72DFFP19R00012_-_POS_-_04.19.pdf

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Request for Personal Services Contractor

United States Agency for International Development

Bureau for Democracy, Conflict and Humanitarian Assistance Office of Food for Peace

Position Title: Program Operations Specialist/Senior Program Operations Specialist Solicitation Number: 72DFFP19R00012 Salary Level: GS-11 Equivalent: $69,581 - $90,461 GS-12 Equivalent: $83,398 - $108,422 GS-13 Equivalent: $99,172 - $128,920

Issuance Date: April 25, 2019 Closing Date: May 16, 2019 Closing Time: 4:00 P.M. Eastern Time

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development’s (USAID) Office of Food for Peace (FFP), is seeking offers from qualified U.S.

citizens to provide personal services as Program Operations Specialist/Senior Program Operations Specialist under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(See sample resume on www.ffpjobs.com website)

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisor(s) may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards, or accomplishments.

(e) U.S. Citizenship.

http://www.ffpjobs.com/

Solicitation for a USPSC Program Operations Specialist/ Senior Program Operations Specialist

72DFFP19R00012

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Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Responses to the Quality Ranking Factors (QRF): Each offeror’s supplemental document must address the QRFs shown in the solicitation.

3. USPSC Application form AID 309-2: Offerors are required to complete sections A through I. This form must be physically signed and scanned. Electronic signatures will not be accepted.

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.

Registration information is available at www.sam.gov and further guidance will be provided to the selectee regarding DUNS and SAM registration.

The submission of additional documents submitted will not be accepted. Incomplete or late offers will not be considered. FFP reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Offerors can expect to receive a confirmation email when offer materials have been received.

Offerors should retain for their records copies of all enclosures which accompany their offers.

Your complete resume, signed and scanned AID 309-2 form, and the supplemental document addressing the QRFs must be emailed to:

FFP PSC Recruitment Team E-Mail Address: ffp_pscrecruitment@usaid.gov

Any questions on this solicitation may be directed to FFP PSC Recruitment Team via the information provided above. Further guidance on applying, including a sample resume, can be found at www.ffpjobs.com.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Sincerely, /s/

Patrice Lee Contracting Officer https://www.sam.gov/SAM/ mailto:ffp_pscrecruitment@usaid.gov http://www.ffpjobs.com/application/process.aspx

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SOLICITATION NO.: 72DFFP19R00012

1. ISSUANCE DATE: April 25, 2019

2. CLOSING DATE/TIME FOR RECEIPT OF OFFERS:

May 16, 2019, 4:00 P.M. Eastern Time

3. POSITION TITLE: Program Operations Specialist/Senior Program Operations Specialist

4. MARKET VALUE: This position has been designated as a tandem position that, depending on the qualifications of the candidate, can be filled at either the GS-11 ($69,581 - $90,461), GS-12 ($83,398 - $108,422), or GS-13 ($99,172 - $128,920) equivalent level, including Washington, D.C. locality pay. Final Grade will be determined by the candidate’s established work history, qualifications, and education. Final compensation will be negotiated within the listed market value of the GS-11, GS-12, or GS-13 equivalent level based upon the candidate’s established salary history. USAID FFP reserves the right to place the offeror at the Grade level for which he/she is found qualified during the selection process. Candidates who live outside the Washington, D.C. area will be considered for employment but relocation expenses will not be reimbursed. Salaries over and above the top of the pay range will not be entertained or negotiated.

NOTE CONCERNING MARKET VALUE: The offeror(s) chosen for the position will be recommended for hire at either the GS-11, GS-12, or GS-13 level commensurate with his/her overall experience, training, and qualifications as determined by the FFP Selection Committee.

5. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options

6. PLACE OF PERFORMANCE: Washington, D.C., with possible overseas and domestic travel

7. SECURITY LEVEL REQUIRED: Secret level security clearance

8. STATEMENT OF WORK:

BACKGROUND

USAID's Office of Food for Peace (FFP) predicts, prevents, and responds to hunger overseas.

Through its emergency food assistance activities, FFP saves lives, reduces suffering, and supports the early recovery of people affected by conflict and natural disaster emergencies, including refugees.

FFP also addresses the root causes of food insecurity and helps individuals and communities withstand future crises and lay the foundation for stable, inclusive growth. FFP development activities help chronically food insecure populations reduce their long-term need for food

4 | Page assistance by helping communities improve access to food for their most vulnerable people, especially women and children.

FFP works closely with other parts of USAID, especially the Bureau for Food Security, which plays a key role in implementing the U.S. Government’s Feed the Future initiative, and the Office of U.S. Foreign Disaster Assistance (OFDA), which leads on disaster response around the world. FFP employs a staff of over 100 in Washington and also has officers posted abroad.

More information on FFP is available at: https://www.usaid.gov/food-assistance.

INTRODUCTION

The incumbent is assigned to FFP’s Program Operations Division (POD), which is responsible for commodity procurement and management, logistics, and programmatic budget reviews for the office. The Program Operations Specialist/Senior Program Operations Specialist is primarily responsible for program cost estimates and supply chain management of in-kind food aid.

The incumbent demonstrates the ability to perform analytical work associated with operational and program activities. The necessary analytical skills require the ability to prepare supply chain tracking and briefing materials, write reports, and understand pertinent statistical, accounting, budget, and informational technology principles in order to establish, review, and administer commodity and transportation procurements for the World Food Program (WFP), other Public International Organizations (PIOs), Private Voluntary Organizations (PVOs), and cooperatives.

The incumbent coordinates with other FFP Divisions, FFP senior management, the Office of Acquisition and Assistance’s Transportation Division, other relevant stakeholders. The incumbent represents the POD on multi-functional teams with responsibility primarily for program cost estimates and supply chain management of emergency food aid.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY:

Under the direct supervision of the Program Operations Team Lead or his/her designee, the Program Operations Specialist will perform the following duties:

At the GS-11 Equivalent Level:

• Assist with commodity and ocean freight procurement;

• Assist with calculating estimates on the total cost of proposed contributions;

• Review program budgets, logistics plans, and award documentation;

• Assist with pre-positioning inventory coordination and oversight;

• Assess and ensure compliance with host country import requirements;

https://www.usaid.gov/food-assistance

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• Address commodity packaging and marketing issues;

• Provide guidance to FFP staff on operational procedures; and

• Provide support to FFP staff and stakeholders on relevant IT systems.

At the GS-12 Equivalent Level:

• Assist with commodity and ocean freight procurement;

• Calculate estimates on the total cost of proposed contributions;

• Review program budgets, logistics plans and award documentation;

• Pre-positioning inventory coordination and oversight;

• Assess and ensure compliance with host country import requirements;

• Address commodity packaging and markings issues;

• Provide guidance to FFP staff on operational procedures;

• Provide support to FFP staff and stakeholders on relevant IT systems; and

• Represent FFP on operational issues and coordinating with stakeholders.

In addition to the duties performed at the GS-12 equivalent level, the GS-13 Senior Program Operations Specialist will also perform the following duties:

At the GS-13 Equivalent Level:

1) Cost Estimates

• Provide financial analysis for food aid programs, recommending appropriate levels of commodities based on commodity and transport prices;

• Develop, regularly update, and communicate commodity price estimates;

• Review program budgets for appropriate use of Title II-specific funding categories; and

• Provide financial management technical assistance to WFP and PVOs based on commodity price and transport estimates and appropriate use of Title II-specific funding categories.

2) Food Aid Supply Chain Management

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• Manage the emergency food aid prepositioning process, to include overseeing facilities, allocating commodities from facilities to programs, and restocking facilities;

• Coordinate with inter- and intra-agency colleagues to manage and oversee the procurement of emergency food aid, including expedited procurement and the diversion of vessels to meet emergency food aid needs. Uses web-based IT procurement system to procure commodities;

• Ensure commodity procurements are accomplished and that commodity quality and safety problems are identified and resolved;

• Advise managers on commodity procurement matters; and

• Serve as an expert in analyzing the impact of existing or proposed procurement standards, regulations, and policies. Implement changes of existing policies and procedures relating to commodity procurement and quality assurance and keeping abreast of new policies and procedures.

Supervisory Controls:

At the GS-11 equivalent level, the incumbent works under the direct supervision of the Program Operations Team Leader. The supervisor sets the overall objectives and resources available, and works with the incumbent to develop deadlines. The incumbent is responsible for carrying out assignments and consulting with the supervisor on policy interpretations. Work is evaluated based on technical soundness and effectiveness in meeting work objectives.

At the GS-12 equivalent level, the incumbent works under the supervision of the Program Operations Team Leader. The Program Operations Team Leader sets the overall objectives while the incumbent has limited independence in defining and carrying out duties, prioritizing overall objectives and managing available resources. The incumbent will consult with the supervisor to develop deadlines, projects, and work to be completed. The incumbent should consult the Team Leader when planning and carrying out assignments and seek assistance from the Team Leader to resolve conflicts.

At the GS-13 equivalent level, the incumbent works under the supervision of the Program Operations Team Leader and Division Chief. The Program Operations Team Leader sets the overall objectives while the incumbent exercises independence and initiative in defining and carrying out duties, prioritizing overall objectives and managing available resources. The incumbent will consult with the supervisor to develop deadlines, projects, and work to be completed. The incumbent is responsible for independently planning and carrying out assignments and resolving most conflicts. With input from the Team Leader, the incumbent interprets policy in terms of established objectives. The incumbent keeps his/her supervisor informed of progress in the achievement of objectives and potentially controversial matters.

Completed work is reviewed only in terms of overall feasibility, compatibility with other work, and effectiveness in meeting requirements.

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Guidelines:

At the GS-11 and GS-12 and GS-13 equivalent levels, pertinent sources of information consist of the Title II laws, the Food for Peace Act, the Foreign Assistance Act, other legislative initiatives, FFP issued guidelines, information bulletins, and USAID Agency and DCHA Bureau rules and regulations.

At the GS-11 equivalent level, guidelines are available, subject to interpretation in light of policies and precedents based on guidance from the supervisor. The incumbent has limited leeway for the development of new methods or practices; subject to supervisor approval.

At the GS-12 equivalent level, guidelines are available, but are subject to interpretation in light of policies and precedents based on guidance from the supervisor. The incumbent exercises judgment to determine the application of current legislative provisions and executive policies to assigned responsibilities. The incumbent is expected to identify inefficiencies or inconsistencies that serve as barriers to the accomplishment of assigned tasks and report them to the Team Leader.

At the GS-13 equivalent level, the incumbent uses initiative and resourcefulness in developing new methods and proposed policy changes. The incumbent exercises judgment in applying legislative provisions and FFP policies to assigned responsibilities. Administrative policies and precedents are applicable, but are stated in general terms (i.e. Agency policy). Guidelines are scarce or of limited use.

Complexity:

At the GS-11 level, duties will be varied, requiring many different and unrelated processes and methods. Actions to be taken depend on assessments of unusual or challenging circumstances and incomplete or conflicting data, requiring decisions on interpretations of considerable and complex data, planning of the work, or refinement of the methods to be used.

At the GS-12 level, duties vary and require different processes, methods, and substantial depth of analysis. The incumbent makes procurement and supply chain management decisions that involve major areas of uncertainty in approach, methodology, and the interpretation and evaluation of processes.

At the GS-13 level, the incumbent serves as an expert in analyzing the impact of existing or proposed procurement standards, regulations, and policies. The incumbent is also responsible for keeping abreast of changes to existing policies and procedures relating to commodity procurement and quality assurance. Duties are significantly varied and require many different unrelated processes and methods that are applied to a broad range of problems/situations that require a substantial depth of analysis. The incumbent is responsible for originating new techniques, establishing criteria, and developing new information.

Scope and Effect:

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At the GS-11 equivalent level, the scope includes establishing criteria, formulating projects, assessing program effectiveness, or analyzing a variety of unusual conditions, problems, or questions.

At the GS-12 equivalent level, work typically includes conducting evaluations to: (1) determine the feasibility of FFP’s various and advanced approaches used to define concepts and criteria for future programs; and (2) to make recommendations on how to resolve major controversial problems in current programs.

At the GS-13 equivalent level, work includes providing technical assistance to WFP and PVOs on financial and commodity management issues affecting the implementation of country programs. Typically, work requires performing analytical and evaluative work critical to the development and implementation of activities. The incumbent has primary responsibility for managing the emergency food aid supply chain and the prepositioning process, including overseeing facilities.

The incumbent provides technical input on program proposals and budgets. The incumbent establishes, reviews, and administers emergency commodity transportation accounts with WFP and PVOs. The incumbent advises FFP senior leadership on key program issues.

Personal Contacts:

At the GS-11 equivalent level, personal contacts are with individuals or groups within USAID in a moderately unstructured setting. Personal contacts include Country Backstop Officers (CBOs), other FFP divisions, and the Office of Acquisition and Assistance (OAA).

At the GS-12 equivalent level, contacts are with individuals or groups inside of USAID in a moderately unstructured setting. The incumbent provides technical guidance to a broad range of internal and external actors, including CBOs, OAA, the United States Department of Agriculture (USDA), WFP and PVOs.

At the GS-13 level, contacts are with individuals or groups outside of USAID in a moderately unstructured setting. The incumbent provides technical guidance to a broad range of internal and external actors, including other FFP divisions, FFP senior management, OAA, USDA, WFP, and PVOs. The incumbent represents the Program Operations Division on multi-functional teams to assess and develop program activities.

Purpose of Contacts:

At the GS-11 equivalent level, the purpose of contacts is to plan, coordinate, advise on work efforts or assist in resolving operating problems.

At the GS-12 equivalent level, the incumbent must be skillful in determining the appropriate approach in negotiating and persuading others. The incumbent must establish rapport with PVOs, PIOs, supplies, vendors, freight forwarders, and USAID’s Office of Transportation in order to gain and relay information.

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At the GS-13 equivalent level, the purpose of contact is to influence/motivate people or groups to reach a consensus on the resolution of issues at high levels, both inside and outside the Agency and to aid in the negotiation of prices and terms with other USAID offices, USDA, suppliers, vendors, and freight forwarders. The incumbent must establish rapport with these stakeholders, PVOs, and PIOs in order to gain and relay information with decision makers.

10. WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Work is primarily performed in an office setting. During short-term travel for FFP, 30 days or less in a calendar year, the work may additionally involve special safety and/or security precautions, wearing of protective gear, and exposure to severe weather conditions. The work is generally sedentary and does not pose undue physical demands.

The requirement for field trip assignments to consult with cooperating sponsor managers of food assistance programs may expose the successful candidate to additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. START DATE: Immediately, once necessary clearances are obtained.

12. POINT OF CONTACT: See Cover Letter.

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MINIMUM REQUIREMENTS FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

At the GS-11 Equivalent Level:

A Bachelor’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to, agriculture, human nutrition, agricultural economics, international development, or other related field. The incumbent will have a total of at least three

(3) years of progressively responsible experience in humanitarian assistance and/or international development.

OR

A Master’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to, agriculture, human nutrition, agricultural economics, international development, or other related field. The incumbent will have a total of at least two

(2) years of progressively responsible experience in humanitarian assistance and/or international development.

AND

Intermediate level computer skills and experience using web-based IT systems.

At the GS-12 Equivalent Level:

A Bachelor’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to, agriculture, human nutrition, agricultural economics, international development, or other related field. The incumbent will have a total of at least five

(5) years of progressively responsible experience in humanitarian assistance and/or international development.

OR

A Master’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to, agriculture, human nutrition, agricultural economics, international development, or other related field. The incumbent will have a total of at least four

(4) years of progressively responsible experience in humanitarian assistance and/or international development.

AND

Intermediate level computer skills and experience using web-based IT systems.

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At the GS-13 Equivalent Level:

A Bachelor’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to, agriculture, human nutrition, agricultural economics, international development, or other related field. The incumbent will have a total of at least seven (7) years of progressively responsible experience in humanitarian assistance and/or international development.

OR

A Master’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to, agriculture, human nutrition, agricultural economics, international development, or other related field. The incumbent will have a total of at least six

(6) years of progressively responsible experience in humanitarian assistance and/or international development.

AND

Intermediate level computer skills and experience using web-based IT systems.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

• Offeror is a U.S. Citizen;

• Submission of a current resume, with complete contact information. See cover page for resume requirements;

• Supplemental document specifically addressing the QRFs;

• USPSC Application form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed and scanned. Electronic signatures will not be accepted;

• Ability to obtain and maintain a Secret level clearance up to Top Secret/Sensitive Compartmented Information level clearance within a nine month period after offer acceptance;

• Ability to obtain physician’s statement of physical fitness within a one month period after offer acceptance;

• Must not appear as an excluded party in the System for Award Management (SAM.gov); and

• Satisfactory verification of academic credentials.

Offerors not meeting minimum qualifications will not be evaluated further.

QUALITY RANKING FACTORS (QRFs)

Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on the QRFs listed below. In 500 words or less, the offeror will address each factor on a separate sheet describing specifically and accurately the experience, training, and/or

12 | Page education they have that is relevant to each factor. Please provide a word count after each response. Offerors must be sure to include their name and the announcement number at the top of each additional page.

• QRF 1. Demonstrated experience with pertinent statistical, accounting, and budget principles to accurately review and analyze financial information and budgets, in 500 words or less. (20 points)

• QRF 2. Demonstrated capacity to communicate effectively both orally and in writing, in 500 words or less. (15 points)

• QRF 3. Experience in logistics, operations, or supply chain management, in 500 words or less. (20 points)

• QRF 4. Experience working internationally, either through overseas assignments or through

U.S. based assignments that required frequent international travel or liaison with organizations working overseas, in 500 words or less. (15 points)

Total Possible QRF Points: 70 points Total Possible Interview Points: 30 points Satisfactory Professional Reference Checks: Pass/Fail

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked will be evaluated on interview performance and satisfactory professional reference checks.

Failure to address the selection factors and/or QRFs may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified candidates will be interviewed. Professional references and academic credentials will be evaluated for offerors being considered for selection. FFP will not pay for any expenses associated with the interviews. FFP reserves the right to select additional candidates to fill possible future vacant positions.

NOTE: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror.

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded.

NOTE: If a physician’s statement of physical fitness is not obtained within one month of offer acceptance, the offer may be rescinded.

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DOCUMENT SUBMITTALS:

Where and How to Apply

Offers must be received by the closing date and time at the address specified in the cover letter.

Offerors are required to submit:

1. Complete, current resume. See cover page for resume requirements.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Application form AID 309-2. Offerors are required to complete sections A through

I. This form must be physically signed and scanned. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated.

False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number and the position you are applying for on your offer, and as the subject line in any email.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS)

NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: Registration for a DUNS number is FREE.

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For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System Number at https://www.acquisition.gov/far/current/html/52_200_206.html and FAR 52.204-7, System for Award Management at https://www.acquisition.gov/far/current/html/52_200_206.html or www.sam.gov.

Interested offerors are highly encouraged to initiate the registration process early in the offer stage to avoid any delays during contract award.

LIST OF REQUIRED FORMS FOR PSCs:

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Complete, current resume.

2. Supplemental Document addressing QRFs.

3. USPSC Application Form (AID 309-2).

4. Questionnaire for Sensitive Positions (for National Security) (SF-86), or

5. Questionnaire for Non-Sensitive Positions (SF-85).

6. Finger Print Card (FD-258).

7. Employment Eligibility Verification (I-9 Form).

**Forms 4-7 shall be completed ONLY upon the advice of the Contracting Officer that an offeror is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to https://www.usaid.gov/work-usaid/aapds-cibs to determine which CIBs and AAPDs apply to this contract.

AIDAR Appendix D can be found at: https://www.usaid.gov/ads/policy/300/aidar

ADS 309 – Personal Services Contracts can be found at:

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 15-02 – Authorization of Family and Medical Leave for U.S. Personal Services Contractors (USPSCs) AAPD No. 15-02 is hereby incorporated as Attachment 2 to the solicitation.

AAPD 18-02 - Medical Evacuation (MEDEVAC) Services AAPD No. 18-02 is hereby incorporated as Attachment 3 to the solicitation.

https://www.acquisition.gov/far/current/html/52_200_206.html https://www.acquisition.gov/far/current/html/52_200_206.html http://www.sam.gov/ http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do https://www.usaid.gov/work-usaid/aapds-cibs https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

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FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS

FAR Clause 52.222-50 is hereby incorporated as Attachment 4 to the solicitation.

BENEFITS/ALLOWANCES/TAXES:

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

BENEFITS

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual & Sick Leave

ALLOWANCES (if Applicable) *

The following allowances may be provided for PSCs located in foreign countries using rates prescribed under the Department of State Standardized Regulations (Government Civilian Foreign areas) available at https://aoprals.state.gov/:

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600)

(j) Danger Pay Allowance (Section 650)

TAXES:

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO

PSCs:

USAID regulations and policies governing USPSC awards are available at these sources:

https://aoprals.state.gov/

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1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

[The CO must check http://www.usaid.gov/work-usaid/aapds-cibs to determine which AAPDs/CIBs apply and insert the relevant text as required.]

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE,

RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL

AFFILIATION, NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL

ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR

OTHER NON-MERIT FACTOR.

https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations

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ATTACHMENT 1

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (AAPD06-10)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS- 3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac

18 | Page insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7 Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s)

19 | Page and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

[END PROVISION]

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ATTACHMENT 2

AUTHORIZATION OF FAMILY AND MEDICAL LEAVE FOR U.S. PERSONAL

SERVICES CONTRACTORS (USPSCs)

GP 5. LEAVE AND HOLIDAYS (DEC 2017)

(Pursuant to class deviation #M/OAA-DEV-AIDAR-18-1c)

(a) Annual Leave.

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (a)(2) below.

(2) The contractor shall accrue annual leave based on the contractor’s time in service according to the following table:

Time in Service Annual Leave (AL) Accrual Calculation 0 to 3 years Four hours of leave for each two week period over 3, and up to 15 years

Six hours of AL for each two week period (including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two week period

USAID will calculate the contractor’s time in service based on all the previous service performed by the contractor as a: 1) USAID PSC (i.e., the contractor has served under any USAID personal services contracts of any duration covered by Sec. 636(a)(3) of the FAA or other statutory provision applicable to USAID); and/or 2) former U.S. Government (USG) direct-hire, under either civilian and/or military service.

(3)

(i) AL is provided under this contract for the purposes of affording necessary rest and recreation during the period of performance. The contractor, in consultation with the USAID Mission or USAID/Washington, as appropriate, shall develop an AL schedule early in the contractor's period of performance, taking into consideration project requirements, employee preference, and other factors. All AL earned by the contractor must be used during the contractor’s period of performance. All AL earned by the contractor, but not taken by the end of the contract, will be forfeited. However, to prevent forfeiture of AL, the Contracting Officer may approve the contractor taking AL during the concluding weeks of the contractor's period of performance.

(ii) As an exception to 3(i) above, the contractor may receive a lump-sum payment for leave not taken. To approve this exception, the contractor's supervisor must provide the Contracting Officer with a signed, written Determination and Findings (D&F). The D&F must set out the facts and circumstances that prevented the contractor from taking AL, and the Contracting Officer must find that these facts and circumstances were not caused

21 | Page by, or were beyond the control of, the contractor. This leave payment must not exceed the number of days which could be earned by the contractor during a twelve-month period.

(4) With the approval of the Mission Director or cognizant AA, as appropriate, and if the circumstances warrant, a Contracting Officer may grant the contractor advance AL in excess of the amount earned, but in no case may the Contracting Officer grant advance AL in excess of the amount earned in one year or over the life of the contract, whichever is less. The contractor agrees to reimburse USAID for any outstanding balance of advance AL provided during the contractor’s assignment under the contract.

(5) Offerors for PSC positions will provide evidence of their PSC and/or USG direct-hire service - civilian and/or military experience, as applicable, on their signed and dated application form required under USAID policy. By signing the appropriate form, the offeror attests to the accuracy of the information provided. Any offeror providing incorrect information is subject to the penalty provisions in the form. If required to satisfy due diligence requirements on behalf of the Contracting Officer, the contractor may be required to furnish evidence that verifies length of service, e.g., SF 50, DD Form 214, and/or signed contracts.

(b) Sick Leave.

The contractor may use sick leave on the same basis and for the same purposes as USAID U.S.

direct hire employees. Sick leave is earned at a rate not to exceed four (4) hours every two (2) weeks for a total of 13 work-days per year. Unused sick leave may be carried over under an extension or renewal of this contract with the same individual for the same work. Otherwise, sick leave will not be carried over from one post to another or from one contract to another. The contractor will not be compensated for unused sick leave upon completion of this contract.

(c) Home Leave.

(1) Home leave is leave earned for service abroad for use only in the U.S., its commonwealths, possessions and territories.

(2) A USPSC who has served at least two years overseas at the same USAID Mission, under the same contract, as defined in paragraph (c)(4) below, and has not taken more than 30 work days leave (annual, sick or LWOP) in the U.S. may be granted home leave in accordance with the following:

(i) if the USPSC returns to the same overseas post upon completion of home leave for an additional two (2) years under the same contract, the USPSC will receive home leave, to be taken at one time, for a period of 30 work days; or if the USPSC returns to the same overseas post upon completion of home leave for such shorter period of not less than one year, as approved in writing by the Mission Director prior to the USPSCs departure on home leave, the USPSC will receive home leave, to be taken at one time, for a period of 30 work days.

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(ii) if the USPSC is returning to a different USAID Mission under a USAID personal services contract immediately following completion of the USPSC's home leave, for an additional two (2) years under contract, or for such shorter period of not less than one (1) year, as approved by the Mission Directors of the "losing" and "gaining" Missions, the contractor will receive home leave, to be taken at one time, for a period of not more than 20 work days. When the PSC is returning to a different USAID Mission, the former Mission will pay for the home leave regardless of what country the PSC will be working in following the home leave;

(iii) if home leave eligibility is based on (c)(2)(ii) above, the USPSC must submit written verification to the losing Mission at the time home leave is requested that the USPSC has accepted a USAID personal services contract at another USAID Mission following completion of the home leave;

(iv) travel time by the most direct route is authorized in addition to the number of work days authorized for home leave;

(v) home leave must be taken in the U.S., its commonwealths, possessions or territories, and any days spent elsewhere will be charged to annual leave (AL.) If the PSC does not have accrued AL, the PSC will be placed on LWOP.

(vi) if the PSC does not complete the additional service required under (c)(2)(i) or (ii) (that the Contracting Officer finds are other than for reasons beyond the PSC's control), the cost of home leave, travel and transportation and any other related costs must be repaid by the PSC to the Government.

(3) Notwithstanding the requirement in paragraph (c)(2) above, that the USPSC must have served two (2) years overseas under personal services contract with the same Mission to be eligible for home leave, the USPSC may be granted advance home leave subject to all of the following conditions:

(i) Granting of advanced home leave would in each case serve to advance the attainment of the objectives of this contract; and

(ii) The USPSC has served a minimum of 18 months in the Cooperating Country under this contract; and

(iii) The USPSC agrees to return to the Cooperating Country to serve out the remaining time necessary to meet two (2) years of service overseas, plus an additional two (2) years under the current contract or under a new contract for the same or similar services at the same Mission. If approved in advance by the Mission Director, the USPSC may return to serve out any remainder of the two (2) year requirement for service overseas, plus an additional period of not less than one (1) year under the current contract or under a new contract for the same or similar services at the same Mission.

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(4) The period of service overseas required under paragraph (c)(2), or paragraph (c)(3) above, will include the actual days in orientation in the U.S. (less language training). The actual days overseas begin on the date of arrival in the cooperating country inclusive of authorized delays enroute. Allowable annual and sick leave taken while overseas, but not LWOP, shall be included in the required period of service overseas.