74330225R0065 RFP Instructions.pdf

74330225R0065 Request for Proposal

Global Media Monitoring Service 21 July 2025

OVERVIEW

The American Battle Monuments Commission (ABMC) has a requirement for implementation of an international media monitoring service. This global service shall be accessible by employees in the 17 countries where ABMC operates with an interface in English (required) and French (optional). This platform must include comprehensive coverage of print, web, radio and television media from the USA, Belgium, France, Italy, Luxembourg, Mexico, the Netherlands, Panama, the Philippines, Tunisia, and the United Kingdom at a minimum.

The service shall be all inclusive without additional (a la carte) pricing for additional functionality and provide a minimum of four (4) concurrent access user accounts. The service must be able to filter results by country, keyword, and media type at a minimum. The service must provide a user-friendly platform to facilitate the management, analysis, and report creation of the press articles received. The platform should store full results for at least the life of the contract (up to 18 months) with the possibility to export them to an ABMC platform with no additional cost.

For full requirements, see the attached Scope of Work. Please note that ABMC seeks a commercial solution, rather than a custom application built for this requirement.

CONTRACT TYPE

ABMC intends to utilize a firm-fixed-price contract type.

PERIOD OF PERFORMANCE

The period of performance under this contract will be one year with one unguaranteed six-month option:

Base Year (12 Months): September 27, 2025 – September 26, 2026 Option (Six Months): September 27, 2026 – April 26, 2027

These dates assume an award date of no later than September 27, 2024 and are subject to change.

The total duration of the task order shall not exceed 18 months if the option is exercised.

ABMC may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to the expiration of the contract; provided that ABMC gives the Contractor a written notice of its intent to extend at least 30 calendar days before the contract expires.

PROPOSAL PREPARATION INSTRUCTIONS

If interested in this requirement, please submit a proposal via email to the undersigned at nerenga@abmc.gov no later than 4:00 pm EST on 31 July 2025.

If any portion of the Scope of Work cannot be addressed or complied with, it must be noted within the proposal. The proposal should contain the following:

1) Cover Letter. Submit a signed and dated cover letter to the nerenga@abmc.gov at or before the exact time specified in this RFP. As a minimum, cover letters must show:

a. The RFP number;

b. The name, address, and telephone number of the offeror;

c. The company’s CAGE or UID (if applicable);

d. “Remit to” address, if different than mailing address;

e. Acknowledgment of any applicable RFP Amendments;

2) Technical Volume. The Scope of Work provides the Government’s overall objectives for this RFP. Please ensure all aspects are addressed. The proposal should specify in clear, understandable terms the methodologies used to perform requirements of the type outlined in the PWS. Include at least 3 recent and relevant examples of similar work, including a customer point of contact.

3) Price sheet. Prices may be submitted in any preferred local currency. ABMC is exempt from all taxes, including the VAT, as per agreements signed between the governments of the United States and host countries. Copies of these agreements will be provided upon request. Prices must be broken out by cost line and should be traceable to the requirements. Additionally, please fill out and submit the pricing summary spreadsheet in Attachment 2.

PROPOSAL EVALUATIONS

ABMC will evaluate offerors based on the following criteria on a best-value approach, with all categories of equal importance:

1. Past performance of the firm

2. Technical proposal, including schedule

3. Price

ATTACHMENTS

Attachment 1 – Scope of Work Attachment 2 – Pricing Summary Spreadsheet