12-months warranty}

2 ea.

Upgrades include but not limited the following for each door opener:

Fabrication Hardware:

Specialized mounting brackets / 2 ea.

Produced by selected Contractor

Parts/Materials

All part/materials, as necessary:

Pneumatic cylinder / 1 ea.

Valve(s) and hose(s) Specialized electric clutch/brake / 1 ea.

Wiring Cabling

Installation

Mechanical/electrical modifications:

On-site up to three (3) days Travel/labor Clean up

Documentation Radiation Protection Survey (hardcopy) / 1 ea.

Manual(s), as applicable / 1 ea.

Miscellaneous Marking/Labeling Documentation FOB Destination delivery

Completion of product delivery/work performed shall be accomplished within thirty-five (35) calendar days after contract award date to Robins AFB.

**All Items shall be delivered via FOB Destination Shipping**

1.3. Products. The Contractor shall provide the quantity two (2) each Safety Door

Opener (PN: CO-10257) which shall include any associated custom fabrication/ parts, installation (mechanical/ electrical), radiation survey report, travel/labor, accessories, and FOB destination shipping—equivalent or better—as listed in paragraph 1.0 and 1.2 on or before thirty-five (35) calendar days after date of contract award. These products with incidental services shall meet or exceed the Government’s safety, security, and performance requirements. The Contractor shall ensure that all products shall be the authentic products relative to any applicable features/specifications and sourced by the Contractor directly from the manufacturer. Also, the said items shall meet the following requirements:

1.3.1. The Contractor shall not provide any refurbished/recertified and/or substituted products without the approval of the Government Representative listed in para. 1.5.3.

1.3.2. Meets or exceeds applicable environmental and safety certifications.

1.3.2.1. Certifications. The Contractor shall have Quality Management System (QMS) certification(s) or equivalent with the up-to-date standard(s) relative to general requirements for competence at the time of manufacture of products/services for X-ray radiation chamber safety door openers and modifications (mechanical/ electrical) that meets or exceeds the local/state/federal and any applicable radiation-related rules and regulations in accordance with current accepted industry standards and work/safety practices to include but not limited to the following standards or equivalent or better (as applicable:

a. 1020.40 – Code of Federal Regulations (CFR) – Title 21

b. National Fire Protection Association (NFPA) 70 – National

Electrical Code

c. Occupational Safety and Health Administration (OSHA)

1.3.3. On-Site Visit(s). The Contractor shall coordinate with the Government Representative(s) within ten (10) calendar days after contract award relative to the services referenced in paragraph 1.0 and section 1.2 concerning the details of specific date(s)/time(s) to schedule the on-site visit(s) to perform the necessary incidental services at Robins AFB. At that time, the Contractor shall provide the on-site arrival time(s) for install/modification within three

(3) calendar days. After a mutually agreed upon date and time (as listed in para. 1.3.4.1), the Contractor shall accomplish the delivery of parts/materials in conjunction with arrival for on-site visit to perform the said install/ modification(s) of the safety door opener.

1.3.4. Specifications. The Contractor shall provide the safety door openers (PN

CO-10257/2 ea.) as listed in para. 1.0, 1.2, and 1.3.2 and associated parts/materials during the performance of the X-Ray chamber door upgrades whereas upon completion of required modifications the said doors shall implement and be in accordance with “as low as reasonably achievable” (ALARA) concept1020.40 - CFR – Title 21 (as listed in para. 1.3.2.1) to include but not limited to the following specifications that meets or exceeds the manufacturers and Government’s operational performance and safety specifications:

1.3.4.1. Upgrades. After the Government Representative and Contractor has scheduled the date/time for the installation of the safety door opener upgrades, the Contractor shall provide the necessary modifications whereas the Contractor shall modify the existing X-Ray chamber motorized door drive with an electric clutch drive that would allow the said door to be freely travel in conjunction with power failure and provide and automatic air cylinder that would trigger activate within 3 seconds or less to open the roller door at minimum to a height of thirty (30) inches. Also, the associated interlocks and emergency stops shall ensure that the automatic X-Ray chamber doors open upon power outage(s) whereas the Contractor shall properly handle and carefully install all parts/materials per the manufacturer instructions, applicable mechanical/electrical codes, and safety regulations.

1.3.4.2. The Contractor shall wear the necessary proper personal protective equipment (PPE) while performing said upgrades in accordance all applicable safety

1.3.4.3. The safety door opener upgrades with associated parts/materials and clean-up services as listed in para. 1.0 and 1.2 which shall be accomplished by the Contractor in building 323 at Robins AFB. All Contractor personnel (see section 4.1) will be escorted by Government personnel at all times while performing services in a secure Government facility and/or on the flight line of a Government installation.

1.3.4.4. The Government will provide the necessary data requested by the

Contractor to implement the upgrade services at the discretion and approval of the Government Representative(s).

1.3.4.5. In the event that the Contractor finds that there are other mechanical/electrical issues and/or defective parts that can impact the operational and/or safety performance of the X-Ray chamber enclosure doors, the Contractor shall notify the Government Representative at the time of knowledge. After the Government Representative deems that there is potential for additional work or necessary repairs and with the Government approved—the Contractor shall prepare a cost proposal to the designated Contracting Officer to include said issues into the safety door opener upgrades in accordance with para. 1.1.

1.3.4.6. Clean up. After installation is complete, the Contractor shall remove any packaging materials/associated remnants of debris and/or any other associated items that require “off-base” disposal.

After clean-up is complete and prior to exiting the worksite, the Contractor shall coordinate with the Government Representative(s) to inspect the work area for approval that the clean-up has been accomplished.

1.3.4.7. Technical Support. The Contractor shall provide the necessary technical support to the Government Representative(s) to jump start the operational transition associated with the implementation of the upgrade associated with the said doors as listed in para. 1.5.4.3.

1.3.5. Radiation Survey and Safety Inspection. The Contractor shall provide a written radiation protection survey and safety inspection report after the completion of all upgrades listed in para. 1.1 which shall meet or exceed the applicable performance standards as listed in para. 1.3.2.1. (See CDRL A001 below.)

1.3.5.1. NAS Certification and Qualification of Nondestructive Test

Personnel. Upon the completion of required X-Ray chamber safety door opener testing activity whereas the survey conducted reflects that all modifications completed for the safety door opener upgrades which shall be accomplished by a certified NDTI technician in accordance with 21 CFR 1020.40 standards, the Contractor shall provide one (1) final written copy in .pdf format via electronic mail (email) of the radiation protection survey report to the Government Representative within ten (10) calendar days certifying that the said doors inspection and testing requirements have been successfully completed. (CDRL A001, NAS410, Radiation Survey and Inspection Report)

1.3.6. Parts. All replacement part(s) furnished by the Contractor shall be new OEM compatible components that meet or exceed OEM specifications.

Also, the Contractor shall coordinate to request written approval from the Government Representative(s) prior to the installation of the said part(s).

a. The Contractor shall obtain/furnish all included parts at the Contractor’s expense and provide the travel, labor, etc. necessary to upgrade the safety doors whereas the Contractor shall delivery the parts FOB destination to Robins AFB in conjunction with the on-site visit(s).

b. All replacement part(s) that are not included in the safety door opener upgrades and require repair(s), the Contractor shall provide the available said part(s) to the Government at the expense of the Government (also, see para. 1.1) within ten (10) business days.

c. The Contractor shall not substitute/refurbish the OEM-compatible part(s) without the approval of the Government Representative(s).

d. The Contractor shall provide written notification to the Government

Representative(s) via email within one (1) day of knowledge concerning lack of availability and/or delays for the included upgrade parts and/or replacement part(s). In addition, the Contractor shall provide the part(s) number/name and any available resolution(s) relative to the said safety door openers.

1.3.7. Documentation and Manuals. Documentation and manuals provided with the safety door opener upgrades/associated components (as applicable) listed in para. 1.0 and 1.1 shall include the following:

1.0.1.1. Product/Users Manuals

1.0.1.2. Detailed Bill of Materials or equivalent

(See CDRL A002, para. 1.3.8)

1.3.8. Technical Data. After completion of all services, the Contractor shall provide the Government Representative with one (1) electronic copy of any applicable manuals/technical data for the delivered units and applicable options/accessories within 48 hours in .pdf format via electronic mail (email).

The data shall include applicable technical information, specifications, operational instructions, equipment maintenance instructions, a recommended spare parts list, and/or any other applicable information and/or test certificates. All copies shall be legible and written in English. (CDRL A002, DI-TMSS-81815/T, Manuals/Documentation)

1.3.9. ACCEPTANCE. Upon completion of each door opener upgrade (listed in

1.0 and 1.2), the Contractor shall conduct a functional test of said X-Ray chamber enclosure doors to ensure proper operational performance whereas all features are operating properly according to OEM specifications. The Government Representative(s) will observe and approve the performance test results.

1.3.10. Warranty. The Contractor shall provide a twelve (12) month manufacturer’s warranty coverage for each door opener and associated parts/materials (as applicable)

1.3.10.1. Report. Upon completion of the warrantied maintenance and/or repair tasks under the warranty coverage, the Contractor shall provide a copy of the Maintenance Service Report to the Government Representative within 48 hours in .pdf format via electronic mail (email) for all work performed under the contract to include all repairs and/or modifications resulting from those services. (CDRL A003, DI-MGMT-80995A/T, Maintenance Service Report)

1.4. Deliverables.

CDRL A001, NAS410, Radiation Survey and Inspection Report (para. 1.3.5.1) CDRL A002, DI-TMSS-81815/T, Manuals/Documentation (para. 1.3.8) CDRL A003, DI-MGMT-80995A/T, Maintenance Service Report (para. 1.3.10.1) CDRL A004, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan (para. 4.6.1.1) CDRL A005, DI-SAFT-81563 NOT 2, Accident/Incident Report (para. 4.7)

1.5. Shipping Information/Government Representative.

1.5.1. The Contractor shall coordinate the delivery schedule, date of delivery for the upgrades and associated parts/materials (as applicable) with the Government Representative(s) in writing within five (5) days via email after contract award date. Also, the Contractor shall notify the Government Representative(s) listed below within one (1) day via email if the required delivery terms will not be met.

1.5.2. The Contractor shall deliver quantity two (2) each Safety Door Opener (PN:

CO-10257) which shall include any associated custom fabrication/parts, installation (mechanical/ electrical), radiation survey report, travel/labor, accessories, and FOB destination shipping—equivalent or better—as listed in paragraph 1.0 and 1.2. Any shipping shall be shipped to the following address at Robins AFB via FOB Destination shipping as follows:

1.5.2.1. DELIVERY: The Contractor shall deliver the safety door openers and any associate parts/materials within on or before thirty-five (35) calendar days after date of contract award to the following address:

Ship To:

Attention: Robert Gutierrez Unit: 402 CMXG/571 CMMXS/MXDPA/NDI

DODAAC: F3QCCM

Address: 450 Third Street, Bldg. 323 (Deliver at this address) Robins AFB GA 31098

1.5.3. Government Representatives. The following individuals will serve as Government Representatives for CMXG:

Primary Government

Representative Alternate Government

Representative

Name: Robert Gutierrez Name: Kim Leslie

Unit: 402 CMXG/571

CMMXS/MXDPA/NDI

Unit: 402 CMXG/571

CMMXS/MXDPA

Phone: (478) 327-8820 Phone: (478) 327-4080

Email: robert.gutierrez.6@us.af.mil Email: kim.leslie.1@us.af.mil

1.5.4. Incidental Services.

1.5.4.1. Place of Performance. The Contractor shall perform on-site services at the designated site location in building 323 at Robins AFB. If applicable, all performance under the warranty shall be accomplished by certified technicians on-site at Robins AFB.

1.5.4.2. Installation. The Contractor shall provide certified technician(s) to perform the upgrade installation and the necessary clean up at the designated location in building 323 at Robins AFB. Prior to the delivery of the door openers, the Contractor shall coordinate (see para. 1.3.3) with the Government concerning the work to be performed to ensure the work location has been prepped to accommodate upgrade requirements.

1.5.4.3. For training purposes, the Government Representative(s) will have the opportunity to observe the operational performance of the modified doors in conjunction with the Contractor’s testing and assessment of the product whereas the Contractor shall ensure that the door operators have knowledge of the completed upgrades and provide any information necessary associated with this requirement.

2.0 Service Requirements.

2.1 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name, phone number, and email address of the Contractor’s Program Manager(s) shall be provided in writing to the Contracting Officer, Government Representatives, and/or COR no later than five (5) calendar days after contract award date.

2.2 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in at the 402 CMXG squadron site location at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 8:00 AM to 4:00 PM EST, Monday through Friday (EST)—see para. 2.2.1 for exclusions.

2.2.1 Recognized Holidays. Unless otherwise required by the Government, the

Contractor shall not have access to Government facilities to work or telework on all federal holidays. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. None

4.0 GENERAL INFORMATION.

4.1 Access to Government Facilities/Contractor ID (Badging). The Contractor shall ensure Contractor/subcontractor personnel who require access to Robins AFB or other Government facilities comply with the security requirements of the installation.

4.1.1 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base.

The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only. For visitors, a short-term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.1.2 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.1.3 Security Incident or Violation. The Contractor shall immediately notify the

Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.1.4 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

Air Force Pamphlet (AFPAM) 63-113, Program Protection Planning for Life Cycle Management, SAE Aerospace Standard AS5553C, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800- 53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.1.5 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.1.6 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number:

Commercial 478-222-1972.

4.2 Agency Affirmative Procurement Program). In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.2.1.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.3 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.3.1 EMS training is provided by Environmental Management. Request for Robins

EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil.

Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-8178.)

4.3.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database:

https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293

Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange

Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using

Chrome.)

4.3.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.4 Environmental Management System (EMS). Environmental Management Systems

(EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes.

Failure to provide documentation of EMS Training may result in termination of the contract.

4.5 ISO 5001-Energy Management. System Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.12.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.12.1.1. EnMS training is provided by the Energy Assurance Office. The

Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.12.2. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

4.6 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.6.1.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A004, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.6.1.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.7 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)- 926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A005, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.8 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site: https://piee.eb.mil/

4.9 Marking Requirement: Unique Item Identification (UID) is required for all items to be delivered to the Department of defense (DoD) that meet the criteria established by the DFARS Clause 252.211-7003.

4.9.1 Markings/Labels. The Contractor shall ensure that the safety door openers/associated materials (as applicable) listed in para. 1.0 and 1.2 shall have the applicable markings and labeling as necessary that mestandards and specifications for the applicable title and marking requirements.

4.9.1.1 The Contractor shall coordinate with the Government Representative with any concerns and/or issues within five (5) ARO days relative to the IUID labeling/markings.

5.0 APPENDICES. N/A