72066825R00005 USPSC_TCN PSC Solicitation for Construction Project Manager_11082024 (1).pdf

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SOLICITATION NUMBER: 72066825R00005

ISSUANCE DATE: November 8, 2024 CLOSING DATE AND TIME: December 9, 2024

SUBJECT: Solicitation for U.S. Personal Services Contractor (USPSC)/and Third Country National

Personal Services Contractor (TCNPSC), Construction Project Manager Position

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and underrepresented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any costs incurred in the preparation and submission of an offer.

Any questions must be directed in writing to the Point of Contact specified in Section I:

GENERAL INFORMATION, number 4 of this solicitation.

Sincerely, Signature

Elizabeth Colarik Supervisory Contracting Officer Office of Acquisition and Assistance

Construction Project Manager

Solicitation Number: 72066825R00005

I. GENERAL INFORMATION

1. SOLICITATION NO: 72066825R00005

2. ISSUANCE DATE: November 8, 2024

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: December 9, 2024, at 1700 hours, Central Africa Time (CAT)

4. POINTS OF CONTACT: Juma Lutyo: jlutyo@usaid.gov

Elizabeth Colarik: ecolarik@usaid.gov

5. POSITION TITLE: Construction Project Manager

6. MARKET VALUE: $88,520 - $115,079 annual rate, equivalent to GS-13. Final compensation will be negotiated within the listed market value and will include Locality Pay for domestic USPSCs based on the location of the Official USAID Worksite, or the approved alternative worksite if approved for remote work. USPSCs performing overseas are not entitled to Locality Pay.

7. PLACE OF PERFORMANCE: Juba, South Sudan, with possible travel as stated in the Statement of Duties.

Overseas USPSCs (and TCNPSCs not subject to the local compensation plan), may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract.

PERIOD OF PERFORMANCE: The base period will be one year period, estimated to start on March 1, 2024 or as soon as possible. Based on Agency need, the Contracting Officer may exercise additional option periods for four (4) years, in accordance with a continuing need on the part of the Agency, the continued availability of funds and the appropriate quality of performance, for dates estimated as follows:

Base Period: 03/01/2025 to 02/28/2026 Option Period 1: 03/01/2026 to 02/28/2027 Option Period 2: 03/01/2027 to 02/29/2028 Option Period 3: 03/01/2028 to 02/28/2029 Option Period 4: 03/01/2029 to 02/28/2030 mailto:jlutyo@usaid.gov mailto:sgeorge@usaid.gov

8. ELIGIBLE OFFERORS: Open U.S. National (U.S. Citizen including lawful permanent residents) or Third Party National (TCN). Order of preference will be U.S. citizens followed by Third Country Nationals.

9. SECURITY LEVEL REQUIRED: Facility Access

10. STATEMENT OF DUTIES

(i) GENERAL STATEMENT OF PURPOSE OF THE CONTRACT

USAID/South Sudan is the Alternate Service Provider (ASP)/ICASS for all U.S. Embassy Juba personnel. Under the auspices of the ASP, and under the direction of the Supervisory Executive Officer (S/EXO), the Construction Project Manager (CPM) will provide technical direction and oversight on the construction/renovation of civil related activities on USAID’s Compounds in Juba, South Sudan. The CPM will oversee day-to-day construction-related activities to ensure robust technical oversight and management of designated construction activities on both the Residential Compound (RC) and Embassy Compound (EC) and other similar facilities that are valued at over $40 Million. The CPM will serve as the Contracting Officer’s Representative for this and other projects.

The Construction Project Manager must have experience in the design and construction of vertical and horizontal structures, water and waste disposal systems, internal and external electrical systems; renovation (both exterior and interior) of existing structures, walkways, roadways, security systems, access gates, safe havens, dining and recreational facilities, laundry, and maintenance facilities, and as such, is responsible for providing expert management, technical oversight and quality assurance for the projects as needed. Other more limited engagement may include project management of other projects including installation of life support infrastructure systems.

The CPM will be situated in the Executive Office and will report to the Construction Manager. Duties will include - but not be limited to - providing technical advice, overseeing project implementation and execution to completion, providing quality assurance support, attending interagency technical meetings and events, and authoring relevant reports. Recommendations provided by the C/CE will be made to the Construction Project Manager (CPM) in charge or the S/EXO with input from the relevant agencies’ leadership teams, as needed.

The incumbent will ensure all federal regulations, OBO, and USAID Management Bureau’s Overseas Management Division (M/OMD) policies and requirements are met through close coordination with staff in those offices and reviewing applicable policies. The incumbent serves as the Contracting Officer's Representative (COR) under a letter of appointment. While a COR has reporting responsibilities to the cognizant Contracting Officer, the incumbent is assigned to the Executive Office and is subject to administrative supervision and direction of the Supervisory Executive Officer/Juba (S/EXO Juba) or his/her designee only.

(ii) STATEMENT OF DUTIES

Construction Site Management

a. Serve as the technical expert for the planning, management, coordination and integration of civil works programs in Juba, South Sudan. Prepare and/or examine layout and detail drawings using specific instructions, notes, or sketches as well as perform design review of construction drawings and specification for proposed projects.

b. Monitor construction/renovation work in progress and immediately report to the site supervisor any work (completed or in process) that fails to comply with the contract and/or with any applicable construction standards, reports immediately to the Contracting Officer and S/EXO any instance of apparent lack of adequate Contractor oversight (e.g. inadequate or unprofessional supervision of the workforce by the Contractor or a subcontractor).

c. Conduct and/or oversee tests pertaining to quality control and quality assurance as needed, review the results and determine acceptance or rejections.

d. Direct the timely completion of design and construction activities with full local responsibility for technical adequacy and accuracy of all professional engineering data; ensure timely preparation of design and specifications development for locally solicited and administered contracts; establish and monitor internal controls; and ensure uniform application of regulations, policies, directives, and professional practices. Receive preliminary plans and specification, as furnished that are related to proposed new construction.

Studies drawings, specifications, and cost estimates and makes recommendations for anticipated mission changes.

Contractor’s Management

a. Perform and/or review pre-project planning duties, such as concept development, integration planning, and programming design. Ensure system integration, modification, redesign, troubleshooting, installation, operation and maintenance, and failure analysis for the electrical and other systems and equipment in Juba, South Sudan, working with others as needed and required.

b. Measure surveillance over, and direct the inspection of, contractor accomplishment of projects to insure maintenance of scheduled progress and compliance with standard specifications and safety requirements.

Plans, organizes, and prioritizes work to support the progression of quality work in accordance with timely completion of the project/s.

c. Confers with the Contractor staff, maintaining an open line of communication and, in accordance with applicable contract and COR letter of appointment language, remains responsive to Contractor queries and requests as appropriate, and compiles and maintains contract data, maintaining appropriate contract files in accordance with applicable U.S.

Government and Agency regulation and policy in accordance with applicable contract/s convenes and chairs periodic USAID/Contractor reviews of project progress.

Construction Reports and Documentation

a. Prepare detailed, comprehensive engineering reports to determine cause of failures, research trends, and patterns for civil works activities.

b. Reviews Contractor's requests for deviation or changes to the contract or contract plans; reports, with appropriate recommendation, such requests to the Contracting Officer, reporting any perceived contractual shortcomings that, if left unchanged, would threaten the quality of the work, the safety of individuals or property or the timely completion of the project(s); makes appropriate recommendations for modification(s) to the contract(s).

c. Reviews and analyzes Contractor submittals of plans, drawings, construction technical data and material samples to ensure contractual compliance; reports all deficiencies and/or instances of non-compliance immediately to the Contracting Officer and S/EXO.

Liaison with USAID, Interagency, Host Nation and Other relevant officials

a. Coordinate problem solutions with relevant U.S. Mission, host nation and Washington, DC stakeholders and participate in joint inspection of completed projects. Provide the sole technical engineering recommendations for approval and acceptance of all facility and public works projects.

b. Reviews and analyzes Contractor submittals of plans, drawings, construction technical data and material samples to ensure contractual compliance;

reports all deficiencies and/or instances of non-compliance immediately to the Contracting Officer and S/EXO.

Responsible for review, recommending approval/withhold of payments, and tracking vouchers and invoices from contractors and reconciling accounts with the Contracting Office and Office of Financial Management.

c. The CPM in his/her role as COR only, is responsible to the Contracting Officer in accordance with applicable letter(s) of appointment as COR, and in that capacity, maintains thorough familiarity with applicable contracts and, as appropriate, subcontracts, including all associated modifications.

11. SUPERVISORY RELATIONSHIP: Incumbent reports to the Construction Management

Specialist or his/her designee. Work assignments are in the broadest terms and performance is evaluated in terms of accomplishments and compliance with laws and regulations.

12. SUPERVISORY CONTROLS: None.

13. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

Training of Cooperating Country National (CCN):

If a third country national (TCN) is selected for award, during the period of this contract, the TCN personal services contractor must provide training to a cooperating country national (CCN) designated by USAID. The PSC Supervisor will establish a training plan with benchmarks to measure the TCNPSC's progress toward achieving this training deliverable.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

To be considered for the position, a candidate must meet the Minimum Qualifications.

Applications will be pre-screened and only those that meet the Minimum Qualifications will be considered. These are the minimum qualifications necessary to be considered for the position:

a. Education: At a minimum of a university degree in Civil Engineering or Construction Management. A formal certification of construction management, including Project Management Professional (PMP) and/or a license in Professional Engineering (PE) in Civil engineering is highly desirable.

b. Prior Work Experience: A minimum of ten years of experience in the field of construction/construction management is required, with a strong background in design, engineering and construction of civil infrastructures. Prior experience overseas, especially in austere environments, and working on USG and USAID construction projects is highly desirable.

c. Languages: Excellent spoken and written English is required.

d. Knowledge: A demonstrated knowledge of U.S. design and construction standards, safety practices. A knowledge of U.S. Government regulations for overseas construction is highly desirable. The work requires that this knowledge be specific to, or related to, the logistical and security constraints prevalent in conflict areas and in remote parts of the world. Must have knowledge of international building and construction codes, local safety, and security rules.

e. Skills and Abilities: A demonstrated knowledge of construction management with focus on achieving results in a difficult overseas environment; the ability to independently organize, prioritize and follow through on all assignments and proficiency in standard operating and application software (Windows Microsoft Word, Excel, and Outlook); proficiency in Microsoft Project or a similar schedule and resource management program is highly desirable. Other skills such as job-related training courses (title & year), demonstrated job-related skills; for example, tools, machinery, job related certificates and licenses (current only), job related honors, awards, and special accomplishments, publications, memberships in professional or honor societies, leadership, activities, public speaking, and performance awards (give dates but do not send documents unless requested) are highly desirable.

f. Clearances: Ability to obtain and maintain USG Facility Access Certification and a Department of State medical clearance for South Sudan in a timely manner.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

https://www.acquisition.gov/browse/index/far

The Technical Evaluation Committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed. Any offeror found with a disciplinary action for sexual misconduct related to their previous contract or employment will be disqualified.

Selection Process:

After the closing date for receipt of application, the Technical Evaluation Committee will convene to initially screen and determine whether applications met the minimum qualifications of this solicitation. Applications possessing the minimum qualifications will be evaluated by a Technical Evaluation Committee in accordance with the evaluation factors herein mentioned. As part of the selection process, only the highest-ranked applicants (finalists) may be interviewed either in person or by telephone at USAID’s discretion. Reference checks will be made only for applicants considered as finalists. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter, and USAID will delay such reference check until communication from the applicant. Only finalists will be contacted by USAID with respect to their applications.

The final selected candidate must obtain security and medical clearances within a reasonable period (USAID will provide details to the selected candidate). A substantial delay in obtaining either security or medical clearance will make the applicant ineligible for selection.

Evaluation Factor:

The rating below is in relation to Section II: Minimum Qualification Required for this Position

a. Education 15%

b. Prior Work Experience 25%

c. Languages 10%

d. Knowledge 20%

e. Skills and Abilities 30%

Total possible points = 100%

Hiring Preference: USAID policy specifies that U.S. citizens or resident aliens (USNs) are preferred over third country nationals (TCNs). Therefore, USN and TCN offers will not be evaluated together. USAID will evaluate USN offers first and if the CO determines that there are no qualified USNs, only then will USAID evaluate TCN offers. Reference ADS

309.3.1.4 and 309.3.1.10

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror

Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

Applicants should note that the salary history for the purposes of the AID 309-2 is the base salary paid, excluding benefits and allowances such as housing, travel, educational support, etc. Offerors are required to complete and sign the AID 309-2 form.

2. USAID’S ZERO TOLERANCE FOR SEXUAL MISCONDUCT

USAID has a zero-tolerance policy for sexual misconduct with the goal of fostering a respectful, safe, healthy and inclusive work environment. USAID maintains policies and procedures to establish a workplace free of sexual misconduct as described in Agency policy at ADS Chapter 113, Preventing and Addressing Sexual Misconduct.

SELF CERTIFICATION

Offerors must sign a Sexual Misconduct Self-Certification form [see hyperlink] related to sexual misconduct when submitting the offer. The signed form will be filed in the award file. If the offeror fails to submit a signed-certification, the offeror will be determined to be non-compliant to submission requirements and will not be considered for award.

● For the Apparently Successful Offeror:

○ If Self-Certification response is “Yes”: In consultation with the Resident Legal Advisor (RLO) or General Counsel Acquisition and Assistance (GC/AA), the CO will request further details from the offeror.

○ Event of False Certification: If the certification provided is found to be false, the offeror may be eliminated from consideration for the award. If the contract has been awarded, the false certification may be grounds for termination of the contract. The action may be punishable to the full extent of the law.

USE OF THE AGENCY’S MISCONDUCT PORTAL AND INQUIRIES MADE TO PREVIOUS COs

FOR APPARENTLY SUCCESSFUL OFFEROR

The Office of Employee and Labor Relations (ELR) operates USAID’s Misconduct Reporting Portal. Prior to award, the CO will email ELR at HCTM.ELR@usaid.gov to identify whether Agency records include any prior disciplinary action related to sexual misconduct taken against the apparently successful offeror.

http://www.usaid.gov/forms https://www.usaid.gov/ads/policy/100/113 https://docs.google.com/document/d/1SoLv-MWLAh_LjzScO5mqm965DdTqE3lCPpIZVPis0JQ/edit https://docs.google.com/document/d/1SoLv-MWLAh_LjzScO5mqm965DdTqE3lCPpIZVPis0JQ/edit mailto:HCTM.ELR@usaid.gov

If the apparently successful offeror has previously held a Personal Services Contract at USAID, the CO will attempt to contact the previous administrating CO to inquire about previous disciplinary actions related to sexual misconduct against the apparently successful offeror.

NEW ENTRANT ORIENTATION (NEO)

For PSCs onboarded in Washington, the contractor must complete the information session on USAID’s zero tolerance policy for sexual misconduct as part of NEO. The CO will include documentation in the award file that the contractor has completed NEO and has been made aware of USAID’s zero tolerance policy for sexual misconduct.

For PSCs onboarded overseas, including CCNPSCs and TCNPSCs, the PSC must complete an online module related to USAID’s zero tolerance policy for sexual misconduct as administered by their cognizant CO as part of their onboarding process. The CO will include documentation in the award file that the PSC has completed the online module and has been made aware of USAID’s zero tolerance policy for sexual misconduct.

3. All documents submitted by an applicant must be in English. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 4.

4. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

5. Offerors must also submit the following documents:

a. Cover letter of no more than two pages addressing the offeror’s technical qualifications.

b. The CV/résumé must contain sufficient relevant information to evaluate the application in accordance with the stated evaluation criteria. Broad general statements that are vague or lacking specificity will not be considered as effectively addressing selection criteria.

c. Proof of Professional Engineering license.

6. Applicants are required to provide a minimum of five references within the last ten years from the applicant's professional life, namely individuals who are not family members or relatives. References should be from direct supervisors who can provide information regarding the applicant's work knowledge and professional experience. Applicants must provide e-mail addresses and/or working telephone numbers for all references.

7. USPSCs/TCNPSCs performing overseas must follow the Mission policies and/or directives from the U.S. Department of State regarding COVID-19 requirements

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

(a) Medical History and Examination Form (Department of State Form)

(b) Questionnaire for Sensitive Position for National Security (SF-86), or

(c) Questionnaire for non-Sensitive Positions for National Security (SF-85)

(d) Fingerprint Card (FD-258)

(e) Declaration of Federal Employment (OF-306)

(f) AID 500-4, Fair Credit Reporting Act of 1970, as Amended

(g) AID 6-85, Foreign Activity Data

(h) OF-126, Residence and Dependency Report

(i) SF-144, Statement of Prior Service – Worksheet

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Leave and Holidays

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Cost-of-Living Allowance (Chapter 210)

(b) Post Allowance (Section 220)

(c) Separate Maintenance Allowance (Section 260)

(d) Education Allowance (Section 270) http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(e) Education Travel (Section 280)

(f) Post Differential (Chapter 500)

(g) Payments during Evacuation/Authorized Departure (Section 600)

(h) Danger Pay (Section 650)

For Resident Hire US or TCNPSCs If a TCN or Resident Hire USPSC is selected for this position the benefits will be adjusted as per Mission approval and AIDAR policy.

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes. TCNPSCs are subject to an individual’s country tax laws and should follow tax requirements of their country of origin.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S.

Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar

USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and With a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_ https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/forms

1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

2001 Option Period 2 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

3001 Option Period 3 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

4001 Option Period 4 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct.

5. PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit their http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

6. FAR Provisions Incorporated by Reference

52.204-27 PROHIBITION ON A BYTEDANCE COVERED

APPLICATION

JUN, 2023

https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman about:blank