Amendment_2_RFP_72069619R00001_Orora_Wihaze.pdf

U.S. Agency for International Development B.P: 2848

KIGALI, RWANDA

Tel: +250 252 596 400 Fax +250 252 596 591 www.usaid.gov/rw

Acquisition and Assistance Office

SUBJECT: REQUEST FOR PROPOSALS (RFP) No.: SOL-72069619R00001

ORORA WIHAZE

ISSUED: January 29, 2019 QUESTIONS DUE: February 12, 2019, 4:00pm (Rwanda Time) CLOSING: March 13, 2019, 4:00pm (Rwanda Time)

To All Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID)/Rwanda/Acquisition and Assistance Office, intends to award a five-year contract to sustainably increase the availability of, access to, and consumption of animal-source foods (ASF) through development of a profitable market. You are invited to submit a proposal in accordance with the requirements of the enclosed RFP No.: SOL-72069619R00001. Proposals must be received by the Government no later than the local time on the due date stated above and in the RFP.

Prior to the submission of proposals, amendments to this solicitation will be made available through the Government point of entry at http://www.fbo.gov. It is the offeror’s responsibility to check this site periodically for official updates and amendments to the solicitation. This solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay any costs incurred in the preparation and submission of a proposal in response hereto. Furthermore, USAID reserves the right to reject any and all offers, if such action is considered to be in the best interest of USAID.

Offerors should read the entire solicitation, which includes all pertinent technical sections and the terms, conditions and instructions required for submitting a proposal. By email only, please submit all questions about this RFP no later than February 12, 2019 4:00pm (Rwanda time) to Eriazel Bagabo at ebagabo@usaid.gov, with copy to Zachary Clarke at zclarke@usaid.gov.

Thank you for your interest in working with USAID/Rwanda.

Sincerely, Zachary Clarke Contracting Officer USAID/Rwanda zclarke@usaid.gov http://www.fbo.gov/ mailto:ebagabo@usaid.gov

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

ACQUISITION AND ASSISTANCE OFFICE

2657 AVENUE DE LA GENDARMERIE, KACYIRU

KIGALI, RWANDA

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED

SEE COVER PAGE

6. REQUISITION/PURCHASE NUMBER

REQ-696-19-000005

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

ACQUISITION AND ASSISTANCE OFFICE

2675 AVENUE DE LA GENDARMERIE, KACYIRU

KIGALI, RWANDA

(If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and _0 _ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in N/A until 4:00 p.m. local (Kigali) time March 13, 2019

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

ebagabo@usaid.gov AREA CODE

250-252

NUMBER

596-400

EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM 1 I CONTRACT CLAUSES I-1

B SUPPLIES OR SERVICES AND PRICES/COSTS B-1 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT C-1 J LIST OF ATTACHMENTS J-1

D PACKAGING AND MARKING D-1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE E-1

F DELIVERIES OR PERFORMANCE F-1

G CONTRACT ADMINISTRATION DATA G-1 L INSTR., CONDS., AND NOTICES TO OFFERORS L-1

H SPECIAL CONTRACT REQUIREMENTS H-1 M EVALUATION FACTORS FOR AWARD M-1

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS K-1

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within __180_____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%) (See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT. 15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM (4 copies unless otherwise specified)

10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

USAID/RWANDA

FINANCIAL MANAGEMENT OFFICE

CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

ZACHARY CLARKE

CONTRACTING OFFICER

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

USAID/Rwanda Eriazel Bagabo, A&A Specialist

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

N/A

SOL-72069619R00001

X

See Attached Table of Contents

X 1

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, BASE FEE, AWARD FEE AND OBLIGATED

AMOUNT

B.4 CONTRACT BUDGET AND CEILINGS

B.5 INDIRECT COSTS

B.6 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES

AND FINAL REIMBURSEMENT FOR INDIRECT COSTS

B.7 COST REIMBURSABLE

B.8 MULTI‐YEAR CONTRACT

B.9 PAYMENT OF AWARD FEE

C - PERFORMANCE WORK STATEMENT

D- PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING

E- INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)/MONITORING

AND EVALUATION PLAN

F– DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE STANDARDS

F.5 KEY PERSONNEL

F.6 REPORTS AND DELIVERABLES

F.7 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

F.8 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEPTEMBER 2013)

G- CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 PAYING OFFICE

G.5 INVOICING INSTRUCTIONS

G.6 ACCOUNTING AND APPROPRIATION DATA

G.7 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.8 AWARD FEE EVALUATION

G.9 AIDAR 752.216-70 AWARD FEE (May 1997)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

H.2 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB

2012)

H.3 AUTHORIZED GEOGRAPHIC CODE

H.4 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES

(JULY 2007)

H.5 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND

NOTIFICATION REQUIREMENTS (APR 2014)

H.6 EXECUTIVE ORDER ON TERRORISM FINANCING

H.7 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007)

H.8 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE

BASE ACT) (DEC 1991)

H.9 INSURANCE AND SERVICES

H.10 SUBCONTRACTING PLAN, INDIVIDUAL SUBCONTRACT REPORT

(ISR) AND THE SUMMARY SUBCONTRACT REPORT

H.11 CONSENT TO SUBCONTRACT

H.12 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002)

H.13 NONEXPENDABLE PROPERTY PURCHASES AND

INFORMATIONTECHNOLOGY RESOURCES

H.14 LOGISTIC SUPPORT

H.15 LANGUAGE REQUIREMENTS

H.16 GRANTS UNDER USAID CONTRACTS

H.17 ENVIRONMENTAL COMPLIANCE

H.18 DISCLOSURE OF INFORMATION

H.19 AIDAR 752.222-70 USAID DISABILITY POLICY - ACQUISITION (DEC

2004)

H.20 ADS 302.3.5.19 USAID-FINANCED THIRD-PARTY WEB SITES (NOV

2017)

H.21 ADS 302.3.5.21 SUBMISSION OF DATASETS TO THE DEVELOPMENT

DATA LIBARARY (OCT 2014)

H.22 COMPLIANCE WITH THE TRAFFICKING VICTIMS PROTECTION

REAUTHORIZATION ACT

H.23 AUTHORIZED WORK WEEK

H.24 LOGISTIC SUPPORT GOVERNMENT FURNISHED FACILITIES OR

PROPERTY

H.25 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF

1973, AS AMENDED

H.26 RIGHT TO PROCURE FROM OTHER SOURCES (AUGUST 2016)

H.27 ELECTRONIC PAYMENTS SYSTEM

H.28 AMMONIUM NITRATE AND CALCIUM AMMONIUM NITRATE

RESTRICTION (SEPTEMBER 2011) (CLASS DEVIATION OAA-DEV-LL-

03C, EXPIRATION DATE SEPTEMBER 8, 2016)

H.29 CLOUD COMPUTING (APRIL 2018)

H.30 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURSES (APRIL 2018)

H.31 AIDAR 752.7031 LEAVE AND HOLIDAYS (OCT 1989)

H.32 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY

(DEVIATION NOs. M/OAA-DEV-FAR-18-2c and M/OAA-DEV-AIDAR-18- 2c) (APRIL 2018)

PART II – CONTRACT CLAUSES

I- CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

I.2 AIDAR 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE

(MAR 2015)

I.3 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND

CONDUCT (OCOBER 2015)

I.4 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.5 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015) 71

I.6 FAR 52.229-8 TAXES – FOREIGN COST-REIMBURSEMENT CONTRACT

(MAR 1990)

I.7 FAR 52.243-7 NOTIFICATION OF CHANGES (APR 1984)

I.8 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 79

I.10 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST

DISCOVERED AFTER AWARD (JUN 1993)

I.11 AIDAR 752.222-71 NONDISCRIMINATION (JUNE 2012)

I.12 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HG EMPLOYEES

((MAR 2015))

I.13 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY 1997)

I.14 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (JUNE 2018)

I.15 AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

I.16 AIDAR 752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN)

PORTAL FOR ACQUISITION (JUL 2014)

I.17 AIDAR 752.7037 CHILD SAFEGUARDING STANDARDS (AUG 2016) ... 83

PART III - LIST OF DOCUMENTS, EXHIBITS, FORMS AND OTHER

ATTACHMENTS

J- LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

K.2 FAR 52.204-8 ANNUAL REPRESENTATTIONS AND RERTIFICATIONS

(OCT 2018)

K.3 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY

MATTERS (OCTOBER 2015)

K.4 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY

MATTERS (OCT 2018)

K.5 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND

CERTIFICATION (OCT 2015)

K.6 52.230-7 PROPOSAL DISCLOSURE—COST ACCOUNTING PRACTICE

CHANGES (APR 2005)

K.7 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.8 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING

REQUIREMENTS

K.9 AUTHORIZED NEGOTIATORS

K.10 SIGNATURE

L-INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.4 GENERAL INSTRUCTIONS TO OFFERORS

L.5 DELIVERY INSTRUCTIONS

L.6 GENERAL INSTRUCTIONS FOR THE PREPARATION OF THE

TECHNICAL PROPOSAL

L.7 TECHNICAL APPROACH (see Section M.3)

L.8 MONITORING, EVALUATION AND LEARNING PLAN (see Section M.4)

L.9 PERSONNEL AND MANAGEMENT APPROACH (see Section M.5)

L.10 PAST PERFORMANCE (see Section M.6)

L.11 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL 110

L. 12 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND

MARKING PLANS:

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 EVALUATION FACTORS

M.3 TECHNICAL APPROACH

M.4 MONITORING, EVALUATION AND LEARNING PLAN (MEL PLAN) .. 121

M.5 PERSONNEL AND MANAGEMENT APPROACH

M.6 PAST PERFORMANCE

M.7 PRICE/COST EVALUATION

M.8 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT

AWARD

M.9 CONTRACTING WITH SMALL BUSINESS CONCERNS

ATTACHMENTS

ATTACHMENT 1 – STATEMENT OF OBJECTIVES (SOO)

ATTACHMENT 2 – SMALL BUSINESS, VETERAN-OWNED SMALL

BUSINESS, SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESS HUBZONE SMALL BUSINESS CONCERNS, SMALL

DISADVANTAGED BUSINESS, and WOMEN-OWNED SMALL

BUSINESS MODEL SUBCONTRACTING PLAN OUTLINE *

ATTACHMENT 3 – ORORA WIHAZE BRANDING STRATEGY

ATTACHMENT 4 .................. INITIAL ENVIRONMENTAL EXAMINATION (IEE)

ATTACHMENT 5 – IDENTIFICATION OF PRINCIPAL GEOGRAPHIC CODE 140

ATTACHMENT 6 – REQUIRED AND ILLUSTRATIVE INDICATORS BY

OBJECTIVE AND RESULT

ATTACHMENT 7 – RESULTS FRAMEWORK

USAID/RWANDA’S RESULTS FRAMEWORK

ATTACHMENT 8 – BUDGET TEMPLATE

ATTACHMENT 9 – US EMBASSY RWANDA LOCAL COMPENSATION PLAN

ATTACHMENT 10 – AWARD FEE PLAN

ATTACHMENT 11 – PAST PERFORMANCE INFORMATION SHEET

TEMPLATE

ATTACHMENT 12 – CHAIN AND S-TIME PADS

RFP NO.: SOL-72069619R00001

9 | 149

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide the services and deliverables as described in detail in Section C, Performance Work Statement, for the implementation of the USAID/Rwanda Orora Wihaze activity.

B.2 CONTRACT TYPE

This is a Cost-Plus-Award-Fee (CPAF) contract. For the consideration set forth below, the Contractor must achieve the performance objectives and deliverables or outputs described in Sections C and F and otherwise comply with all contract requirements.

B.3 ESTIMATED COST, BASE FEE, AWARD FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fee and base fee is $___________. The maximum base fee is $__________. The maximum award fee is $__________. The maximum fee (base plus award fee) is $__________. The total estimated cost plus maximum fee, if any, is $________.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $______*. The Contractor must not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through ___________________.

*NOTE: The actual amount to be obligated will be determined at the time of award.

B.4 CONTRACT BUDGET AND CEILINGS

The total cost (exclusive of base and award fee) for the budget categories specified below may not be adjusted without a written modification signed by the Contracting Officer. No amounts in excess of the amounts specified for each activity shall be billed against the Contract.

Assistance to strengthen an inclusive private sector led animal source food value chains (Section J.1) $_______________ Assistance to increase demand for animal source food consumption (Section J.1) Management and Administration (Section J.1) $_______________

10 | 149

The contractor shall allocate costs to these budget categories based on the guidance in Section C below and consistent with the contractor’s original proposal and/or final proposal revision, which was accepted by USAID through award of this contract.

B.5 INDIRECT COSTS

Pending the establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

% 1/ 1/ 1/ % 2/ 2/ 2/ % 3/ 3/ 3/

1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

3/ Base of Application:

B.6 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND

FINAL REIMBURSEMENT FOR INDIRECT COSTS

Reimbursement for indirect costs must be at the lower of the negotiated final (or predetermined) rates or the following ceiling rates:

Description Rate Base Period

% 1/ 1/ % 2/ 2/ % 3/ 3/

1/ Base of Application:

2/ Base of Application:

11 | 149

3/ Base of Application

The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

This understanding must not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, “Allowable Cost and Payment,” FAR 52.232-22, “Limitation of Funds,” AIDAR 752.7003, “Documentation for Payment.”

B.8 MULTI‐YEAR CONTRACT

The Contract is considered non‐severable, and is therefore a multi‐year contract as defined in FAR 17.103. Therefore, this contract is subject to the requirements of FAR 17.106. However, this is a CPAF type contract where the contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216‐7, “Allowable Costs and Payment”.

Therefore, the contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217‐2. Therefore, the cancellation ceiling for each cancellation date is $0 and there is no requirement to include cancellation dates in the contract.

B.9 PAYMENT OF AWARD FEE

The Contractor may earn and be paid all or a portion of an award fee for performance under this contract. The Government's purpose in granting an award fee is to encourage and reward superior contract performance.

Payment of the base fee and award fee will be made as follows.

(a) Base Fee

The Contractor’s base fee is tied to the accomplishment of the performance objectives and deliverables or outputs described in Sections C, D and F, as well as complying with all contract requirements. Normally, the contractor will be paid the proportion of the fee that corresponds to the proportion of cost incurred by the Contractor during the period covered by the invoice divided by the total estimated cost (exclusive of base and award fee). Because of the clauses entitled “Allowable Cost and Payment” (FAR 52.216‐7) and “Award Fee” (AIDAR 752.216‐70)

12 | 149 incorporated into this contract, the terms and conditions of these clauses apply after total payments of base fee reach eighty‐five percent (85%) of the total base fee.

(b) Award Fee

The award fee earned will be paid after the award fee decision has been made for each evaluation period pursuant to the procedures in Section G.8 and the Award Fee Determination Plan. No interim payments of award fee will be made.

[END OF SECTION B]

13 | 149

C - PERFORMANCE WORK STATEMENT

[USAID will insert the Contractor’s Performance Work Statement (PWS) in the contract; see Attachment 1 for the Statement of Objectives that informs the development of Section C.]

[END OF SECTION C]

14 | 149

D- PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID "Standard Graphic Manual" available at http://www.usaid.gov/branding/gsm, or any successor branding policy.

The Branding Strategy for this contract is attached hereto as Attachment 3.

[END OF SECTION D]

http://www.usaid.gov/policy/ads/300/320.pdf

15 | 149

E- INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE____

52.246-5 INSPECTION OF SERVICES--COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at the principle place of performance or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) referenced in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or output.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)/MONITORING AND

EVALUATION PLAN

The progress, success and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The quality assurance surveillance plan is referred to as the Monitoring, Evaluation, and Learning Plan (MEL Plan).

The MEL Plan should be utilized in order to assess the impact of the programs and whether or not objectives are being achieved and if they should be adjusted. The MEL Plan is intended to be a “living” document that should be reviewed and updated on an annual basis as specified in Section F.6(a) below. The MEL Plan sets forth the specific performance goals for the contract and can be modified at any time by the Contracting Officer’s Representative (COR) to reflect changing priorities and circumstances.

[END OF SECTION E]

http://acquisition.gov/far/index.html

16 | 149

F– DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE_____

52.242-15 STOP-WORK ORDER APR 1989

ALTERNATE I APR 1984

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 PERIOD OF PERFORMANCE

The period of performance is five (5) years from the date of the contract award.

F.3 PLACE OF PERFORMANCE

The Contractor shall perform the services described in Section C in Rwanda and other places as necessary.

F.4 PERFORMANCE STANDARDS

(a) Evaluation of the Contractor's performance must be conducted in accordance with the performance standards set forth in this Contract, if any, the Contractor's overall performance toward achievement of the objectives in Section C and provision of deliverables in Section F of the Contract, and the Contractor's compliance with all other terms and conditions of the Contract.

(b) Contractor Performance Assessment Reports: On an annual basis, the COR will complete a Contractor Performance Assessment Report (CPAR) for the Contract. Each evaluation will be conducted jointly by the COR and the CO, and must form the basis of the Contractor's permanent performance record with regard to this Contract as required in FAR Part 42.15 and AIDAR

742.15. Contractor’s performance will be evaluated utilizing at minimum, the following factors:

• Quality

• Schedule

• Cost control

• Management

• Regulatory compliance

• Small business subcontracting (as applicable)

17 | 149

F.5 KEY PERSONNEL

(a) The key personnel positions that the Contractor must furnish for the performance of this contract are as follows:

• Chief of Party (COP)

• Deputy Chief of Party (DCOP)

• Senior Policy/Institutional Development Specialist

• Monitoring and Evaluation Specialist

• Nutritionist

Proficiency in English is required for all key personnel and local professional in-country staff members. The following guidance for each of the key personnel positions are set forth below.

The main requirement is that key personnel, taken as a whole, and considering the overall management structure, have the skills to effectively implement the activity. In addition, they must have demonstrated ability to establish and sustain professional relationships with host country government counterparts, and have excellent written and oral communication skills in English. Finally, the Contractor may propose, and USAID will consider, transitioning the DCOP into the COP role during contract implementation. No contract modification will be required if USAID approves this change.

1. Chief of Party (COP)

The COP should possess the intellectual leadership and strong management skills necessary to develop, articulate, and carry out a vision for the activity. The following characteristics, skills, experience and education are demonstrative of the skills necessary to fulfilling this role:

Master’s degree in a relevant technical area is highly desirable.

At least eight (8) years of progressively responsible experience in the area of agribusiness, trade or private sector development is highly desirable.

Experience with host country public agencies and ministries, as well as with private sector advocacy organizations, is desirable.

Demonstrated experience in the following areas is desirable: public private partnerships, agricultural policy reform and the facilitation of the policy reform process in the Sub-Saharan African context, public-private dialogue, and institution coalition building in rural economies.

The following prior experience is desirable: experience as a chief of party or similar role in the implementation of activities/projects of similar complexity to Orora Wihaze, experience managing teams of professionals, and experience with the administrative, procurement, hiring, recruitment, financial and logistical aspects of activity/project implementation.

Experience working with international development agencies, recipient country governments, and the private sector in low-income countries is desirable.

Excellent interpersonal and communication skills, ability to develop and communicate a common vision among diverse partners, and ability to lead multidisciplinary teams is highly desirable.

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2. Deputy Chief of Party (D/COP)

The following Deputy Chief of Party characteristics, skills, experience and education are demonstrative of the skills necessary to fulfilling this role:

Master’s degree in animal production, international development, agriculture, economics, food science or related field (with experience in livestock related agribusiness) of study is desirable.

Five (5) years or more of progressively responsible work experience in managing and implementing multi-faceted international agriculture and agribusiness development programs similar in scope and complexity to that of Orora Wihaze, preferably in East Africa or in a country context similar to Rwanda, is highly desirable.

Five (5) years or more of experience in engagement with host governments on private sector development in agriculture related value chains, enabling environment issues, institutional and policy reforms, and private sector development is desirable.

Experience leading collaborative, participatory livestock production and market development efforts in communities with similar levels of education, risk tolerance, habits related to ASF consumption, etc. as seen in Rwanda is desirable.

Substantial management and project management experience, including direct supervision of professional and support staff and working in a multi-cultural environment, is desirable.

Experience working with a wide range of key agriculture sector stakeholders, including government entities and the donor community, as well as civil society organizations (e.g., farmer organizations and cooperatives, NGOs, CBOs, etc.) and the private sector is desirable.

Oral and written fluency in Kinyarwanda, as well as in depth knowledge of the local operating environment in Rwanda, is desirable.

3. Senior Policy/Institutional Development Specialist

The following Senior Policy/Institutional Development Specialist characteristics, skills, experience and education are demonstrative of the skills necessary to fulfilling this role:

Master’s degree in Agricultural Economics, Economics, Quantitative Social Science or other relevant degree is highly desirable.

Five (5) years of progressively responsible experience in the areas of trade and investment framework development is highly desirable.

Experience working with host country public agencies and ministries as well as with private sector advocacy organizations is desirable.

Demonstrated experience in policy reform process facilitation, public-private dialogue and institution coalition building in rural economies is desirable.

Experience with policy research, policy advocacy coordination and support to both public and private businesses and related civil society organizations is desirable.

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Experience and familiarity with agricultural development and policy issues, especially in the livestock sector in the African context, agriculture sector strategies and investment plans is desirable.

4. Monitoring and Evaluation Specialist

The following Monitoring and Evaluation Specialist characteristics, skills, experience and education are demonstrative of the skills necessary to fulfilling this role:

Bachelor’s degree in evaluation, public policy, and/or related field is desirable.

Five (5) years of progressive professional experience, including in Sub-Saharan

Africa, in monitoring and evaluation of international development activities/projects is highly desirable.

Experience working with private sector, civil society and government sectors on monitoring and evaluation programs, as well as building the capacity of local organizations to be effective in knowledge management and learning, is desirable.

Knowledge of different M&E tools, approaches, and methods in addition to experience working with grant making organizations, is desirable.

Experience in training, coaching and mentoring teams in monitoring-related techniques and methods is desirable.

5. Nutritionist

The following Nutritionist characteristics, skills, experience and education are demonstrative of the skills necessary to fulfilling this role:

Master’s degree in public health and at least five years of experience in nutrition science, nutrition policy development, and behavior change. or equivalent training in nutrition science or dietetics with focus on diet formulation for women, infants and children;

Master’s degree in public health or a related field and at least five years of experience in nutrition science, nutrition policy development, and behavior change;

Five (5) years of progressive professional experience working as a member of a development team with responsibility for design and leadership of nutrition sensitive agriculture programs focused on reducing malnutrition by improving the diets of women and children in rural poor households;

Experience leading nutrition improvement programs in Rwanda or a country with a similar rural socio-economic setting or in nutrition research in a Rwandan university is highly desirable; and

Demonstrated successful experience collaborating across programs and strong communication and interpersonal skills, with ability to productively interact with a wide range and levels of organizations (government, private sector, other development project teams, NGOs, etc.).

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(b) The five key personnel positions specified above are considered to be essential to the work being performed under the Contract. Prior to replacing any of the specified individuals, the Contractor must immediately notify both the Contracting Officer and the Contracting Officer’s Representative reasonably in advance and must submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement of key personnel must be made by the Contractor without the written consent of the Contracting Officer.

F.6 REPORTS AND DELIVERABLES

In addition to the requirements set forth for submission of reports in Sections I and in accordance with AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit reports, deliverables or outputs as further described below to both the Contracting Officer’s Representative (COR) (referenced in Section G) and the Contracting Officer. The Contractor will also be responsible for submitting the following deliverables and obtaining the approval of the

COR.

The following reports and plans are required. All written documentation (correspondence, reports, information sheets, etc.) for submission by the Contractor to USAID/Rwanda must be in English. In addition to the reports outlined below and those elsewhere specified, the Contractor may be required to respond quickly to ad hoc information requests with short deadlines.

F.6(a) Monitoring, Evaluation, and Learning (MEL)

F.6(a).1 MEL Plan

The MEL Plan will elaborate how the Contractor and USAID will monitor progress, evaluate performance and/or impact, and how the Contractor intends to learn from the implementation and use the lessons learned to adapt its programing. The MEL Plan covers the full period of this Contract and will contain a section on “Monitoring,” a section on “Evaluation” and a section on “Learning.”

The Monitoring section will specify indicators, targets, and monitoring methodologies that allow the Contractor and USAID/Rwanda to track the progress of activity interventions towards achieving the expected results and targets related to activity objectives.

The Evaluation section will describe how activities will be assessed at the performance and/or impact level, and include a schedule and tools for periodic evaluation/re-evaluation and revision of the approach if and as necessary.

The Learning section will describe how knowledge and learning will be gained from implementation, evaluation findings, and monitoring data, to adjust interventions and approaches, as needed.

The contents of the MEL Plan will be proposed by the Contractor and approved by the COR.

The Contractor must complete a performance indicator reference sheet (PIRS) for each indicator proposed in the MEL Plan. The PIRS must contain information such as indicator definition, 21 | 149 rationale, baseline, data source, reporting frequency, disaggregation etc. Proposed indicators must meet USAID data quality standards for validity, integrity, precision, reliability, and timeliness as described in ADS 201.3.5.8 (https://www.usaid.gov/sites/default/files/documents/1870/201.pdf). In line with USAID gender guidelines the Contractor must include in the MEL plan standard gender indicators and custom gender indicators, as appropriate, and must collect and report sex disaggregated data and other qualitative data on gender where possible. USAID recommends using custom indicators to track progress on disability and social inclusion.

The COR will have authority to determine the appropriate format of the MEL Plan and the Contractor must coordinate with the COR prior to drafting the MEL Plan.

The MEL Plan must be completed on the following schedule:

• The Contractor must submit the initial draft of the MEL Plan to the COR by no later than 60 days after the effective date of the Contract;

• USAID will provide comments on the MEL Plan no later than 75 days after the effective date of the Contract; and

• The Contractor must submit the final MEL Plan to the COR for USAID approval by no later than 90 days after the effective date of the Contract.

For subsequent years, the annual updates to the MEL Plan must be completed on the following schedule:

• The Contractor must submit the updated MEL Plan to the COR no later than August 16 of the corresponding year;

• USAID will provide comments on the updated MEL Plan no later than September 1 of the corresponding year; and

• The Contractor must submit the final updated MEL Plan to the COR for USAID approval by no later than September 15 of the corresponding year.

If revisions to the MEL plan are necessary or desirable, the Contractor must report any suggested significant MEL plan changes or revisions to the USAID COR, and must obtain the USAID COR’s approval prior to implementing or undertaking such changes or revisions. MEL plans should not be submitted to USAID’s DEC.

F.6(a).2 Performance Evaluation

USAID/Rwanda will contract an independent midterm performance evaluation which will be managed by USAID. A final evaluation might be considered based on the results of the midterm evaluation, and regular monitoring of the activity. The Orora Wihaze Contractor must collaborate with the evaluation contractor.

F.6(a).3 Geographic Information Systems (GIS)

The Contractor must include geographic data collection, analysis, and submission methods in the MEL and Work Plans as a separate section. The COR will work with the Contractor on an annual basis during preparation of the MEL Plan to determine what type of GIS data may be https://www.usaid.gov/sites/default/files/documents/1870/201.pdf

22 | 149 required by USAID to support activity management and performance monitoring. If the Contractor creates or acquires GIS datasets using USAID funds, it must submit them to the COR. There are three types of geographic data that the USAID/Rwanda Mission may require in a standardized manner:

1. Activity and Intervention Location Data: The Contractor may be asked to submit Activity and Intervention Location Data. Activity and Intervention Location Data refers to data that records a discrete point location for activity and intervention sites. Activity and Intervention Location Data is essential in establishing an effective method for managing, analyzing, and communicating project and activity information.

2. Thematic Data: This refers to data such as demographic and health indicators, land use land cover, hydrology, and transportation infrastructure. Thematic Data may help in supporting activity implementation, performance management, and can be useful to support USAID’s development planning.

3. Activity Specific Geographic Data: This refers to data such as the analytical output of a geographic analysis that is conducted while implementing an Activity and is useful to support activity implementation, performance management and USAID’s development planning.

To the extent possible, USAID expects Activity and Intervention Location Data from every implementing partner; however, Thematic Data and Activity Specific Geographic Data are only expected when actually created or acquired by the implementing partner. The Contractor must submit all geographic data collected to the COR.

F.6 (a).4 Indicator Results Data Reporting

In addition to the Quarterly and Annual performance reports, the Contractor must report indicator results data to USAID in accordance with the assigned indicators’ reporting frequencies (quarterly, semi-annual and annual) as established in the MEL Plan.

The reporting of indicator results data allows USAID to aggregate data, assess the overall performance of activities, and generate reports for its internal and external stakeholders, including but not limited to USAID Washington, Congress, and the Government of Rwanda.

USAID is currently in the process of finalizing development of a new online performance management and reporting system called Development Information Solution (DIS). This system is currently being tested. Once it becomes operational, the contractor will be expected to report indicator results data and other data (ex: downloading quarterly reports, success stories, pictures, GIS information, etc.) via this system. USAID will provide training once the system becomes operational.

In the interim period (now until DIS is operational), indicator data reporting will be submitted using Excel based templates provided by the COR. If for any reason DIS does not become operational, the Contractor will be expected to comply with whatever indicator data reporting system USAID decides to use at that time.

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The indicator results data must be reported in accordance with the following schedule;

Quarterly reported indicators:

1. Quarter 1, Quarter 2 and Quarter 3 - 30 days after the end of the quarter

2. Quarter 4, 30 days after the end of the quarter (October 30)

Semi - Annually reported Indicators:

1. Semi-Annual 1 (Oct - Mar): 30 days after the end of the Semi-Annual 1

2. Semi-Annual 2 (Apr - Sep): 30 days after the end of the Semi-Annual 2

Annually reported Indicators: 30 days after the end of the fiscal year

F.6(b) Annual Work Plan

The Contractor must develop annual work plans to be approved in content and format by the COR. The Contractor must develop work plans in consultation and collaboration with all relevant stakeholders.

The work plans must describe in narrative form the activity rationale (meaning the development hypothesis) and expected outputs for all proposed interventions during the period of implementation. The work plan must also include a discussion of how the Contractor will address cross-cutting areas such as gender and social inclusion and sustainability. The work plan must include:

• the activities/interventions planned to be conducted;

• the site (s), target areas and provinces where they will be conducted;

• benchmarks/milestones/baselines and annual performance targets;

• the outputs/outcomes which the Contractor expects to achieve; and

• the inputs planned to be provided by the Recipient, during the work plan period.

The work plans must be completed based on the following schedule. For the first year, the Contractor must begin working on the first annual work plan within 30 days. This plan must be completed on the following schedule:

• The Contractor must submit the draft work plan to the COR by no later than 60 days after the effective date of the Contract;

• USAID will provide comments on the draft work plan no later than 75 days after the effective date of the Contract; and

• The Contractor must submit the final work plan to the COR for USAID approval by no

For the subsequent years, the work plans must be completed on the following schedule:

• The Contractor must submit the draft work plan to the COR no later than August 16 of the corresponding year;

• USAID will provide comments on the draft work plan no later than September 1 of the corresponding year; and

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• The Contractor must submit the final work plan to the COR for USAID approval by no later than September 15 of the corresponding year.

The Contractor must submit a plan for coordination and integration with other partners as a section of the annual work plan. In this plan, the Contractor must include a description of the approach that it will use to ensure coordination, collaboration and information sharing with other USAID activities, U.S. Government Agencies, other international donors, the GOR, including district governments, and private sector stakeholders and civil society organizations, including any costs associated with such coordination.

If revisions/changes to the annual work plan are necessary or desirable, the Contractor must report any suggested significant work plan changes or revisions to the USAID COR, and must obtain the USAID COR’s approval prior to implementing or undertaking such changes or revisions. Work plans should not be submitted to USAID’s DEC.

F.6(c) Quarterly Activity Performance Reports

The Contractor must submit a Quarterly Activity Performance Report on progress towards agreed performance targets every quarter. Each report must be submitted 30 calendar days after the end of each quarter, except for the fourth quarter of activity performance (this will be included in the Annual Activity Performance Report). The quarterly reporting cycle will align with USAID’s fiscal year as follows:

Quarter 1: October-December, Quarter 2: January-March, Quarter 3: April-June, Quarter 4: July- September.

The Quarterly Activity Performance Report should provide a brief and precise description of the intervention, progress on activity implementation during the reporting period, constraints encountered and suggestions for additional actions to be taken. The expected scope and format of the quarterly report will be established by the COR in consultation with the Contractor. The Quarterly Activity Performance Report must be submitted electronically to the COR. Upon approval by the COR, the report must be uploaded to the Development Experience Clearinghouse (DEC).

F.6(d) Annual Activity Performance Reports

The Contractor must submit an Annual Activity Performance Report, describing cumulatively the performance of the activity in the reporting fiscal year, by October 30th of each year. The expected scope and format shall be established by the COR in consultation with the Contractor. At a minimum, the report will address:

• Progress on activity implementation during that reporting period, outlining achievements for each result area presented in the approved annual work plan;

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• Progress made in the areas of monitoring, evaluation, and cross-cutting themes, such as gender integration, sustainability and local capacity building, and partnership engagement;

• An overview of major challenges and lessons learned during the reporting period;

• An overview of the collaborating, learning, and adapting strategy with an overview of information sharing with other partners during the reporting period and any problems encountered, agreements reached and/or actions taken to ensure effective coordination between partners;

• An overview of activity management and administration issues during the reporting period;

• Other pertinent information as specified by the COR in writing. The COR must communicate any other pertinent information required in the report in writing to the Chief of Party no later than 15 days prior to the end of the reporting period. Any request for other pertinent information specified by the COR for a specific annual report automatically are required for all subsequent reports unless specifically indicated in writing by the COR that the pertinent information is no longer required in the annual reports.

• Annexes to include the following:

• Indicator results metrics for all indicators included in the MEL Plan

• Success stories during the reporting period (if any)

• Environmental compliance reporting monitoring (if applicable)

• List of reports/studies/documents to be submitted to the DEC

F.6(e) Quarterly Financial Reports and Accruals

The Contractor must submit financial reports as specified below. The expected format shall be established by the COR in consultation with the Contractor. The report will contain at a minimum the following information:

• Total funds committed to date by USAID into the Contract;

• Total funds expended by the Contractor to date, including a breakdown of the budget categories provided in the Contractor’s cost proposal and between Technical Services and Management and Administrative Services with additional detail to be provided upon request by the COR;

• Pipeline (committed funds minus expended funds);

• Variations from previous estimates (will be highlighted on any spreadsheets and will be addressed in a narrative if significant);

• The budget estimate for the upcoming quarter;

• Estimated cost to complete; and

• Funds and time remaining in the Contract; and.

• Breakdown of expenditures by type of funding.

The report must include any additional information required by the COR. Each report must be submitted 30 calendar days after the end of each quarter of USAID’s fiscal year. Additionally, the Contractor must submit accruals to the COR by no later than the fifteenth (15th) day before the completion of each quarter.

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F.6(f) Baseline Report

The Contractor must collect baseline data to document initial context information and values for indicators established in the Contractor’s MEL Plan. This report is due within six months of the date of contract award.

The Baseline Report’s format, scope, and final due date will be determined by written mutual agreement between the Contractor and the COR within the first 30 days of the contract period of performance. Prior to baseline data collection, the Contractor must submit a methodological plan for baseline data collection for review and approval by the COR.

F.6(h) Grants Under Contract Manual

Prior to awarding any subgrants (unless specific approval is provided by the Contracting Officer), the Contractor must develop in consultation with and for USAID’s approval, a Grants Under Contract Manual. The Grants Under Contract Manual will include the information and be in the format specified by the COR.