ABMC RFQ Letter 74330224R0045 Amend 2 - Media Monitoring Services.pdf

Request for Quotation (RFQ): 74330224R0045

AMENDMENT 2

6 September 2024

Global Media Monitoring Service (One Year + Six-Month Option)

1. Background

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Request for Quote (RFQ); quotes are being requested and a written solicitation will not be issued. The NAICS for this RFQ is 541512 - Computer Systems Design Services and this requirement is being solicited as unrestricted (full and open competition). Prospective quoters are responsible for downloading the solicitation and any amendments from SAM.gov. The Government reserves the right to award the resultant award without discussions.

2. Scope

The American Battle Monuments Commission (ABMC) has a requirement for an international media monitoring service supporting the ABMC Public Affairs team. This platform must include coverage of print, web, radio and television media from the USA, Belgium, France, Italy, Luxembourg, Mexico, the Netherlands, Panama, the Philippines, Tunisia, and the United Kingdom.

The scope of this requirement is found in Attachment 1, the Statement of Work. The service shall be all-inclusive without additional (a la carte) pricing for additional functionality.

3. Period of Performance

The period of performance under this contract will be one year with one unguaranteed six-month option:

Base Year (12 Months): September 27, 2024 – September 26, 2025*

Option (Six Months): September 27, 2025 – April 26, 2026*

*These dates assume an award date of September 27, 2024 and are subject to change.

The total duration of the task order shall not exceed 18 months if the option is exercised.

4. Option to Extend the Term of the Contract

ABMC may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to the expiration of the contract; provided that ABMC gives the Contractor a written notice of its intent to extend at least 30 calendar days before the contract expires.

5. Payment and Billing

Pursuant to FAR Clause 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (OCT 2018), the ABMC’s method of payment shall be made by Electronic Funds Transfer using information provided in the System for Award Management (SAM) database. Contractor registration in the Federal Government's SAM database is required at the time the quotation is submitted.

Contractors may register online at the SAM website: http://www.sam.gov.

Invoicing instructions will be provided at time of award.

6. Basis for Award

This will be a firm-fixed price (FFP) contract awarded to the responsible offeror whose offer conforms to the RFQ and is the most advantageous to the Government, considering the following factors: technical capability, schedule, price, and past performance.

Please note - ABMC seeks a commercial solution, rather than a custom application built for this requirement.

Reference is made to provision 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023), which has been incorporated into the Terms and Conditions document for this RFQ and is available by full text at this link: https://www.acquisition.gov/far/52.212-1

Specifically, offerors should understand and adhere to paragraph (b) Submission of offers, which instructs offers to show:

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(11) … include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

7. Terms and Conditions

The contract resulting from this RFQ will be subject to ABMC’s General Terms and Conditions, as detailed in Attachment 2.

8. Questions and Answers

Interested vendors were directed to submit all questions to Rebecca Jessen at jessenr@abmc.gov no later than Friday, August 30, 2024 by 11:59 P.M. Eastern Standard Time.

9. Submittal of Quotes

Vendors may propose multiple offers that will meet the Government’s need. ABMC will evaluate each offer separately.

Vendors should clearly address if their quotes include optional attributes described in the Statement of Work and/or Question and Answers document.

Quotes shall be valid for at least 30 days after close of solicitation.

Vendors shall return FFP quotes by email, to include a completed copy of Attachment 3 (Quote Spreadsheet) and any commercial technical literature to both email addresses:

Rebecca Jessen, Contracting Officer, jessenr@abmc.gov

Anna Nereng, Contracting Officer, nerenga@abmc.gov

Quotes are due: Friday, September 13, 2024 by 4:00 PM Eastern Standard Time