74412 - PD.pdf

PURCHASE DESCRIPTION

C-5 Aileron Dolly Fleet

DATE: 17 Apr 2024

1.0 DESCRIPTION. The Contractor shall provide new design, and all necessary materials, parts, travel, and shipping of a quantity of ten (10) total, C-5 Aileron Dollies, to the 402nd Aircraft Maintenance Group (AMXG)/Warner Robins Air Logistics Complex (WR-ALC), Building 125 at Robins Air Force Base (AFB), Georgia.

New design of dollies:

One (1) Right Hand (RH) C-5 Aileron Dolly prototype design One (1) Left Hand (LH) C-5 Aileron Dolly prototype design

10 Total Dollies:

1 Prototype Dolly:

One (1) RH C-5 Aileron Dolly prototype

9 Remaining Dollies:

Four (4) RH C-5 Aileron Dollies Five (5) LH C-5 Aileron Dollies

1.1 New dolly design shall include:

o New design (to be approved by C-5 Support Program Office (SPO)) o Hinge system that enables the aileron to be horizontal during transport and vertical to conduct maintenance on the aileron o Non-slip work platform for mechanics to conduct aileron maintenance o Shield that blocks debris that is kicked up by the tires o Ion Vapor Deposition (IVD) coated pins securing the aileron to the dolly o Framing that protects the trailing edge of the aileron in the event of a collision between the dolly and buildings/equipment o Two (2) extra sets of IVD pins each o Soft surfaces that contacts the aileron body so as to prevent damage during transport or otherwise o Removable cover that can be laid over the dolly and secured to protect it during de-paint o Cover chemically resistant to the de-paint process o Job box for de-paint cover storage o This requirement is for a new design; however Appendix A – Drawing

X200011701 REV C may be referenced for specs such as size, dimensions, weight, etc

1.2 Details of the Commodity/Deliverables:

New Dolly Design:

The contractor shall provide Government with one (1) RH and one (1) LH prototype design no later than 42 calendar days after contract award. The Government shall email the contractor with approval or denial of design(s) within 14 calendar days of receipt. If denied, the contractor shall have 14 calendar days to provide revised design(s) to Government, until Government approves design(s). All designs created for the Government shall be the property of the Government.

Prototype Dolly:

The contractor shall deliver one (1) RH C-5 Aileron Dolly prototype no later than 70 calendar days after RH design approval. The Government shall inspect and test the prototype against approved design within 14 calendar days after receipt of prototype and email the contractor with approval or denial. If denied, the contractor shall have 14 calendar days to deliver updated prototype to the Government, until Government approves prototype.

Remaining Dollies:

Once prototype is approved, contractor shall deliver four (4) remaining RH C-5 Aileron Dollies and five (5) LH C-5 Aileron Dollies no later than 120 calendar days after Government approves prototype.

1.3 Pre-Award Site Visit. The contractor shall attend a required pre-award site visit at no additional cost to the Government to see the current C-5 Aileron Dollies, aircraft cart, etc located in Bldg 125 at Robins Air Force Base, GA and speak with users to discuss requirement. The contractor shall contact the Government Point of Contact (GPOC) listed in Paragraph 2.1.1 at least one (1) week prior to the schedule visit.

1.4 Post-Award Site Visit. The contractor shall attend a required post-award site visit at no additional cost to the Government to see the current C-5 Aileron Dollies and aircraft cart, etc located in Bldg 125 at Robins Air Force Base, GA and speak with users to discuss requirement and answer any questions. The contractor shall contact the GPOC listed in Paragraph 2.1.1 no later than one (1) week after contract award to schedule post-award site visit no later than two (2) weeks after contract award.

2.0 Service Support. Contractor shall provide one (1) hard copy of the user manual and any associated supplemental data, to include, but not limited to, the maintenance manual with delivery of the remaining nine (9) C-5 Aileron Dollies. Contractor shall provide one (1) hard copy of the design package with drawings in SolidWorks and Initial Graphics Exchange Specification (IGES) compatible files, and shall include a complete Bill of Materials for all designs. (CDRL A001, Developmental Design Drawings/Models and Associated Lists).

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor provided services will be requested and accomplished for AMXG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize changes on the Government’s behalf. The following individuals will serve as Government Representatives for AMXG.

2.2 Shipping/Delivery/Period of Performance.

New Design: The contractor shall provide Government with one (1) RH and one

(1) LH prototype design no later than 42 calendar days after contract award. The Government shall email the contractor with approval or denial of design(s) without 14 calendar days. If denied, the contractor shall have 14 calendar days to provide revised design(s) to Government, until Government approves design(s).

Prototype Dolly: The contractor shall deliver one (1) RH C-5 Aileron Dolly prototype no later than 70 calendar days after design approval. The Government shall inspect and test the prototype against approved design within 14 calendar days after receipt of prototype and email the contractor with approval or denial. If denied, the contractor shall have 14 calendar days to deliver updated prototype to the Government, until Government approves prototype.

Remaining Dollies: Once prototype is approved, contractor shall deliver four (4) remaining RH C-5 Aileron Dollies and five (5) LH C-5 Aileron Dollies no later than 120 calendar days after Government approves prototype.

NOTE: Contractor is responsible for delivery and unloading. Delivery area is flat.

Loading dock is not needed.

FOB Destination

2.3 Ship To Address.

Attention: Joshua Little

Unit: 402 AMXG/MXDEB

DODAAC: F3Q2AJ

Address: 92 Phantom St B125

Robins AFB, GA 31098-1640

2.4 Incidental Services.

Primary Government Representative Alternate Government Representative

Name: Joshua Little Name: Matthew Wiggin Unit: 402 AMXG/MXDEB Unit: 402 AMXG/MXDEB Phone: 478-319-5462 Phone: 478-222-2753 Email: joshua.little.11@us.af.mil Email: matthew.wiggin@us.af.mil

2.5 Warranty. The Contractor shall provide a standard 12-month warranty.

2.6 Options. None

3.0 Government Furnished Equipment and Services or Government Furnished

Property (GFP) and services. None

4.0 General Information.

4.1 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer, Government Representatives, and COR no later than five (5) calendar days after contract award date.

4.2 Security Requirements.

4.2.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.2.2 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 2 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.2.3 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.2.4 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations.

Contractor risk management procedures shall comply with:

Air Force Pamphlet (AFPAM) 63-113, Program Protection Planning for Life Cycle Management, SAE Aerospace Standard AS5553C, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.6 Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.6.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.7 Essential Services During Crisis. The Functional Service Manager (FSM) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.8 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.9 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

5.0 Appendices – Reference the following drawing to view the details of an old dolly design that is causing damage to the dollies: Drawing X200011701 REV C. This requirement is for a new design; however Appendix A – Drawing X200011701 REV C may be referenced for specs such as size, dimensions, weight, etc.