GIGA_RFP 72067524R00002_Final.pdf

Issuance Date: January 26, 2024 Deadline for Questions: February 9, 2024 at 08:00 am GMT Closing Date & Time for Proposals: March 15, 2024 at 08:00 am GMT

SUBJECT: Request for Proposals (RFP) No. 72067524R00002

Guinea Integrated Governance Activity (GIGA)

Dear Prospective Offerors:

The United States Agency for International Development (USAID) in Guinea is seeking proposals from qualified organizations interested in providing the services required to implement the Guinea Integrated Governance Activity (GIGA) in accordance with the terms and conditions stated in this Request For Proposals (RFP).

USAID anticipates awarding a single Hybrid - Cost-Plus Fixed Fee (CPFF) Completion - Indefinite Delivery and Indefinite Quantity (IDIQ) Contract (which enables supplemental technical assistance to be available to respond to changing circumstances within the performance work statement and other terms and conditions of the contract). The Total Estimated Cost Plus Fixed Fee for services under this contract (CLIN 001 & CLIN 002) is estimated to fall within the range of $21.8 million and $24.8 million for a period of performance of five (5) years, subject to availability of funds. This procurement will be conducted and negotiated under Full and Open Competition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). Please refer to Section L for information regarding proposal requirements. Offerors should consider the expected delivery time required by the proposal transmission method they choose, and they are responsible for ensuring proposals are received at USAID by the due date and time as specified in Section L. Any proposal not received by USAID by the date/time specified in this RFP will not be reviewed or evaluated. Faxed proposals are not acceptable, nor will they be reviewed or evaluated.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Section M states the criteria by which proposals will be evaluated. The procurement will utilize the tradeoff process set forth in FAR 15.1.1-1.

The North American Industry Classification System (“NAICS”) Code for this solicitation is 541990. The authorized geographic code for this procurement is 935.

RFP # 72067524R00002

All Amendments to this solicitation will be made available through the System for Awards Management website at www.sam.gov. It is the Offeror's responsibility to check this site periodically for official updates and amendments to the solicitation. Proposals submitted in response to this solicitation must be valid for 240 days.

USAID may not award to an Offeror unless the Offeror has complied with all applicable Unique Entity Identifier and System for Award Management (SAM) requirements. The registration process may take many weeks to complete, therefore, applicants are encouraged to begin registration early in the process. For further information on the SAM process:

https://www.workwithusaid.org/resource-library/registration-eggspectation ;

https://sam.gov/content/entity-registration

Electronic Responses are required. Please submit proposals to conakryoaa@usaid.gov by the date and time specified above. All attachments must be less than 25MB. Receipt time is when the proposal is received by the USAID internet server.

Any questions regarding the RFP’s requirements must be submitted via email only to conakryoaa@usaid.gov by the date and time specified above. Answers will be published on www.sam.gov as an amendment to the solicitation by the date and time specified above.

This RFP in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals. USAID bears no responsibility for data errors resulting from transmission or conversion processes. USAID bears no responsibility for data errors resulting from transmission or conversion processes.

Thank you for your interest and we look forward to your participation.

Sincerely, Edel Perez-Campos Regional Contracting Officer Director Regional Acquisition and Assistance Office U.S. Agency for International Development http://www.sam.gov/ https://www.workwithusaid.org/resource-library/registration-eggspectation mailto:conakryoaa@usaid.gov mailto:conakryoaa@usaid.gov

RFFF

Table of Contents

PART I – THE SCHEDULE 7

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS 7

B.1 PURPOSE 7

B.2 CONTRACT TYPE 7

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT 8

B.4 CONTRACT BUDGET AND CEILINGS 9

B.5 OTHER DIRECT COST LIMITATIONS UNDER CLIN 002 9

B.6 LEVEL OF EFFORT (CLIN 002) 9

B.7 MULTI-YEAR CONTRACT 9

B.8 INDIRECT COSTS 10

B.9 COST REIMBURSABLE 10

B.10 PAYMENT OF FIXED FEE 10

SECTION C – STATEMENT OF OBJECTIVES 11

SECTION D - PACKAGING AND MARKING 12

D.1 AIDAR 752.7009 MARKING (JAN 1993) 12

D.2 BRANDING STRATEGY AND MARKING PLAN 12

SECTION E – INSPECTION AND ACCEPTANCE 13

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 13

E.2 INSPECTION AND ACCEPTANCE 13

SECTION F - DELIVERIES OR PERFORMANCE 14

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 14

F.2 PERIOD OF PERFORMANCE 14

F.3 PLACE OF PERFORMANCE 14

F.4 AUTHORIZED WORKDAY/WEEK 14

F.5 KEY PERSONNEL AND QUALIFICATIONS 15

F.6 PERFORMANCE STANDARDS 15

F.7 PLANS, REPORTS, DELIVERABLES AND PERFORMANCE MONITORING 15

F.8 LANGUAGE OF REPORTS AND OTHER OUTPUTS 23

F.9 ORDERING SUPPLEMENTAL TECHNICAL ASSISTANCE CLIN 002 23

SECTION G - CONTRACT ADMINISTRATION DATA 25

G.1. AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 25

G.2. CONTRACTING OFFICER 26

G.3. CONTRACTING OFFICER’S REPRESENTATIVE 26

G.4. CONTRACTOR’S PRIMARY POINT OF CONTACT 26

G.5. ACCEPTANCE AND APPROVAL 27

G.6. PAYING OFFICE 27

G.7. ACCOUNTING AND APPROPRIATION DATA 27

G.8. CONTRACTOR’S PAYMENT ADDRESS 27

G.9. CONTRACTING OFFICER’S AUTHORITY 27

G.10. TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID 28

SECTION H - SPECIAL CONTRACT REQUIREMENTS 30

H.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 30

H.2 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007) 30

H.3. AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997) 30

H.4. AIDAR 752.7005, SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (SEPT 2013) 30

H.5. ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 32

H.6. AUTHORIZED GEOGRAPHIC CODE 34

H.7. LANGUAGE REQUIREMENTS 34

H.8. FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES 34

H.9. RESTRICTIONS AGAINST DISCLOSURE (MAY 2016) 34

H.10. ELECTRONIC PAYMENTS SYSTEM 35

H.11. AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS 35

(APR 2014) 35

H.12. DISCLOSURE OF INFORMATION 36

H.13. BUSINESS CLASS TRAVEL 36

H.14. TITLE TO AND CARE OF PROPERTY 37

H.15. REQUESTS FOR CONSENT TO SUBCONTRACT 37

H.16. ENVIRONMENTAL COMPLIANCE 38

H.17. AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012) 38

H.18. GOVERNMENT FURNISHED FACILITIES OR PROPERTY 39

H.19. SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCT 2014) 39

H.20. EXECUTIVE ORDER ON TERRORISM FINANCING 41

H.21 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS 41

H.22. PRESS RELATIONS 41

H.23. GRANTS UNDER CONTRACT (GUCs) 42

H.24. SECURITY CONDITIONS 42

H.25 LIFE SUPPORT AND SECURITY SERVICES 43

H.26. FAR PART 4.21 PROHIBITION ON CONTRACTING FOR CERTAIN COVERED TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (SECTION 889) (JUNE 2023) 43

PART II - CONTRACT CLAUSES 45

SECTION I - CONTRACT CLAUSES 45

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 45

I.2 AIDAR 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR 2015) 49

I.3. FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (NOV 2021) 50

I.4. FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989) 54

I.5. FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT (NOV 2021) 54

I.6. 52.216-18 ORDERING (AUG 2020) (CLIN 002) 58

I.7. 52.216-19 ORDER LIMITATIONS (OCT 1995) (CLIN 002) 58

I.8. 52.216-22 INDEFINITE QUANTITY (OCT 1995) (CLIN 002) 59

I.9. 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2007) 59

I.10. 752.7007 PERSONNEL COMPENSATION (JUL 2007) 60

I.11. 752.228-3 WORKER’S COMPENSATION INSURANCE (Defense Base Act) (DEC 1991) [(DEVIATION JUN 2022)] Class Deviation No. M-OAA-DEV-AIDAR-22-10c 60

I.12. LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (APRIL 2018) 61

I.13. CONTRACTOR’S STAFF SUPPORT, AND ADMINISTRATIVE AND LOGISTICS ARRANGEMENTS 62

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 63

SECTION J - ATTACHMENTS 63

PART IV - REPRESENTATIONS AND INSTRUCTIONS 112

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS 112

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 112

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (Mar 2023) [(Deviation Jan 2024)] 112

K.3 INSURANCE - IMMUNITY FROM TORT LIABILITY 117

K.4. FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021) 117

K.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 120

K.6 FAR 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015) 121

K.7 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATIONS (JUN 2020) 122

K.8 FAR 52.230-7 PROPOSAL DISCLOSURE - COST ACCOUNTING PRACTICE CHANGES (APR 2005) 125

K.9 AUTHORIZED NEGOTIATORS 125

K.10 SIGNATURE 125

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 126

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 126

L.2. 52.216-1 TYPE OF CONTRACT (APR 1984) 126

L.3. 52.233-2 SERVICE OF PROTEST (SEP 2006) 126

L.4. WAIVERS UNDER FAR PART 4.101 PROHIBITION ON COVERED TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES AND EQUIPMENT (JUNE 2023) 127

L.5. GENERAL INSTRUCTIONS TO OFFERORS 128

L.6. SUBMISSION/DELIVERY INSTRUCTIONS 129

L.7. OFFEROR’S RESPONSIBILITIES 130

L.8. INSTRUCTIONS FOR PREPARATION OF TECHNICAL PROPOSAL 131

L.9. INSTRUCTIONS FOR PREPARATION OF COST PROPOSAL 136

L.10. INSTRUCTIONS FOR PREPARATION OF THE BRANDING IMPLEMENTATION AND MARKING PLAN 144

SECTION M – EVALUATION FACTORS FOR AWARD 145

M.1. GENERAL INFORMATION 145

M.2. TECHNICAL EVALUATION CRITERIA 145

M.3. COST/BUSINESS EVALUATION 147

M.4. DETERMINATION OF THE COMPETITIVE RANGE 148

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PURPOSE

The purpose of Guinea Integrated Governance Activity (GIGA) is to provide technical services that will improve the social contract between citizens and their local government structures through transparency and accountability relationships in the delivery of critical public goods and services to local communities.

B.2 CONTRACT TYPE

This is a FAR 16.102(b) combination award consisting of a Cost-plus Fixed Fee (CPFF) Completion (CLIN 001) and a single-award Indefinite Delivery/Indefinite Quantity (IDIQ) type contract (CLIN

002) for the purpose of providing supplemental technical assistance.

Under the CPFF portion of the contract, which represents 90% of the total estimated cost, (CLIN 001), the Contractor must furnish all personnel, materials, equipment, supplies, facilities, services (except as expressly set forth in this contract as furnished by the U.S. Government (USG) and perform all activities necessary for, or incidental to, the performance of work described in the Performance Work Statement (PWS) (Section C) and other sections of the contract not specifically identified under CLIN 002 as the IDIQ Supplemental Technical Assistance.

Under the IDIQ portion of the contract, which represents 10% of the total estimated cost, (CLIN 002), the Contractor must furnish additional supplemental technical assistance arising out of or related to the completion portion of the contract as required by USG-issued Task Orders. When the supplemental technical assistance is needed the CO must place task orders in accordance with FAR 16.505 and as required in the contract. Additionally, the services shall be ordered using the procedures identified in Section F.9 entitled “Ordering Supplemental Technical Assistance (CLIN 002)” and the IDIQ clauses in Sections I.6, I.7 and I.8. As this CLIN is part of this contract and not a stand-alone award, the Government is not required to state or order any minimum number of person-days as otherwise provided in FAR 16.504(a)(1)). The other CLIN 001 contained in this Contract provides sufficient consideration to make this a legally binding contract, and the Government has no obligation to fund or order under CLIN 002.

For the consideration set forth below, the Contractor must achieve the performance objectives and deliverables, or outputs described in Sections C and F, and otherwise comply with all contract requirements.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

The Total Estimated Cost (TEC) for CLIN 001 and CLIN 002 is [TBD].

(a) Estimated Cost and Fixed Fee for CLIN 001

The Total Estimated Cost for this CLIN is [TBD], exclusive of fixed fee, if any. The Fixed Fee (if any) is [TBD]. The estimated Cost-Plus-Fixed-Fee, if any is [TBD]

(b) Estimated Cost and Fixed Fee for CLIN 002

The Total Estimated Ceiling Cost for this CLIN is [TBD], exclusive of the associated maximum fee of [TBD]. The total estimated ceiling cost and maximum fee is [TBD].

(c) Payment of Fixed Fee

CLIN 001: Pursuant to FAR 16.306(d), the fixed fee is payable under CLIN 001 and will be tied to the conditions and completion of the deliverables specified in Section F.6 of this contract and in accordance with the amounts in B.3.a.

CLIN 002: Payment of the corresponding fixed fee for each Task Order will be negotiated at the task order level upon receipt of a proper invoice and must directly correspond to the percentage of level of effort being paid. In no event, the fixed fee percentage of the Task Orders under CLIN 002 will exceed the fee percentage negotiated under CLIN 001.

(d) Amount Obligated

CLIN 001: Within the estimated cost-plus fixed fee (if any) specified in paragraph a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [TBD].

The Contractor must not exceed the aforesaid obligated amount, nor will the United States Government (USG) be responsible for costs incurred should the Contractor do so.

Funds obligated hereunder are anticipated to be sufficient through [TBD].

B.4 CONTRACT BUDGET AND CEILINGS

CLIN 001 Amount Direct Costs TBD Grants Under Contract (GUCs) (See H.23) TBD* Indirect Costs TBD Total Costs TBD Fixed Fee TBD Total Estimated Cost-Plus Fixed Fee TBD

CLIN 002 [Supplemental Technical Assistance] Amount

Other Direct Costs TBD Indirect Costs (Please see Note under L.9 Part 2.7.II) TBD Fixed Fee (Please see Note under L.9. Part 2.7.II) TBD Total Ceiling TBD

Total Estimated Cost-Plus Fixed Fee CLIN 001 & CLIN 002 $TBD

* Note: It is expected that the GUCs total amount will be up to $3,000,000 of the total estimated amount.

B.5 OTHER DIRECT COST LIMITATIONS UNDER CLIN 002

The estimated cost of this CLIN includes estimates for material, equipment, subcontracts, travel, and training required for performance of the total amount of work that can be ordered by the government under this CLIN during the life of this contract. The amount of ordered Other Direct costs may not exceed 10% of the total estimated cost.

B.6 LEVEL OF EFFORT (CLIN 002)

(a) In performing Government orders for Technical Assistance under CLIN 002, the Contractor is obligated to provide the required level of efforts to complete the activities.

(b) The CLIN 002 fee set forth in B.3.b is based upon furnishing the level-of-effort specified in B.6.a. The total estimated cost and fixed fee will be established in the individual Government-issued Task Order and will not exceed the amounts set forth in Section B.4.

B.7 MULTI-YEAR CONTRACT

This contract is considered non-severable and is therefore a multi-year contract as defined in FAR

17.103. Consequently, this contract is subject to the requirements of FAR 17.106.

This is a CPFF Completion-IDIQ type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.”

The Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be canceled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling established pursuant to FAR 17.106-1(c)(1) for each program year is $0.

B.8 INDIRECT COSTS

The contract clause titled “Allowable Cost and Payment (August 2018),” FAR Subpart 52.216-7, specifies that the indirect cost rates must be established for each of the Contractor’s accounting periods that apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed based on the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period 1/ % 1/ 1/ 1/

2/ % 2/ 2/ 2/

1/Base of Application:

Type of Rate:

Period:

2/Base of Application:

Type of Rate:

Period:

B.9 COST REIMBURSABLE

Allowable costs shall be limited to reasonable, allocable, and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

B.10 PAYMENT OF FIXED FEE

The Government will pay the Contractor for performing this contract the fixed fee specified in Section B.3. The Payment of fixed fee will be in accordance with FAR 52.216-8.

[END OF SECTION B]

SECTION C – STATEMENT OF OBJECTIVES

[The Performance Work Statement (PWS) will be inserted at time of award. The PWS is to be developed by the Apparently Successful Offeror (ASO), based on the content of this RFP, specifically Attachment J.1 “Statement of Objectives”.]

(END OF SECTION C)

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY AND MARKING PLAN

The cover page of all report deliverables required in Section F must include the USAID Identity (or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), Contractor name, name of the responsible USAID office, the publication or issuance date of the document, document title, author name(s), Activity number, and Activity title.

Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitted the materials.

The Contractor must be consistent with the requirements and procedures of the USAID “Graphic Standards Manual and Partner Co-Branding Guide” available at https://www.usaid.gov/branding/gsm or any successor branding policy; and the USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID’s Direct Contracts”. The Contractor must follow the approved Branding Implementation and Marking Plan submitted on [date TBD] and incorporated into this Contract as Attachment [TBD].

Attachment J.4 contains the Branding Strategy and Marking Plan template.

END OF SECTION D)

https://www.usaid.gov/branding/gsm

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

In accordance with FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract, the following contract clauses are hereby incorporated by reference, with the same force and effect as if they were given in full text. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

CLAUSE # CLAUSE TITLE DATE

52.204-14 Service Contract Reporting Requirements Oct. 2016 52.246-5 Inspection of Services – Cost Reimbursement APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports, and other required outputs will take place at USAID/Guinea or at any other location where the services are performed, and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

(END OF SECTION E)

http://acquisition.gov/far/index.html

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

In accordance with FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract, the following contract clauses are hereby incorporated by reference, with the same force and effect as if they were given in full text. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP WORK ORDER AUG 1989

52.242-15 STOP WORK ORDER – ALTERNATE I APR 1984

F.2 PERIOD OF PERFORMANCE

The period of performance is five (5) years from the date of award.

a) The period of performance for CLIN 001 is five (5) years from [TBD] to [TBD]

b) The ordering period for Task Orders under CLIN 002, the IDIQ portion of this contract, is from [TBD] to [TBD].

c) Task Orders (CLIN 002) may be issued at any time during the ordering period and must end by [TBD].

F.3 PLACE OF PERFORMANCE

The place of performance of CLIN 001 of this contract and task orders issued under CLIN 002 hereunder will be the Republic of Guinea.

F.4 AUTHORIZED WORKDAY/WEEK

A five-day work week is authorized. No overtime or premium pay is authorized under this contract. Contractor staff working in USAID Missions overseas must work on the Mission-approved schedule.

http://acquisition.gov/far/index.html

F.5 KEY PERSONNEL AND QUALIFICATIONS

Offerors are required to propose the number of Key Personnel (five (5) maximum)required to lead implementation of the proposed activity and respective position qualifications. The Contractor is responsible for ensuring the continuous presence and full-time engagement of the Key Personnel throughout the contract’s term, unless otherwise agreed to by the Contracting Officer. In the event of any change in Key Personnel, the Contractor must immediately notify the Contracting Officer (CO) and the Contracting Officer's Representative (COR). The Contractor must take immediate action to rectify the situation, including the submission of substitute candidates for each vacated position, accompanied by a written justification providing comprehensive evaluation on the potential technical and budgetary impact on the project. The Contractor must not replace any Key Personnel without the written approval of the Contracting Officer. The Key Personnel must be based in Guinea full time. Where possible, the Contractor is encouraged to utilize Guinean staff for key personnel positions. The initial starting salaries for all key personnel positions, unless previously approved and budgeted for in the Contract, must be approved in advance and in writing by the Contracting Officer.

F.6 PERFORMANCE STANDARDS

Evaluation of the Contractor’s overall performance must be conducted on an annual basis jointly by the COR and the Contracting Officer (CO) and will form the basis of the Contractor’s permanent performance record with regard to this contract. The following general performance standards will form the basis of the evaluation for the Contractor Performance Assessment Report (CPAR):

a) Quality of Product and Services

b) Schedule

c) Cost Control

d) Management

e) Regulatory Compliance

f) Small business subcontracting (as applicable)

g) Other (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension, and debarments).

Evaluations will be tailored to the contract type, size, content, and complexity of the requirement.

F.7 PLANS, REPORTS, DELIVERABLES AND PERFORMANCE MONITORING

In addition to the requirements set forth for submission of reports and in the AIDAR clause 752.242- 70, “Periodic Progress Reports (Oct 2007),” the Contractor must submit the following plans, reports and deliverables or outputs electronically to USAID as further described below.

All reports and other deliverables must be submitted electronically. Electronic versions of the reports will be submitted using unlocked Microsoft Word, Excel, or Portable Document Format, or PowerPoint software. Workplans and reports will align with the U.S. fiscal year. Hard copies may be requested on a case-by-case basis as deemed appropriate by the COR. All Activity outputs and deliverables must be cleared by the COR, except for the Closeout Plan and the Property Disposition Plan, which are subject to the Contracting Officer’s written approval.

Additionally, all data generated under this contract will be reported in accordance with USAID’s Open Data policies as described in Section H. under “Submission of Datasets to the Development data Library (DDL).

The section below provides a schedule of required reports or plans to be submitted.

F.7.1. Start-Up and Preliminary Work Plan

In consultation with the COR, the contractor will develop a start-up plan that will serve as the basic blueprint for the first three months of the contract. The start-up plan will be submitted to the COR for written approval within 30 days of award and will outline the key tasks required to make the project fully operational. These include but are not limited to:

(1) Establishing an office;

(2) Developing a staffing plan;

(3) Consulting with stakeholders and donors;

(4) Developing a mechanism and procedures for grant making;

(5) Developing a performance monitoring, evaluation, and learning plan;

(6) Preparation of the first year work plan.

Note: If an expatriate staff member, the Contractor's Chief of Party is required to arrive in-country no later than 30 days following the contract award date.

F.7.2. Annual Work Plans

The annual work plan is the key document for contract performance against which contractor performance shall be monitored and evaluated by both the COR and the contractor. During contract performance, the annual work plan will be updated, as required, subject to COR approval.

Contracting officer's approval of annual work plan updates shall be required if the proposed changes impact on the use of available contract funds. It is anticipated that USAID Mission staff will review the annual work plan updates in order to provide comments thereon and to recommend changes. Such comments and changes, however, if accepted by the contractor, shall not constitute a change from the terms of the contract. A brief, French language version of the work plan must also be submitted at the same time. Annual work plans shall describe the activities and interventions required to meet the contract outputs and outcomes, including: (1) Proposed activities for the given year; (2) Corresponding time frame for implementation of annual activities;

(3) Detailed budget for implementation; (4) Information on how activities will be implemented in a collaborative and coordinated manner with implementing partners and other Government of Guinea entities; (5) Review of previous year's accomplishments, problems, and progress towards achieving contract outputs; and (6) Proposed annual accomplishments and progress towards achieving outputs. The annual work plans are intended to be working documents for the use of the contractor and USAID; much of the information may be presented in tabular format and there is no expectation of widespread public dissemination. The first-year work plan is due no later than 45 days following contract award. If the time period for the first-year work plan does not align with the US Government fiscal year (October 1 - September 30), then the COR shall determine the time period to be covered by the first-year work plan. Annual work plans for subsequent years shall be submitted no later than 30 days before the end of the US Government fiscal year.

F.7.3. Activity Monitoring, Evaluation and Learning Plan (AMELP)

The AMELP is a management tool that enables the offeror and USAID to track whether desired results are being achieved and project implementation is being adapted to changing conditions.

This plan must define critical performance indicators, data collection methods and the offeror’s plans for analyzing, utilizing and sharing information for reporting, accountability, learning and adaptation. The AMELP is a required document, due within 45 days of the award. The AMELP must also include the activity’s approach for establishing effective procedures for collecting and responding to feedback from beneficiaries and reporting to USAID a summary of beneficiary feedback and how the implementing partner and the Mission addressed it. The AMELP must be updated and submitted 30 days before the start of the fiscal year for subsequent years. The AMELP will be finalized in cooperation with the USAID COR as part of the first-year work plan, and USAID may negotiate any proposed results and indicators.

F.7.4. Life of Activity Implementation Plan (covering the five years of performance). This plan is due 90 days after signature of the award.

F.7.5. Annual Pause-And-Reflect Sessions (APR)

Annual pause and reflect sessions should proceed and inform the development of the implementation plan and annual performance report and will form the basis for a management review conducted by USAID and program staff to assess program directions, priorities, achievements, and prior year implementation results, as well as management and implementation impediments, and to make recommendations for revisions. The format, participation and final output of the APR will be defined through consultation with the COR and can entail a series of internal meetings, a multi-day workshop, or a brief report to summarize learning and major conclusions about the effectiveness of the actions and strategic approaches to achieve the activity objectives and overall purpose. Pause-and-reflect will fit in the broader project and serve as the Collaborating, Learning and Adapting (CLA) approach. CLA functions as a tool to guide agile implementation. DRG will work closely with the partner to incorporate performance data and learning from assessments, studies, and informal and formal feedback loops on a quarterly and annual basis. Regarding the collection of data, the Contractor must invest in local capacity-building and institutionalization to support sustainability, dialogue, consultation, coordination, and alignment with host-country institutions and organizations to ensure ownership and secure joint funding of efforts to collect and analyze data.

F.7.6. Collaborating Learning and Adapting (CLA)

A brief annual report on lessons learned and conclusions linked to an action plan, no more than ten (10) pages in length, due fifteen (15) days after the annual pause and reflect session.

F.7.7. Environmental Mitigation and Monitoring Plan (EMMP) and Environmental Mitigation and Monitoring Report (EMMR)Templates - (See templates on Section J.9 and J.10).

In accordance with USAID environmental regulations, the Contractor must submit a draft Environmental Monitoring and Mitigation Plan (EMMP) within 90 days of the award's effective date. The EMMP must describe how the Contractor will, in specific terms, implement all IEE conditions that apply to proposed project activities within the scope of the award. The EMMP shall include monitoring the implementation of the conditions and their effectiveness.

The COR will provide written comments to the Contractor within 15 days of submission. The Contractor will finalize the EMMP no later than two (2) weeks after receipt of COR’s written comments.

Each annual progress report should be accompanied by an Environmental Monitoring and Mitigation Report (EMMR) that details progress, challenges, and any other actions or situations relating to environmental compliance during activity implementation.

F.7.8. Monthly Updates

The contractor shall hold monthly recurring meetings with the COR and, in advance of these meetings, provide brief written updates, due on the 2nd Friday of every month.

F.7.9. Quarterly Progress and Financial Reports

The contractor shall submit a combined quarterly progress reports and financial reports to the COR for US Government fiscal year quarters 1, 2, and 3. Quarterly reports shall be due 30 days after the end of the respective US Government fiscal year quarter. These reports shall include, at a minimum, a summary of progress and challenges for the activity including any problems encountered, and proposing remedial actions as appropriate, a discussion of salient programmatic trends that can be distilled from major activities that are in process or recently completed; a discussion of unresolved or ongoing administrative/bureaucratic constraints to the contractor's optimal performance; the status of work plan completion; the status of performance indicators and associated results reached; progress/challenges or any actions/situation related to environmental compliance.

The quarterly progress report should also demonstrate how the activities take into account gender and social inclusion, youth, women, do no harm, and localization principles.

Indicators and results must be systematically uploaded into the Agency’s new Development Information Solution (DIS).

The overall format and content of the quarterly progress reports will be discussed and approved by the COR.

The quarterly report must include a financial analysis, which shall include the current contract budget, actual costs incurred to-date, projected expenditures through the end of the current quarter and the expiration date of the contract, remaining funds under the contract, and LOE expenditures to date per staff member.

F.7.10. Annual Performance and Financial Reports

Annual performance reports will summarize actions, progress and results during the year in relation to the approved implementation plan and the activity theory of change it supports. The annual performance report will be used by USAID to assess the status of the Activity implementation in relation to the time remaining for performance. Each annual performance report will include a narrative part which is an analytical assessment as to whether the activity's strategic approaches and actions are leading to the objectives and required results of the Activity;

and if the objectives will be accomplished within the remaining time and available resources. The annual performance report also features summary tables of results, and a minimum of two success stories. The report must contain a comparison of actual accomplishments to the objectives established for the performance period; reasons why established goals were not met;

and additional pertinent information. A French-language version of the annual report must also be submitted at the same time and. Following the COR approval, the Contractor may share this French-language version with Guinean public and private stakeholders. The annual performance report will cover all of the items included in the biannual performance report, with a focus on the Activity results over the entire contract year. The annual report and the fourth quarterly report must be combined into one report. More details on the format of the annual performance report will be provided by the COR after the award. The Contractor must submit annual reports by October 30. The contractor shall submit annual reports for project years 1, 2, 3, 4 and 5. Annual reports shall be due 30 days after the end of the US Government fiscal year.

The Annual Report must also include an annual financial report using the same parameters in the Quarterly Report, and covering the full year.

F.7.11. Short-Term Consultant Reports

The contractor shall submit reports summarizing the activities, accomplishments, and recommendations of short term-consultants. The reports can be either in written or verbal form as approved by the COR. The report must be submitted no later than 10 days after completion of the trip.

F.7.12. Annual Inventory

Comprehensive property inventory lists are required to be submitted to USAID annually and before contract completion. Such inventory will include: (1) The name, part number and description, manufacturer, model number, and National Stock Number (if needed for additional item identification tracking and/or disposition); (2) Quantity received (or fabricated), issued, and balance-on-hand; (3) Unit acquisition costs; (4) Unique-item identifier or equivalent (if available and necessary for individual item tracking); (5) Unit of measure; (6) Accountable contract number or equivalent code designation; (7) Location; (8) Disposition; (9) Posting reference and date of transaction; (10) Date placed in service. Before contract completion, USAID will provide disposition instructions to the Contractor.

F.7.13 Activity Geospatial Location Reporting Requirements

In accordance with ADS 579, USAID has established its requirements governing development data collection and management. Activity Location Data is the geographic location or locations where an activity is implemented and the location of its intended beneficiaries. The Contractor must submit semi-annually an Activity Geospatial Location Data in the USAID Development Information Solution (DIS) and as an annex to the 2nd Quarterly and Annual Progress Report. The Contractor must submit new Activity Location Data and update any existing ones that change since the last submission within thirty (30) calendar days after the end of the 2nd and 4th quarter of each fiscal year. Within thirty (30) calendar days after award completion, the contractor must submit to the DIS any Activity Location Data that have not previously been submitted. At the minimum, the location(s) where activity is implemented must be collected at the Commune level (Admin 4) and the location of the activity’s intended beneficiaries must be collected also at the Commune level (Admin 4) unless the Location of Intended Beneficiaries is considered nationwide, in which case it will be collected at the country level. In addition to the geographic information, Activity Location Data Includes the below attributes: effective start date, effective end date, activity location data type [required], exact site location type [required], intervention status [required], intervention cost, intervention description [required]).

In consultation with the COR, USAID will inform the Contractor of the level of geographic detail at which Geographic Data must be collected and reported. In determining the appropriate geographic data collection method, the Contractor must comply with ADS 579mab, Activity Location Data and ADS 579saa, Geographic Data Collection and Submission Standards. All Activity Location Data and Geographic Data collection and submissions must comply with the standards set forth in ADS 579saa, Geographic Data Collection and Submission Standards. This information is available upon request.

The Contractor is highly encouraged to review ADS 579mab, Activity Location Data and ADS 579saa, Geographic Data Collection and Submission Standards – An Additional Help For ADS 579 for supplemental guidance when preparing their data collection and reports.

F.7.14 Quality Assurance Surveillance Plan (QASP)

The Contractor must submit a Quality Assurance Surveillance Plan that outlines a surveillance schedule and clearly describes the surveillance methods to be used through the implementation of the activity. The plan must include roles and responsibilities for surveillance throughout the duration of the contract. The QASP must be consonant with the Objectives, indicators, and outcomes outlined in the PWS and focus on the quality and timeliness of the output to be delivered and not on the steps required or procedures used to provide the service. The plan must provide for the prevention and ready detection of any challenges, and for timely and positive corrective action.

F.7.15 Branding Strategy and Marking Plan (BSMP): The Contractor must develop and submit a Branding Strategy and Marking Plan as described in Section D within thirty (30) calendar days after signature of the award. The BSMP must follow the template provided on J.4.

F.7.16. Grants Under Contract (GUC) Manual: The Contractor must create a detailed GUC Management Plan to be submitted to the CO by 45 calendar days after the contract period of performance start date. The Contractor must adhere to all standards described in ADS 303 and to maintain adequate policies and procedures to achieve these standards.

F.7. 17 Local Capacity Development Plan (LCDP): The Contractor must develop a detailed LCDP covering the life of the activity to be submitted to the COR by 120 days after the award effective date.

F.7.18. Demobilization and Disposition Plan

The Contractor must submit a Demobilization and Disposition Plan to the CO by 180 days before the end of the period of performance. The Demobilization Plan must include, at a minimum, an illustrative Property Disposition Plan addressing all requirements under contractual and local law for the transfer of property; a plan for the phase out of in-country operations; a delivery schedule for all reports or other deliverables required under the award; and a timeline for completing all required actions in the Demobilization Plan, including the submission date of the final Property Disposition Plan to the Contracting Officer. Both the illustrative and final Property Disposition Plans must include the inventory schedule required by FAR 52.245-5, a plan for the disposition of property to eligible parties and a timeline for the disposition of such property. In addition, the Contractor will describe how all required prime and sub-award audits will be conducted after the demobilization of the contractor. The Demobilization Plan must be approved in writing by the

COR.

F. 7.19. Final Report

Thirty (30) days prior to the contract completion date, the contractor shall deliver a draft report to the COR. Sixty (60) days after the contract completion date, the contractor shall deliver a final report. The Final Report shall contain the following information that cover the full period of the project:

● an executive summary of the accomplishments and results achieved;

● an overall description of the activities and accomplishments;

● a summary of problems/obstacles encountered during implementation and how the

Contract responded;

● success stories;

● an assessment of the performance in accomplishing the project's objectives;

● significance of these activities;

● findings, comments and recommendations;

● lessons learned that can be applied to similar future programming;

● other pertinent information;

● a financial summary showing planned and actual expenses over the life of the Contract.

This report should eliminate politically sensitive or proprietary information. The report should incorporate as many graphics (maps, photos, charts, etc.) as possible and should include all project and evaluation tools and materials, in annex.

The following table outlines the plans, reports and deliverables required under this contract, and the due dates for each:

DELIVERABLES DUE DATE

Start-Up and Preliminary work plan 30 days after signature of the award Annual Work Plans 45 days after signature of the award Activity Monitoring, Evaluation and Learning Plan

(AMELP)

45 days after signature of the award

Life of Activity Implementation Plan 90 days after signature of the award Collaborating Learning and Adapting (CLA) 15 days after the annual pause and reflect session Environmental Mitigation and Monitoring Plan

(EMMP)

90 days after signature of the award

Monthly Updates 2nd Friday of every month.

Quarterly Progress including Environmental Mitigation and Monitoring Report (EMMR) and Financial Report

30 days after the end of the respective USG fiscal year quarter

Annual Performance and Financial Reports 30 days after the end of the US Government fiscal year

Short-Term Consultant Reports 10 days after completion of the trip.

Annual Inventory Included in the Annual Progress

Report Activity Geospatial Location Report 2nd Quarterly and Annual Progress

Report Branding Strategy and Marking Plan (BSMP) 30 calendar days of the award of the contract Grants Under Contract (GUC) Manual 45 days after signature of the award Demobilization and Disposition Plan 180 days before the end of the period of performance Final Report Draft final report - 30 days prior completion of the award Final - 60 days after award completion

F.8 LANGUAGE OF REPORTS AND OTHER OUTPUTS

All reports and other outputs must be in the English language, unless otherwise specified. See also AIDAR 752.211-70, Language and Measurement (June 1992), which is incorporated into this contract.

F.9 ORDERING SUPPLEMENTAL TECHNICAL ASSISTANCE CLIN 002

The Contractor must rapidly respond to additional needs of USAID/Guinea using Supplemental Technical Assistance ordered by the CO under a Request for Task Order Proposal (RFTOP).

Supplemental technical assistance is intended primarily to respond to emerging, unanticipated priorities in support of work by the Government of Guinea (GOG) and/or the USG, but may also be used to support and complement specific opportunities that present themselves in accordance with the Performance Work Statement. The Contractor will respond to the RFTOP in a timely manner with the proposed implementation approach and cost proposal. The CO may enter into negotiations with the Contractor to refine the proposed technical approach and proposed cost proposal until it is satisfied. The Contractor will assume contract management, financial administration, and monitoring and evaluation of activities under the resulting Task Order (TO).

Specific ordering procedures are as follows:

a) Only the CO may issue TOs under this CLIN, providing specific authorization or direction to perform work within the scope of the contract and as specified in the schedule. The Contractor may incur costs under this CLIN in performance of TOs and TOs modification issued under the “IDIQ Supplemental Technical Assistance” portion of this contract.

b) Prior to ordering work under this IDIQ Supplemental Technical Assistance CLIN, the CO will issue a RFTOP to the Contractor to include technical approach, period of performance/schedule, appropriate cost information, and any other required information to determine the reasonableness of the Contractor’s proposal. The CO will provide the Contractor with the following:

1. A functional description of the work identifying the objectives or results desired from the contemplated order.

2. Proposed performance standards to be used as criteria for determining whether the work requirements have been met.

c) Within 14 calendar days or less, as determined by the CO, after receipt of the CO's request, the Contractor must submit a TO proposal which must include, but not be limited to, technical approach for completing the work including a staffing plan, proposed subcontracts including consultants, proposed level-of-effort and staffing mix, proposed cost and fee, rationale to support pricing for subcontracts, travel, and Other Direct Costs, period of performance/schedule, and any other information pertinent to the completion of the TO as required in the RFTOP.

d) After review and any necessary discussions, the CO may issue a TO under this contract containing the following:

1. Date of order

2. Contract number and order number

3. Functional description of the work identifying the objectives or results desired from the task order, including special instructions or other information necessary for the performance of the task.

4. Performance standards, and where appropriate, quality assurance standards.

5. Delivery/performance schedule, including start and end dates

6. Place of delivery or performance

7. Total level-of-effort being ordered

8. Maximum dollar amount authorized (Cost plus Fixed Fee) for the task order, not to exceed the maximum Cost-Plus Fixed Fee of the IDIQ CLIN set forth in Section B.3.

e) The Contractor must provide acknowledgment of receipt to the Contracting Officer within five (5) calendar days after receipt of the task order.

f) The CO may modify TOs.

In the event of a conflict between the requirements of the TO and the Contractor’s task order proposal, the TO prevails.

(END OF SECTION F)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract.