72066825R00006 Assistant GENERAL SERVICES SPECIALIST.pdf

SOLICITATION NUMBER: 72066825R00006

ISSUANCE DATE: December 12, 2024

CLOSING DATE AND TIME: January 15, 2025, 13:00 Central Africa Time (CAT)

SUBJECT: Solicitation No. 72066825R00006 for U.S. Personal Services

Contractor (USPSC) or Third Country National Personal Services Contractor (TCNPSC) for the Position of Assistant General Services Specialist

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under a contract as described in this solicitation.

Offers must be in accordance with this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and underrepresented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any costs incurred in the preparation and submission of an offer.

Any questions must be directed in writing to the Point of Contacts specified in this solicitation.

Sincerely, Elizabeth Colarik Supervisory Contracting Officer

72066825R00006 USPSC/TCN Assistant General Services Specialist

I. GENERAL INFORMATION

1. SOLICITATION NO: 72066825R00006

2. ISSUANCE DATE: December 12, 2024

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: January 15, 2025 at 13:00 hours CAT

4. POINT OF CONTACT: Elizabeth Colarik ecolarik@usaid.gov and Michael Loro at mloro@usaid.gov.

5. POSITION TITLE: Assistant General Services Specialist

6. MARKET VALUE: GS-13 $269,325.34 to $312,587.78 Final compensation will be negotiated within the listed market value and will include Locality Pay for domestic USPSCs based on the location of the Official USAID Worksite, or the approved alternative worksite if approved for remote work. USPSCs performing overseas are not currently entitled to Locality Pay though this will change.

7. PLACE OF PERFORMANCE: Juba, South Sudan. With possible travel as stated in the Statement of Duties.

Overseas USPSCs [and TCNPSCs not subject to the local compensation plan,] may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract

8. PERIOD OF PERFORMANCE: The base period will be one year, estimated to start on April 1, 2025. Based on Agency need, the Contracting Officer may exercise additional option periods per the dates estimated as follows:

Base Period: 04/01/2025-03/31/2026 Option Period 1: 04/01/2026-03/31/2027 Option Period 2: 04/01/2027-03/31/2028 Option Period 3 04/01/2027-03/31/2028 Option Period 4 04/01/2028-03/31/2029

9. ELIGIBLE OFFERORS: Open to U.S. National (U.S. Citizens including lawful permanent residents) or Third Party National (TCN).

Hiring Preference:

In order of preference, U.S. Citizens (including lawful permanent U.S. residents) offers will be mailto:ecolarik@usaid.gov mailto:mloro@usaid.gov evaluated first and only when it is determined that there are no qualified U.S. Citizens (including lawful permanent U.S. residents) will offers from Third Country Nationals (TCN) be considered. References ADS 309.3.1.4 and 309.3.1.10.

10. SECURITY LEVEL REQUIRED: Facility Access Level.

11. STATEMENT OF DUTIES

A. BASIC FUNCTIONS OF THE POSITION:

The Assistant General Services Specialist (AGSS) is a member of the Executive Office (EXO) in USAID/South Sudan and has the responsibility for supervising, leading, planning, organizing, and coordinating management and operational work activities, under the direction of the Executive Officer, and is responsible for the management of Embassy residential housing. The AGSS also serves as an Alternate Contracting Officer’s Representative (COR) for the Life Support Services (LSS) contract.

1. BACKGROUND:

USAID/South Sudan is the ICASS Alternate Service Provider (ASP) for all Embassy personnel.

Within the Executive Office, the General Services Office is the largest, most visible, and most complex unit. The AGSS will provide leadership, training and professional development, and monitor the performance of all GSO staff. The AGSS will supervise the day-to-day activities and provide technical advice and guidance for all General Services functions on six compounds that currently make up the USG presence in South Sudan. This includes office buildings, dining facilities, a warehouse, residential houses, trailers, generators, sewage and water treatments, water tanks and pumps, security teams and equipment, fuel storage, and vehicles (majority armored with some soft skin). The Embassy Compound (EC) contains ten buildings/containers that comprise the U.S. Embassy with approximately 150 US and South Sudanese employees.

The Residential Compound (RC) houses approximately 90 Americans with 85 housing units including dedicated housing for the U.S. Ambassador and USAID Mission Director.

The Assistant GSS position includes work of significant and vital responsibilities and duties critical to Agency operations and management in South Sudan.

B. Statement of Duties:

● Housing (70%): Coordinates with the Executive Officer and the Inter-Agency Housing Board (IAHB) to assign and manage the residential housing pool. Ensures Bureau of Overseas Buildings Operations (OBO) record-keeping compliance, oversees preparation of residences, and assists post personnel with housing problems. Coordinates with the

General Services Office and LSS Housekeeping to prepare residences for occupancy.

Also maintains a calendar of visitors and facilitates Front Office approval of temporary housing requests. In coordination with the General Services Office (GSO) Customs and Shipping section, facilitates the arrival and departure of American Embassy employees' household effects. The AGSS is also responsible for maintaining and updating the Housing Handbook.

● Alternate Contracting Officer’s Representative (A/COR) (20%): Works in coordination with the LSS COR to monitor and audit the LSS contract, valued at $22 million. Duties include liaising with service providers and staff, monitoring service standards, and performing inspections. Components of the LSS contract, which is overseen by the USAID Contracting Officer, include:

o Hospitality and Housekeeping Services o Food Services o Internet and Cable TV Services o Maintenance

● Other Official Duties (10%): Under direction of the EXO, provides support related to all aspects of the Executive Office. The incumbent is to develop and implement new and ongoing programs and projects and establish the work goals and priorities. Also provides support for official VIP visitors to post, and coordinates with other agencies and host country officials to prepare for visits. Serves as lead for housing and venue arrangements, and vehicle requirements.

C. POSITION ELEMENTS:

SUPERVISION RECEIVED: The incumbent will be administratively supervised by the Supervisory General Services Specialist or his/her designee. The incumbent will receive minimal oversight in carrying out his/her daily tasks and achieving longer-term work objectives.

AVAILABLE GUIDELINES: Guidelines comprise the interagency Foreign Affairs Manual; USAID policies; the Automated Directives System; programming, planning, budgeting processes;

Federal and USAID acquisition regulations; Federal Travel Regulations; Federal non-expendable property management; and Federal leasing.

EXERCISE JUDGMENT: The incumbent will manage and direct all phases of GSO operations.

S/he develops and implements policies, procedures and systems for all GSO units and will be expected to represent USAID on interagency committees as required. S/he will be expected to develop new ways to resolve major problems relevant to the GSO operations. His/her recommendations will be considered technically authoritative and would normally be accepted without significant change. The incumbent will be required to use initiative, his/her own judgment, and exercise discretion and patience in working with Embassy staff. The incumbent is expected to work with a high degree of independence.

NATURE, LEVEL AND PURPOSE OF CONTACTS: The incumbent will be required to establish and maintain solid and cohesive working relationships on a continual basis with the Executive Officer and all categories of Embassy employees. The incumbent will be required to establish and maintain effective external contacts such as local vendors and contractors. The successful candidate will have a history of thriving in diverse environments while demonstrating respect for cultural differences and promoting equitable employment practices.

AUTHORITY TO MAKE COMMITMENTS: The incumbent will not have independent authority to make any resource commitments or commit the USG to any commitments. However, because of the incumbent’s expertise and standing as a highly qualified professional in his/her field, his/her conclusions and recommendations will be considered by USAID direct hire colleagues who have such decision-making authority regarding funding commitments and obligations.

SUPERVISION EXERCISED: Under direction of the GSO, the incumbent manages the office, section and/or organizational units and provides a complex variety of logistical functions and services to support the official U.S. government community, high level U.S. delegations, cultural, and representational events. These functions include, but are not limited to property, and supply management, leasing of residential and office real property, shipping, transportation, customs clearance, and motor pool operations. May supervise various or all units of the section on a day-to-day basis, including locally employed staff and may provide technical guidance and/or support to regional posts, as required.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

A. EDUCATION: A University Degree in management, public administration, logistics, supply chain management, procurement, operations management, property management, or business administration is required.

B. PRIOR WORK EXPERIENCES: Minimum of five years of directly related professional level experience in performing and supervising management operations including experience which provided a general knowledge of one or more of the following areas:

property management, facilities maintenance, procurement, and contracting.

C. LANGUAGE AND COMMUNICATION SKILLS: The candidate must have excellent English oral and written communication skills; there is no requirement for local language proficiency.

12. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

III. EVALUATION AND SELECTION FACTORS

FACTOR ONE: PRIOR WORK EXPERIENCE (40%): At least five years of progressively responsible experience in performing and supervising management or administrative operations is required. Demonstrated successful experience in the field of management and administration including personnel administration, management analysis, strategic planning, space or physical planning, buildings/grounds maintenance, general services, travel, policy formulation and implementation, procurement, budget and contract management is required.

FACTOR TWO: LANGUAGE PROFICIENCY (10%): Level 4 English language proficiency is required. Incumbents must have excellent oral and written English communication skills and must have the ability to write Mission Notices and policies and make recommendations in clear written and oral formats.

FACTOR THREE: KNOWLEDGE (20%): Demonstrated knowledge of contract administration, general services, and/or supervision is required. Knowledge in the areas of construction, space and physical planning is required. Knowledge of customs and shipping regulations and procedures is required.

FACTOR FOUR: SKILLS AND ABILITIES (30%): Comprehensive skills and abilities in the principles of customer service, as well as sound managerial, analytical, negotiation and interpersonal skills are required. The ability to independently analyze and interpret complex policies is required.

Demonstrated skills and abilities to articulate policies and their application to GSO operations are required. Ability to multitask, work in a fast-paced environment and prioritize tasks is required. The successful candidate is to demonstrate the ability to work in a culturally diverse environment.

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

The technical evaluation committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.

USAID policy specifies that U.S. citizens or resident aliens (USNs) are preferred over third country nationals (TCNs). Therefore, USN and TCN offers will not be evaluated together. USAID will evaluate USN offers first and if the CO determines that there are no qualified USNs, only then will USAID evaluate TCN offers.

https://www.acquisition.gov/browse/index/far

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror

Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

4. USAID’S ZERO TOLERANCE FOR SEXUAL MISCONDUCT

USAID has a zero-tolerance policy for sexual misconduct with the goal of fostering a respectful, safe, healthy and inclusive work environment. USAID maintains policies and procedures to establish a workplace free of sexual misconduct as described in Agency policy at ADS Chapter 113, Preventing and Addressing Sexual Misconduct.

By acceptance of the contract, the contractor acknowledges having read, and agrees to abide by, the Agency’s ADS 113 policies and procedures.

SELF CERTIFICATION

Offerors must sign a Sexual Misconduct Self-Certification form [see hyperlink] related to sexual misconduct when submitting the offer. The signed form will be filed in the award file. If the offeror fails to submit a signed-certification, the offeror will be determined to be non-compliant to submission requirements and will not be considered for award.

For the Apparently Successful Offeror:

If Self-Certification response is “Yes”: In consultation with the Resident Legal Advisor (RLO) or General Counsel Acquisition and Assistance (GC/AA), the CO will request further details from the offeror.

Event of False Certification: If the certification provided is found to be false, the offeror may be eliminated from consideration for the award. If the contract has been awarded, the false certification may be grounds for termination of the contract. The action may be punishable to the full extent of the law.

USE OF THE AGENCY’S MISCONDUCT PORTAL AND INQUIRIES MADE TO PREVIOUS COs FOR

APPARENTLY SUCCESSFUL OFFEROR

http://www.usaid.gov/forms https://drive.google.com/drive/folders/160mHsp-RQo9giznMTaUEpMkIIh-gXi7d

The Office of Employee and Labor Relations (ELR) operates USAID’s Misconduct Reporting Portal. Prior to award, the CO will email ELR at HCTM.ELR@usaid.gov to identify whether Agency records include any prior disciplinary action related to sexual misconduct taken against the apparently successful offeror.

If the apparently successful offeror has previously held a Personal Services Contract at USAID, the CO will attempt to contact the previous administrating CO to inquire about previous disciplinary actions related to sexual misconduct against the apparently successful offeror.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

1. Medical History and Examination Form (Department of State Form)

2. Questionnaire for Sensitive Position for National Security (SF-86), or

3. Questionnaire for non-Sensitive Positions for National Security (SF-85)

4. Fingerprint Card (FD-258)

5. OF-306 Declaration of Federal Employment

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS (If Applicable)

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Post-Allowance (Section 220)

(b) Separate Maintenance Allowance (Section 260)

(c) Education Allowance (Section 270)

(d) Education Travel (Section 280) http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(e) Post Differential (Chapter 500)

(f) Payments during Evacuation/Authorized Departure (Section 600)

(g) Danger Pay (Section 650)

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes. TCNPSCs are required to pay income taxes of his/her country of origin.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S.

Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar

And Appendix J, “Direct USAID Contracts with a Cooperating Country National and With a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM

NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_ https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/forms

1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

2001 Option Period 2 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

3001 Option Period 3 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

4001 Option Period 4 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for

Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs

General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct.

PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

4. FAR Provisions Incorporated by Reference

[END OF SOLICITATION]

52.204-27 PROHIBITION ON A BYTEDANCE COVERED

APPLICATION JUN 2023

https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman about:blank