HSS_SOO-RFP-2.19.19-Amendment_1--Final-.pdf

Amendment Issuance Date: February 27, 2019 Questions Due Date/Time: February 12, 2019, 5:00pm Monrovia time Anticipated Date of Response to Questions: February 19, 2019 Proposal Due/Closing Date/Time: March 14, 2019, 5:00pm Monrovia time Oral Presentations: Tentatively from April 1-20, 2019, USAID/Liberia Mission

SUBJECT: REQUEST FOR PROPOSALS (RFP) No.: 72066919R00008 Strategic Technical Assistance for Improved Health System Performance and Health Outcomes (STAIP)

The United States Government, represented by the U.S Agency for International Development in Liberia (USAID), is seeking proposals from qualified U.S. or non-U.S., non-profit or for-profit organizations to support the Government of Liberia in its health systems strengthening priorities.

This procurement will be conducted under Full and Open Competition procedures, pursuant to Part 6 and 15 of the Federal Acquisition Regulation (FAR). Authorized Principal Geographic Code for this solicitation is 937 – Default. NAICS Code for this solicitation is 541990 – All Other Professional, Scientific and Technical Services.

USAID anticipates awarding a Cost-Plus-Fixed-Fee completion-type contract for a maximum four

(4) year period of performance as a result of this RFP. USAID also anticipates that the total estimated cost will range between seventeen to twenty million US dollars (US$17M to $20M.)

The STAIP activity covers objectives that are intended to improve the performance of the health system and strengthen delivery of primary maternal and child health, family planning and malaria services in public health facilities operating under the Ministry of Health in Liberia.

This solicitation requires the offeror’s proposal to be furnished via an oral presentation. At least two of the proposed key personnel must present the offeror’s technical approach. Section L of the RFP sets forth all instructions for the preparation and submission of required proposal content and the oral presentations. Section M states the criteria by which proposals will be evaluated.

Offerors are responsible for ensuring oral presentations and cost proposals are received at USAID by the due date and time as specified in this cover letter. Failure to comply with the submission date and time will deem any submission unacceptable and it will not be reviewed or evaluated.

USAID expects that offerors will have equal access to all local organizations needed to implement this contract and strongly discourages exclusivity agreements with local/regional organizations as this limits USAID’s ability to receive the best services.

This RFP can be viewed and downloaded from www.fbo.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website.

USAID advises to regularly check the above website for amendments.

http://www.fbo.gov/

Interested firms can register and use the Interested Vendor List (IVL) accessible through this solicitation on www.fbo.gov, so that firms can contact one another for consideration of teaming arrangements and/or small business subcontracting opportunities in response to this solicitation.

USAID encourages the participation to the maximum extent possible of all small business concerns in this activity or as a subcontractor in accordance with FAR Part 19.

Questions and comments related to this RFP must be in writing only and submitted electronically no later than the questions due date/time stated above to Edward S. Lamin, Acquisition and Assistance Specialist, at elamin@usaid.gov, with copies to the attention of Edel Perez-Campos, Contracting Officer at eperez@usaid.gov, and Mary Chao Mwadime, Acquisition and Assistance Specialist at mmwadime@usaid.gov. No questions will be accepted after the stated date.

USAID may consolidate response(s) to questions/comments and will post all responses as an amendment to this RFP.

Issuance of this RFP does not obligate the United States Government to make an award, nor does it commit the U.S. Government to pay for any costs incurred in the preparation or submission of proposals. Furthermore, the U.S. Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government.

Sincerely, Judy J. Webb Supervisory Contracting Officer http://www.fbo.gov/ mailto:elamin@usaid.gov mailto:eperez@usaid.gov mailto:mmwadime@usaid.gov

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 7900) N/A

PAGE OF PAGES

1 126

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

72066919R00008

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

02/05/2019

6. REQUISITION/PURCHASE NUMBER

REQ-669-19-000007

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7)

U.S. Agency for International Development c/o U.S. Embassy Monrovia, 502 Benson St. Same as item 7 1000 Monrovia, 10 Liberia

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and one electronic copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in See Cover Letter and Section L until 05:00pm local time March 12, 2019

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Edward S. Lamin

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

elamin@usaid.gov

AREA CODE

NUMBER

776777000

EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 3 X I CONTRACT CLAUSES 74-90

X B SUPPLIES OR SERVICES AND PRICES/COSTS 7-10 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 12 X J LIST OF ATTACHMENTS 92

X D PACKAGING AND MARKING 13 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 14

X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

94 X F DELIVERIES OR PERFORMANCE 15-30

X G CONTRACT ADMINISTRATION DATA 32-36 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 95-108

X H SPECIAL CONTRACT REQUIREMENTS 37-66 X M EVALUATION FACTORS FOR AWARD 117-123

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 180 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 253 (c)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY

Controller’s Office USAID/Liberia, c/o US Embassy 502 Benson Street, 1000 Monrovia 10, Liberia CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Judy J. Webb

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice .AUTHORIZED FOR LOCAL REPRODUCTION Previous edition is unusable STANDARD FORM 33 (REV. 9-97 mailto:elamin@usaid.gov

Table of Contents

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS 7

B.1 PURPOSE 7

B.2 CONTRACT TYPE 7

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT 7

B.4 BUDGET 7

B.5 INDIRECT COSTS 8

B.6 COST REIMBURSABLE 9

B.7 MULTI YEAR CONTRACT 9

B.8 SCHEDULE - PAYMENT FEE 9

SECTION C – PERFORMANCE WORK STATEMENT 12

SECTION D - PACKAGING AND MARKING 13

D.1 AIDAR 752.7009 MARKING (JAN 1993) 13

D.2 BRANDING STRATEGY, IMPLMENTATION PLAN AND MARKING POLICY 13

D.3 SOCIAL MEDIA AND ONLINE OUTREACH 13

SECTION E - INSPECTION AND ACCEPTANCE 14

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 14

E.2 INSPECTION AND ACCEPTANCE 14

E.3 RESPONSIBLE OFFICIAL 14

E.4 PERFORMANCE STANDARDS 14

SECTION F – DELIVERIES OR PERFORMANCE 16

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 16

F.2 PERIOD OF PERFORMANCE 16

F.3 PLACE OF PERFORMANCE 16

F.4 KEY PERSONNEL 16

F.5 PERFORMANCE STANDARDS AND EVALUATION 21

F.6 REPORTS AND DELIVERABLES 22

F.7 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007) 30

F.8 ACTIVITY MONITORING AND EVALUATION 30

F.9 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEPTEMBER 2013)

(ClassDeviationOAA-DEV-13- 01c) 31

SECTION G - CONTRACT ADMINISTRATION DATA 32

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 33

G.2 ADMINISTRATIVE CONTRACTING OFFICE 34

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 35

G.4 PAYING OFFICE 35

G.5 INVOICES, ACCEPTANCE AND APPROVAL 35

G.6 INVOICING INSTRUCTIONS 35

G.7 ACCOUNTING AND APPROPRIATION DATA 35

G.8 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID 36

G.9 CONTRACTOR CONTACT INFORMATION 37

SECTION H- SPECIAL CONTRACT REQUIREMENTS 38

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE 38

H.2 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB

2012) (Class Deviation No. OAA-DEV-12-01c) 38

H.3 AUTHORIZED GEOGRAPHIC CODE 39

H.4 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES

(JULY 2007) 39

H.5 AIDAR 752.7032 INTERNATIONAL TRAVEL 40

H.6 AIDAR 752.7007 PERSONNEL APPROVALS (JUL 2007) 40

H.7 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 40

H.8 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002) 42

H.9 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007) 43

H.10 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE

BASE ACT) (DEC 1991) 43

H.11 SUBCONTRACTING PLAN, INDIVIDUAL SUBCONTRACT REPORT

(ISR) AND THE SUMMARY SUBCONTRACT REPORT 45

H.12 CONSENT TO SUBCONTRACT 46

H.13 BUSINESS CLASS TRAVEL 46

H.14 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002) 46

H.15 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES 47

H.16 LOGISTIC SUPPORT 48

H.17 LANGUAGE REQUIREMENTS 48

H.18 AIDAR 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUNE

2008) (AAPD 08-01) 48

H.19 ENVIRONMENTAL COMPLIANCE 49

H.20 DISCLOSURE OF INFORMATION 50

H.21 ORGANIZATIONAL CONFLICTS OF INTEREST: PRECLUSION FROM

FURNISHING CERTAIN SERVICES AND RESTRICTION ON USE OF

INFORMATION (CIB 99-17) 51

H.22 AIDAR 752.222-71 NONDISCRIMINATION (JUN 2012) 52

H.23 AIDAR 752.222-70 USAID DISABILITY POLICY – ACQUISITION (DEC 2004) 52

H.24 ADS 302.3.5.19 USAID-FINANCED THIRD-PARTY WEB SITES (AUG 2013) 53

H.25 AIDAR 752.231-72 CONFERENCE PLANNING AND REQUIRED

APPROVALS (AUG 2013) 54

H.26 ADS 302.3.5.21 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA

LIBRARY (OCT 2014) 55

H.27 COMPLIANCE WITH THE TRAFFICKING VICTIMS PROTECTION

REAUTHORIZATION ACT 56

H.28 AUTHORIZED WORK WEEK 56

H.29 FAR 52.203-99, PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS

(APR 2015) 57

H.30 AIDAR 752.7036 USAID IMPLEMENTING PARTNER NOTICES

(IPN) PORTAL FOR ACQUISITION (JULY 2014) 57

H.31 LOGISTIC SUPPORT GOVERNMENT FURNISHED FACILITIES OR

PROPERTY 58

H.32 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT

OF 1973 AS AMENDED 59

H.33 ELECTRONIC PAYMENTS SYSTEM 59

H.34 AMMONIUM NITRATE AND CALCIUM AMMONIUM NITRATE

RESTRICTION (SEPTEMBER 2011) (CLASS DEVIATION OAA-DEV-LL-03C,

EXPIRATION DATE SEPTEMBER 8, 2016) 60

H.35 CLOUD COMPUTING (MAY 2016) 61

H.36 AIDAR 752.245-71 TITLE TO AND CARE OF PROPERTY (APR 1984) 66

H.37 FAR 52.203-18, PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-

REPRESENTATION (JAN 2017) 67

SECTION I - CONTRACT CLAUSES 68

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 67

I.2 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(OCT 2015) 75

I.3 FAR 52.217-2 CANCELLATION UNDER MULTI-YEAR CONTRACTS (OCT

1997) 78

I.4 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015) 79

I.5 FAR 52.229-8 TAXES – FOREIGN COST-REIMBURSEMENT CONTRACT

(MAR 1990) 86

I.6 FAR 52.243-7 NOTIFICATION OF CHANGES (APR 1984) 86

I.7 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST

DISCOVERED AFTER AWARD (JUN 1993) 88

I.8 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HG EMPLOYEES (MAR

2015) 88

I.9 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY 1997) 89

I.10 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (JUN 2018) 89

I.11 AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991) 90

I.12 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989) 90

I.13 FAR 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015) 90

I.14 FAR 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH

DISABILITIES (JUL2014) 91

I.15 52.229-8 TAXES - FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR

1990) 91

I.16 FAR 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR

AUDIT (FEB 2006) 91

SECTION J - LIST OF ATTACHMENTS 93

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 95

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 96

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE 96

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984) 97

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) 97

L.4 GENERAL INSTRUCTIONS TO OFFERORS 97

L.5 PROPOSAL SUBMISSION/ DELIVERY INSTRUCTIONS 99

L.6 INSTRUCTIONS FOR THE PREPARATION OF VOLUME I – TECHNICAL

PROPOSAL (PHASE I AND PHASE II) 101

L.8 INSTRUCTIONS FOR THE PREPARATION OF VOLUME II –

COST PROPOSAL [See Section M.3] 109

SECTION M- EVALUATION FACTORS FOR AWARD 118

M.1 GENERAL INFORMATION 118

M.2 TECHNICAL EVALUATION CRITERIA 118

M.3 BUSINESS/ COST PROPOSAL EVALUATION [See Section L.8] 123

M.4 DETERMINATION OF COMPETITIVE RANGE 123

M.5 SOURCE SELECTION 124

ACRONYMS LIST

AMELP Activity Monitoring, Learning, Evaluation, Evaluation & Plan COP Chief of Party CO Contracting Officer COR Contracting Officer’s Representative DOC Development Outreach Communication FARA Fixed Amount Reimbursement Agreement FP/RH Family Planning/ Reproductive Health G2G Government to Government GOL Government of Liberia HC Health Center HRH Human Resources for Health HSS Health Systems Strengthening INGOs International Non-Governmental Organizations JISS Joint Integrated Supportive Supervision LDHS Liberia Demographic and Health Survey LHEF Liberia Health Equity Fund MCH Maternal and Child Health MELAMD Monitoring, Evaluation, Learning and Adaptive Management MER Monitoring Evaluation & Research MNACH Maternal Newborn, Adolescents and Child Health MOH Ministry of Health M&E Monitoring and Evaluation NGO Non-Governmental Organization NMCP National Malaria Control Program PHC Primary Health Care PIDS Performance Indicator Database System PMI President’s Malaria Initiative PPAPD Pro-Poor Agenda for Progress and Development PWS Performance Work Statement QASP Quality Assurance Surveillance Plan RDT Rapid Diagnostic Test RMNACH Reproductive, Material, Newborn, Adolescents and Child Health SOO Statement of Objectives RTA Responsive Technical Assistance TA Technical Assistance TBD To be Determined USAID United States Agency for International Development USG United States Government VFM Value for Money WB World Bank WHO World Health Organization

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide the services and deliverables that fall within the Performance Work Statement (PWS) as specified in Section C to implement the Strategic Technical Assistance for Improved Health System Performance and Health Outcomes (STAIP) Activity.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) completion-type contract consistent with Federal Acquisition Regulation 16.306(d)(1). For the consideration set forth below, the Contractor must achieve the performance objectives and deliverables or outputs described in Sections C and F, in accordance with performance standards specified in Section E, and otherwise comply with all contract requirements.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee is $___________. The fixed fee is $__________. The estimated cost plus fixed fee is

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $_________. The Contractor must not exceed the aforesaid obligated amount.

(c) Payment of fixed fee will be made upon receipt of a proper invoice and must directly correspond to the percentage of allowable costs being paid and the fee payment schedule in Section B. In accordance with FAR 52.216-8, Fixed Fee, the Contracting Officer (CO) may withhold an amount not to exceed 15% of the total fixed fee or $100,000, whichever is less, until the required award conditions under the reference clause have been met in order to protect the Government’s interest.

(d) Funds obligated hereunder are anticipated to be sufficient through {TBD based on the date of award}.

B.4 BUDGET

The total cost (stated below) for the budget categories specified below may not be adjusted without a modification to the contract signed by the Contracting Officer. No amounts in excess of the amounts specified for each cost category will be billed against the contract.

SUMMARY BUDGET

CONTRACT LINE ITEM YEAR 1 YEAR 2 YEAR 3 YEAR 4 TOTAL

Salaries and Wages

Fringe Benefits

Travel, Transportation & Per Diem

Allowances

Other Direct Costs (ODCs)

Subcontracts

Total Direct Cost

Indirect Costs

Fixed Fee

TOTAL COST PLUS FIXED FEE

B.5 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for the prime contractor and its major subcontractors (major subcontractor means any contract entered into by a subcontractor to furnish supplies or services for performance of a prime contract and whose proposed cost exceeds 20% or more of the technical effort or will furnish supplies or services for performance of a prime contractor for a key element of the RFP).:

Prime:

Description*

Rate Base*** Type Period**

TBD TBD 1/ 1/ 1/

TBD TBD 2/ 2/ 2/

1/ Base of Application:

TBD Type of Rate:

TBD Period: TBD

2/ Base of Application:

TBD Type of Rate TBD Period: TBD Major Subcontractor(s):

Description* Rate Base*** Type Period

TBD TBD 1/ 1/ 1/

TBD TBD 2/ 2/ 2/

1/ Base of Application:

TBD Type of Rate:

TBD Period: TBD

2/ Base of Application:

TBD Type of Rate TBD Period: TBD

* Description or type of rate indicated as a percentage, e.g., G&A ** Period, e.g., CY 2009 *** Base, e.g., Direct Labor for Labor Overhead

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, FAR 52.232-20, “Limitation of Cost” and FAR 52-232-22, “Limitation of Funds,” and AIDAR 752.7003, Documentation for Payment.

B.7 MULTI YEAR CONTRACT

The contract is subject to the requirements of FAR 17.106. However, this is a Cost Plus Fixed Fee type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216‐7, “Allowable Costs and Payment.” Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217‐2. If cancellation under the clause at 52.217-2, “Cancellation Under Multi-year Contracts” occurs, the Contractor will be paid a cancellation charge not over the cancellation ceiling defined as follows:

Cancellation Dates Cancellation Ceiling Contract Year 1: NA NA NA Contract Year 2: DATE TBD, [Award year + 1 year] Cancellation Ceiling: TBD Contract Year 3: DATE TBD, [Award year + 2 year] Cancellation Ceiling: TBD Contract Year 4: DATE TBD, [Award year + 3 year] Cancellation Ceiling: TBD

B.8 SCHEDULE - PAYMENT FEE

The Contractor may earn and be paid all or a portion of the total fee based on performance under this contract. Payment of the Contractor’s fee is tied to the accomplishment of performance objectives and deliverables in Sections C, D and F that are specified in Table 1 below.

These deliverables and targets will be finalized with the COR. If the Contractor does not reach the deliverables/target, the Contractor will not be paid any of the fees associated with that deliverable/target, as full contract completion will not have been demonstrated.

Pursuant to FAR 16.306(d), the fixed fee payable under this contract will be tied to the execution of tasks and achievement of results per objective outlined in Section C, subject to inspection and acceptance by USAID and in compliance with the terms of the contract. USAID reserves the right to engage a third party to verify results. The Contracting Officer, in consultation with the Contracting Officer’s Representative (COR) and at the request of the Contractor, may modify the fee payment schedule, including deliverables, targets or dates, based upon changes in underlying assumptions, the development context or other extenuating circumstances. Additionally, dates are meant to be illustrative and are flexible within reason, as determined by the COR.

Pursuant to FAR 52.216-8, payment of the fixed fee shall be made as specified in the schedule below. The Contracting Officer reserves the right to withhold up to 15% of the total fixed fee or $100,000, whichever is less, to protect the Government’s interest.

Table 1 – Fee Payment Schedule

DELIVERABLE (Indicators/ Targets)

DUE DATE PROPOSED

PERCENTAGE OF FEE

Objective 1 Intermediate Result (IR)1.1

(TBD)

TBD TBD

Result 1.1.1 Result 1.1.2

IR 1.2 (TBD) TBD TBD

Result 1.2.1 Result 1.2.2 Result 1.2.3 Objective 2

IR 2.1 (TBD) TBD TBD

Result 2.1.1 Result 2.1.2 IRs 2.2 (TBD) TBD TBD Objective 3

IR 3 (TBD) TBD TBD

Result 3.1 Result 3.2 Cross-Cutting (CC) IRs

CC IR 1 (TBD) TBD TBD

CC Result (CCR) 1.1

CCR 1.2

CCR 1.3

CC IR 2 (TBD) TBD TBD

CC Result 2.1 CC Result 2.2

CC IR 3 (TBD)

CC Results 3.1

CC Results 3.2 Indicator 1: 20% increase in overall capacity assessment scores from baseline to midline and a minimum of an additional ten percent increase in overall capacity assessment scores from mid-line to end-line capacity assessments

TBD TBD

Indicator 2: Increased proportion of suspected malaria cases tested with RDTs or microscopy and treated

TBD TBD

Indicator 3: Decreased facility maternal mortality ratio in 3 FARA contracting-in counties by 40% by the end of the award

Indicator 4: Decreased average per capita out-of-pocket expenditure in pilot area by 50% by the end of the pilot period

TBD TBD

TOTAL FEE PERCENTAGE 100%

Note: This table is an illustrative table. A final fee payment schedule will be negotiated with the Contractor prior to award. Offerors are required to propose percentages of their total proposed fee percentage for each of the above deliverables. Please do not propose actual dollar amounts – only fee percentages.

[END OF SECTION B]

SECTION C – PERFORMANCE WORK STATEMENT

[USAID will insert the Contractor’s Performance Work Statement at award; see Attachment J.1 for the Statement of Objectives that informs the development of Section C.]

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the cooperating country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY, IMPLMENTATION PLAN AND MARKING POLICY

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracts” (effective date: 01/08/2007) at https://www.usaid.gov/sites/default/files/documents/1868/320.pdf, and USAID Graphic Standards Manual and Partner Co-Branding Guide, or any successor branding policy.

The Contractor’s Branding Strategy and Implementation Plan dated TBD is hereby incorporated into the contract as Attachment J TBD.

D.3 SOCIAL MEDIA AND ONLINE OUTREACH

Social media is often part of an integrated communications campaign. It should always be used to communicate directly with stakeholders or beneficiaries in host countries. It should never be used to promote a program or contractor. Social media channels may be approved as part of a project’s marking plan in consultation with the CO, COR, and DOC team. To avoid confusion with official USAID social media channels, the USAID logo should not be used as a profile picture. A photo reflective of the project should be used as a profile picture. A USAID-branded photo should be displayed as the banner photo, and acknowledgement of USAID support should appear in the “Profile” or “About” section. For more information, please refer to the USAID Graphic Standards Manual and Partner Co-Branding Guide.

[END OF SECTION D]

https://www.usaid.gov/sites/default/files/documents/1868/320.pdf https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-5 INSPECTION OF SERVICES--COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

a. USAID inspection and acceptance of services, reports, and other required deliverables or outputs will take place at:

USAID/Liberia 502 Benson Street Monrovia, Liberia

b. USAID reserves the right to inspect and accept any services, reports, and other required deliverables or outputs where the services are performed and where reports and deliverables or outputs are produced or submitted. The Contracting Officer has delegated authority to inspect and accept all services, reports, and required deliverables or outputs to the Contracting Officer’s Technical Representative (COR) listed in Section G.

E.3 RESPONSIBLE OFFICIAL

In accordance with the clauses of this contract entitled “Inspection – Cost – Cost Reimbursement” (FAR 52.246-5), inspection of results or other deliverables required by the contract will be made by the cognizant COR. Acceptance of goods/services and reports or other deliverables by the cognizant COR must form the basis for payments to the contractor, and will form the basis of the contractor’s permanent performance record with regard to this contract.

E.4 PERFORMANCE STANDARDS

USAID will evaluate the Contractor’s performance in accordance with FAR 42.15, corresponding USAID procedures, and the Contractor’s adherence to the annual work plan, reporting against its Performance Monitoring Plan (PMP), and quality of reports described in Section F below. USAID will evaluate the Contractor’s performance during the initial, intermediate, and final periods of the contract in accordance with the Contractor Performance Assessment Reporting System (CPARS). The Contracting Officer and the COR will jointly http://acquisition.gov/far/index.html conduct the evaluation of the Contractor’s overall performance. This evaluation will form the basis of the Contractor’s permanent performance record under this contract.

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE_____

52.242-15 STOP-WORK ORDER APR 1989

52.246-5 INSPECTION OF SERVICES - COST REIMBURSEMENT APR 1984

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 PERIOD OF PERFORMANCE

The period of performance for the contract is four (4) years from the award date. The conditions set forth above are subject to the contractor’s performance and availability of funds.

(a) It is the Contractor's responsibility to ensure that the Contracting Officer’s approved adjustments to the original estimated completion date do not result in costs incurred that exceed the ceiling price of this contract. Under no circumstances will such adjustments authorize the Contractor to be paid any sum in excess of the contract amount.

(b) Adjustments that will cause the elapsed time for completion of the work to exceed the original estimated completion date by more than 15 calendar days must be approved in advance by the Contracting Officer.

F.3 PLACE OF PERFORMANCE

The place of performance under this contract is Liberia as well as the Contractor’s home-office of record.

F.4 KEY PERSONNEL

The key personnel identified below are considered essential to the work being performed under this contract. The Contractor remains responsible for providing such key personnel for full time performance for the term of this contract unless otherwise agreed to by the CO. Failure to provide the key personnel designated below may be considered non-performance unless such failure is beyond the control, and through no fault or negligence, of the Contractor.

The Contractor must immediately notify the CO and the COR of any key personnel’s departure and the reasons thereof and propose interim coverage while rectifying the situation. The Contractor will propose a substitute candidate for each vacated position to the CO and the COR along with a budget impact statement in sufficient detail to permit evaluation of the impact on http://acquisition.gov/far/index.html the program. The Contractor must not replace the key personnel without the written consent of the CO whether provided in advance or by ratification. Any subsequent changes to the personnel identified in this section must be approved in writing by the CO.

The key personnel that the Contractor must furnish for the performance of this contract are as follows:

1. Chief of Party (COP)

2. Deputy Chief of Party (DCOP)

3. Malaria Advisor

4. Finance and Operations Director

5. Monitoring, Evaluation, Learning and Adaptive Management Director (MELAMD)

However, the Contractor should see the above key personnel positions and descriptions as illustrative and can propose alternative key personnel positions.

The COP and the Finance and Operations Director must be furnished immediately (no later than 30 days after award) with the remaining key personnel hired shortly thereafter (no later than 45 days after award).

A. Key Personnel Responsibilities

The contractor must assemble a team with the required knowledge and experience.

Core responsibilities of the team will include:

● Develop and maintain an effective relationship with USAID to implement the award;

● Managing and coordinating activities as set forth in the approved technical approach and work plans taking into consideration maximizing value for money;

● Maintaining contact with MOH counterparts (central and county levels), other USAID and non-USAID funded partners working in the health sector in areas that are affected by or will affect, donors, and other stakeholders relevant to this activity to coordinate activities and information exchange;

● Designing and managing necessary technical assistance plans and delivery of high-quality, effective technical assistance at central, county, district and facility levels for meaningful results;

● Designing and managing M&E activities, including developing and implementing effective continuous learning, adaptive management and value for money interventions and analysis. This will also include conducting required assessments and obtaining customer feedback from stakeholders at the national and local levels;

● Preparing terms of reference, identifying specialists, and managing their work for results, including, as appropriate, for work performed by contractors, consultants and other entities under this award;

● Ability to coordinate short-term consultancies;

● Ensuring compliance with all USAID policies, including gender and sustainability guidance, Protecting Life in Global Health Assistance Policy, Presidential Malaria

Initiative (PMI) and President’s Emergency Plan for AIDS Relief (PEPFAR) reporting requirements;

● Managing finance, administrative, and logistic operations at main and county/regional offices in Liberia;

● Ensure all staff are familiar with internal controls to prevent financial mismanagement and fraud (technical results and finances).

B. Qualifications of Key Personnel

The Contractor will identify by name the key management and technical personnel. It is highly recommended that at least one or two of the key personnel be a Liberian/Liberian- American National. The Contractor should take into consideration gender balance in the management team when selecting candidates.

The below descriptions and qualifications are illustrative. The Contractor should provide more robust descriptions and qualifications for each of the positions.

C. Key Personnel Descriptions

Chief of Party (COP):

The COP must provide technical leadership and administrative oversight of the project.

The COP will be responsible for the day-to-day management of the project, will ensure the project is progressing appropriately, and will serve as the principal liaison to USAID.

S/he will play a key role in ensuring the award meets its objectives on time and on budget. This will be accomplished through use of adaptive management across the organization, at all levels. The COP will be an effective manager and will lead his/her team through changes to business processes, systems and technology, job roles and organization structures. A high degree of demonstrated technical expertise combined with excellent communication and management skills are essential for this position.

The COP must have the following minimum set of qualifications:

● Progressively responsible professional development experience, a significant portion must include managing international health projects in a developing country, with several years including general management experience;

● Demonstrated experience in institutional capacity development/systems strengthening in public health and in working effectively with a broad range of counterparts, including high-level government officials and organizations;

● Experience managing similar projects in challenging development and high risk corruption environments; and

● Strong communication skills, including interpersonal, presentation, written and oral English, to fulfill the diverse technical and managerial requirements of the activity and to coordinate effectively with a wide range of stakeholders.

Deputy Chief of Party:

This candidate must be able to act as COP in the COP’s absence. The Deputy COP must focus on technical implementation of the project and have the following minimum set of qualifications:

● Progressively responsible experience in health systems strengthening, service delivery or other related field including several years of management and supervision experience;

● Strong communication skills, including interpersonal, presentation, written and oral English, to fulfill the diverse technical and managerial requirements of the activity and to coordinate effectively with a wide range of stakeholders;

● Strong analytical skills; and

● Demonstrated experience at developing institutional capacity in government institutions in Liberia or similar context.

Malaria Advisor:

Working with and aligning to the priorities of the National Malaria Control Program, the Malaria Advisor needs to be able to lead and provide strategic advice to the Contractor and partners to improve malaria outcomes in addition to supporting county level staff at the various county health teams to improve malaria service delivery. The Malaria Advisor will serve as the main point of contact for all technical malaria interventions related to the award and is expected to provide overall technical and strategic leadership to the award for all malaria related interventions/outcomes, including design, implementation and monitoring and evaluation of malaria interventions. The Advisor should ensure that the award and NMCP implement malaria control activities within a health systems strengthening approach.

The candidate must have the following minimum set of qualifications:

● Extensive knowledge and experience in malaria prevention and control;

● Progressively responsible experience in malaria, maternal, child health, health systems strengthening or other related field;

● Demonstrated experience in developing institutional capacity in government institutions in Liberia or similar context;

● In depth knowledge of malaria and public health principles with proven technical skills in malaria, including malaria case management;

● Experience working with Ministries of Health on policy and strategy formulation at national and subnational levels;

● Experience training and or coaching health workers;

● Significant experience in project management, program coordination and sound negotiation skills with malaria partners; and

● Excellent writing, communication and presentation skills.

Finance and Operations Director:

The Finance and Operations Director will be expected to develop and manage the project financial plan to include monitoring and reporting systems that meet USG requirements and manage grant and contracting activities. The Finance and Operations Director should also be involved and lead the value for money analysis that will be required under this award to monitor financial expenditure and activity results.

The candidate must have the following minimum set of qualifications:

● Progressive responsibility and experience in financial management, including direct international work experience in developing countries with senior-level responsibility for administration and finance;

● Proven expertise in finance, compliance, accounting and auditing, including financial planning, monitoring of subcontract compliance and management and the establishment of internal controls; demonstrated strong management, coordination, teamwork, and planning skills; and

● Strong verbal and written English communications skills.

Monitoring, Evaluation, Learning and Adaptive Management Director (MELAMD)

The MELAMD will be expected to lead development and management of the award’s monitoring and evaluation system and processes including performance monitoring and reporting, operational research, and ensure evaluations are consistent with the award’s expected results and track progress of activities in achieving the award’s goals and outcomes. S/he will also manage and coordinate field monitoring and expert assessments, and any other personnel responsible for monitoring performance, monitoring and collecting data and reports. The director shall ensure that the methodologies proposed by the contractor to measure the impact of the program on the results outlined in Section C are consistently and systematically monitored and reported. Under the leadership of the COP and DCOP, the director will also lead the adaptation management design and coordinate implementation required under this award to ensure adaptation measurements and course correction are put into place as required to changing dynamics within the country and within the the health sector. This individual will also serve as the M&E Advisor to the Ministry of Health if an additional person is not proposed.

Qualifications:

● Demonstrated international experience in rigorous quantitative research and analytical methods, some experience with qualitative research; firm command of M&E issues with respect to improvements in service delivery and health systems strengthening;

● Proven experience in research/study design and implementation, including design and data analysis of quantitative and qualitative studies, rapid appraisals, etc;

● Demonstrated hands-on practical experience setting up and managing MER systems for health programs;

● Experience with M&E work in HSS, FP/RH, MNACH or Malaria preferred;

● Demonstrable analytical skills to measure the health impact of the project’s activities;

● Experience with capacity building with host country government counterparts;

● Strong interpersonal skills, initiative, good judgment, demonstrated team leadership and problem-solving abilities;

● Excellent report writing, analytical, and communication skills, including oral presentation skills;

● Extensive experience in knowledge management and dissemination of research findings;

and

● Computer literacy (MS Word, MS Excel, Statistical Software).

F.5 PERFORMANCE STANDARDS AND EVALUATION

Evaluation of the Contractor’s overall performance will be conducted jointly by the COR and the Contracting Officer, and will form the basis of the Contractor's permanent performance record with regard to this contract.

The Contractor’s performance information determined to be relevant will be evaluated in accordance with the elements below:

● Technical quality of product or service, including consistency in meeting goals and targets in addition to adherence to the work plan. Cost control, including forecasting costs as well as accuracy in financial reporting, ensuring that unnecessarily expensive technical assistance is not used when lower cost, equally qualified advisors are available, and pacing the expenditure of level of effort such that contract deliverables and outputs can be produced within budget.

● Timeliness of performance, including adherence to contract schedules and other time-sensitive activity conditions, and effectiveness of home and field office management to make prompt decisions and ensure efficient completion of tasks.

● Management or business relations, addressing the history of professional behavior and overall business-like concern for the interests of the customer, including coordination among subcontractors and developing country partners, cooperative attitude in remedying problems, and timely completion of all administrative requirements.

Performance review will be conducted jointly by the COR and will form the basis of the Contractor's permanent performance record with regard to this contract as required in FAR Part

42.15 and AIDAR 742.15.

USAID reserves the right to conduct, and the Contractor must expect and be prepared for, a management and/or financial review and/or audit by USAID (or USAID selected third party) at any time to ensure systems (management, administration, finance, procurement, and program) are in place as per the contract. Such financial reviews/audits will focus on program management and performance, including such factors as cost, timeliness, and accountability; and will include field and home office records pertaining to operations and program activities. The Contractor must cooperate with and contribute to a final management and financial review conducted by USAID prior to program closeout.

USAID will also conduct performance evaluations of the program consistent with the Agency Evaluation Policy. The Contractor must cooperate with and contribute to these reviews and evaluations.

F.6 REPORTS AND DELIVERABLES

In addition to the requirements set forth for submission of reports in Sections I and in accordance with AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit reports, deliverables or outputs as further described below to the COR (referenced in Section G). Additionally, the Contractor must deliver the results stated in Section B.8. The Contractor is also responsible for submitting the following deliverables and obtaining the approval of the Contracting Officer’s Representative.

All written documentation (correspondence, reports, information sheets, etc.) for submission by the Contractor to USAID/Liberia must be in English. In addition to the reports outlined below and those elsewhere specified, the Contractor may be required to respond quickly to ad-hoc information requests with short deadlines.

The Contractor must enter indicator results and target data into the PIDS (Performance Indicator Database System) managed by the Liberia Strategic Analysis activity or any other database that USAID or the USAID/Liberia Mission uses to monitor program performance. The frequency with which the data shall be entered will be recorded in the performance indicator reference sheet for each indicator in the Activity Monitoring Evaluation and Learning Plan (AMLEP).

REPORTS AND DELIVERABLES

No Deliverable* Frequency Due Date**

1 Two Key Personnel arrived in Liberia

One time 30 Days after award, remaining key personnel (if applicable) furnished 45 days after award.

10 days from receipt of COR concurrence and CO approval (both are required.)

2 Four Year Workplan One time The four year work-plan must be submitted within 30 days after award and must be approved by USAID no later than 60 days after award. COR approval is required.

3 Annual Workplan Annually The Year 1 Annual Work Plan must be submitted within 30 days after award and must be approved by USAID no later than 60 days after award.

Subsequent work plans must be submitted by August 1st of each year covering the period from October 1st to September 30th.

COR approval is required

4 Activity Monitoring Evaluation and Learning Plan

(AMELP)

One time The AMELP must be submitted within 30 days after award and must be approved by USAID no later than 60 days after award. COR approval is required

5 Quality Assurance Surveillance Plan

(QASP)

One time No later than 45 days after award.

6 Branding and Marking Plan

One time 30 Days after award

7 Trafficking in Person Compliance Plan

Plan must be available if requested by

USAID

30 Days after award

8 Certification of Trafficking in Person

Annually Contractor must submit to USAID the certification on each year anniversary of the award.

9 One copy of each report and information to the DEC as per AIDAR 752.7005

As required – ongoing throughout the life of the award

Within thirty (30) calendar days of obtaining the COR’s approval and within thirty calendar days after completion of the contract. For more information, please see AIDAR 752.7005.

10 Quarterly Progress Reports

Quarterly Within 15 Days after end of each USG fiscal quarter, 4th quarter reports will be annexed within the annual report. COR approval is required.

11 Performance Indicator Database System Quarterly Data entry (electronic system)

Quarterly Within 20 Days after end of quarter.

COR approval is required.

12 Quarterly PMI Reports

Quarterly Within 15 Days after end of quarter, 4th quarter reports will be annexed within the annual report. COR approval is required.

13 PEPFAR Quarterly Quarterly Within 15 Days after end of quarter, 4th

Reports quarter reports will be annexed within the annual report. COR approval is required.

14 Annual Progress Reports

Annually Within 15 Days after End of Year. COR approval is required.

15 Quarterly Financial Reports

Quarterly Within 30 days after end of quarter.

COR approval is required.

16 Quarterly Accruals Quarterly 15 days prior to end of the USG fiscal year quarter. COR approval is required.

17 Technical Materials and Inputs

Ad-hoc Regularly (materials need to be cleared by USAID before finalization). COR approval is required.

18 STTA consultant reports, technical briefs, special and external reports

Ad-hoc Regularly

One week after end of STTA departure from country. COR approval is required.

19 Portfolio Review Presentations

Quarterly Quarterly--15 days after the end of the fiscal year quarter

20 Annual Inventory Reports

Annually Within 90 days of award and annually thereafter.

21 Close-Out and Demobilization Plan

One…