73000-00008899 35790 ITA DEA selected .docx
DOCX document 40 KB Posted
- Attached to
- Tillamook County TSP - Planning
- Solicitation number
- S-73000-00008899
- Issued by
- Tillamook County, Oregon
About this file
This document is a Notice of Intent to Award from the Oregon Department of Transportation (ODOT) for RFP 73000-0008898 (35790) to provide Personal Services. ODOT has selected David Evans and Associates as the top-ranked firm for negotiations of a Work Order Contract (WOC). The scope of work, schedule of performance, and costs will be negotiated between ODOT and the Consultant. The Consultant must submit a Breakdown of Costs (BOC) demonstrating subcontractor utilization to meet the Disadvantaged Business Enterprise (DBE) goal. ODOT has provided a detailed schedule for the negotiation process, which is anticipated to be completed within the timeframe outlined in the notice. If an agreement cannot be reached, ODOT may terminate the negotiations and begin discussions with the next highest-ranked firm.
The notice outlines the award submittal requirements, which include the BOC, Conflict of Interest (COI) Disclosure, List of Subconsultants, Quality Plan, and Committed DBE Breakdown & Certification Form(s). No work is authorized until the WOC is executed, and the Consultant receives a written Notice to Proceed from the ODOT Project Manager. The related state and local contract opportunity is for the Tillamook County Transportation System Plan (TSP) - Planning, which is being conducted in the state of Oregon.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Sole Source Notice- Mt. Hood Cultural Center 2023.pdf | ||
| Att A RFP 73000-00008899 35790 Mini RFP Cover Sheet (2).doc | DOC document | |
| RFP# 73000-00008898 35790 Tillamoook TSP Mini_RFP Posted.docm | DOCM document | |
| Att. A.1 RFP# 73000-00008899 35790 Sample WOC .docm | DOCM document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
OREGON DEPARTMENT OF TRANSPORTATION
Notice of Intent to Award
DATE: 06/21/2024
TO: David Evans and Associates
SUBJECT: RFP 73000-0008898 (35790)
David Evans is the top ranked firm selected for negotiations of a Work Order Contract (WOC) to provide Personal Services as specified in the above referenced Mini-Solicitation / RFP. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice.
The award submittal requirements stated in the Mini-Solicitation are summarized on Attachment 1 of this notice.
Caroline Crisp will be the ODOT Project Manager (PM) for this Project. ODOT’s PM will initiate contact with Consultant and will be the primary contact for negotiation of the statement of work (SOW), schedule of performance and costs under the WOC. Following discussion and agreement on the SOW, a Breakdown of Costs (BOC) must be completed (using the BOC, BOC-CPFF or BOC- NBR as applicable) and submitted to ODOT’s PM. A BOC must demonstrate subcontractor utilization To meet the Disadvantaged Business Enterprise (DBE) goal set forth in the Mini-Solicitation. To set expectations for the contracting phase, listed below is a schedule for completing the SOW, preparing a BOC, completing negotiations, and securing approvals for both the Consultant and ODOT to follow:
| Activity |
| Responsible Party |
| Business Days |
| Negotiations |
| Establish work session to discuss the SOW with Consultant |
| ODOT PM |
| Within 5-10 days of this notice (days depend on size and complexity of the project) |
| Respond to work session with comments/edits to SOW |
| Consultant |
| Within 5 days of work session |
| Respond to SOW comments/edits |
| ODOT PM |
| Within 3 days of receipt of Consultant comments/edits |
| Submission of BOC |
| Consultant |
| Within 5-10 days of final ODOT scope (days depend on size and complexity of the project) |
Respond to BOC, negotiate, and
Submit for legal sufficiency
ODOT PM / OPO
OPO
Within 5-10 days of Consultant submission of the BOC (days depend on the size and complexity of the project)
| Legal Sufficiency |
| OPO, ODOT PM, and DOJ |
| Within 15 (Mini-Solicitation) & 20 (Formal) days of submission by ODOT PM |
| Signature routing and execution |
| OPO, Consultant, and ODOT Expenditure Authority (if required) |
| Within 6-8 days from initial routing |
| Issue Notice to Proceed (NTP) |
| ODOT PM |
| 1 day after execution |
Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the schedule set forth in this notice.
If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.
If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).
Note that no work is authorized until the WOC is executed and Consultant has received a written NTP from the ODOT PM.
ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.
Sincerely, Wendy Elstun Procurement Specialist
Wendy Attachment 1 – Award Submittal Requirements Please email to me, the Contract Coordinator, the following items if marked as “REQUIRED” in the Mini-Solicitation (see detailed requirements and due date for each item in Section 2.3 of the Mini-Solicitation).
· Breakdown of Costs
· COI Disclosure
· List of Subconsultants
· Quality Plan
· Committed DBE Breakdown & Cert. Form(s) image1.emf
File details come from the government source that posted it. Updated .