Sol_72069618R00004_-_Amended_Round_2.pdf

Date Issued: November 8, 2017

Deadline for Submission of Questions (Round 1): Nov. 15, 2017, 8:00 AM Kigali time

Deadline for Submission of Questions (Round 2): Nov. 29, 2017, 8:00 AM Kigali time

Closing Date: December 22, 2017

Closing Time: 6:00 PM 12:00PM (noon), Kigali time

SUBJECT: REQUEST FOR PROPOSALS (RFP) No.: 72069618R00004

RWANDA NGURIZA NSHORE ACTIVITY

The United States Agency for International Development in Rwanda (USAID/Rwanda) seeks proposals to carry out a five-year activity, Nguriza Nshore, to drive rural economic growth in

Rwanda through facilitating the emergence of a dynamic agribusiness sector. Subject to availability of funds, USAID/Rwanda plans to award a single contract to one successful offeror with an estimated cost of approximately $12-15 million, inclusive of fees, through a full and open competition.

Offerors are invited to submit a proposal in accordance with the requirements of the enclosed

RFP. Proposals must be received by USAID no later than the date and local time stated above and in this RFP. USAID requires that offers remain valid for a minimum of 150180 days.

Offerors should read the entire solicitation, which includes all pertinent technical sections and the terms, conditions and instructions required for submitting a proposal. Prior to the submission of proposals, any amendments to this solicitation will be made available through the Government port of entry at http://www.fbo.gov. It is the offeror’s responsibility to check this site periodically for official updates and amendments to the solicitation. This solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal in response hereto. Furthermore, USAID reserves the right to reject any and all offers, if such action is considered to be in the best interest of USAID.

There is not an incumbent to this work. The authorized geographic code for this procurement is 935 and the NAICS code is 541 -- Professional, Scientific, and Technical Services/541990

-- All Other Professional, Scientific, and Technical Services.

By email only, please submit all Round 1 questions regarding this RFP no later than

November 15, 2017, at 8:00 AM (Rwanda time) and Round 2 questions no later than

November 29, 2017, at 8:00 AM (Rwanda time) to Zachary Clarke, Supervisory Contracting

Officer, at zclarke@usaid.gov, with cc to Lindsay Windsor, Acquisition and Assistance

Advisor, at lwindsor@usaid.gov. Oral instructions, answers, or guidance from any USAID source prior to the award of the contract will not be binding.

Sincerely, Zachary Clarke

Supervisory Contracting Officer

USAID/Rwanda zclarke@usaid.gov http://www.fbo.gov/ mailto:zclarke@usaid.gov mailto:lwindsor@usaid.gov mailto:zclarke@usaid.gov

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

ACQUISITION AND ASSISTANCE OFFICE

2657 AVENUE DE LA GENDARMERIE, KACYIRU

KIGALI, RWANDA

9. Sealed offers in original and _five_ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in N/A until 12:00 p.m. (COB Rwanda). local (Kigali) time December 22, 2017.

5. DATE ISSUED

11/08/2017

6. REQUISITION/PURCHASE NUMBER

REQ-696-18-000002

SEALED BID (IFB)

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

ACQUISITION AND ASSISTANCE OFFICE

2675 AVENUE DE LA GENDARMERIE, KACYIRU

KIGALI, RWANDA

(If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

zclarke@usaid.gov

AREA CODE

250-252

NUMBER

596-400

EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

x A SOLICITATION/CONTRACT FORM 1 x I CONTRACT CLAUSES I-1 x B SUPPLIES OR SERVICES AND PRICES/COSTS B-1 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

x C DESCRIPTION/SPECS./WORK STATEMENT C-1 x J LIST OF ATTACHMENTS J-1 x D PACKAGING AND MARKING D-1 PART IV - REPRESENTATIONS AND INSTRUCTIONS x E INSPECTION AND ACCEPTANCE E-1 x F DELIVERIES OR PERFORMANCE F-1 x G CONTRACT ADMINISTRATION DATA G-1 x L INSTR., CONDS., AND NOTICES TO OFFERORS L-1 x H SPECIAL CONTRACT REQUIREMENTS H-1 x M EVALUATION FACTORS FOR AWARD M-1 x K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS K-1

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 180 calendar days from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

USAID/RWANDA

FINANCIAL MANAGEMENT OFFICE

CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

ZACHARY CLARKE

CONTRACTING OFFICER

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

USAID/Rwanda Zachary Clarke, Contracting Officer

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

N/A

72069618R00004

X

See Attached Table of Contents

SECTION A TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS .................................................................. B-1

B.1 PURPOSE .............................................................................................................................................. B-1

B.2 CONTRACT TYPE ............................................................................................................................... B-1

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT .................................................... B-1

B.4 BUDGET ............................................................................................................................................... B-1

B.5 INDIRECT COSTS ............................................................................................................................... B-2

B.6 COST REIMBURSABLE ..................................................................................................................... B-2

B.7 MULTI‐YEAR CONTRACT ................................................................................................................ B-2

B.8 PAYMENT OF FEE .............................................................................................................................. B-2

SECTION C – PERFORMANCE WORK STATEMENT .............................................................................. C-1

SECTION D PACKAGING AND MARKING ............................................................................................... D-1

D.1 AIDAR 752.7009 MARKING (JAN 1993) .......................................................................................... D-1

D.2 BRANDING AND MARKING ............................................................................................................ D-1

SECTION E - INSPECTION AND ACCEPTANCE ...................................................................................... E-1

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE ......................... E-1

E.2 INSPECTION AND ACCEPTANCE ................................................................................................... E-1

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)/MONITORING AND EVALUATION

PLAN ..................................................................................................................................................... E-1

SECTION F – DELIVERIES OR PERFORMANCE ...................................................................................... F-1

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE ......................... F-1

F.2 PERIOD OF PERFORMANCE ............................................................................................................ F-1

F.3 PLACE OF PERFORMANCE .............................................................................................................. F-1

F.4 PERFORMANCE STANDARDS AND EVALUATION .................................................................... F-1

F.5 KEY PERSONNEL ............................................................................................................................... F-2

F.6 REPORTS AND DELIVERABLES ..................................................................................................... F-4

F.7 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEPTEMBER 2013) (ClassDeviationOAA-DEV-13-01c) ...................................... F-16

SECTION G - CONTRACT ADMINISTRATION DATA ............................................................................. G-1

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) ............................................ G-1

G.2 ADMINISTRATIVE CONTRACTING OFFICE ................................................................................. G-2

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)............................................................... G-3

G.4 PAYING OFFICE .................................................................................................................................. G-3

G.5 INVOICING INSTRUCTIONS ............................................................................................................... G-3

G.6 ACCOUNTING AND APPROPRIATION DATA ............................................................................... G-3

G.7 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID .......................................................... G-3

G.8 CONTRACTOR CONTACT INFORMATION.................................................................................... G-5

SECTION H - SPECIAL CONTRACT REQUIREMENTS ............................................................................ H-1

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE ......................... H-1

H.2 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012) ..................... H-1

H.3 AUTHORIZED GEOGRAPHIC CODE ............................................................................................... H-2

H.4 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JULY 2007) ............... H-2

H.5 INTERNATIONAL TRAVEL (AIDAR 752.7002 AND 752.7032) .................................................... H-2

H.6 PERSONNEL APPROVALS (AIDAR 752.7007 AND 752.7027) ...................................................... H-3

H.7 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002) ................................................. H-4

H.8 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007) ........................................... H-4

H.9 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (DEC

1991) ...................................................................................................................................................... H-5

H.10 INSURANCE AND SERVICES ........................................................................................................... H-6

H.11 SUBCONTRACTING PLAN, INDIVIDUAL SUBCONTRACT REPORT (ISR) AND THE

SUMMARY SUBCONTRACT REPORT ............................................................................................ H-6

H.12 CONSENT TO SUBCONTRACT ........................................................................................................ H-7

H.13 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN 2002)H-7

H.14 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES ........................................................................................................................................ H-7

H.15 LOGISTIC SUPPORT ........................................................................................................................... H-7

H.16 LANGUAGE REQUIREMENTS ......................................................................................................... H-7

H.17 GRANTS UNDER USAID CONTRACTS ........................................................................................... H-7

H.18 ENVIRONMENTAL COMPLIANCE .................................................................................................. H-8

H.19 DISCLOSURE OF INFORMATION .................................................................................................. H-10

H.20 AIDAR 752.222-71 NONDISCRIMINATION (JUN 2012)............................................................... H-11

H.21 AIDAR 752.222-70 USAID DISABILITY POLICY - ACQUISITION (DEC 2004) ........................ H-11

H.22 ADS 302.3.5.19 USAID-FINANCED THIRD-PARTY WEB SITES (AUG 2013) .......................... H-11

H.23 AIDAR 752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUG 2013) H-13

H.24 ADS 302.3.5.21 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBARARY

(OCT 2014) .......................................................................................................................................... H-14

H.25 COMPLIANCE WITH THE TRAFFICKING VICTIMS PROTECTION REAUTHORIZATION ACTH-15

H.26 AUTHORIZED WORK WEEK .......................................................................................................... H-15

H.27 FAR 52.203-99, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (APR 2015) .................................. H-15

H.28 AIDAR 752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR

ACQUISITION (JULY 2014) ............................................................................................................. H-16

H.29 LOGISTIC SUPPORT GOVERNMENT FURNISHED FACILITIES OR PROPERTY .................. H-17

H.30 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973, AS AMENDEDH-18

H.31 RIGHT TO PROCURE FROM OTHER SOURCES (AUGUST 2016) ............................................. H-18

H.32 ELECTRONIC PAYMENTS SYSTEM ............................................................................................. H-18

H.33 AMMONIUM NITRATE AND CALCIUM AMMONIUM NITRATE RESTRICTION (SEPTEMBER

2011) (CLASS DEVIATION OAA-DEV-LL-03C, EXPIRATION DATE SEPTEMBER 8, 2016) . H-19

H.34 CLOUD COMPUTING (MAY 2016) ................................................................................................. H-20

SECTION I - CONTRACT CLAUSES ........................................................................................................... I-1

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .......................... I-1

I.2 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (OCT 2015) .... I-4

I.3 FAR 52.217-2 CANCELLATION UNDER MULTI-YEAR CONTRACTS (OCT .............................. I-7

1997) I-7

I.4 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015) ..................................... I-8

I.5 FAR 52.229-8 TAXES – FOREIGN COST-REIMBURSEMENT CONTRACT (MAR 1990) ......... I-15

I.6 FAR 52.243-7 NOTIFICATION OF CHANGES (APR 1984) ............................................................ I-15

I.7 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) .................................. I-17

I.9 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HG EMPLOYEES (MAR 2015) ................... I-17

I.10 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY 1997) ................................. I-18

I.11 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (OCT 1989) ............................... I-18

I.12 AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991) ................................. I-19

SECTION J - LIST OF ATTACHMENTS ...................................................................................................... J-1

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K-1

K.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE ......................... K-1

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2016) ................. K-1

K.3 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (MAY

2012) ...................................................................................................................................................... K-4

K.4 FAR 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES (APR

2005) ...................................................................................................................................................... K-6

K.5 INSURANCE - IMMUNITY FROM TORT LIABILITY .................................................................... K-7

K.6 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING REQUIREMENTS (FEB 2016)K-7

K.7 AUTHORIZED NEGOTIATORS ......................................................................................................... K-7

K.9 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013) ........... K-8

K.10 SIGNATURE ......................................................................................................................................... K-9

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS .................................. L-1

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ............. L-1

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984) ............................................................................ L-1

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) ........................................................................... L-1

L.4 GENERAL INSTRUCTIONS TO OFFERORS ................................................................................... L-2

L.5 DELIVERY INSTRUCTIONS .............................................................................................................. L-3

L.6 GENERAL INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL ..... L-6

L.7 TECHNICAL APPROACH (see Section M.3) ..................................................................................... L-8

L.8 MONITORING, EVALUATION AND LEARNING PLAN (see Section M.4) ................................ L-11

L.9 PERSONNEL AND MANAGEMENT APPROACH (see Section M.5) ............................................ L-12

L.10 PAST PERFORMANCE (see Section M.7) ........................................................................................ L-13

L.11 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL ................................... L-14

L. 12 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND MARKING PLANS: .......... L-21

SECTION M - EVALUATION FACTORS FOR AWARD ............................................................................ M-1

M.1 GENERAL INFORMATION ............................................................................................................... M-1

M.2 EVALUATION FACTORS ................................................................................................................ M-1

M.3 TECHNICAL APPROACH ................................................................................................................... M-2

M.4 MONITORING, EVALUATION AND LEARNING PLAN (MEL PLAN) ....................................... M-2

M.5 PERSONNEL AND MANAGEMENT APPORACH .......................................................................... M-2

M.6 PAST PERFORMANCE ...................................................................................................................... M-2

M.7 PRICE/COST EVALUATION ............................................................................................................. M-4

M.8 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD .................... M-4

M.9 CONTRACTING WITH SMALL BUSINESS CONCERNS .............................................................. M-5

ATTACHMENTS

RFP NO.: 72069618R00004

Nguriza Nshore Activity

B-1

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide the services and deliverables that fall within the

Performance Work Statement (PWS) specified in Section C for the Rwanda Nguriza Nshore

Activity.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) Completion type contract. For the consideration set forth below, the Contractor must achieve the performance objectives and deliverables or outputs described in Sections C and F, in accordance with performance standards specified in Section E, and otherwise comply with all contract requirements.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fee is

$___________. The fixed fee is $__________. The estimated cost plus fixed fee is $________.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the

Contractor (and payment of fee, if any) for performance hereunder is $_________. The

Contractor must not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through {TBD based on the date of award}.

B.4 BUDGET

The total cost (stated below) for the budget categories specified below may not be adjusted without a modification to the contract signed by the Contracting Officer. No amounts in excess of the amounts specified for each cost category will be billed against the Contract.

Description Total

Personnel

Travel

Other Direct Costs

Indirect Costs

AwardFixed Fee

TOTAL ESTIMATED COST

Leverage

B-2

The Contractor must allocate costs to these budget categories consistent with the Contractor’s final proposal, which was accepted by USAID/Rwanda through award of this contract. Leverage is the resources that third-parties bring to the program. The terms “leverage” and “additional financing” are used interchangeably in this contract. Modifications to the leverage amount will be considered during Contract performance based upon changes to underlying assumptions, as agreed to by the Contracting Officer and Contracting Officer’s Representative.

B.5 INDIRECT COSTS

Pending the establishment of a revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description* Period** Rate Base***

* Description or type of rate indicated as a percentage, e.g., G&A

** Period, e.g., CY 2009

*** Base, e.g., Direct Labor for Labor Overhead

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

B.7 MULTI‐YEAR CONTRACT

The Contract is subject to the requirements of FAR 17.106. However, this is a Cost Plus Fixed

Fee (CPFF) type contract where the contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216‐7, “Allowable Costs and Payment.” Therefore, the contractor will not incur any costs which would have been amortized over the life of the Contract should the Contract be cancelled in accordance with FAR 52.217‐2. The cancellation ceiling for each cancellation date is $0 and there is no requirement to include cancellation dates in the contract.

B.8 PAYMENT OF FEE

The Contractor may earn and be paid all or a portion of the total fee based on performance under this contract. The Government’s purpose in granting this fee is to encourage and reward superior contract performance. Payment of the Contractor’s fee is tied to the accomplishment of performance objectives and deliverables or outputs described in Sections C, D and F that are

B-3 specified in Table 1 below. The Contractor will be paid the amount of fee specified for each denoted performance objective, deliverable or output set forth in the table below upon acceptance by the Contracting Officer’s Representative (COR). Full fee payment is dependent upon full completion of the contract, as demonstrated by attainment of all deliverables. Payment of the fixed fee for each target is dependent upon the Contractor meeting each target for that year, as specified in the table below and as determined by the COR. If the Contractor does not reach the target, the Contractor will not be paid any of the fee specified for that target, as full contract completion will not have been demonstrated. USAID reserves the right to engage a third party to verify results. The Contracting Officer, in consultation with the Contracting Officer’s

Representative (COR) and at the request of the Contractor, may modify the fee schedule, including targets or dates, based upon changes in underlying assumptions, the development context or other extenuating circumstances. Additionally, dates are meant to be illustrative and are flexible within reason, as determined by the COR.

Because the clause entitled “Allowable Cost and Payment” (FAR 52.216‐7) is incorporated into this contract, the terms and conditions of this clause applies after total payments of fixed fee reach eighty‐five percent (85%) of the total fixed fee. Payment of fixed fee will be in accordance with FAR 52.216-8.

B-1

Table 1 – Fee Payment Schedule

Indicators/Targets Year 1

Target

Year

1 Fee

Year 2

Target

Year 2

Fee

Year 3

Target

Year 3

Fee

Year 4

Target

Year 4

Fee

Year 5

Target

Year 5

Fee

Objective 1: 1.1. Value of increased lending contributing to agribusiness sector growth.

Objective 1: 1.3. Percentage of qualified agribusiness firms whose recent loan application was rejected.

Objective 2: 2.2. Number of firms (excluding farms) or civil society organizations (CSOs) engaged in agricultural and food security-related manufacturing and services that have increased profits or become financially self-sufficient with USG assistance.

Objective 2: 2.1. Value of private investment leveraged for investment in agribusiness SMEs.

Objective 3: 3.1. Number of agricultural and business enabling environment policies analyzed, consulted on, drafted or revised, approved, and implemented with USG assistance (custom indicator).

SO: Number of full-time equivalent (FTE) jobs created with USG assistance.

SO: Total agriculture- related financing accessed as a result of USG assistance (GFSS).

[END OF SECTION B]

C-1

SECTION C – PERFORMANCE WORK STATEMENT

[USAID will insert the Contractor’s Performance Work Statement (PWS) at award; see Attachment

J.1 for the Statement of Objectives that informs the development of Section C.]

[END OF SECTION C]

D-1

SECTION D PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk

(such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and

Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID "Standard Graphic Manual" available at http://www.usaid.gov/branding/gsm, or any successor branding policy.

The Branding Strategy for this contract is attached hereto as Attachment J.2.

[END OF SECTION D]

http://www.usaid.gov/policy/ads/300/320.pdf

E-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE____

52.246-5 INSPECTION OF SERVICES--COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will take place at the principle place of performance or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR referenced in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or output.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)/MONITORING AND

EVALUATION PLAN

The progress, success and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The quality assurance surveillance plan is referred to as the Monitoring, Evaluation, and Learning Plan (MEL Plan).

The MEL Plan should be utilized in order to assess the impact of the activity and whether or not objectives are being achieved and if they should be adjusted. The MEL Plan is intended to be a

“living” document that should be reviewed and updated on an annual basis as specified in

Section F.6(a) below. The MEL Plan sets forth the specific performance goals for the contract and can be modified at any time by the Contracting Officer’s Representative to reflect changing priorities and circumstances.

[END OF SECTION E]

http://acquisition.gov/far/index.html

F-1

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE_____

52.242-15 STOP-WORK ORDER APR 1989

ALTERNATE I APR 1984

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 PERIOD OF PERFORMANCE

The period of performance for the contract is five years from the effective date of the contract through ____________.

(a) It is the Contractor's responsibility to ensure that the Contracting Officer approved adjustments to the original estimated completion date do not result in costs incurred that exceed the ceiling price of this Contract. Under no circumstances will such adjustments authorize the

Contractor to be paid any sum in excess of the Contract amount.

(b) Adjustments that will cause the elapsed time for completion of the work to exceed the original estimated completion date by more than 15 calendar days must be approved in advance by the Contracting Officer.

F.3 PLACE OF PERFORMANCE

The Contractor must perform the services described in Section C in Rwanda.

F.4 PERFORMANCE STANDARDS AND EVALUATION

Evaluation of the Contractor’s overall performance will be conducted jointly by the COR and the

Contracting Officer, and will form the basis of the Contractor's permanent performance record with regard to this contract.

The Contractor’s performance information determined to be relevant will be evaluated in accordance with the elements below:

Technical quality of product or service, including consistency in meeting goals and targets.

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Cost control, including forecasting costs as well as accuracy in financial reporting, ensuring that unnecessarily expensive technical assistance is not used when lower cost, equally qualified advisors are available, and pacing the expenditure of level of effort such that contract deliverables and outputs can be produced within budget.

Timeliness of performance, including adherence to contract schedules and other time-sensitive activity conditions, and effectiveness of home and field office management to make prompt decisions and ensure efficient completion of tasks.

Management or business relations, addressing the history of professional behavior and overall business-like concern for the interests of the customer, including coordination among subcontractors and developing country partners, cooperative attitude in remedying problems, and timely completion of all administrative requirements.

F.5 KEY PERSONNEL

(a) The key personnel positions that the Contractor must furnish for the performance of this contract are as follows:

1. Chief of Party; and

2. Deputy Chief of Party

3. TBD [Additional positions included in the successful Offeror's proposal will be included at the time of award]

Proficiency in English is required for all key personnel and local professional in-country staff members. The following guidance for each of the key personnel positions are set forth below.

The main requirement is that key personnel, taken as a whole, and considering the overall management structure, have the skills to effectively implement the activity. In addition, they must have demonstrated ability to establish and sustain professional relationships with host country government counterparts, and have excellent written and oral communication skills in

English.

1. Chief of Party (COP)

The primary responsibilities of the COP are to provide overall leadership, management and general technical direction of the entire activity, ensuring an integrated vision among different components and actors, and a focus on achieving the results defined in the contract. The COP must identify issues and risks related to activity implementation in a timely manner, and suggest appropriate activity adjustments. This individual must act as the key liaison between

USAID/Rwanda and all other counterparts, implementing partners and Government of Rwanda officials involved with the activity. The COP serves as a key liaison with the Ministry of Trade and Industry (MINICOM), the Ministry of Finance and Economic Planning (MINECOFIN), the

Rwandan Development Board (RBD), and the Ministry of Agriculture and Animal Resources

(MINAGRI). The position requires significant coordination skills, technical knowledge, and private sector experience to ensure coherence and consistency in spite of urgent deadlines. Experience in developing countries, particularly experience in Sub-Saharan Africa, is preferred.

COP Education Expectations: The COP must hold at least a bachelor’s degree in a relevant technical area such as business, economics, agricultural sciences, or rural and economic

F-3 development. A master’s degree in business administration, economics, agricultural sciences, or rural development is desired.

COP Experience - Expected Qualifications

Fifteen (15) years of progressively responsible experience in the area of agribusiness, banking, business development service management, policy-making, or private sector development is desirable.

Demonstrated experience in Small to Medium Enterprise (SME) fund management, transaction facilitation, investment banking, financial modeling, public private partnership facilitation, and public-private dialogue in the Sub-Saharan Africa context and institution coalition building in developing economies is desirable.

Prior experience as chief of party, deputy chief of party or senior technical advisor for projects of similar complexity and financial size, with demonstrated experience managing a diverse team/s of professionals, and with administrative, procurement, hiring, recruitment, financial and logistical aspects of activity implementation is desirable.

Excellent interpersonal and communication skills to develop and communicate a common vision to partners from different nationalities and cultural backgrounds and the ability to lead multidisciplinary teams is desirable.

Demonstrated, excellent writing and spoken English skills are required.

2. Deputy Chief of Party (DCOP)

The Deputy Chief of Party (DCOP) provides technical management and supports the overall management of the activity. S/he also provides technical expertise in identifying and designing key interventions in the three objectives of the Nguriza Nshore activity. The DCOP works directly with financial institutions and investment entities to develop products and services tailored for SME lending and investment needs. The DCOP works closely with the Chief of

Party (COP) to manage the day-to-day operations of the activity. In the absence of the COP, the

DCOP assumes responsibility for the activity.

DCOP Education Expectations: The expected qualifications for the DCOP candidate include a bachelor’s degree in business, or other related field of study such as economics, finance, international development, or agricultural sciences; a master’s degree in one of the aforementioned fields of study is preferred.

DCOP Expected Qualifications:

Demonstrable knowledge and experience in private sector development, engaging with host government partners in private sector policymaking, or SME promotion in Sub-

Saharan Africa is desired and experience in SME development is preferred.

Seven (7) years or more of progressively responsible work experience in managing and implementing multi-faceted private investments, job creation and agribusiness development programs is preferred.

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Experience that demonstrates a solid foundation in financial sector development is preferred, including areas such as banking, financial instrument development, investment management, transaction facilitation, and market development.

Knowledge of and experience in business development service provision and investor aftercare concepts is desirable.

Demonstrated, excellent writing and spoken English skills are required.. Knowledge of

Kinyarwanda as well as in-depth knowledge of the local operating environment in

Rwanda is preferred.

The DCOP’s experience must complement and not perfectly overlap with that of the

COP.

F.6 REPORTS AND DELIVERABLES

In addition to the requirements set forth for submission of reports in Sections I and in accordance with AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit reports, deliverables or outputs as further described below to the COR (referenced in

Section G). Additionally, the Contractor must deliver the results stated in Section B.8. The

Contractor is also responsible for submitting the following deliverables and obtaining the approval of the Contracting Officer’s Representative.

The following reports and plans are required. All written documentation (correspondence, reports, information sheets, etc.) for submission by the Contractor to USAID/Rwanda must be in

English. In addition to the reports outlined below and those elsewhere specified, the Contractor may be required to respond quickly to ad hoc information requests with short deadlines.

F.6(a) Monitoring, Evaluation, and Learning Plan (MEL) Plan

The MEL Plan will elaborate how the Contractor and USAID will monitor progress, evaluate performance and/or impact and how the activity intends to learn from the implementation and use the lessons learned to adapt its programing. The MEL Plan will contain a section on

“Monitoring,” a section on “Evaluation” and a section on “Learning.”

The Monitoring section will specify indicators, targets, and monitoring methodologies that allow the Contractor and USAID/Rwanda to track the progress of activity interventions towards achieving the expected results and targets related to activity objectives.

The Evaluation section will describe how activities will be assessed at the performance and/or impact level, and include a schedule and tools for periodic evaluation/re-evaluation and revision of the approach if and as necessary.

The Learning section will describe how knowledge and learning will be gained from implementation, evaluation findings, and monitoring data, to adjust interventions and approaches, as needed.

Measuring specific outputs, outcomes and impacts will facilitate better understanding of which approaches are working under which conditions, and which interventions need to be refined or

F-5 strengthened within each of the respective components of the activity. Potential changes in targets may occur due to unforeseen events. Should this occur, the Contracting Officer will consider changes to the fee schedule in Section B.8.

The contents of the MEL Plan will be proposed by the Contractor and approved by the COR. To the extent feasible, MEL will be conducted through or with the participation of local partners in order to build capacity. For each indicator proposed in the MEL Plan, the Contractor must complete a performance indicator reference sheet (PIRS) containing information such as indicator definition, rationale, baseline, data source, reporting frequency, disaggregation etc. Proposed indicators must meet USAID data quality standards for validity, integrity, precision, reliability, and timeliness as described in ADS 201.3.5.8

(https://www.usaid.gov/sites/default/files/documents/1870/201.pdf). In line with USAID gender guidelines the Contractor must collect and report sex disaggregated data.

The MEL Plan must be completed on the following schedule:

The Contractor must submit the MEL Plan to the COR by no later than 60 days after the effective date of the Contract;

USAID will provide comments on the MEL Plan no later than 75 days after the effective date of the Contract; and

The Contractor must submit the final MEL Plan to the COR for USAID approval by no later than 90 days after the effective date of the Contract.

For the four subsequent years, the annual updates to the MEL Plan must be completed on the following schedule:

The Contractor must submit the updated MEL Plan to the COR no later than August 16 of the corresponding year;

USAID will provide comments on the updated MEL Plan no later than September 1 of the corresponding year; and

The Contractor must submit the final updated MEL Plan to the COR for USAID approval by no later than September 15 of the corresponding year.

F.6(a).1 Outcome and Output Monitoring

The Contractor is required use the following indicators in its MEL Plan:

Strategic Objective Level: Number of full-time equivalent (FTE) jobs created with USG assistance.

Strategic Objective Level: Total agriculture-related financing accessed as a result of USG assistance.

Objective 1.1. Value of increased lending contributing to agribusiness sector growth.

Objective 1.3. Percentage of qualified agribusiness firms whose recent loan application was rejected.

https://www.usaid.gov/sites/default/files/documents/1870/201.pdf

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Objective 2.2. Number of firms (excluding farms) or civil society organizations (CSOs) engaged in agricultural and food security-related manufacturing and services that have increased profits or become financially self-sufficient with USG assistance.

Objective 2.1. Value of private investment leveraged for investment in agribusiness SMEs.

Objective 3.1. Number of agricultural and business enabling environment policies analyzed, consulted on, drafted or revised, approved, and implemented with USG assistance.

Context Indicator 1: Employment in the agri-food system (National Level- GFSS)

Context Indicator 2: Annual percent change in value-added in the agriculture and food system

(National Level-GFSS)

In addition to the indicators listed above, the Contractor is encouraged to use standard indicators from the Foreign Assistance Framework (F-Bureau Indicators, FTF Indicators, GFSS Indicators), as well as propose custom indicators that align with its PWS.

Other performance indicators (including Mission-level Performance Management Plan (PMP) and GFSS-indicators) to which the Nguriza Nshore Activity Contractor must directly contribute include:

A. USAID/Rwanda PMP indicators for Sub IR 1.2.1 “Enhanced Private Sector

Competitiveness”:

a. Value of new private sector investment in the agriculture sector or food value chain leveraged by FTF implementations;

b. Number of firms receiving USG-funded technical assistance for improving business performance.

B. FTF/GFSS-Indicators that the Contractor will report on:

a. Value of annual sales of firms receiving USG assistance.

C. FTF/GFSS-Indicators that the Contractor will contribute to as one of multiple inputs in

USAID/Rwanda’s reporting for FTF/GFSS during the implementation period of the

Nguriza Nshore Activity:

a. Percent change in value-added in the agrifood system (‘Ag GDP+”) [National

Level];

b. Employment in the agrifood system [National-level];

c. GFSS Policy Matrix Progress Score [National-level].

The Contractor must use standard or custom gender indicators as appropriate and all people-level indicators must be sex-disaggregated. Contractor monitoring must allow for ongoing assessments of progress toward numeric targets and must guide activity course corrections. The targets for each year will be negotiated with USAID based on an agreed phasing plan and/or baseline data. Further guidance will be provided by the COR and the M&E Specialist in the

USAID/Program Office and must be incorporated by the Contractor into the annual Work Plan and MEL Plan, as well as any associated discussions. The Contractor must, as a routine part of program monitoring, track and report cost-related data for each of the program elements.

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F.6(a).2 Performance Evaluation

USAID/Rwanda will contract an independent midterm performance evaluation which will be managed by USAID. A final evaluation might be considered based on the results of the midterm evaluation, and regular monitoring of the activity. The Nguriza Nshore Contractor must collaborate with the evaluation contractor.

F.6(a).3 Geographic Information Systems (GIS)

USAID/Rwanda is in the process of building internal capacity to manage GIS-related information within the Mission to support greater utilization of GIS tools among implementing partners, to promote coordination among stakeholders, and to share information about USAID-funded activities, their impact in Rwanda, as well as relevant data about the country. A few implementing partners currently use GIS tools, but the level of application varies and access to relevant and useful data in Rwanda remains a challenge. USAID/Rwanda hopes to open and foster a dialogue about ways to apply GIS tools to improve decision-making and management for results.

As defined in the USAID Policy Framework (2011-2015), USAID is committed to strategically allocating resources through geographically targeting aid investments, monitoring and evaluating overall aid effectiveness, and upholding the Agency’s open data and transparency goals. Utilizing geographic information systems (GIS) technology, geographic data, and analysis is essential to effectively achieving these objectives.

The Contractor must apply geospatial methods using GIS technology to support USAID’s effort to incorporate geographic data and analysis into USAID’s overall development planning, design, and monitoring and evaluation. The Contractor must include geographic data collection, analysis, and submission methods in the MEL and Work Plans as a separate section. There are three types of geographic data that the USAID/Rwanda Mission requires in a standardized manner:

1. Activity and Intervention Location Data: The Contractor must submit Activity and

Intervention Location Data according to the Mission’s data requirements. Activity and

Intervention Location Data refers to data that records a discrete point location for activity and intervention sites. Activity and Intervention Location Data is essential in establishing an effective method for managing, analyzing, and communicating project and activity information.

2. Thematic Data: This refers to data such as demographic and health indicators, land use land cover, hydrology, and transportation infrastructure. Thematic Data is essential for USAID’s development planning and project design purposes. When the Contractor creates or acquires using USAID funds, these datasets, it must submit them to the COR.

3. Activity Specific Geographic Data: This refers to data such as the analytical output of a geographic analysis that is conducted while implementing an Activity and is useful to USAID’s

F-8 development planning and project design purposes. When the Contractor creates or acquires using USAID funds, these datasets, it must submit them to the COR.

The Contractor must submit all…