Sol_72069619R00006.pdf

SOLICITATION/CONTRACT 1. THIS CONTRACT IS A RATED

5. SOLICITATION TYPE2. CONTRACT NO. 4. SOLICITATION NUMBER

PAGE OF PAGES

7. ISSUED BY CODE 8. THIS ACQUISITION IS

BIDDER/OFFEROR TO COMPLETE BLOCKS 11, 13, 15, 21, 22, & 27

RATING

ORDER UNDER DPAS (15 CFR 700)

3. AWARD/

EFFECTIVE DATE ISSUE DATE

6. SOLICITATION

UNRESTRICTED OR SET ASIDE:

SMALL BUSINESS

SIZE STANDARD:

9. (AGENCY USE)

NO COLLECT CALLS

10. ITEMS TO BE PURCHASED (BRIEF DESCRIPTION)

SUPPLIES SERVICES

11. IF OFFER IS ACCEPTED BY THE GOVERNMENT WITHIN

CALENDAR DAYS (60 CALENDAR DAYS UNLESS OFFEROR INSERTS A DIFFERENT

PERIOD) FROM THE DATE SET FORTH IN BLOCK 9 ABOVE, THE CONTRACTOR

AGREES TO HOLD ITS OFFERED PRICES FIRM FOR THE ITEMS SOLICITED

HEREIN AND TO ACCEPT ANY RESULTING CONTRACT SUBJECT TO THE TERMS

AND CONDITIONS STATED HEREIN.

CODE 12. ADMINISTERED BY

13. CONTRACTOR FACILITY 14. PAYMENT WILL BE MADE BY CODE CODE

OFFEROR CODE

TELEPHONE NO.

UNIQUE ENTITY IDENTIFER

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK:

15. PROMPT PAYMENT DISCOUNT 16. AUTHORITY FOR USING OTHER

THAN FULL AND OPEN COMPETITION

10 U.S.C. 2304 41 U.S.C. 253

NEGOTIATED

(RFP)

SEALED BIDS

(IFB)

1 11

08/26/2019

USAID/Rwanda P.O. Box 28 Kigali, Rwanda 00000

812990

% FOR:X

x

720696

$7.50

72069619R00006

NAICS:

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

8(A)

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOSB PROGRAM

EDWOSB

17.

ITEM NO.

18.

SCHEDULE OF SUPPLIES/SERVICES

19.

QUANTITY

20.

UNIT

21.

UNIT PRICE

22.

AMOUNT

Delivery Location Code: USAID/RWANDA

USAID/Rwanda

United States Embassy Compound

#2657 Avenue de la

Gendarmerie Kacyiru

Kigali, Rwanda

Continued ...

27. SIGNATURE OF OFFEROR/CONTACTOR 28. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

NAME AND TITLE OF SIGNER (TYPE OR PRINT) DATE SIGNED NAME OF CONTRACTING OFFICER DATE SIGNED

25. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY CONTINUATION SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

26. AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION

NUMBER SHOWN IN BLOCK 4 INCLUDING ANY ADDITIONS

OR CHANGES WHICH ARE SET FORTH HEREIN, IS

ACCEPTED AS TO ITEMS:

23. ACCOUNTING AND APPROPRIATION DATA 24. TOTAL AWARD AMOUNT

(FOR GOVERNMENT USE ONLY)

Reid Ahl

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 1447 (REV. 8/2016)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

COPIES TO

TYPE OR PRINT NAME AND TITLE OF SIGNER

SIGNATURENAME AND ADDRESS OF FIRM (Include ZIP Code)

WE DO NOT, DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENT OF THE TYPE OF ITEMS INVOLVEDWE DO

DO NOT REGULARLY MANUFACTURE OR SELL THE TYPE OF ITEMS INVOLVED

CANNOT MEET DELIVERY REQUIREMENT

OTHER (Specify)

UNABLE TO IDENTIFY THE ITEM(S)

CANNOT COMPLY WITH SPECIFICATIONS

PAGE

NO RESPONSE FOR REASONS CHECKED

11 2 OF

DATE AND LOCAL TIME

AFFIX

STAMP

HERE

TO:

FROM:

SOLICITATION NO.

USAID/Rwanda P.O. Box 28 Kigali, Rwanda 00000

720696

72069619R00006

STANDARD FORM 1447 (REV. 8/2016) BACK

(A)

ITEM NO.

(B)

SUPPLIES/SERVICES

(C)

QUANTITY

(D)

UNIT

(E)

UNIT PRICE

(F)

AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 11

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

72069619R00006

0001 Fund cites for the senior Program Officer Position

0002 Fund cites for the Senior Program Officer Position

NSN 7540-01-218-4386 STANDARD FORM 1447 (REV. 8/2016)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

U.S. Agency for International Development B.P: 2848

KIGALI, RWANDA

Tel: +250 252 596 400 Fax +250 252 596 591 www.usaid.gov/rw

SOLICITATION NUMBER: 72069619R00006

ISSUANCE DATE: August 26, 2019 CLOSING DATE/TIME: September 13, 2019

12:00 p.m. (Central Africa Time)

SUBJECT: Solicitation for a U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors/Applicants:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under a contract as described in this solicitation.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in the attached information.

Sincerely, //signed// Reid H. Ahl, CM Supervisory Executive Officer

ATTACHMENT 1 Solicitation No: 72069619R00006

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72069619R00006

2. ISSUANCE DATE: August 26, 2019

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: September 13, 2019, 12:00 p.m. Central Africa Time (CAT)

4. POSITION TITLE: Senior Program Officer

5. MARKET VALUE: $106,595 - $138,572 equivalent to GS- 15.

Final compensation will be negotiated within the listed market value. Rwanda is currently authorized post differential of 15%.

6. PERIOD OF PERFORMANCE: Eleven months commencing on/about October 1, 2019

7. PLACE OF PERFORMANCE: Kigali, Rwanda.

8. SECURITY LEVEL REQUIRED: Secret

9. STATEMENT OF DUTIES

Basic Functions

The Senior Program Officer will be responsible for providing guidance, leadership and supportive supervision for the following key functions performed by the Program Office: (1) strategic planning; (2) monitoring, evaluation and learning; (3) project and activity design; and (4) mentoring and team-building.

Major Duties and Responsibilities

A. Strategic Planning

1. Coordinate USAID/Rwanda response to USAID/Washington comments on draft CDCS submission and finalize CDCS approval process;

2. Prepare and post public version of the approved CDCS;

3. Work with the DOC team to develop and implement a plan and process for socializing the completed CDCS with stakeholders, including GOR, implementing partners, and civil society;

4. Work closely with USAID/Rwanda DO and technical teams to support CDCS roll-out.

B. Monitoring and Evaluation.

1. Review draft Performance Management Plan (PMP) prepared in conjunction with the CDCS and make recommendations for strengthening.

2. Support Monitoring, Evaluation & Learning (MEL) team in finalizing Mission monitoring and evaluation action plan and implement said plan.

3. Support MEL team in reviewing and preparing MEL data to fulfill annual reporting and planning requirements, including the annual Performance Plan and Report (PPR).

4. Provide support for the development and review of scopes of work for evaluations and assessments.

5. Provide technical review and feedback on activity and Project Appraisal Document (PAD)-level Monitoring, Evaluation and Learning Plans.

6. Finalize the Mission’s Collaborating, Learning and Adapting Plan as part of the PMP, and coordinate and lead its implementation.

C. Project and Activity Design

1. Advise senior managers and technical teams on the full range of project design principles and procedures, ensuring adherence to the Agency’s Project Design Guidance and the USAID/Rwanda Mission Order on Project and Activity Design and Implementation.

2. Foster Mission-wide collaboration on project design and implementation, ensuring that cross-cutting issues are integrated into projects and that local partner engagement and adaptive management are integrated into project design.

3. Support and coordinate Project Design Teams in the preparation of PADs and PAD amendments, advising on key components of the PAD such as the development hypothesis; project description; development of project purpose, indicators and targets, logical frameworks; project monitoring; evaluation planning; development of project budgets and obligation plans; procurement and implementation planning; and USG and USAID legal/policy/regulatory requirements.

4. Lead and coordinate the review of concept papers, program descriptions and statements of work for new activities prior to Front Office clearance. Ensure that issues raised are addressed in collaboration with mission stakeholders.

D. Mentoring and Team-building

1. Provide supportive coaching and mentoring to Program Office staff on an as-needed basis.

2. Assist Program office team members with revisions of position descriptions and preparation of individual development plans as requested.

3. Lead the development/revision of a Program Office Team Charter that defines roles, responsibilities and expectations for each team member.

10. AREA OF CONSIDERATION: Open to U.S. Citizens. A U.S. citizen for purposes of this definition also includes persons who at the time of contracting are lawfully admitted permanent residents of the United States.

11. PHYSICAL DEMANDS: The work is primarily in an office setting and is not physically demanding.

12. POINT OF CONTACT: USAID/Kigali Human Resources Office via e-mail at kigalihr@usaid.gov.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education and work experience requirements must be met at time of application.

a. Education: Master’s degree in international/rural development, social science, economics, management or other relevant field.

b. Experience: Five years of management experience overseeing and leading program office (or similar) functions.

III. EVALUATION AND SELECTION FACTORS

The procedure for evaluating and ranking applications is outlined below. Applicants will be scored based on the documentation provided with the application. Only the highest-ranked applicants will be interviewed.

1. SELECTION PROCESS

To meet the basic eligibility requirements for this position the offeror must:

- Be a U.S. citizen

- Submit a complete application submitted as outlined in the section IV;

- Be eligible to attain Secret clearance;

- Be cleared medically to work in Rwanda;

- Be available and willing to work additional hours beyond the established 40-hour workweek, including weekends, as may be required or necessary.

2. Process and Evaluation Factor Values

After the closing date for receipt of applications, those that meet the minimum qualification requirements will be referred to a technical evaluation committee (TEC).

Applications from candidates who do not meet the minimum requirements will not be reviewed. The TEC will review and score the applications based on the evaluation factors.

Applicants are rated on the evaluation factors and their interview performance, as outlined below. Reference checks will be conducted and are rated as pass or fail.

Application 30 points Interview Performance 70 points

The application/CV will be reviewed and will be weighted as follows: demonstrated experience in core program office functions (40%), demonstrated experience in strategic planning (40%), and demonstrated experience in coaching/mentoring (20%).

Interview questions will revolve around the candidate’s experience with:

- Development strategies;

- Monitoring, Evaluation and Learning;

- Project and activity design, and

- Establishing effective working and mentoring relationships.

Total Possible Points: 100 points

Reference Check Pass/Fail

References of the finalists will be checked prior to offering the position. Applicant references must be able to provide substantive information about past performance and abilities.

IV. APPLYING

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts,” available at http://www.usaid.gov/forms.

2. Application package must include a résumé or Curriculum Vitae.

3. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.

http://www.usaid.gov/forms

4. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO)/Executive Officer (EXO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

1. Medical History and Examination Form (Department of State Forms)

2. Questionnaire for Sensitive Positions for National Security (SF-86), or

3. Questionnaire for Non-Sensitive Positions (SF-85)

4. Finger Print Card (FD-258)

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC recruited offshore is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay Allowance (Section 650) http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92

*The employee must meet qualification requirements for certain benefits and allowances.

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT

CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

AAPD/CIB No. Title/Issued Date Subject Category

AAPD 16-05

(PDF 109K)

Designation of USPSCs as Contracting Officers and CCNPSC Warrant Program Class Deviation to AIDAR – no.

M-OAA-DEV-AIDAR-16-5 – December 22, Acquisition Management Personal Services Contracts

AAPD 16-03

(PDF 305 KB)

AAPD 16-03

(Word 90 KB)

Expanded Incentive Awards for Personal Services Contracts with Individuals Issued: June 15, 2016

Personal Services Contracts

AAPD 15-02-Revised (PDF 145 kb)

AAPD 15-02

Revised (Word 118 kb)

AAPD 15-02 REVISED - This AAPD 15-02 REVISED extends implementation of the USAID policy for Leave and Holidays, including family and medical leave, for U.S. personal services contractors (USPSCs) by deviation from AIDAR Appendix D, § 12, clause (GP) #5. This policy is effective as indicated on page 2, section II, of the

AAPD.

Personal Services Contracts https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms http://www.usaid.gov/work-usaid/aapds-cibs https://www.usaid.gov/work-usaid/aapds-cibs/aapd-16-15 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-16-15 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-16-03 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-16-03 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-16-03-w https://www.usaid.gov/work-usaid/aapds-cibs/aapd-16-03-w https://www.usaid.gov/work-usaid/aapds-cibs/aapd-15-02 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-15-02 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-15-02-w https://www.usaid.gov/work-usaid/aapds-cibs/aapd-15-02-w https://www.usaid.gov/work-usaid/aapds-cibs/aapd-15-02-w

AAPD/CIB No. Title/Issued Date Subject Category

AAPD 10-03

Amendment 1 (PDF 92 kb)

AIDAR, APPENDIX D: IMPLEMENTING

BENEFITS FOR SAME-SEX DOMESTIC

PARTNERS OF USPSCs – 08/22/11

Personal Services Contracts

AAPD 10-03

(PDF 69 kb)

AIDAR, APPENDIX D: IMPLEMENTING

BENEFITS FOR SAME-SEX DOMESTIC

PARTNERS OF USPSCs – 04/12/10

Personal Services Contracts

AAPD 10-01

(PDF 47 kb)

PERSONAL SERVICES CONTRACTS --

CHANGES IN USG REIMBURSEMENT

AMOUNTS FOR HEALTH INSURANCE AND

PHYSICAL EXAMINATION COSTS –

01/08/10

Personal Services Contracts

AAPD 06-10

(PDF 80 kb)

PSC MEDICAL EXPENSE PAYMENT

RESPONSIBILITY – October 30, 2006

Personal Services Contracts

AAPD 06-08

(PDF 35 kb)

AIDAR, APPENDICES D AND J: USING THE

OPTIONAL SCHEDULE TO

INCREMENTALLY FUND CONTRACTS –

JUNE 23, 2006

Personal Services Contracts

Various Contract Information Bulletins (CIBs) and Acquisition and Assistance Policy Directives (AAPDs) pertain to Personal Services Contracts can be found at:

http://www.usaid.gov/procurement_bus_opp/procurement/cib/subject.html#psc

Additionally, AIDAR Appendixes D or J also applies to PSCs can be found at:

http://www.usaid.gov/policy/ads/300/aidar.pdf

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

[END OF SOLICITATION]

https://www.usaid.gov/work-usaid/aapds-cibs/aapd-10-03-amendment1 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-10-03-amendment1 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-10-03-amendment1 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-10-03 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-10-03 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-10-01 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-10-01 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-06-10 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-06-10 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-06-08 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-06-08 http://www.usaid.gov/procurement_bus_opp/procurement/cib/subject.html#psc%20 http://www.usaid.gov/policy/ads/300/aidar.pdf https://www.oge.gov/web/oge.nsf/OGE%20Regulations