72DFFP19R00011_-_Knowledge_Mgmt_Org._Learning_Adv_final.pdf

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Request for Personal Services Contractor

United States Agency for International Development

Bureau for Democracy, Conflict and Humanitarian Assistance Office of Food for Peace

Position Title: Knowledge Management and Organizational Learning Advisor Solicitation Number: 72DFFP19R00011 Salary Level: GS-13 Equivalent: $96,970 - $126,062 GS-14 Equivalent: $114,590 - $148,967

Issuance Date: March 18, 2019 Closing Date: April 8, 2019 Closing Time: 4:00 P.M. Eastern Time

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development’s (USAID) Office of Food for Peace (FFP), is seeking offers from qualified U.S.

citizens to provide personal services as a Knowledge Management and Organizational Learning Advisor under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(See sample resume on www.ffpjobs.com website)

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisor(s) may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards, or accomplishments.

(e) U.S. Citizenship.

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should http://www.ffpjobs.com/

Solicitation for a USPSC Knowledge Management and Organizational Learning Advisor

72DFFP19R00011

2 | Page be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Responses to the Quality Ranking Factors (QRF): Each offeror’s supplemental document must address the QRFs shown in the solicitation.

3. USPSC Application form AID 309-2: Offerors are required to complete sections A through I. This form must be physically signed and scanned. Electronic signatures will not be accepted.

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.

Registration information is available at www.sam.gov and further guidance will be provided to the selectee regarding DUNS and SAM registration.

The submission of additional documents submitted will not be accepted. Incomplete or late offers will not be considered. FFP reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Offerors can expect to receive a confirmation email when offer materials have been received.

Offerors should retain for their records copies of all enclosures which accompany their offers.

Your complete resume, signed and scanned AID 309-2 form, and the supplemental document addressing the QRFs must be emailed to:

FFP PSC Recruitment Team E-Mail Address: ffp_pscrecruitment@usaid.gov

Any questions on this solicitation may be directed to FFP PSC Recruitment Team via the information provided above. Further guidance on applying, including a sample resume, can be found at www.ffpjobs.com.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Sincerely, /s/

Artaveya Carter Contracting Officer https://www.sam.gov/SAM/ mailto:ffp_pscrecruitment@usaid.gov http://www.ffpjobs.com/application/process.aspx

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SOLICITATION NO.: 72DFFP19R00011

1. ISSUANCE DATE: March 18, 2019

2. CLOSING DATE/TIME FOR RECEIPT OF OFFERS:

April 8, 2019, 4:00 P.M. Eastern Time

3. POSITION TITLE: Knowledge Management and Organizational Learning Advisor

4. MARKET VALUE: This position has been designated as a tandem position that, depending on the qualifications of the candidate, can be filled at either the GS-13 ($96,970 - $126,062) or GS-14 ($114,590 - $148,967) equivalent level, including Washington, D.C. locality pay.

Final compensation will be negotiated within the listed market value of the GS-13 or GS-14 level based upon the candidate’s qualifications, previous relevant experience and work history, salary, and educational background. USAID FFP reserves the right to place the offeror at the Grade level for which he/she is found qualified during the selection process.

Candidates who live outside the Washington, D.C. area will be considered for employment but relocation expenses will not be reimbursed. Salaries over and above the top of the pay range will not be entertained or negotiated.

NOTE CONCERNING MARKET VALUE: The offeror(s) chosen for the position will be recommended for hire at either the GS-13 or GS-14 level commensurate with his/her overall experience, training, and qualifications as determined by the FFP Selection Committee.

5. PERIOD OF PERFORMANCE: One (1) year with four (4) one-year options

6. PLACE OF PERFORMANCE: Washington, D.C., with possible domestic and overseas travel

7. SECURITY LEVEL REQUIRED: Secret level security clearance

8. STATEMENT OF WORK:

BACKGROUND

USAID's Office of Food for Peace (FFP) predicts, prevents, and responds to hunger overseas.

Through its emergency food assistance activities, FFP saves lives, reduces suffering, and supports the early recovery of people affected by conflict and natural disaster emergencies, including refugees.

FFP also addresses the root causes of food insecurity and helps individuals and communities withstand future crises and lay the foundation for stable, inclusive growth. FFP development activities help chronically food insecure populations reduce their long-term need for food assistance by helping communities improve access to food for their most vulnerable people, especially women and children.

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FFP works closely with other parts of USAID, especially the Bureau for Food Security, which plays a key role in implementing the U.S. Government’s Feed the Future initiative, and the Office of U.S. Foreign Disaster Assistance (OFDA), which leads on disaster response around the world. FFP employs a staff of over 100 in Washington and also has officers posted abroad.

More information on FFP is available at: https://www.usaid.gov/food-assistance.

INTRODUCTION

The incumbent serves as the Knowledge Management and Organizational Learning (KM/OL) Advisor within the Policy and Technical Division (PTD) in FFP. He/she champions the office-wide integration of practices that support knowledge capture and transfer, collaboration, learning, sharing, and adaptive management. These efforts contribute to a broader goal of ensuring the capture and application of knowledge and experience produced from FFP programs, thus extending the impact of past investments and facilitating adaptation to new operational and local contexts. In Washington and the field, the incumbent serves as a proponent of continuous learning and adaptive management to enable strategic knowledge transfer between FFP/Washington and field missions, bureaus, offices, and the implementing partner community.

The incumbent supports the Collaborating, Learning, and Adapting (CLA) Team. The CLA Team facilitates learning and adaptive management efforts for FFP. The incumbent provides the CLA Team with technical assistance and capacity building within FFP and its partner communities. This technical assistance includes: managing the development and implementation of process/practices for knowledge management, organizational learning, and adaptive management. Advancing FFP’s transformation into a learning organization facilitates the application of knowledge into more effective FFP humanitarian and development responses. This role emphasizes people and processes rather than data management systems. The incumbent receives technical guidance from the CLA Team Leader who serves as his/her onsite manager.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY:

Under the direct supervision of the CLA Team Leader or his/her designee, the incumbent performs the following duties:

At the GS-13 Equivalent level:

Strengthening Knowledge Management/Learning (KM/Learning) Processes and Practices in FFP

• Provide direct CLA support to FFP teams and missions through design and facilitation of knowledge sharing following action reviews, and participatory planning meetings and/or workshops;

• Contribute to efforts to develop and update the FFP Learning Agenda in order to outline key research and learning lines of inquiry;

https://www.usaid.gov/food-assistance

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• Support and oversee efforts to integrate CLA in FFP procurement processes, activity design, management, and internal processes;

• Strengthen internal CLA practices through supporting the development of workshops, guidance, and tools, as well as capturing the best/promising practices in KM/Learning; and

• Provide oversight to similar efforts by KM/Learning support mechanisms.

Program Planning and Management

• Play a substantive role in work planning for the CLA Team by leading participatory processes to identify support areas of FFP staff globally and integrate contributions from KM/Learning mechanisms;

• Support the CLA Team Lead to implement the FFP budget for knowledge management and learning through activity planning, design, and implementation. Develop statements of work, Requests for Proposals or Assistance, budgets, and supporting documentation for new contracts, grants, or activities;

• Serve as the Contracting/Agreement Officer’s Representative (COR/AOR) or Activity

Manager for contracts or grants that provides FFP knowledge management and learning support to FFP or implementing partners; and

• Oversee the operations and financial management of those contracts or grants and contribute to activity work plans.

Knowledge Management and Learning Liaison

• Serve as a liaison between FFP and other USAID operating units in knowledge management and learning, collaboration, and adaptive management to ensure coordination and leveraging of opportunities;

• Initiate and maintain effective relationships with institutional contractors, implementing partners, other agencies, and donors; and

• Participate in key KM/Learning communities of practice to stay abreast of innovation and best practices, identify opportunities for collaboration, and attend events or other mechanisms for dissemination and sharing the FFP KM/Learning experience.

At the GS-14 Equivalent level:

In addition to the duties performed at the GS-13 equivalent level, the incumbent at the GS-14 equivalent level also performs the following duties:

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• Play a lead role in designing KM/OL support strategies for geographic and technical teams within FFP/Washington and missions;

• Establish guidelines, recommend practices, and identify quality control standards for the CLA Team;

• Develop strategies and oversee the roll-out of emerging program learning through knowledge sharing, consensus building, and adaption of internal processes/procedures as well as implementer-level practices;

• Identify appropriate procurement models, design mechanisms, and procurement processes to enable a broad range of support to KM/OL efforts in strengthening internal and partner capacity to practice in program learning, research, adaptive management, and collaborative processes; and

• Serve as a liaison with senior FFP leadership to ensure awareness and support for FFP

KM/Learning efforts.

Supervisory Controls:

At the GS-13 equivalent level, the incumbent takes direction from and supports the CLA Team Leader within the PTD. The incumbent’s supervisor sets the overall work objectives and the incumbent consults with the CLA Team Leader to develop deadlines, projects and work performed.

At the GS-14 equivalent level, the incumbent works under the direct supervision of the CLA Team Leader or his/her designee. The incumbent’s supervisor sets the overall work objectives and the incumbent consults with the CLA Team Leader to develop deadlines, projects and work performed. The incumbent is responsible for planning approaches or methodologies used in carrying out assignments. The incumbent carries out assignments and keeps his/her supervisor informed on progress towards achieving those objectives and/or potential controversial matters.

The supervisor evaluates for technical soundness and effectiveness in successfully meeting the work objectives. The incumbent does not supervise personnel but is expected to mentor new staff on the CLA Team.

Guidelines:

Pertinent sources of information consist of the Food for Peace Act, the Foreign Assistance Act, other legislative initiatives, FFP issued guidelines, information bulletins, as well as USAID and DCHA rules and regulations.

At the GS-13 equivalent level, the incumbent exercises considerable independent judgment in determining the application of guidelines to assigned responsibilities. The incumbent uses initiative and resourcefulness in deviating from traditional methods or in researching patterns and trends to develop new methods, criteria or proposed policies. The incumbent is expected to

7 | Page identify and recommend solutions to inefficiencies or inconsistencies that serve as barriers to accomplish assigned tasks and report them to the CLA Team Leader or his/her designee.

At the GS-14 equivalent level, the incumbent is expected to collaborate with USG partners, bilateral donors, multilateral organizations, foundations, and universities on the development and implementation of FFP policy and programming in technical focus areas. The incumbent is recognized as a technical authority on the development and implementation of FFP processes and practices for knowledge management and organizational learning programs.

Complexity:

At the GS-13 and GS-14 equivalent levels, the incumbent undertakes a wide range of duties that require the exercise of judgment and the interpretation of policies and practices with relevance to new problems or situations.

At the GS-13 and GS-14 equivalent levels, the incumbent applies his/her depth and breadth of knowledge and experience in a technical focus area for the design, development, and implementation of program learning through knowledge sharing, consensus building, and adaption of internal processes and procedures. To assist FFP senior management in decision-making, the incumbent engages in technical discussions around topics on knowledge management and organizational learning. The recommended changes are to be consistent with existing legislative, regulatory, and policy guidelines, but may require the formulation and application of new approaches and/or methodologies. The incumbent is responsible for originating new techniques, establishing criteria, and developing new information regarding program learning priorities.

Scope and Effect:

At the GS-13 and GS-14 equivalent levels, the work typically includes providing leadership and technical input for the design, development, and implementation of program learning activities.

The incumbent is responsible for establishing guidelines, recommending practices, and instituting quality control standards for the CLA Team.

At the GS-13 equivalent level, the incumbent participates in designing KM/OL support strategies for geographic and technical teams in addition to, assessing gaps and needs for all teams. The incumbent is responsible for assessing and monitoring KM/OL in FFP programming by reviewing technical review data, conducting field visits, and communicating with field staff and implementing partners.

At the GS-14 equivalent level, the incumbent advices and supports the CLA Team Leader in the execution of the FFP budget for knowledge management and learning through activity planning, design, and implementation. The incumbent develops statements of work, Requests for Proposals or Applications, budgets, and support documentation for new contracts, grants, or activities. In consultation with the CLA Team, the incumbent plays a substantive role in leading participatory processes to identify areas for FFP staff support globally.

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Personal Contacts:

At the GS-13 equivalent level, contacts are with individuals or groups outside of USAID in a moderately unstructured setting. Contacts may include a variety of staff, specialists, managers, officials, or groups from outside of USAID where the purpose and extent of each contact are usually different. Typical contacts are with senior level professionals, contractor representatives, and representatives of professional organizations. The incumbent provides technical advice in the area of KM/OL in formulation of higher-level programs.

At the GS-14 equivalent level, contacts are with individuals or groups outside of USAID in a moderately unstructured setting. Contacts are with individuals or groups in context relating to knowledge management and learning. The incumbent serves as a liaison between FFP and other USAID operating units regarding knowledge management and learning, collaboration, and adaptive management. The incumbent coordinates closely with institutional contractors, implementing partners, other agencies and donors to identify opportunities for collaboration and mechanisms for sharing the KM/OL experience.

Purpose of Contacts:

At the GS-13 equivalent level, the incumbent influences and motivates people or groups.

Individuals contacted by the incumbent may be fearful, skeptical, or uncooperative. The incumbent must be skillful in determining the appropriate approach in negotiating and persuading others and in establishing a rapport in order to gain and relay information. Typically, incumbents consult with other professional or technical personnel to develop objectives in more detail and to reconcile conflicts.

At the GS-14 equivalent level, the incumbent influences and motivates people or groups.

Individuals contacted by the incumbent may be fearful, skeptical, or uncooperative. The incumbent must be skillful in determining the appropriate approach in negotiating and persuading others and in establishing a rapport in order to gain and relay information, including decision makers.

10. WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Work is primarily performed in an office setting. During long-term travel for FFP, 30 days or more in a calendar year, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. The work is generally sedentary and does not pose undue physical demands.

The requirement for field trip assignments to consult with cooperating sponsor managers of food assistance programs may expose the successful candidate to additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. START DATE: Immediately, once necessary clearances are obtained.

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12. POINT OF CONTACT: See Cover Letter.

MINIMUM REQUIREMENTS FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

At the GS-13 Equivalent Level:

Bachelor’s degree from an accredited U.S. or internationally recognized institution with significant study in, or relevant to the specialized field (including but not limited to Knowledge Management, Business Administration, Public Administration, Public Policy, Social Science or other relevant field) and seven (7) years of progressively responsible experience, of which two

(2) years must be related to knowledge management and/or organizational learning in an international context.

OR

Master’s degree from an accredited U.S. or internationally recognized institution with significant study in, or relevant to the specialized field (including but not limited to Knowledge Management, Business Administration, Public Administration, Public Policy, Social Science or other relevant field) and five (5) years of progressively responsible experience, of which two (2) years must be related to knowledge management and/or organizational learning in an international context.

At the GS-14 Equivalent level:

Bachelor’s degree from an accredited U.S. or internationally recognized institution with significant study in, or relevant to the specialized field (including but not limited to Knowledge Management, Business Administration, Public Administration, Public Policy, Social Science or other relevant field) and ten (10) years of progressively responsible experience, of which two (2) years must be related to knowledge management and/or organizational learning in an international context.

OR

Master’s degree from an accredited U.S. or internationally recognized institution with significant study in, or relevant to the specialized field (including but not limited to Knowledge Management, Business Administration, Public Administration, Public Policy, Social Science or other relevant field) and eight (8) years of progressively responsible experience, of which two (2) years must be related to knowledge management and/or organizational learning in an international context.

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SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

• Offeror is a U.S. Citizen;

• Submission of a current resume, with complete contact information. See cover page for resume requirements;

• Supplemental document specifically addressing the QRFs;

• USPSC Application form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed and scanned. Electronic signatures will not be accepted;

• Ability to obtain and maintain a Secret level clearance up to Top Secret/Sensitive Compartmented Information level clearance within a nine month period after offer acceptance;

• Ability to obtain a Department of State medical clearance within a three month period after offer acceptance;

• Must not appear as an excluded party in the System for Award Management (SAM.gov); and

• Satisfactory verification of academic credentials.

Offerors not meeting minimum qualifications will not be evaluated further.

QUALITY RANKING FACTORS (QRFs)

Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on the QRFs listed below. In 500 words or less, the offeror will address each factor on a separate sheet describing specifically and accurately the experience, training, and/or education they have that is relevant to each factor. Please provide a word count after each response. Offerors must be sure to include their name and the announcement number at the top of each additional page.

• QRF 1. Demonstrated experience in developing, applying, and supporting successful knowledge management and organizational learning practices, processes, and policies within a complex organizational setting, in 500 words or less. (30 points)

• QRF 2. Demonstrated experience in managing a project, overseeing planning, budgeting, meeting timelines, and performing quality control over the end products, in 500 words or less. (15 points)

• QRF 3. Demonstrated experience working in developing countries or international contexts and taking into account differences in culture, language, access to resources, and education, in 500 words or less. (15 points)

• QRF 4. Demonstrated ability to work well under pressure while successfully balancing competing priorities and demands, in 500 words or less. (10 points)

Total Possible QRF Points: 70 points

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Total Possible Interview Points: 30 points Satisfactory Professional Reference Checks: Pass/Fail

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF factors. Those offerors determined to be competitively ranked will be evaluated on interview performance and satisfactory professional reference checks.

Failure to address the selection factors and/or QRFs may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified candidates may be interviewed and may be required to provide a writing sample. Professional references and academic credentials may be evaluated for offerors being considered for selection. FFP will not pay for any expenses associated with the interviews. FFP reserves the right to select additional candidates to fill possible future vacant positions.

NOTE: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror.

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded.

NOTE: If the full medical clearance package is not submitted within one month after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within three months after offer acceptance, the offer may be rescinded.

DOCUMENT SUBMITTALS:

Where and How to Apply

Offers must be received by the closing date and time at the address specified in the cover letter.

Offerors are required to submit:

1. Complete, current resume. See cover page for resume requirements.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Application form AID 309-2. Offerors are required to complete sections A through

I. This form must be physically signed and scanned. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

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By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated.

False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number and the position you are applying for on your offer, and as the subject line in any email.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS)

NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: Registration for a DUNS number is FREE.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System Number at https://www.acquisition.gov/far/current/html/52_200_206.html and FAR 52.204-7, System for Award Management at https://www.acquisition.gov/far/current/html/52_200_206.html or www.sam.gov.

Interested offerors are highly encouraged to initiate the registration process early in the offer stage to avoid any delays during contract award.

LIST OF REQUIRED FORMS FOR PSCs:

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Complete, current resume.

2. Supplemental Document addressing QRFs.

3. USPSC Application Form (AID 309-2).

4. Medical History and Examination Form (DS-6561).

https://www.acquisition.gov/far/current/html/52_200_206.html https://www.acquisition.gov/far/current/html/52_200_206.html http://www.sam.gov/ http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do

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5. Questionnaire for Sensitive Positions (for National Security) (SF-86), or

6. Questionnaire for Non-Sensitive Positions (SF-85).

7. Finger Print Card (FD-258).

8. Employment Eligibility Verification (I-9 Form).

**Forms 4-8 shall be completed ONLY upon the advice of the Contracting Officer that an offeror is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to https://www.usaid.gov/work-usaid/aapds-cibs to determine which CIBs and AAPDs apply to this contract.

AIDAR Appendix D can be found at: https://www.usaid.gov/ads/policy/300/aidar

ADS 309 – Personal Services Contracts can be found at:

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 15-02 – Authorization of Family and Medical Leave for U.S. Personal Services Contractors (USPSCs) AAPD No. 15-02 is hereby incorporated as Attachment 2 to the solicitation.

AAPD 18-02 - Medical Evacuation (MEDEVAC) Services AAPD No. 18-02 is hereby incorporated as Attachment 3 to the solicitation.

FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS

FAR Clause 52.222-50 is hereby incorporated as Attachment 4 to the solicitation.

BENEFITS/ALLOWANCES/TAXES:

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

BENEFITS

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual & Sick Leave https://www.usaid.gov/work-usaid/aapds-cibs https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

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ALLOWANCES (if Applicable) *

The following allowances may be provided for PSCs located in foreign countries using rates prescribed under the Department of State Standardized Regulations (Government Civilian Foreign areas) available at https://aoprals.state.gov/:

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600)

(j) Danger Pay Allowance (Section 650)

TAXES:

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO

PSCs:

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a

U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

[The CO must check http://www.usaid.gov/work-usaid/aapds-cibs to determine which AAPDs/CIBs apply and insert the relevant text as required.]

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, https://aoprals.state.gov/ https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs

15 | Page in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE,

RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL

AFFILIATION, NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL

ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR

OTHER NON-MERIT FACTOR.

https://www.oge.gov/web/oge.nsf/OGE%20Regulations

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ATTACHMENT 1

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (AAPD06-10)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS- 3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac

17 | Page insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7 Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s)

18 | Page and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

[END PROVISION]

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ATTACHMENT 2

AUTHORIZATION OF FAMILY AND MEDICAL LEAVE FOR U.S. PERSONAL

SERVICES CONTRACTORS (USPSCs)

GP 5. LEAVE AND HOLIDAYS (DEC 2017)

(Pursuant to class deviation #M/OAA-DEV-AIDAR-18-1c)

(a) Annual Leave.

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (a)(2) below.

(2) The contractor shall accrue annual leave based on the contractor’s time in service according to the following table:

Time in Service Annual Leave (AL) Accrual Calculation 0 to 3 years Four hours of leave for each two week period over 3, and up to 15 years

Six hours of AL for each two week period (including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two week period

USAID will calculate the contractor’s time in service based on all the previous service performed by the contractor as a: 1) USAID PSC (i.e., the contractor has served under any USAID personal services contracts of any duration covered by Sec. 636(a)(3) of the FAA or other statutory provision applicable to USAID); and/or 2) former U.S. Government (USG) direct-hire, under either civilian and/or military service.

(3)

(i) AL is provided under this contract for the purposes of affording necessary rest and recreation during the period of performance. The contractor, in consultation with the USAID Mission or USAID/Washington, as appropriate, shall develop an AL schedule early in the contractor's period of performance, taking into consideration project requirements, employee preference, and other factors. All AL earned by the contractor must be used during the contractor’s period of performance. All AL earned by the contractor, but not taken by the end of the contract, will be forfeited. However, to prevent forfeiture of AL, the Contracting Officer may approve the contractor taking AL during the concluding weeks of the contractor's period of performance.

(ii) As an exception to 3(i) above, the contractor may receive a lump-sum payment for leave not taken. To approve this exception, the contractor's supervisor must provide the Contracting Officer with a signed, written Determination and Findings (D&F). The D&F must set out the facts and circumstances that prevented the contractor from taking AL, and the Contracting Officer must find that these facts and circumstances were not caused

20 | Page by, or were beyond the control of, the contractor. This leave payment must not exceed the number of days which could be earned by the contractor during a twelve-month period.

(4) With the approval of the Mission Director or cognizant AA, as appropriate, and if the circumstances warrant, a Contracting Officer may grant the contractor advance AL in excess of the amount earned, but in no case may the Contracting Officer grant advance AL in excess of the amount earned in one year or over the life of the contract, whichever is less. The contractor agrees to reimburse USAID for any outstanding balance of advance AL provided during the contractor’s assignment under the contract.

(5) Offerors for PSC positions will provide evidence of their PSC and/or USG direct-hire service - civilian and/or military experience, as applicable, on their signed and dated application form required under USAID policy. By signing the appropriate form, the offeror attests to the accuracy of the information provided. Any offeror providing incorrect information is subject to the penalty provisions in the form. If required to satisfy due diligence requirements on behalf of the Contracting Officer, the contractor may be required to furnish evidence that verifies length of service, e.g., SF 50, DD Form 214, and/or signed contracts.

(b) Sick Leave.

The contractor may use sick leave on the same basis and for the same purposes as USAID U.S.

direct hire employees. Sick leave is earned at a rate not to exceed four (4) hours every two (2) weeks for a total of 13 work-days per year. Unused sick leave may be carried over under an extension or renewal of this contract with the same individual for the same work. Otherwise, sick leave will not be carried over from one post to another or from one contract to another. The contractor will not be compensated for unused sick leave upon completion of this contract.

(c) Home Leave.

(1) Home leave is leave earned for service abroad for use only in the U.S., its commonwealths, possessions and territories.

(2) A USPSC who has served at least two years overseas at the same USAID Mission, under the same contract, as defined in paragraph (c)(4) below, and has not taken more than 30 work days leave (annual, sick or LWOP) in the U.S. may be granted home leave in accordance with the following:

(i) if the USPSC returns to the same overseas post upon completion of home leave for an additional two (2) years under the same contract, the USPSC will receive home leave, to be taken at one time, for a period of 30 work days; or if the USPSC returns to the same overseas post upon completion of home leave for such shorter period of not less than one year, as approved in writing by the Mission Director prior to the USPSCs departure on home leave, the USPSC will receive home leave, to be taken at one time, for a period of 30 work days.

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(ii) if the USPSC is returning to a different USAID Mission under a USAID personal services contract immediately following completion of the USPSC's home leave, for an additional two (2) years under contract, or for such shorter period of not less than one (1) year, as approved by the Mission Directors of the "losing" and "gaining" Missions, the contractor will receive home leave, to be taken at one time, for a period of not more than 20 work days. When the PSC is returning to a different USAID Mission, the former Mission will pay for the home leave regardless of what country the PSC will be working in following the home leave;

(iii) if home leave eligibility is based on (c)(2)(ii) above, the USPSC must submit written verification to the losing Mission at the time home leave is requested that the USPSC has accepted a USAID personal services contract at another USAID Mission following completion of the home leave;

(iv) travel time by the most direct route is authorized in addition to the number of work days authorized for home leave;

(v) home leave must be taken in the U.S., its commonwealths, possessions or territories, and any days spent elsewhere will be charged to annual leave (AL.) If the PSC does not have accrued AL, the PSC will be placed on LWOP.

(vi) if the PSC does not complete the additional service required under (c)(2)(i) or (ii) (that the Contracting Officer finds are other than for reasons beyond the PSC's control), the cost of home leave, travel and transportation and any other related costs must be repaid by the PSC to the Government.

(3) Notwithstanding the requirement in paragraph (c)(2) above, that the USPSC must have served two (2) years overseas under personal services contract with the same Mission to be eligible for home leave, the USPSC may be granted advance home leave subject to all of the following conditions:

(i) Granting of advanced home leave would in each case serve to advance the attainment of the objectives of this contract; and

(ii) The USPSC has served a minimum of 18 months in the Cooperating Country under this contract; and

(iii) The USPSC agrees to return to the Cooperating Country to serve out the remaining time necessary to meet two (2) years of service overseas, plus an additional two (2) years under the current contract or under a new contract for the same or similar services at the same Mission. If approved in advance by the Mission Director, the USPSC may return to serve out any remainder of the two (2) year requirement for service overseas, plus an additional period of not less than one (1) year under the current contract or under a new contract for the same or similar services at the same Mission.

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(4) The period of service overseas required under paragraph (c)(2), or paragraph (c)(3) above, will include the actual days in orientation in the U.S. (less language training). The actual days overseas begin on the date of arrival in the cooperating country inclusive of authorized delays enroute. Allowable annual and sick leave taken while overseas, but not LWOP, shall be included in the required period of service overseas. An amount equal to the number of days of annual and sick leave taken in the U.S., its commonwealths, possessions or territories will be added to the required period of service overseas.

(5) Salary during the travel to and from the U.S., for home leave will be limited to the time required for travel by the most expeditious air route. Except for reasons beyond the USPSC's control as determined by the Contracting Officer, the USPSC must return to duty after home leave and complete the additional required service or be responsible for reimbursing USAID for payments made during home leave. Unused home leave is not reimbursable under this contract, nor can it be taken incrementally in separate time periods.

(6) Home leave must be taken at one time, and to the extent deemed necessary by the Contracting Officer, an USPSC in the U.S., on home leave may be authorized to spend not more than five (5) days in work status for consultation at USAID/Washington before returning to post.