SOL_DMO_DTL_720FDA18B00042-Final_3.15.18.pdf

Request for Personal Service Contractor

United States Agency for International Development

Office of U.S. Foreign Disaster Assistance

Position Title: Deputy Manager for Operations/Deputy Team Leader for Operations

(Multiple Positions)

Solicitation Number: 720FDA18B00042

Salary Level: GS-14 Equivalent: $114,590 - $148,967

Issuance Date: March 15, 2018

Closing Date: April 12, 2018

Closing Time: 12:00 P.M. Eastern Time

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International

Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Deputy Manager for

Operations/Deputy Team Leader for Operations (DMO/DLO) under a United States Personal

Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates

(month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career

Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

Solicitation for a USPSC Deputy Manager for Operations/Deputy Team Leader for

Operations (Multiple Positions)

720FDA18B00042

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3. USPSC Application form AID 302-3. Applicants are required to complete sections A through

I. This form must be physically signed. Electronic signatures will not be accepted.

NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM/SYSTEM FOR

AWARD MANAGEMENT REQUIREMENTS

All USPSCs with a place of performance in the United States are required to have a Data

Universal Numbering System (DUNS) number and be registered in the System for Award

Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team

E-Mail Address: recruiter@ofda.gov

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely, Renee Newton

Contracting Officer mailto:recruiter@ofda.gov mailto:recruiter@ofda.gov http://www.ofdajobs.net/ http://www.ofdajobs.net/

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Solicitation for USPSC Deputy Manager for Operations/Deputy Team Leader for Operations

1. SOLICITATION NO.: 720FDA18B00042

2. ISSUANCE DATE: March 15, 2018

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: April 12, 2018, 12:00

P.M. Eastern Time

4. POSITION TITLE: Deputy Manager for Operations/Deputy Team Leader for Operations

5. MARKET VALUE:

GS-14 equivalent ($114,590 - $148,967- includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

6. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options

7. PLACE OF PERFORMANCE: Washington, D.C.

8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and

Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East

(ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central

Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central

Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

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The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing

Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster

Assistance Response Teams (DARTs), and Washington-based Response Management Teams

(RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and

Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate

USG humanitarian assistance and response to natural disasters and complex emergencies. The

OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration

Team (OAT).

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award Change Control Group (ACCG), Human Resources Management

Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and

Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners;

recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and

5 | Page internationally. The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences. It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to

OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic

Interagency Team, Strategic Communications Team, Interagency Training Team, Public-Private

Engagement Team, and the United States Mission to the UN (USUN).

OPERATIONS DIVISION VALUES

OPS team members ensure that the following division values are incorporated into all aspects of work:

1. Spiritus Operandi/Espirit De Ops

● Demonstrating trust and openness among staff by assuming the best regarding our colleagues’ intentions and efforts.

● Acting with eagerness and willingness to support one another and work together on tasks.

● Maintaining top-down and bottom-up transparency while promoting a strong work ethic as paramount.

● Demonstrating that optimism, humor, and perspective are powerful components of success, even in crisis-driven work.

2. Positive Interactions

● Owning how the OPS Division is perceived by others to ensure people maintain a positive impression of the division by treating everyone, regardless of seniority or organizational affiliation, in a professional, courteous, and respectful manner.

● Building a reputation that when OPS is on an issue, it’s going to get addressed.

● Doing our jobs consistently, competently, and effectively, with a focus on results.

● Paying attention and listening mindfully to others, with the intent to really understand how they view a situation and what issue they are trying to address.

● Exhibiting partnership and enthusiasm in helping others solve problems; including delivering hard messages with a smile.

3. Competency

● Adopting flexible and creative solutions to provide partners and beneficiaries with quality, effective, consistent, and timely results.

● Maintaining proficiency and leadership in our areas of expertise, through engagement, training, field deployments, and exposure to other communities of thought.

● Holding a long-term strategic perspective in the face of current crises.

● Maintaining a global and functional focus for the office.

4. Resourcefulness

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● Using innovating contracting, engagement, administrative, and programmatic approaches to meeting emerging requirements, while being flexible to changing needs.

● Reaching out within the office, agency, interagency, and community beyond to seek innovative and creative solutions.

● Proactively seeking and embracing positive change in order to provide and better service to our customers and stakeholders.

● Viewing challenges as opportunities and focusing on finding a solution rather than just highlighting complications or issues.

5. Staff Depth and Sustainability

● Cultivating a breadth of experience and expertise by hiring individuals from diverse professional, cultural, and experiential backgrounds.

● Proactively developing relationships with other industries and communities in order to learn and innovate.

● Encouraging staff to service in a variety of roles, through staff rotations, shadowing, mentoring, and OPS liaison positions.

● Continuing to support and staff responses through a variety of hiring mechanisms and resources.

● Achieving response readiness while prioritizing personal life for both self and team members.

● Bolstering staff wellness by incorporating flexible work schedules, leading to increased staff dedication, high-quality work, and flexibility.

6. Commitment to Safety and Security

● Recognizing that staff safety and security is everyone’s responsibility and enables OFDA access in the field.

● Holding as a hallmark an underlying orientation towards managing risk for staff.

● Preparing staff through training, mentoring, standard operating procedures, and provision of contextual knowledge.

● Displaying professional conduct and integrity during crisis response operations.

● Advocating for professional assessments of security risks prior to deployment of staff.

INTRODUCTION

To address humanitarian crises in numerous locations across the world, OFDA has created the

RMT and DART structures. The Washington-based RMTs support the USG’s humanitarian assistance efforts in response to slow onset, rapid onset, and complex emergencies in multiple, varying locations, offering operational support to the field-based DARTs and serve as the focal point for coordination among USG interagency partners and other key stakeholders in

Washington. The OFDA team members in the field are responsible for coordinating the USG’s humanitarian response to countries in need, establishing programs to meet clearly defined humanitarian needs, and for overseeing OFDA’s current and future humanitarian assistance programming. This solicitation is intended to establish the Deputy Manager for Operations

(DMO) cadre and fill multiple DMO and DART Deputy Team Leader for Operations (DLO)

7 | Page positions, each of whom will be responsible for managing the Operations Section on a RMT or

DART, when activated for a response.

The RMT reports to the Response Director (RD), a role most often filled by the USAID/OFDA

Director. The RMT is led by a Response Manager (RM) who has three Deputy Managers, one each to supervise the activities of the Planning, Coordination, and Operations sections. The

RMT collaborates with DART leaders and the RD to lead and develop the overall strategy for the response; manages overall RMT activities, including support for the DARTs and coordination within USAID and with partners; and serves as representatives for relevant USAID stakeholders to other federal officials, the media, and Congress.

The RMT gathers and analyzes information from these various sources and evaluates the impact of strategic, political, resource availability, budgetary, and other issues on the response. The

RMT helps to integrate these issues with the field-level approach recommended by the DARTs to provide overall strategy recommendations to the RD. When the RD determines the strategic direction, the RMT coordinates with other staff in OFDA to determine the best method to activate and coordinate resources, including funding, staff, commodities, and supplies.

The DART reports to the RD, and is led by the DART Team Leader. The DART takes a leadership role within the international humanitarian architecture, shaping and encouraging policies to improve humanitarian action. The DART coordinates field-based USG engagement in the response and ensures that OFDA excels in the provision of humanitarian assistance by determining the strategy and field-level approach to humanitarian relief. This strategy will include the sectors and geographic areas most in need of USG assistance, the placement and use of resources (commodities, personnel, and equipment), and the identification of program priorities and qualified implementing partners. The DART seeks to address challenges and issues encountered in the affected country or region, using OFDA’s limited funding to best advantage.

Within this scope, the DART will: lead the development of the overall response strategy, in collaboration with the RD and RMT; conduct field assessments, prepare field reporting, and recommend appropriate avenues for OFDA relief funds; manage on-site relief operations, such as the movement and consignment of USG relief commodities; coordinate response activities with the U.S. Embassy, USAID Mission, other USG agencies, donor governments, the host country, international organizations (IOs), non-governmental organizations (NGOs), and other implementing partners.

OBJECTIVE

OFDA requires the establishment of a DMO cadre comprising multiple DMOs and DLOs to serve on various RMTs and DARTs in order to meet its objectives of maintaining continuity in key response leadership positions, fulfilling the staffing needs outlined in the Multiple Response

Staffing Strategy, and providing necessary technical operational support to the complex responses to worldwide crises. This position will have the capacity to serve in the RMT DMO and DART DLO roles.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

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The DMO cadre will be responsible for serving as OFDA’s leads for supporting operational response, both in Washington and the field. Intermittent with RMT service, the USPSC will be expected to serve on DARTs in the Deputy Team Leader for Operations role. The DMO and

DLO support day-to-day activities of the RMT and DART, respectively – including staffing, organization, communication, and disaster assistance resources – and supervise the Operations

Section that comprises administration, communications and records, logistics, safety and security, military liaison, and when needed, Urban Search and Rescue coordination units. The

DMO and DLO manage internal team issues, helping to solve or elevate problems that impact team efficiency. When not engaged on an active response, these staff will conduct scheduled rotations between the four teams within the Operations Division (DASP, MLT, OST, and OAT) to acquire additional familiarity with technical and operational activities of the division and provide backfill for staff working responses. Additionally, the staff member will participate in training and learning events, as well as analysis of lessons learned and best practices for humanitarian response, in order to acquire additional familiarity for the benefit of future responses. This position will take the following actions:

Specifically:

● Open and maintains Position Task Book for RMT DMO and DART DLO;

● Delegate, monitor, and assure completion of tasks assigned to the Operations

Section Units (civil-military, logistics, safety and security, communications, and administration);

● Prepare written documentation required to manage the response, including delegations of authority articulating response objectives of the RMTs and DARTs for approval by the RD. Also ensure that appropriate guidance is prepared on support mechanics (travel, visas, funding) required to deploy and support staff;

● Develop staffing plans for the DARTs and RMTs in consultation with the RM, DART leader(s), and OFDA’s senior staff. Recommend staffing and resource support alternatives that meet the objectives of USAID’s disaster management strategy;

● Make recommendations to the RD, RMs and DART leaders regarding DART and

RMT staffing, rotation, and demobilization/transition;

● Track OFDA personnel and commodity resources committed to the response;

● Coordinate with other units within OFDA and USAID as well as other USG organizations to fulfill the response strategy;

● Work with DART leaders and US embassy and/or USAID Missions to ensure that the DART receives all necessary support;

● Communicate with participating USG agencies and external organizations to coordinate response activities, in close coordination with the RMT Deputy

Manager for Coordination;

● Develop operational contingency plans to help guide the response, as needed, in coordination with RMT and DART leadership and participating USG agencies.

● Work with the Communication and Records Coordinator to monitor documentation of significant actions and events;

● Collaborate with the OFDA Operations Center Manager to ensure the operations center is functioning properly to meet the RMT’s needs;

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● Manage the demobilization/transition of DART and RMT staff: supervise the development of the Staff Demobilization/Transition Plan, working with the

Deputy Manager for Planning; track plan progress and makes adjustments as needed;

● Participate in relevant trainings, division- or office-level rotations to provide necessary support and gain additional technical and operational knowledge;

● Participate in training to obtain Agreement Officer Representative

(AOR)/Contracting Officer Representative (COR) certification. This includes ensuring adequate Continuous Learning Points to maintain AOR/COR certification;

● Obtain and maintain an active Classified network email account;

● Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months;

● Serve on DARTs in the DLO role, which may require immediate (within 24 hours) deployment overseas for an extended period of time;

● Conduct scheduled rotations between the four teams within the Operations

Division (DASP, MLT, OST, and OAT) to acquire additional familiarity;

● Serve as backfill for staff working responses; and

● Conduct analysis of lessons learned and best practices for humanitarian response;

● As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The position is part of the DMO cadre that rests within OFDAs Operations Division’s OST.

When assigned to a response, the USPSC will take direction from and report to the RMT RM, DART Team Leader, or his/her designee for day-to-day activities of the RMT or DART. When on a response, the position may directly supervise a staff of seven or more people including, but not limited to, the Administrative Coordinator, Civil-Military Affairs Coordinator, Communications and Records Coordinator, Logistics Coordinator, Safety and Security Officer, and others as needed.

The Operations Division’s OST Team Leader and/or designee will be responsible for establishing the training requirements and providing onboarding supervision for the position, as well as day-to-day supervision when personnel are not assigned to a response.

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions.

The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion

10 | Page including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

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EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, administration, disaster management (or a related field) and at least (9) years of progressively responsible experience preferably working in emergency relief and humanitarian assistance.

OR

Master’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, administration, disaster management (or a related field) and at least (7) years of progressively responsible experience preferably working in emergency relief and humanitarian assistance.

OR

At least twelve (12) years of progressively responsible experience working in administration, operations management, disaster management, or emergency relief and humanitarian assistance.

SELECTION FACTORS

(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

Applicant is a U.S. Citizen.

Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.

Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented

Information level clearance as provided by USAID.

Ability to obtain a Department of State medical clearance.

Must not appear as an excluded party in the System for Award Management (SAM.gov).

Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)

QRF #1 Please describe your demonstrated experience working with multiple operational stakeholders across the U.S. Government interagency or within the humanitarian community to elicit their cooperation when developing an operational or strategic

12 | Page plan. This interaction should include technical experts, decision makers, and senior leaders. Additionally, comment on your experience engaging with and integrating the actions of a variety of specialized operational support functions, including civil-military, logistics, safety and security, and administrative coordination;

QRF #2 The Deputy Manager for Operations (DMO) is responsible for supervising up to seven (7) people with a wide variety of responsibilities. Please demonstrate your ability to lead a large and diverse team in a headquarters setting, including your experience in managing and training staff, as well as examples of how you empower, mentor, and foster staff development in an intensely busy environment.

(Limit response to 500 words);

QRF #3 Please outline your experience leading a team focused on addressing time-limited, personnel-sensitive issues with high-stake results. Detail your demonstrated ability to manage several tasks at once and meet goals, as well as an experience that required your troubleshooting a challenge that occurred;

QRF #4 Please indicate your demonstrated knowledge of the humanitarian assistance and disaster response community, culture, and objectives, and sensitivity to the associated technical and political issues. In particular, describe your demonstrated experience operating effectively in this community, at both the field and headquarters levels; and

QRF #5 Please describe your ability to write clearly and prepare in-depth reports which may include the application of a variety of analytical techniques. In addition, comment on your demonstrated ability to conduct briefings and effective coordination at senior and working level.

BASIS OF RATING: Applicants who meet the Education/Experience requirements and

Selection Factors will be further evaluated based on scoring of the QRF responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified candidates may be interviewed and required to provide a writing sample.

OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

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The Applicant Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 15 points

QRF #2 – 15 points

QRF #3 – 10 points

QRF #4 – 5 points

QRF #5 – 5 points

Interview Performance – 30 points

Satisfactory Professional Reference Checks – 20 points

Total Possible Points: 100

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career

Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Application form AID 302-3. Applicants are required to complete sections A through

I. This form must be physically signed. Electronic signatures will not be accepted.

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Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: recruiter@ofda.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information

(SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit

USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data

Universal Numbering System (DUNS) number and be registered in the System for Award

Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation

(FAR) Clause 52.204-6, Data Universal Numbering System Number at https://www.acquisition.gov/far/current/html/52_200_206.html and FAR 52.204-7, System for Award Management at https://www.acquisition.gov/far/current/html/52_200_206.html or www.sam.gov.

https://www.acquisition.gov/far/current/html/52_200_206.html https://www.acquisition.gov/far/current/html/52_200_206.html http://www.sam.gov/

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LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. USPSC Application Form, (AID 302-3)

3. Medical History and Examination Form (DS-6561). **

4. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

5. Questionnaire for Non-Sensitive Positions (SF-85). **

6. Finger Print Card (FD-258). **

7. Employment Eligibility Verification (I-9 Form). **

** Forms 3 through 7 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION &

ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to https://www.usaid.gov/work-usaid/aapds-cibs to determine which CIBs and AAPDs apply to this contract.

AIDAR Appendix D can be found at: https://www.usaid.gov/ads/policy/300/aidar

ADS 309 – Personal Services Contracts can be found at:

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 15-02 – Authorization of Family and Medical Leave for U.S. Personal Services

Contractors (USPSCs)

AAPD No. 15-02 is hereby incorporated as Attachment 2 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Annual Increase (pending a satisfactory performance evaluation) http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do http://www.forms.gov/bgfPortal/main.do http://r20.rs6.net/tn.jsp?f=001zobGIB-8t9z7dWWzLRFbKSgO4uH4rjhAZgSs_0q5-ZVdEY9eWaZLuLLX9HxvTHnk0JSTmclQOZDXn1Wr2DYRTk99vmeenofGuK44ANsvtVbf5vlWUi1SWPnQ1gesqKA3i7P3doWaDEo1hLA1FV4u0X0mLUyYfuVp1LuWGX-HSA9oVDHge_CvlvhqXLy7tJsOuv-09OkAueyPYOSKkyt-jA==&c=YCVuuynWS_dfweLNigbgxL9_f1Sggbr4E5Um3aAYC8zOEwzaLV9GoQ==&ch=oa2Epnv4dkpgdOJ4PiG3SWGm0My-145IGpz7U7zYnE5mvJvJFfSbhA== https://www.usaid.gov/work-usaid/aapds-cibs https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

16 | Page

Eligibility for Worker's Compensation

Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

17 | Page

ATTACHMENT 1

USPSC PROVISION “MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation

(see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider

(FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision

10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6

Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0

18 | Page

Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-

3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide

USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by

USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for

Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses

USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the

USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7

Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

End of Provision

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ATTACHMENT 2

GP 5. LEAVE AND HOLIDAYS (DEC 2015)

(Pursuant to class deviation #M/OAA-DEV-AIDAR-16-1c)

(a) Annual Leave

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (a)(2) below.

(2) The contractor shall accrue annual leave based on the contractor’s time in service according to the following table:

Time in Service Annual Leave (AL) Accrual Calculation

0 to 3 years Four hours of leave for each two week period over 3, and up to

15 years

Six hours of AL for each two week period (including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two week period

USAID will calculate the contractor’s time in service based on all the previous service performed by the contractor as a: 1) USAID PSC (i.e., the contractor has served under any

USAID personal services contracts of any duration covered by Sec. 636(a)(3) of the FAA or other statutory provision applicable to USAID); and/or 2) former U.S. Government (USG) direct-hire, under either civilian and/or military service.

(3)

(i) AL is provided under this contract for the purposes of affording necessary rest and recreation during the period of performance. The contractor, in consultation with the

USAID Mission or USAID/Washington, as appropriate, shall develop an AL schedule early in the contractor's period of performance, taking into consideration project requirements, employee preference, and other factors. All AL earned by the contractor must be used during the contractor’s period of performance. All AL earned by the contractor, but not taken by the end of the contract, will be forfeited. However, to prevent forfeiture of AL, the Contracting Officer may approve the contractor taking AL during the concluding weeks of the contractor's period of performance.

(ii) As an exception to 3(i) above, the contractor may receive a lump-sum payment for leave not taken. To approve this exception, the contractor's supervisor must provide the

Contracting Officer with a signed, written Determination and Findings (D&F). The D&F must set out the facts and circumstances that prevented the contractor from taking AL, and the Contracting Officer must find that these facts and circumstances were not caused by, or were beyond the control of, the contractor. This leave payment must not exceed

20 | Page the number of days which could be earned by the contractor during a twelve-month period.

(4) With the approval of the Mission Director or cognizant AA, as appropriate, and if the circumstances warrant, a Contracting Officer may grant the contractor advance AL in excess of the amount earned, but in no case may the Contracting Officer grant advance AL in excess of the amount earned in one year or over the life of the contract, whichever is less. The contractor agrees to reimburse USAID for any outstanding balance of advance AL provided during the contractor’s assignment under the contract.

(5) Applicants for PSC positions will provide evidence of their PSC and/or USG direct-hire service - civilian and/or military experience, as applicable, on their signed and dated application form required under USAID policy. By signing the appropriate form, the applicant attests to the accuracy of the information provided. Any applicant providing incorrect information is subject to the penalty provisions in the form. If required to satisfy due diligence requirements on behalf of the Contracting Officer, the contractor may be required to furnish evidence that verifies length of service, e.g., SF 50, DD Form 214, and/or signed contracts.

(b) Sick Leave. The contractor may use sick leave on the same basis and for the same purposes as USAID U.S. direct hire employees. Sick leave is earned at a rate not to exceed four (4) hours every two (2) weeks for a total of 13 work-days per year. Unused sick leave may be carried over under an extension or renewal of this contract with the same individual for the same work.

Otherwise, sick leave will not be carried over from one post to another or from one contract to another. The contractor will not be compensated for unused sick leave upon completion of this contract.

(c) Home Leave.

(1) Home leave is leave earned for service abroad for use only in the U.S., its commonwealths, possessions and territories.

(2) A USPSC who has served at least two years…