RFQ.doc

Attachment

Combined Synopsis/Solicitation

Solicitation # 7337 Temporary Office Space in Des Moines, IA Statement of Work (SOW)

This is a combined synopsis/solicitation for commercial items prepared IAW the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested, and a separate written solicitation will not be issued.

The solicitation number for this RFQ is 7737. All firms or individuals responding must be registered with the Central Contractor Registration CCR), which can be found at http://www.ccr.gov. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-23 and DCN 20060412.

1. Requiring Organization:

Office of the Comptroller of the Currency Conference Office

250 E Street, SW Washington, D.C. 20219

2. Background:

The Office of the Comptroller of the Currency (OCC) is a non-appropriated federal financial regulatory bureau of the U.S. Department of Treasury. OCC is headquartered in Washington DC with 77 offices throughout the country. In an effort to cross train bank examiners and to accommodate a surge of new hires, many field offices' office space requirements are growing.

3. Requirement:

OCC has a requirement for temporary office from June 1, 2011 to approximately June 1, 2012 for employees who require space in Des Moines, Iowa. We will have an immediate need for space for six. This number will grow over the life of the contract, and could be as high as twenty by the summer of 2012. This location will need to provide for easy access to both the area banks, and to both major interstates for travel to other banks in the state. OCC plans to award to a vendor on GSA Schedule in accordance with the following requirements:

1. The building shall be located in the Des Moines metro (preferably West Des Moines).

2. The building shall be in compliance with all governing Federal, state and local regulations.

The space shall be fully furnished to include access to the Internet (DSL line) and five phone lines.

4. The, agreement shall include use of copier and facsimile equipment.

5. The agreement shall include use of conference room and/or meeting space.

6. The contractor shall bill OCC monthly on a per person basis. °

7. The contractor shall be registered in the Central Contractor Registration System (CCR).

4. Instructions:

If interested e-mail your quote to the contract specialist stated herein on letterhead stationery. Quotations must be received no later than 9:30 AM EST, Wednesday, April 13, 2011. The Government prefers that all quotes are e-mailed to the point-of-contact below with the solicitation number (7337), “Des Moines Space”, and vendor’s name listed in the subject block. In addition, the vendors shall included any additional terms, price discounts for the items specified above, a statement specifying the extent of agreement with all the terms, conditions, and provisions included in this RFQ and a copy of the representations and certifications at FAR 52.212-3.

The Government primary point-of-contact is Natalie Wallace, email — natalie.wallace@occ.treas.gov.

52.252-2 CLAUSES INCORPORATED BY REFERENCE - (FEB 1998) - This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://acquisition.gov/far/index.html?menu_id=40 and http://www.ustreas.gov/offices/management/dcfo/procurement/ 52.212-1 Instructions to Offerors Commercial Items - (JUNE 2008)

52.212-2 Evaluation Commercial Items — (JAN 1999) - (a) The Government intends to award one contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Low Price and Technically Acceptable. However, the Government reserves the right to issue multiple awards per FAR 52-212-1(h).

FAR 52.212-3, Reps/Certs — (OCT 2010) - should be completed on-line at www.orca.bpn.gov.

52.212-4 Contract Terms and Conditions Commercial Items (JUN 2010)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (APR 2011) The following additional clauses cited in FAR 52.212-5 are applicable to this specific acquisition: FAR 52.222-3, Convict Labor (JUN 2003), FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JUL 2010), FAR 52.222-21, Prohibition of Segregated Facilities (FEB 1999), FAR 52.222-26, Equal Opportunity (MAR 2007), FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2010), FAR 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010), FAR 52.232-33, Payment by Electronic Funds Transfer CCR (OCT 2003).

1052.242-8001 (OCC) POINT OF CONTACT (SEP 2008)

A.

The Point of Contact for this requirement is responsible for inspection, and where required by this procurement action, acceptance of deliverables, items, supplies, or services rendered. The POC does not have authority to take any action, either directly or indirectly, that would change pricing, quantity, place of performance, delivery schedule, or any terms and conditions of this requirement or to direct the contractor in the accomplishment of effort which goes beyond the scope of this requirement. If the contractor believes the POC has changed the scope of this requirement, the contractor shall promptly notify the Contracting Officer verbally or in writing. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the procurement action price to cover any increase in charge incurred as a result thereof.

B.

The POC for this requirement is

Name:

TBD at award

Address:

Office of the Comptroller of the Currency

250 E. Street, SW, Mail-stop

Washington, D.C. 20219

Telephone:

E-mail:

C.

The Point of Contact will monitor the progress and quality of contractor performance. The duties of the POC are limited to those described in this clause. The POC shall perform the following:

a. Review and approve invoices

b. Notify Contracting Officer to address any required changes to this order

(End of Clause)

1052.212-8001 (OCC) SUPPLEMENTAL INVOICING REQUIREMENTS – Commercial Item (OCT 2008)

In addition to the invoicing requirements specified in clause 52.212-4, Contract Terms and Conditions--Commercial Items, of this contract, the following special invoicing requirements also apply to the submission of invoices.

(a)(i) The contractor shall submit invoices in a format that replicates the line item (CLIN) and subline item (subCLIN) structure of the contract or, in the case of an order against a contract, the CLIN and subCLIN structure of the order. Each invoice shall provide, by CLIN and subCLIN, the line item number, description, quantity being invoiced, unit of measure, unit price, and current invoiced amount. Each invoice shall sequence CLINs and subCLINs in the same order in which they appear in the contract or order and shall be totaled at the bottom of the invoice.

(ii) If the contract allows for the submission of partial or periodic invoices, the contractor shall include an additional column, titled “Cumulative Amount,” to the right of the “Current Invoiced Amount” column. In the “Cumulative Amount” column, the contractor shall enter the total amount that has been billed for each contract line item and subline item through the end of the current invoice period.

(iii) The contractor shall submit invoices that conform to the requirements listed in subparagraphs (a)(i) and (ii) above. The contractor shall not deviate from this format without the expressed, written permission of the contracting officer. To further clarify the guidance provided in these paragraphs, a sample, generic invoice accompanies this clause.

(b) The contractor shall identify the point of contact (POC) or contracting officer’s technical representative (COTR) for this contract on the face sheet of all invoices submitted under the contract. The POC or COTR is identified in (b)(ii) below. The contractor shall precede the POC or COTR’s name with either a “POC” or “COTR” label, as appropriate (e.g., “POC: John E. Doe”).

(c) The contractor shall submit an original and two copies of each invoice. The contractor shall submit the original and all copies of the invoice at the same time. Submission shall be as follows:

i) The contractor shall submit original hardcopy or electronic copy of invoice(s) to the designated billing office. Hardcopy invoices shall be sent to:

Comptroller of the Currency

Accounts Payable, MS FM 2

250 E Street, SW

Washington, DC 20219-0001

(202) 874-5140

Electronic invoices shall be sent to OMAPVendorInvoice@occ.treas.gov

(ii) The contractor shall submit a copy of the invoice (hardcopy or electronic) to the point of contact (POC) or contracting officer’s technical representative (COTR), as designated in the contract. The POC or COTR for this contract is…

Name: TBA on contract award

Electronic copy invoices shall be sent to _________Fill In Name______________________.

(iii) The contractor shall submit a copy of the invoice (hardcopy or electronic) to the contracting officer or contract specialist. The contracting officer or contract specialist is…

Name:

Natalie Wallace

Title:

Contract Specialist

250 E Street SW, FM-4

Washington, DC 20219

202-874-4542

Electronic copy of invoices shall be sent to Natalie.Wallace@occ.treas.gov.

(d) The OCC may deem any invoice that does not fully comply with the invoicing requirements specified in 52.212-4, Contract Terms and Conditions -- Commercial Items, and this clause, as an improper invoice and return the invoice to the contractor.

(e) Contractors shall select one method to submit invoices, either hardcopy or electronically. Once a method is selected, Contractors must submit a request to the Contracting Officer to change the manner of submitting invoices for payment. The contract will be modified to effect the change.

(End of clause)

52.217-7 Option for Increased Quantity—Separately Priced Line Item (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day of contract completion. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day of contract completion.

[End of Clause]

1052.204-8002 (OCC) REQUIRED CENTRAL CONTRACTOR REGISTRATION (NOV 2009)

The Office of the Comptroller of the Currency (OCC) uses the Central Contractor Registration database as its database for contractor information. Accordingly, the following requirements apply to this contract.

(a) Definitions. As used in this clause –

(1) "Central Contractor Registration (CCR) database" means the primary Government repository for contractor information require or the conduct of business with the Government.

(2) "Data Universal Number System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet Information Services to identify unique business entities.

(3) "Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number assigned by Dun and Bradstreet plus a 4-digit suffix that may be assigned by a parent (controlling) business concern. This 4-digit suffix may be assigned at the discretion of the parent business concern for such purposes as identifying sub-units or affiliates of the parent business concern.

(4) "Registered in the CCR database" means that all mandatory information, including the DUNS number or the DUNS+4, if applicable, is in the CCR database; the DUNS number has been validated; and all edits have been successfully completed.

(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee must be registered in the CCR database prior to award, during performance, and through final payment of any contract resulting from this solicitation, except for awards to foreign vendors for work to be performed outside the United States.

(2) The offeror shall provide its DUNS or, if applicable, its DUNS+4 number with its offer, which will be used by the Contracting Officer to verify that the offeror is registered in the CCR database.

(3) Failure to register in the CCR database will make an offeror ineligible for award of an OCC contract.

(4) Contractors will be registered in the CCR database within 48 hours after receipt of a complete and accurate application via the Internet. However, registration of an applicant submitting an application through a method other than the Internet may take up to 30 days. Therefore, offerors that are not registered should consider applying for registration immediately upon receipt of this solicitation.

(b) The Contractor is responsible for the accuracy and completeness of the data within the CCR, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to confirm on an annual basis that its information in the CCR database is accurate and complete.

(c) Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423, or via the Internet at http://www.ccr.gov.

(End of Clause)

1052.242-8000(OCC) EVALUATION OF CONTRACTOR PERFORMANCE (DEC 2010)

A. The OCC will evaluate the contractor’s performance after contract award. If this contract has option periods, interim evaluations will be conducted at the end of each option period and then a final evaluation report will be prepared at the completion of the entire contract. If this contract does not have renewal options, an evaluation will be conducted upon completion of the contract. Notwithstanding the preceding, the Contracting Officer may conduct evaluations more or less frequently, if the Contracting Officer deems appropriate.

B. Evaluations will be conducted using an electronic format as established by Contractor Performance Assessment Reporting System (CPARS), an internet-based database of contractor performance information. The OCC will enter the information, gathered from the evaluation, into the CPARS.

C. If the contractor responds to the evaluation, and the response rebuts any or all of the ratings, the Contracting Officer will attempt to reconcile the areas of disagreement with the contractor. If agreement cannot be reached, the evaluation and response shall be reviewed at a level higher than the Contracting Officer and a final evaluation will be issued by the reviewing official. If the reviewing official finds, either all or in part, against the contractor, the contractor’s response shall become part of the final evaluation. The reviewing official’s final decision shall not be subject to dispute under the terms and conditions of the Disputes clause or subject to resolution in accordance with the terms and conditions of the Alternative Dispute Resolution clause. The reviewing official will provide the contractor with a copy of the final evaluation.

D. Any government agency authorized to access the Past Performance Information Retrieval System (PPIRS) database will be able to view the performance information related to this contract. Any government agency may also receive a copy the contractor’s performance evaluation, and any associated comments, by contacting the OCC. The OCC will also, upon request, provide copies of any and all of the contractor’s evaluations to the contractor.

(End of Clause)

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