721st APS In-Door LMR Coverage SOW.pdf

DRAFT

STATEMENT OF WORK

Land Mobile Radio Signal Extension

Bldg 3330, Bldg 3332, Bldg 3333, and Bldg 3334 1st and 2nd floors 721st APS/AMXS ), Ramstein Air Base, Germany

20 May 2020

Contents

1.0 Description of Services/General Information

1.1 Specific Installation Requirements

2.0 Environmental Requirements

2.1 Conformance with Environmental Management Systems

2.2 Conformance with Environmental Requirements

3.0 Deliverables

3.1 Format

4.0 Test Plan

4.1 General

a) Title of the test to be conducted

b) Identification of system being tested

c) Contractor’s name

d) Participation. Identifies the government and contractor participation roles and responsibilities

e) Location. Identifies the facilities where the testing will be performed

5.0 Master Test List

5.1 Test Description

5.2 Special Tests

5.3 Test Objective

5.4 Test Equipment

5.5 Approach

5.6 Validation Procedures

6.0 Drawings

7.0 Testing

8.0 Contractor Furnished Materials

9.0 Performance Requirements

9.1 Period of Performance

9.2 Place of Performance

9.3 Travel/Per Diem

9.4 Hours of Work

10.0 Government Furnished Equipment, Information, Access and Standards

10.1 Allied Support Requirements

12.0 Security Requirements

13.0 Administrative Requirements

13.1 Technical Exchange Meeting (TEM)

14.0 Labeling

14.1 Telecommunications Outlet Labeling, Two Position Wall Plate

14.2 Patch Panel Labeling

APPENDICES

Statement of Work (SOW)/Performance Work Statement (PWS)

1.0 Description of Services/General Information

The contractor shall provide all equipment, tools, supplies, transportation, supervision, management, and other incidentals necessary to engineer, furnish, install and test (EFI&T) Land Mobile Radio Signal Extension Buildings 3330 (1st and 2nd floors), 3332 (1st and 2nd floors), 3333 (Basement,1st, 2ndn and Technical floors), 3334 (,1st, 2nd, and 3rd floors), Ramstein Air Base, Germany, as stated in this SOW. Newly installed Radio Signal Extension will support The 721 Aerial Port Squadron and 721 Aircraft Maintenance Squadron support missions for AMC, USAFE, AFRICOM, USAREUR and EUCOM.

The current location of the four buildings listed are blocked by structures on Ramstein preventing line of sight communication with the repeater towers on base. There is one repeater tower off base that the four buildings have line of sight access to. Additionally, the four buildings are the only all metal and glass buildings used by operational squadrons on base. The structures themselves absorb and block radio signal. A solution is required to allow clear, consistent radio transmissions for these two squadrons.

1.1 Specific Installation Requirements

To extend the signal strength of the current Land Mobile Radio systems used by the two squadrons on base using a distributed antenna system, donor antenna system, coaxial cables, low profile antennas and battery backup. Similar equipment solutions will be considered. This system upgrade requires seamless integration with existing base ELMR network and extends current P25 trunked radio features. The system ties into existing and new coaxial/fiber lines within the four buildings requiring this system. The system should be compatible with an MCD 5000 Radio Over IP systems or similar. Radio transmission requirements should function indoor to indoor within a building and indoor to outdoor (vice versa) from each building. Radio communication should be seamless after install between and through the four buildings hosting the system.

1.2 Scope of Work

The work includes design, delivery, installation and commissioning of the equipment listed and described in this document.

Substructure consisting of:

- Coaxial cables

- Distributed antenna system

- Donor antenna system

- Low profile antennas

- Battery backup

2.0 Environmental Requirements

2.1 Conformance with Environmental Management Systems

The Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract. All on-site contractor personnel shall receive the installation EMS awareness level information.

2.2 Conformance with Environmental Requirements

The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

3.0 Deliverables

3.1 Format

All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in the basic NETCENTS contract and this Task Order. All deliverables shall be produced using recommended software tools/versions as accepted by the Government. The contractor shall deliver the required numbers and type of copies IAW the distribution list set forth below. Drawings shall be in Visio format. All floor documents will be delivered to 721st Aerial Port Squadron within 10 business days after completing a section.

DOCUMENTS BASE USAFE 721st Test Plan N/A 1 EM

Red Line Drawings 2 PC 1 CD

*CD = Compact Disc *PC = Paper Copy *EM=Email

3.2 Installation Schedule and Implementation Flowchart

The installation schedule shall cover the overall schedule and milestone dates such as equipment delivery, installation start, testing start, etc. An implementation flowchart or Gantt chart shall be provided which indicates which critical tasks must be accomplished and in which particular order. This information will be provided to the 721st Aerial Port Squadron prior to contract award.

4.0 Test Plan

4.1 General.

The test plan shall document in detail the contractor’s plan for conducting tests and analyzing the test results to show how the system, when fielded, will satisfy the requirements of the applicable design specification. The plan shall be in the contractor’s format of choice; however, the following information shall be included:

a) Title of the test to be conducted.

b) Identification of system being tested.

c) Contractor’s name.

d) Participation. Identifies the government and contractor participation roles and responsibilities.

e) Location. Identifies the facilities where the testing will be performed.

5.0 Master Test List.

The contractor shall lists all tests to be accomplished in the order they are to be performed. A separate listing for each location shall be provided. Each listing shall include the following:

5.1 Test Description

Name and brief description of test to be performed.

5.2 Special Tests.

A list of special or unusual tests and examinations necessary to verify satisfactory equipment performance to specifications.

5.3 Test Objective.

Objective of each test performed, including the criteria, baseline, duration, and number of times each test should be performed.

5.4 Test Equipment.

List all equipment to be used in the test and include description, nomenclature, and serial number.

5.5 Approach.

The steps used to perform each test.

5.6 Validation Procedures.

An overview of the procedures the contractor will use to validate the test results.

6.0 Drawings.

Contractor shall provide the 721st Aerial Port Squadron lead engineer with floor plan drawings and shall red line them to show the locations of installed equipment. Drawings shall also include the organization name, the building number, and the date the drawing was accomplished.

7.0 Testing

The Contractor shall furnish all test equipment and personnel required to conduct all required testing. The contractor shall document all test results in a “Test Report(s)” and submit to the 721st Aerial Port Squadron lead engineer. The Contractor shall provide on-site support during the acceptance testing. The Test Report(s) shall be provided to the 721st Aerial Port Squadron lead engineer no later than 10 business days after test(s) have been completed.

8.0 Contractor Furnished Materials.

The Contractor shall supply Commercial-Off-the-Shelf (COTS) components for contract performance. The Contractor shall identify all materials or equipment required for the specific projects in this PWS, and shall list the manufacturer and part number of the proposed material in the proposal. Unless otherwise specified, the Contractor shall provide copies of existing COTS technical or equipment manuals and warranty documentation and procedures for Contractor-furnished end-item system equipment maintenance. The Contractor shall transfer warranties to the Government prior to invoicing.

9.0 Performance Requirements

9.1 Period of Performance.

The period of performance for this Task Order shall be one (1) year from the date of award.

9.2 Place of Performance.

The place of performance is USAFE/ Buildings 3330, 3332, 3333, 3334, Ramstein Air Base, Germany 66877.

9.3 Travel/Per Diem.

The Government will not reimburse the contractor for any travel or per diem costs; therefore, these costs should be included in the basic contract price.

9.4 Hours of Work.

Contractor shall work during/within normal 721st operating hours of 8:00 AM – 4:00 PM, Monday through Friday, excluding U.S. Federal holidays and site-specific down-days. (The contractor will be notified five (5) working days in advance for site down days) Performance of work outside normal duty hours shall be approved by 721st.

10.0 Government Furnished Equipment, Information, Access and

Standards.

10.1 Allied Support Requirements

The contractor shall specifically identify in their proposal any government resources required during the performance of this Task Order.

11.0 Security Requirements.

The Contractor shall provide the USAFE/721st with the name, social security number, driver’s license number and state of issuance, and birth date of the personnel who will be performing on this Task Order a week in advance of arrival. This information is required to grant access to the USAFE/721st Ramstein AB, GE.

12.0 Administrative Requirements

12.1 Technical Exchange Meeting (TEM).

The Contractor shall conduct a weekly TEM to review project and/or technical issues. The TEM provides a forum for the Government and Contractor to exchange information about the current project status, installation schedules, and known or expected problems. These meetings shall be coordinated with USAFE/721st/SCX Lead Engineer 5 business days in advance. An email exchange is the preferred and acceptable way to meet this requirement.

13.0 Labeling.

The Contractor shall provide an effective labeling and numbering scheme. All cables/outlets/patch panels shall be labeled appropriately following industry standards. All cables/outlets shall be color-coded appropriately to differentiate between different networks. The Contractor shall coordinate with USAFE/721st about the labeling and naming scheme. Below are examples of labeling and naming scheme for telecommunications outlets and their associated patch panels: The contractor is not required to follow these examples but must clear labeling schemes with the 721st Lead Engineer.

13.1 Telecommunications Outlet Labeling, Two Position Wall Plate.

ROOM: Actual room number from the facility drawings at time of design.

TR 110

RACK 1

PATCH PANEL 1

PORT #s 1,2

TR 110

RACK 1

PATCH PANEL 1

STARTING PORT # 3,4

Telecom Room (TR); Actual TR or Equipment Room where the end of the wall plate cables terminate. In existing facilities with no TR numbers, the TR room identifier shall be floor number, room number where room number starts with the letter A with additional TR labeled B, C etc.

RACK # Actual Rack number that contains the patch panel where the cable terminates.

PATCH PANEL # Actual patch panel number.

PORT #’s Actual port numbers in the patch panel

The bottom position of the STP wall plate shall be marked with the Room Number that the wall plate is installed. This information is reflected in the site cable plan.

Top Position Example:

110-1-1-1, 2

TR 110

Rack # 1 Patch Panel # 1

Port #’s 1, 2 (On the patch panel)

Bottom Position Example:

32 = Room Number (Actual room # from the cable plan and facility drawings at time of design)

Top Position Example: (no comm. room identifier) 1A-1-1-1, 2 = TR 1A, Rack # 1, Patch Panel # 1, Port #’s 1, 2 (On the patch panel)

Example of a Single Dual Data Outlet Located in room 32 and terminating in TR 110, Rack # 1, Patch Panel # 1 and starting in port # 1 of the patch panel.

110-1-1-1,2

A B DATA OUTLETS (Color Coded. Site Specific Colors may be used in lieu of standard colors)

A - Outlet - White B - Outlet - Blue

ROOM NUMBER (Actual room number from site

32 cable plan and facility drawings at time of network infrastructure site cable plan development.)

Example of a Second Dual Data Outlet Located in room 32 and terminating in TR 110, Rack # 1, Patch Panel # 1 and starting in port # 3 of the patch panel.

110-1-1-3,4

A B DATA OUTLETS (Color Coded. Site Specific Colors may be used in lieu of standard colors)

A - Outlet - White B - Outlet - Blue

ROOM NUMBER (Actual room number from site cable plan and facility drawings at time of network

32 infrastructure site cable plan development.)

Figure 1: Two-Position Wall Plate Numbering Scheme

14.2 Patch Panel Labeling

The following format is an example of patch panel labeling. Room number, face plate number, jack designator, 110-1 A B C D.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48

110-1

A B C D

APPENDICES

APPENDIX A

A.1. Testing. The Contractor shall perform the following tests as applicable for all Contractor- installed wiring/cabling.

A.1.2. New Multi-Pair Cables. The contractor shall perform electrical tests on new reels of multi-pair cable. All multi-pair cable shall be 100 percent free from defects. The contractor may provide a Certificate of Compliance (COC) to satisfy this requirement. Manufacturer’s reel identification tags shall not be removed from the reel, destroyed or otherwise rendered unreadable. These tags must be available for government inspection on-site. On-reel tags shall not be used as a COC.

A.1.4. New Fiber Optic Cable. The contractor shall test all strands of all new fiber optic reels for discontinuities, attenuation and length of cable IAW commercial standard on the reel.

The designated government representative shall be allowed to review the test reports prior to the installation of any fiber optic cable. Manufacturers' on-reel tags shall be handled in the same manner as for metallic reels.

A.1.7. Electrical Tests. Electrical tests shall be accomplished IAW commercial standard to ensure the system is free from defects and all portions of the system are ready to be cutover.

A.1.8 . Basic Parameter Tests. The contractor shall perform the following tests on all pairs including spares:

A.1.8.1. Cable Shield Continuity. Test to ensure the cable shield is continuous from the MDF/IDF to each distant termination point.

A.1.8.2. Basic Tests. Test to ensure the cable is free from opens, shorts, grounds, crosses, reverses, splits and Transpositions. These tests shall also prove the cable has been installed and configured IAW the approved installation plan.

A.1.8.3. DC Loop Resistance. Test to ensure the loop resistance of all installed pairs does not exceed the equipment limits.

A.1.9.2. Noise. Pairs shall be tested for impulse, metallic (noise to ground), and idle circuit noise.

A.1.9.3. Attenuation. Pairs shall be tested to ensure the cable does not exceed the maximum attenuation allowed.

A.1.10. Fiber Optic Tests. All strands of all fiber optic cables shall be tested. As a minimum, the following tests shall be performed.

A.1.10.1. Optical Attenuation. Tests shall be accomplished to ensure the installed cable is within the specified parameters. The bi-directional optical power meter method or equivalent shall be used to perform this test.

A.1.10.2. Optical Power Margin. System shall be tested to ensure the power margin (Power Budget), specified in the task order, is not exceeded.

A.1.10.4. Distance. Test to determine the installed cable length between optical patch panels.

A.1.10.5. Grounding. All grounds shall be tested and shall conform to the requirements of this specification prior to being connected to the system.

APPENDICES