72DFFP18R00005_SOL_Admin_Asst_01182017_Final_.pdf

Request for Personal Service Contractor

United States Agency for International Development Bureau for Democracy, Conflict and Humanitarian Assistance

Office of Food for Peace

Position Title: Administrative Assistant/Administrative Specialist Solicitation Number: 72DFFP18R00005 Salary Level:

Issuance Date:

Closing Date:

Closing Time:

GS-7 Equivalent ($45,972 – 59,762) GS-9 Equivalent ($56,233 – $73,105) GS-10 Equivalent ($61,926 - $80,505) (Includes Washington, D.C. locality pay) January 19, 2018 July 30, 2018

4:00 P.M. EDT

This solicitation is continuous and ongoing with closing dates for the submission of applications for each of the two (2) review periods:

Review Period 1: March 14, 2018, 4:00 PM EDT Review Period 2: July 30, 2018, 4:00 PM EDT

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Food for Peace (FFP), is seeking applications from qualified U.S. citizens to provide personal services as an Administrative Assistant or Administrative Specialist under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(See sample resume on www.ffpjobs.com)

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

Solicitation for a USPSC Administrative Assistant/Administrative Specialist

72DFFP18R00005

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Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Responses to the Quality Ranking Factors: Each applicant’s supplemental document must address the Quality Ranking Factors (QRFs) shown in the solicitation.

3. USPSC Application form AID 302-3: Applicants are required to complete sections A through I. This form must be physically signed and scanned. Electronic signatures will not be accepted.

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.

Registration information is available at www.sam.gov and further guidance will be provided to the selectee regarding DUNS and SAM registration.

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. FFP reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume, scanned AID 302-2 form, and the supplemental document addressing the QRFs must be emailed to:

FFP PSC Recruitment Team E-Mail Address: ffprecruitmentteam@usaid.gov

Any questions on this solicitation may be directed to FFP PSC Recruitment Team via the information provided above. Further guidance on applying, including a sample resume, can be found at www.ffpjobs.com.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.

Sincerely, Renee Newton Contracting Officer http://www.sam.gov/ mailto:ffprecruitmentteam@usaid.gov mailto:ffprecruitmentteam@usaid.gov http://www.ffpjobs.com/

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1. SOLICITATION NO.: 72DFFP18R00005

2. ISSUANCE DATE: January 19, 2018

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: This solicitation is open and continuous through July 30, 2018. The following are the closing dates for each review period:

March 14, 2018, 4:00 P.M. EDT July 30, 2018 4:00 P.M. EDT

Candidates not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at FFP’s discretion.

4. POSITION TITLE: Administrative Assistant/Administrative Specialist

5. MARKET VALUE: This position has been designated as a “tandem/ladder” position that, depending on the qualifications of the candidate, can be filled at the GS-7 ($45,972 - $59,762), GS-9 ($56,233- $73,105) or GS-10 ($61,926 - $80,505) equivalent level, including Washington, D.C. locality pay. USAID intends to fill this position at the entry GS-7 or GS-9 equivalent level. Final compensation will be negotiated within the listed market value of the GS-7, GS-9 or GS-10 level based upon the candidate’s qualifications, previous relevant experience and work history, salary and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment, but relocation expenses will not be reimbursed.

NOTE CONCERNING MARKET VALUE: The applicant(s) chosen for the position will be recommended for hire at either the GS-7, or GS-9 level commensurate with his/her overall experience, training, and qualifications as determined by the FFP Selection Committee.

6. ADVANCEMENT: Those selected at the GS-7 level may advance to the GS-9 after one (1) year at the GS-7 level and an annual evaluation rating of “commendable” or “outstanding.”

Those selected at the GS-9 level may advance to the GS-10 after one (1) year at the GS-9 level and an annual evaluation rating of “commendable” or “outstanding.” Those that advance to the GS-10 level are not subject to “Ladder Advancement” criteria above in the solicitation, but will be eligible for step increases within their grade with at least a “Fully Successful” rating in their annual performance evaluation.

7. PERIOD OF PERFORMANCE: Two (2) years, with three (3) option years

8. PLACE OF PERFORMANCE: Washington, D.C. with possible overseas and domestic travel

9. MEDICAL CLEARANCE REQUIRED: U.S. Department of State medical clearance

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10. SECURITY LEVEL REQUIRED: Secret level security clearance

11. AREAS OF CONSIDERATION: U.S. Citizen

12. STATEMENT OF WORK:

BACKGROUND

The Office of Food for Peace (FFP) in the U.S. Agency for International Development Bureau’s for Democracy, Conflict, and Humanitarian Assistance (DCHA) is the largest provider of food assistance in the world. FFP annually provides close to $2 billion of food assistance, including some 1.5 million tons or more of in-kind Title II food assistance valued at more than $1.6 billion and reaching 46 million beneficiaries in 48 countries. Since 2010, FFP has complemented its provision of Title II in-kind food aid with a $300 million Emergency Food Security Program (EFSP), which allows for local and regional purchase of food outside of the United States and closer to the emergency setting, as well as market based approaches such as cash transfer or food voucher programs that facilitate access to food.

In addition to emergency response, FFP provides support for development food aid programs which aim to address the underlying causes of food security. Taken together, the in kind and cash based programs provide an impressive array of tools to combat hunger and malnutrition overseas. Programming is facilitated by state of the art early warning systems, a changing in kind food aid basket that includes more nutritious products, and a modern supply chain management system that allows for rapid movement of commodities. Programming approaches are evolving to focus increasingly on building the resilience of chronically vulnerable populations, especially those in arid lands who face increasing cycles of drought, and improving nutrition with a special focus on women and children under two.

Food for Peace works closely with many other parts of USAID, especially the Bureau for Food Security, which plays a key role in implementing the President’s Feed the Future initiative, and the Office of U.S. Foreign Disaster Assistance, which leads on disaster response around the world. Food for Peace employs a staff of over 100 in Washington and also has officers posted abroad.

More Information on FFP is available at:

https://www.usaid.gov/who-we-are/organization/bureaus/bureau-democracy-conflict-and-humanitarian-assistance/office-food

INTRODUCTION

The work of the Administrative Assistant/Administrative Specialist requires teamwork, self-motivation, discretion, sound judgment, strong customer service skills, and the ability to work well under stress. The incumbent must prioritize and follow up on his or her own actions without prompting, while assisting the Office Director, Deputy Director, or Administrative http://www.usaid.gov/who-we-are/organization/bureaus/bureau-democracy-conflict-and-http://www.usaid.gov/who-we-are/organization/bureaus/bureau-democracy-conflict-and-

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Support Team Leader with the myriad of administrative tasks. As a member of a highly supportive, customer-service oriented team, the incumbent is willing and able to perform a wide range of administrative functions to help ensure programmatic success. The incumbent is highly flexible and willing to work under conditions of ongoing change and remains professional and respectful of colleagues and authority in a diverse workforce. The incumbent places a premium on building positive relationships with the team and with key stakeholders both in and outside of the Office. The incumbent is highly responsible, service-oriented, organized, pays close attention to detail, and is able to receive and respond to constructive criticism in a professional manner.

13. CORE FUNCTIONAL AREAS OF RESPONSIBILITY:

The key functions of the Administrative Assistant/Administrative Specialist are to provide general administrative support to the Office Director, Deputy Director and/or Administrative Support Team Leader. The incumbent must have a demonstrated initiative and ability to manage competing demands by Food for Peace and work to find solutions to changing priorities. The incumbent must be able to coordinate with a range of senior level individuals, management and other Agencies, while serving as the initial point of contact for FFP management.

Under the direct supervision of the Director, Deputy Director or his/her designee, the Administrative Assistant will perform the following duties:

Administrative Assistant, GS-7 Equivalent level:

• Provide general administrative support such as scheduling and facilitating meetings, drafting meeting minutes, drafting and tracking memos, ensuring that action items are followed up, filing, correspondence control, and other administrative services as required;

• Review all outgoing correspondence/communications to ensure accuracy and proper formatting for the Food for Peace (FFP) Director/Deputy Director’s clearance;

• Receive and maintain flow control of all visitors and telephone calls to the FFP Director/Deputy Director’s office;

• Maintain the FFP Director/Deputy Director’s calendar, schedule and make appointments with Mission-assigned staff and implementing partner personnel;

• Assist in the development of effective tracking systems for action requests for Senior Management review and approvals;

• Serve as the correspondence control officer for Food for Peace;

• Assemble briefing books and background materials for the FFP Director/Deputy Director prior to travel to monitor country program activities;

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• Coordinate special projects with FFP’s divisions – Program and Operations Division, Geographic Divisions, and the Policy and Technical Division– and report out and ensure that the supervisor’s priorities are shared with other divisions and teams;

• Assist FFP staff with general office support, to include assistance with equipment issues

(phones, computers, copiers and printers), processing necessary facilities and Remedy requests; and records management responsibilities (vital records, archiving files, etc.);

and

• As needed, serve on short-term assignments with other USAID offices or bureaus in direct support of FFP programs. These placements shall not exceed three months.

Administrative Assistant, GS-9 Equivalent level:

• Provide general administrative support such as scheduling and facilitating meetings, drafting meeting minutes, drafting and tracking memos, ensuring that action items are followed up, filing, correspondence control, and other administrative services as required;

• Receive and maintain flow control of all visitors and telephone calls to the FFP Director/Deputy Director’s office;

• Assist in the development of effective tracking systems for action requests for Senior Management review and approvals;

• Serve as the correspondence control officer for Food for Peace;

• Respond to requests for information on FFP programs from other teams, divisions, and/or

USAID regional offices, within established office guidelines;

• Coordinate special projects with FFP’s divisions – Program and Operations Division, Geographic Divisions, and the Policy and Technical Division– and report out and ensure

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• Coordinate travel requirements and coverage for FFP’s Director and/or Deputy Director, in coordination with USAID’s travel agency, and prepare travel itineraries, visa applications, and country clearance requests;

• Provide administrative support to office staff, primarily supporting the deployment of approximately 70 non-USDH staff for emergency food aid assignments and participation in emergency food aid assessments, monitoring missions and Disaster Assistance Response Teams, by preparing and processing travel authorizations, travel vouchers, passport requests, visa requests, and country clearances;

• Provide personnel and administrative support for primarily program funded staff, including but not limited to, security clearances and revalidations, document processing, network account creation, space management, purchase card program activities (supply purchases), submitting personnel action requests; maintaining personnel lists and databases; and updating and maintain office contact lists and organizational charts;

• Provide knowledge management support such as tracking documents, lessons learned, and best practices across FFP programs and/or operations as required. Assist the teams in the creation and/or maintenance of information products in support of country programs;

• Provide orientation, training, and mentoring for new staff that have since on-boarded;

communicate with supervisor to recognize good performance and communicate where performance needs to be improved; and

Administrative Specialist, GS-10 Equivalent level:

• Provide knowledge management support such as tracking documents, lessons learned, and best practices across FFP programs and/or operations as required. Assist the teams in the creation and/or maintenance of information products in support of country programs;

• Liaise with the Bureau’s Front Office Administrative Support staff on travel and staffing priorities affecting FFP’s senior management team;

• Coordinate travel requirements and coverage for FFP’s Director and/or Deputy Director, in coordination with USAID’s travel agency, and prepare travel itineraries, visa applications, and country clearance requests;

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• Prepare guidance documents for Administrative Assistants on office management processes;

• Respond to requests for information on FFP programs from other teams, divisions, and/or

USAID regional offices, within established office guidelines;

• When applicable, accompany the Office Director and/or Deputy Director on official travel and serve as control officer for their travel arrangements, scheduling and additional needs;

• Coordinate closely with FFP’s divisions – Program and Operations Division, Geographic Divisions, and the Policy and Technical Division– to attend meetings, report out and ensure

• Evaluate established program and operational support processes, and make recommendations to improve effectiveness within office policies and guidelines;

• Provide administrative support to office staff, primarily supporting the deployment of approximately 70 non-USDH staff for emergency food aid assignments and participation in emergency food aid assessments, monitoring missions and Disaster Assistance Response Teams, by preparing and processing travel authorizations, travel vouchers, passport requests, visa requests, and country clearances;

• Provide personnel and administrative support for primarily program funded staff, including but not limited to, security clearances and revalidations, document processing, network account creation, space management, purchase card program activities (supply purchases), submitting personnel action requests; maintaining personnel lists and databases; and updating and maintain office contact lists and organizational charts;

• Provide orientation, training, and mentoring for new staff that have since on-boarded;

communicate with supervisor to recognize good performance and communicate where performance needs to be improved; and

Supervisory Controls:

At the GS-7 or GS-9 levels, the incumbent will take direction from and support the work of the Office Director, Deputy Director or Administrative Team Leader. The Administrative Team

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Leader and the Division Chief within DCHA/FFP will provide direct supervision. The incumbent’s supervisor will set the overall work objectives and the incumbent will consult with the Administrative Team Leader and/or Division Chief to develop deadlines, projects, and work to be performed.

At the GS-7 level, the incumbent works under the close supervision of the Deputy Director, Administrative Team Leader or Division Chief. With guidance from the supervisor, the incumbent plans and carries out successive steps and handles problems and deviations in accordance with instructions, policies, previous training or accepted practices. The supervisor will evaluate work for technical soundness, appropriateness and conformity to policy requirements.

At the GS-9 level, the incumbent works under the close supervision of the Director, Administrative Team Leader or Division Chief and has greater latitude to carry out assignments.

The supervisor sets overall objectives and works with the incumbent to develop deadlines, methodology, and work to be accomplished. The incumbent carries out assignments and consults with the supervisor on policy interpretations. The supervisor will evaluate work for technical soundness and effectiveness in meeting work objectives.

At the GS-10 level, the incumbent exercises significant independence and initiative in defining and carrying out duties, prioritizing overall objectives, and managing available resources. The supervisor sets overall objectives and works with the incumbent to develop deadlines, methodology, and work to be accomplished. With input from the Administrative Team Leader, Director and/or Division Chief, the incumbent interprets policy in terms of established objectives. The incumbent keeps his/her supervisor informed of progress in the achievement of objectives and advised of potentially controversial matters. The supervisor will evaluate work for technical soundness and effectiveness in meeting work objectives.

Guidelines:

At the GS-7, GS-9 and GS-10 levels, pertinent sources of information consist of the USAID Automated Directives System (ADS), AIDAR, Acquisition and Assistance Policy Directives, Contract Information Bulletins, FFP funding rules and regulations, the Farm Bill Foreign Assistance Act, other legislative initiatives, FFP issued guidelines and information bulletins, USAID Agency and DCHA Bureau rules and regulations.

At the GS-7 level and GS-9 levels, guidelines are available, but may not be applicable to the specific work. The incumbent is responsible for using judgment in interpreting and adapting guidelines, such as agency regulations, policies, and precedents. Analysis and recommendations for change must be submitted to the supervisor. The incumbent will follow agency guidelines when completing and assisting with general office support, to include assistance with equipment issues (phones, computers, copiers and printers). The incumbent may make recommendations to the supervisor regarding how to make improvements in internal FFP processes and relationships with other responsible parties.

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At the GS-10 level, guidelines are available, but are subject to interpretation in light of policies and precedents based on guidance from the supervisor. The incumbent exercises judgment to determine the application of current legislative provisions and executive policies to assigned responsibilities. The incumbent is expected to identify inefficiencies or inconsistencies that serve as barriers to the accomplishment of assigned tasks and report them to the Director, Division Chief and/or Administrative Team Leader.

Complexity:

At the GS-7, GS-9 or GS-10 levels, the incumbent undertakes a wide range of duties that require the exercise of judgment, interpretation of policies and practices, and their relevance to a new problem or situation. The incumbent must work with a range of people from the Program Operations Division, Policy & Technical Division, Geographic Division, as well as the Bureau’s Front Office, field personnel, implementing partners and other bureaus within USAID.

At the GS-7 and GS-9 levels, the incumbent employs administrative services in order to support accomplishing objectives set by the Director, Deputy Director and/or Administrative Team Leader. The incumbent must collaborate with a range of people from FFP to assemble briefing books and background materials for Senior Management prior to travel to monitor country program activities. Decisions and actions to be taken depend on the assessment of unusual circumstances and incomplete information, planning of work, or refinement of techniques or methods to be used. The selection of methodology to be used and the results of analysis are subject to review by the supervisor.

At the GS-10 level, the incumbent applies his/her depth and breadth of knowledge and experience to improve the functions and duties of senior management in Food for Peace. The incumbent will also prepare guidance documents for Administrative Assistants on office management processes. The recommended changes will be consistent with existing legislative, regulatory, and policy guidelines, but may require the formulation and application of new approaches and methodologies. The incumbent will be responsible for originating new techniques, establishing criteria, and developing new information on personnel and administrative support duties.

Scope and Effect:

At the GS-7 and GS-9 levels, work typically includes maintaining the Director/Deputy Director’s calendar, schedule and making appointments with Mission-assigned staff and implementing partner personnel. The incumbent supports the Deputy Director and/or Administrative Team Leader in his/her analysis of administrative needs in Washington and the field. The incumbent drafts information products and assists with the preparation of training materials and presentations. The incumbent assists in assembling briefing books and background materials prior to travel, to monitor country program activities, at the supervisor’ discretion. The incumbent assists office staff members with general support, to include assistance with equipment issues and processing necessary facilities and Remedy requests with the Bureau’s Administrative Management Services (AMS) Officer.

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At the GS-10 level, the incumbent establishes criteria, formulates projects, assesses personnel management effectiveness, or analyzes a variety of administrative related conditions, problems, or questions, the results of which affect a range of agency activities. The incumbent identifies correspondence problems and analyzes the effectiveness of existing processes and procedures, making recommendations to his or her supervisor. The incumbent assists in the development of effective tracking systems for action requests for Senior Management review and approvals. The incumbent must determine the feasibility of various approaches to define concepts and criteria for future administrative and office management needs for FFP. The incumbent advises FFP leadership on new guidelines, protocols and procedures.

Personal Contacts:

At the GS-7 or GS-9 levels, contacts are with individuals or groups outside of USAID in a moderately unstructured setting. The incumbent will coordinate closely with FFP/Washington, FFP field staff, the DCHA Front Office, Administrative Management Services (AMS), the Office of Security (SEC), and Headquarters Management Division (HMD) to track the status of activities. Contacts may include a variety of staff, specialists, managers, officials, or groups from outside of USAID, where the purpose and extent of contacts are usually different. The role and authority of each party is identified and developed during the course of the contact.

At the GS-10 level, the incumbent will work to plan, coordinate, advise on work efforts, and resolve operating problems. The incumbent will coordinate closely with FFP/Washington, FFP field staff, USAID Missions, U.S. Embassies, Administrative Management Services (AMS), the Legislative and Public Affairs (LPA) Bureau, and Headquarters Management Division (HMD) to plan, coordinate, and track the status of requests and activities. The incumbent will closely work with the DCHA Front Office staff who support the Assistant Administrator and Deputy Assistant Administrators.

Purpose of Contacts:

At the GS-7, GS-9 or GS-10 levels, the incumbent must justify, defend, negotiate and settle matters involving controversial issues among decision makers who make changes to a range of policies applied to personnel support management needs. The people contacted by the incumbent typically have diverse viewpoints, goals and objectives including U.S. Government agencies (State Department, U.S. Department of Agriculture, Public Information Organizations, etc.). The incumbent is required to achieve a common understanding among the various parties and propose satisfactory solutions that address their various objectives. The incumbent provides interpretations of existing policy or the provision and makes recommendations to change policy to improve the execution of personnel management and administrative support needs in FFP/Washington.

14. WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is primarily performed in an office setting. The requirement for field trip assignments to provide administrative support to meetings or conferences may expose the successful candidate to difficult working surroundings and security risks during the course of travel.

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The work is generally sedentary and does not pose undue physical demands. Demands during deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderate heavy items (less than 50 pounds).

14. START DATE: Immediately, once necessary clearances are obtained.

15. POINT OF CONTACT: See Cover Letter.

* Application Process: Applicants must indicate in their application the solicitation number to which they are applying for in their initial two-year base contract.

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MINIMUM REQUIREMENTS FOR THE POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

A. Minimum Qualifications: Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.

At the GS-7 Level:

A High School Diploma with four (4) years of work experience of which two (2) years must have been spent performing duties related to those described in the above scope of work, with demonstrated increased responsibility;

OR

A Bachelor’s Degree with one (1) year of work experience performing a range of administrative or program support duties similar to those outlined in the scope of work;

AND

Demonstrated experience proofreading, drafting and managing correspondence.

At the GS-9 Level:

A High School Diploma with five (5) years of work experience of which three (3) years must have been spent performing duties related to those described in the above scope of work, with

A Bachelor’s Degree with two (2) years of work experience performing a range of administrative or program support duties similar to those outlined in the scope of work, in which six (6) months must be in the field of international development;

A Master’s Degree with one (1) year of work experience performing a range of administrative or program support duties similar to those outlined in the scope of work, in which six (6) months must be in the field of international development;

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At the GS-10 Level:

A High School Diploma with six (6) years of work experience of which four (4) years must have been spent performing duties related to those described in the above scope of work, with

A Bachelor’s Degree with three (3) years of work experience performing a range of administrative or program support duties similar to those outlined in the scope of work, in which one (1) year must be in the field of international development;

A Master’s Degree with two (2) year of work experience performing a range of administrative or program support duties similar to those outlined in the scope of work, in which one (1) year must be in the field of international development;

B. Selection Factors:

Applicants must possess the minimum qualifications for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position. Selection factors include:

• Applicant is a U.S. Citizen;

• Submission of a current resume, with complete contact information. See cover page for resume requirements;

• Supplemental document specifically addressing the Quality Ranking Factors (QRFs);

• USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted;

• Ability to obtain and maintain a Secret level security clearance within nine months following the job offer acceptance;

• Ability to obtain a Department of State medical clearance within a six-month period;

• Satisfactory verification of academic credentials; and

• Must not appear as an excluded party in the System for Award Management (SAM.gov).

Applicants not meeting minimum qualifications will not be evaluated further.

QUALITY RANKING FACTORS (QRFs)

Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on the Quality Ranking Factors (QRFs) listed below. Applicants are strongly encouraged to address each of the factors, in 500 words or less, on a separate sheet

15 | Page describing specifically and accurately the experience, training, and/or education they have that is relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page.

• Demonstrated knowledge of administrative concepts and practices and ability to apply and adapt that knowledge in a fast pace environment. (20 points)

• Demonstrated experience establishing and maintaining effective relationships with a variety of high level individuals, across organizational structures. (20 points)

• Demonstrated ability and willingness to take on new tasks with minimal instruction and ability to research solutions independently. (15 points)

• Demonstrated experience in managing office operations, including but not limited to travel coordination, document control and special events/projects. (10 points)

• Demonstrated ability to prepare clear and concise briefing and background materials. (5 points)

Total Possible QRF Points: 70 points

Total Possible Interview Points: 30 points

Satisfactory Professional Reference Checks – Pass/Fail

Total Possible Points: 100

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) response. Those applicants determined to be competitively ranked will also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, education, and/or training they have received that are relevant to each factor. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified candidates will be interviewed and may be required to provide a writing sample. FFP will not pay for any expenses associated with the interviews. Professional references and academic credentials may be evaluated for applicants being considered for selection. FFP reserves the right to select additional candidates to fill possible future vacant positions.

NOTE: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant.

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DOCUMENT SUBMITTALS:

Where and How to Apply

Applications must be received by the closing date and time at the address specified in the cover letter via email: ffprecruitmentteam@usaid.gov.

Qualified individuals are required to submit:

1. Complete, current resume. See cover page for resume requirements.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Application form AID 302-3. Applicants are required to complete sections A through

I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated.

False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number and the position you are applying for on your application, and as the subject line in any email.

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The mailto:ffprecruitmentteam@usaid.gov

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For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System Number at https://www.acquisition.gov/far/current/html/52_200_206.html and FAR 52.204-7 , System for Award Management at https://www.acquisition.gov/far/current/html/52_200_206.html or www.sam.gov.

Interested applicants are highly encouraged to initiate the registration process early in the application stage to avoid any delays during contract award.

LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Complete, current resume.

2. Supplemental Document addressing QRFs.

3. USPSC Application Form, (AID 302-3).

4. Medical History and Examination Form (DS-6561).

5. Questionnaire for Sensitive Positions (for National Security) (SF-86), or

6. Questionnaire for Non-Sensitive Positions (SF-85).

7. Finger Print Card (FD-258).

8. Employment Eligibility Verification (I-9 Form).

**Forms 4-7 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

ADS 309 – Personal Services Contracts can be found at: https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 15-02 – AUTHORIZATION OF FAMILY AND MEDICAL LEAVE FOR U.S.

PERSONAL SERVICES CONTRACTORS (USPSCs)

AAPD No. 15-02 is hereby incorporated as Attachment 2 to the solicitation.

http://www.acquisition.gov/far/current/html/52_200_206.htmlandFAR52.204-7 http://www.acquisition.gov/far/current/html/52_200_206.htmlandFAR52.204-7 http://www.acquisition.gov/far/current/html/52_200_206.html http://www.sam.gov/ http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc http://www.usaid.gov/sites/default/files/documents/1868/309.pdf http://www.usaid.gov/sites/default/files/documents/1868/309.pdf http://www.usaid.gov/sites/default/files/documents/1868/309.pdf

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FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS

FAR Clause 52.222-50 is hereby incorporated as Attachment 3 to the solicitation.

BENEFITS/ALLOWANCES/TAXES:

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

BENEFITS:

a) Employer's FICA Contribution

b) Contribution toward Health & Life Insurance

c) Pay Comparability Adjustment

d) Annual Increase (pending a satisfactory performance evaluation)

e) Eligibility for Worker's Compensation

f) Annual & Sick Leave

ALLOWANCES (if Applicable) *

The following allowances may be provided for PSCs located in foreign countries using rates prescribed under the Department of State Standardized Regulations (Government Civilian Foreign areas) available at https://aoprals.state.gov/:

a) Temporary Lodging Allowance (Section 120).

b) Living Quarters Allowance (Section 130).

c) Post Allowance (Section 220).

d) Supplemental Post Allowance (Section 230).

e) Separate Maintenance Allowance (Section 260).

f) Education Allowance (Section 270).

g) Education Travel (Section 280).

h) Post Differential (Chapter 500).

i) Payments during Evacuation/Authorized Departure (Section 600), and

j) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare.

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

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ATTACHMENT 1

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (AAPD06-10)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS- 3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0)

20 | Page insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7 Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s)

21 | Page and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

[END PROVISION]

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ATTACHMENT 2

AUTHORIZATION OF FAMILY AND MEDICAL LEAVE FOR U.S. PERSONAL

SERVICES CONTRACTORS (USPSCs)

GP 5. LEAVE AND HOLIDAYS (DEC 2017)

(Pursuant to class deviation #M/OAA-DEV-AIDAR-18-1c)

(a) Annual Leave

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (2) below.

(2) The contractor shall accrue annual leave based on the contractor’s time in service according to the following table:

Time in Service Annual Leave (AL) Accrual Calculation 0 to 3 years Four hours of leave for each two week period over 3, and up to 15 years

Six hours of AL for each two week period (including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two week period

USAID will calculate the contractor’s time in service based on all the previous service performed by the contractor as a: 1) USAID PSC (i.e., the contractor has served under any USAID personal services contracts of any duration covered by Sec. 636(a)(3) of the FAA or other statutory provision applicable to USAID); and/or 2) former U.S. Government (USG) direct-hire, under either civilian and/or military service.

(3)

(i) AL is provided under this contract for the purposes of affording necessary rest and recreation during the period of performance. The contractor, in consultation with the USAID Mission or USAID/Washington, as appropriate, shall develop an AL schedule early in the contractor's period of performance, taking into consideration project requirements, employee preference, and other factors. All AL earned by the contractor must be used during the contractor’s period of performance. All AL earned by the contractor, but not taken by the end of the contract, will be forfeited. However, to prevent forfeiture of AL, the Contracting Officer may approve the contractor taking AL during the concluding weeks of the contractor's period of performance.

(ii) As an exception to 3(i) above, the contractor may receive a lump-sum payment for leave not taken. To approve this exception, the contractor's supervisor must provide the Contracting Officer with a signed, written Determination and Findings (D&F).