Final 72066325R00002 Global Fund solicitation (1) (2).pdf

Issue Date: December 20, 2024

Closing Date: January 6, 2025

Dear Sir/Madam:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking quotations for a consultant to perform duties of the Global Fund grant implementations at the FMOH described in the below Statement of Work.

You are invited to submit your offer quotations in accordance with the requirements specified in this Request for Proposals (RFP). Your offer should be valid for at least 90 days from the submission date.

Should you be interested, please submit any questions by December 31, 2024. Proposals are due by 16:59 p.m. on January 6, 2025. Questions and proposals will be sent to Frehiwot Woldsemayat at – addisprocurement@usaid.gov.

This RFP in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. The Government reserves the right to reject any offer, if such action is considered to be in the best interest of the Government. Be aware that all interested offerors must register for a Unique Entity Identifier (UEI) and complete the registration process in SAM.gov before any award can be made. For detailed information on how to obtain the UEI, please refer to the resources available on SAM.gov.

Sincerely, Reid H. Ahl, CM Contracting Officer mailto:addisprocurement@usaid.gov

PURPOSE

USAID invites individuals and consultancy firms to submit pricing, delivery details, and terms for consultancy services related to Global Fund Grant Implementation at the Ethiopia Federal Ministry of Health.

CONTRACT TYPE

USAID will award a firm-fixed price purchase order for services and deliverables outlined in this Statement of Work (SOW). The contractor's cost experience during the contract will not affect the fixed price.

BUDGET AND CEILING PRICE

The best-value offer (lowest cost, technically acceptable) will be awarded a firm, fixed-price purchase order. The award will be based on offers received and compared to the Independent Government Cost Estimate. There is no floor or ceiling budget.

PAYMENT SCHEDULE

A payment schedule will be negotiated with the successful offeror. The vendor will be authorized to invoice on a monthly basis citing the hours worked and deliverables accomplished. The Contractor shall submit a request letter along with the “Public Voucher SF- 1034” to Addis Payment Section, USAID/Ethiopia, for payment indicating the contract number and description of tasks/deliverables completed. All invoices should be submitted electronically to: addispaymentsectionofm@usaid.gov

Statement of Work Global Fund Grants Coordinator

Background

The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) gives grants to low- and middle-income countries to fight these three diseases. Since 2002, GFATM has invested over US$3 billion in programs for Ethiopia. Recently, the CCM/E awarded the Federal Ministry of Health of Ethiopia (FMOH) $441,570,883 for the GC7 implementation period (July 2024 to June 2027). USAID Ethiopia partners with the FMOH to implement Global Fund grants. They will provide technical assistance by embedding a senior consultant, who will advise on strengthening Global Fund grants management to support optimal implementation. The consultant will collaborate with the CCM Ethiopia secretariat for oversight and governance.

OBJECTIVE AND SCOPE

Objective

To award a firm, fixed price labor hour Purchase Order for 2496 hours Level of Effort to a consultant who will manage the Global Fund grant implementations at the FMOH.

mailto:addispaymentsectionofm@usaid.gov

Scope

Overall Responsibilities

The Senior Grant Management and Service Restoration Consultant will provide strategic advice and technical support to strengthen the Ministry of Health's (MOH) grant management capacity for the Global Fund, Sustainable Development Goals (SDG) pooled fund, and other grants.

Specific Tasks

Strategic Advice and Technical Support

● Advise on the integrated functioning of health information, supply chain, laboratory services, human resource, and health financing systems.

● Support the State Minister office, program-specific executive offices, and technical agencies (EPHI, EPSS, EFDA, etc.) in grant management, implementation, and monitoring.

● Strengthen partnerships between the MOH and funding agencies.

● Advise on and support the implementation and monitoring of the Health Extension

Program (HEP) optimization plan and the new Health Sector Development Plan.

● Advise on strengthening Global Fund grant management across all program areas

(HIV/AIDS, TB, Malaria, COVID-19, and systems strengthening) to support vertical implementation.

Global Fund Grant Implementation

● Strengthen processes to ensure key activities are agreed upon and approved before disbursing funds to regions, zones, and woredas.

● Strengthen partnerships between the Federal Ministry of Health and the Global Fund.

● Support and coordinate the timely utilization and liquidation of Global Fund and SDG funds.

Additional Responsibilities

● Maintain good working relationships with government officials and local and international partners.

● Follow up at zonal, state, and lower levels to ensure implementation proceeds as planned and provide guidance and support to accelerate implementation.

● Provide technical support to the State Minister office to restore the health system and lifesaving health services in conflict-affected areas.

● Coordinate with the humanitarian community to deliver health commodities (including drugs and reagents) to conflict and insecure areas.

ACTIONS AND DELIVERABLES

1. Health Sector Development:

● Action: Support the implementation and monitoring of the new health sector development plan through regular reviews, data analysis, and progress tracking.

2. Global Fund Grant Application:

● Action: Coordinate the grant-making process, including proposal development, submission, and compliance with GF requirements.

3. Integrated Health Systems:

● Action: Assist the Ministry of Health leadership in integrating health information, supply chain, laboratory services, human resource, and health financing systems. This may involve conducting assessments, developing strategies, and providing training.

4. Global Fund Implementation and Monitoring:

● Action: Support the State Minister office, program-specific executive offices, and technical agencies in implementing and monitoring Global Fund grants.

5. Grant Team Meetings:

● Action: Coordinate monthly grant team meetings to track progress, identify challenges, and ensure timely implementation of the work plan.

6. Grant Risk Analysis:

● Action: Facilitate annual/biannual grant risk analyses and monitor the implementation of Risk Mitigation plans.

7. Grant Conditions and Recommendations:

● Action: Track and ensure timely completion of conditions and recommendations set by the GF secretariat and other relevant bodies.

8. Grant Implementation Communication:

● Action: Facilitate communication between technical, procurement, and financial units to ensure smooth grant implementation.

9. Partnership and Coordination:

● Action: Coordinate with the Partnership and Coordination Directorate to align Global Fund and SDG grants with other partner investments.

10. Memorandum of Understanding (MoU):

● Action: Support the timely signing of the GF MoU between the Principal Recipient and implementing units.

11. Grant Absorption and Activity Tracking:

● Action: Track monthly activity and grant implementation/absorption status in collaboration with Finance and Budget Control and PCD teams.

12. Grant Monitoring Site Visits:

● Action: Plan and participate in periodic grant monitoring and supervisory site visits.

13. Global Fund Country Team Visits:

● Action: Coordinate and participate in Global Fund Country team visits and respond to requests from the Country Team or Local Funding Agent.

14. CCM Site Visits:

● Action: Participate in CCM quarterly site visits.

15. Grant Performance Assessment:

● Action: Support bi-annual assessments of GF grant performance, identify gaps, and consult with stakeholders on technical assistance needs.

16. Grant Performance Reports:

● Action: Periodically review grant performance reports and identify the need for budget reprogramming.

17. Technical Support to GF Programs:

● Action: Provide technical support to GF programs and directorates implementing GF-supported activities.

18. Timely Disbursement of Funds:

● Action: Ensure timely disbursement of GF grant budgets and support implementing units in activity implementation and fund utilization.

19. Grant Compliance:

● Action: Ensure compliance of Global Fund grant implementation with government and donor regulations and policies.

20. GF Personnel Support:

● Action: Periodically support GF personnel on grant core policies and operations through training and guidance.

21. Technical Update Sessions:

● Action: Organize technical update sessions, including webinars, for implementing units and stakeholders.

22. Coordination with Other Donor-Funded Projects:

● Action: Coordinate GF-supported activities with other donor-funded projects to maximize impact and avoid duplication.

23. Health Extension Program (HEP) Optimization:

● Action: Provide strategic advice and technical support on the implementation of the HEP optimization plan.

24. Reproductive Health and Family Planning:

● Action: Provide high-level strategic advice on strengthening reproductive health and family planning programs.

25. Health System Restoration:

● Action: Provide technical support to the State Minister office to restore the health system and essential services in conflict-affected areas.

26. Humanitarian Coordination:

● Action: Coordinate with the humanitarian community to deliver health commodities to conflict and insecure areas.

The actions listed above are incorporated into the deliverable reports listed below:

No. Deliverables Supporting Tasks 1-26 Due Date

1 Health sector quarterly report Supporting various tasks 1-26

30th of the month after each quarter

2 Monthly Health service restoration status report Supporting various tasks 1-26

30th/31st of each month

3 Approved Global Fund grant application and quarterly GF report Supporting various tasks 1-26

NLT January 31, 2025

4 Semi-annual performance report Supporting various tasks 1-26

February 28, 5 Semi-annual financial utilization and program performance report of GF Supporting various tasks 1-26

February 28, 6 Monthly Individual work plan Supporting various tasks 1-26

30th / 31st of each month

7 Monthly Activity and Financial reports submitted to USAID Supporting various tasks 1-26

30th / 31st of each month

8 Quarterly GF financial and program implementation report Supporting various tasks 1-26

Ongoing

Period of Performance: Twelve-month period starting from the date of contract with possible extensions based on successful performance and availability of funds.

Delivery: These services will be provided at the Federal Ministry of Health, co-located in the State Minister office as well as up to five field visits of six days each.

Government Furnished Property: Not Applicable.

Security Considerations: No classified information will be shared or discussed with the successful offeror. The selected consultant must adhere to U.S. Embassy Addis Ababa security procedures. The consultant will only request information needed to perform the tasks and is required to protect personally identifiable information (PII). The consultant may be provided information that is sensitive but unclassified. All information must only be shared with those with a need to know, and not shared with individuals outside of the U.S. government without prior approval as per FAR 52.204-2 and AIDAR 752.204-2.

USAID Facility Access (FA): USAID POC will facilitate access to the USAID offices for the consultant when needed.

Travel Requirement and Compensation Plan:

The offeror is expected to have in-country travel as approved by the FMOH and with prior concurrence by the USAID POC for the planned trip plan.

The contractor will be compensated for a maximum of six workdays per week for office-based or remote work, six workdays per week for fieldwork, and seven workdays per week for travel.

The total number of billable days cannot exceed 312 days.

For travel outside Addis Ababa, per diem and lodging will be paid as per the organization policy.

In-Country Travel plan

Location Duration (# Days Per Trip)

Frequency (# Trips)

Adama, Bishoftu, Bahirar, Jima, Hawassa, Gondar

6 2

Dire Dawa, Mekele, Dessie, Semera, Asosa, Jigijiga

6 3

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Instruction to offeror

USAID/Ethiopia intends to issue a firm fixed price contract purchase order, denominated in USD and paid in ETB using the prevailing exchange rate to the lowest priced, technically acceptable offeror. Offerors shall submit a quotation package which must include all necessary administrative costs materials, supplies, technology, overhead and related costs.

The necessary materials, equipment, and resources required to fulfill the contract obligations are the sole responsibility of the contractor. The contractor must ensure that they have the appropriate resources to complete the work as specified in the contract.

Required Experience and Educational Level

a. Master’s degree in public health, international health, health economics or health policy, or other related field relevant to the above duties.

b. At least 10 years of proven experience of work directly related to grants, program management and Global Fund activities with demonstrated results to procedure high level results in financial absorption and programmatic performance measures

c. The offer must be authorized to work in Ethiopia and speak the local language (Amharic)

Cost and Technical Proposal

USAID/Ethiopia will evaluate the technical and budget proposals separately. The best-rated technical proposals will then be evaluated based on the proposed budget. The technically qualified offer with the lowest cost will be awarded the Purchase Order. Offerors must submit:

1. A technical proposal (CV and cover letter) outlining qualifications and experience relevant to the scope and deliverables.

2. A financial proposal using the provided format outlined below:

Consultant for FMOH Global Fund Grants Coordinator

Performance period for budget: Twelve months from date of contract

Item Unit Unit Cost #of Units Annual Total

1 Compensation* Hour 2496 -

2 Health & Life Insurance Month 12 -

3 Administrative Services -

Mobile & data service Month 12 -

4 Travel & per diem -

Airfare within Ethiopia Trip 6 -

Other Ethiopia per diem rate Day $157.00 30 4,710.00

Total for Travel and Per

Diem 4,710.00

TOTAL

The technical and budget proposal shall be submitted separately to addisprocurement@usaid.gov NO LATER THAN January 6, 2025 at 11:59 p.m. EAT

CONTRACTING OFFICER'S AUTHORITY

Only the Contracting Officer can approve changes to this purchase order. Any changes made without the Contracting Officer's approval are unauthorized and will not adjust the purchase order's terms, including the price.

CLAUSES

752.202-1 Definitions (JAN 1990)

752.211-70 Language and measurement (JUN 1992)

752.222-70 USAID Disability Policy (DEC 2004)

752.222-71 Nondiscrimination (JUN 2012)

752.7006 Notices (APR 1984)

752.7025 Approvals (APR 1984)

752.7036 USAID Implementing Partner Notices (IPN) portal for acquisition (JUL 2014)

752.7037 Child safeguarding standards (AUG 2016)

752.7038 Nondiscrimination against End-Users of Supplies or Services (OCT 2016)

752.7003 Documentation for payment. (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The contracting officer's representative (CTO) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034 -Public Voucher for Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided

(2) The fiscal report shall include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business;

the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required contracting officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's Chief of Party and to the contracting officer. The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the Mission Director and the contracting officer which are required by the provisions of this contract shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit and Records - Negotiation".

B - Buy America

752.225-9 Buy American Act - Trade Agreements Act - Balance of Payments Program.

The clause prescribed by FAR 25.408(a)(2) is not generally included in USAID contracts when more stringent source requirements are stated in the contract or when inclusion is not appropriate under FAR 25.403, or 725.403 of this chapter.

(See Executive Order No. 11223, dated May 12, 1965, 30 FR 6635.) The clause setting forth USAID's source restrictions is shown in section 752.225-70.

752.204-2 Security Requirements. (FEB 1999)

752.228-9 Cargo insurance. (DEC 1998)

CO - Conflict of Interest - in accordance with FAR 9.507-1 or FAR 9.507-2

752.209-71 Organizational conflicts of interest discovered after award. (JUN 1993)

752.228-3 Worker's Compensation Insurance (Defense Base Act). (DEC 1991)

752.232-70 Letter of Credit Advance Payment. (MAR 2015)

752.7034 Acknowledgment and Disclaimer. (DEC 1991)

(a) USAID shall be prominently acknowledged in all publications, videos or other information/media products funded or partially funded through this contract, and the product shall state that the views expressed by the author(s) do not necessarily reflect those of USAID. Acknowledgments should identify the sponsoring USAID Office and Bureau or Mission as well as the U.S. Agency for International Development substantially as follows: "This [publication, video or other information/media product (specify)] was made possible through support provided by the Office of [ ], Bureau for [ ], U.S. Agency for International Development, under the terms of Contract No. [ ]. The opinions expressed herein are those of the author(s) and do not necessarily reflect the views of the U.S.

Agency for International Development."

(b) Unless the contractor is instructed otherwise by the cognizant technical office publications, videos or other information/media products funded under this contract and intended for general readership or other general use will be marked with the USAID logo and/or U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT appearing either at the top or at the bottom of the front cover or, if more suitable, on the first inside title page for printed products, and in equivalent/appropriate location in videos or other information/media products.

Logos and markings of co-sponsors or authorizing institutions should be similarly located and of similar size and appearance.

752.232-70 Letter of Credit Advance Payment (MAR 2015)

752.245-71 Title to and Care of Property (APR 1984)

752.247-70 Preference for privately owned U.S.-flag commercial vessels (OCT 1996)

752.225-70 Source and nationality requirements (FEB 2012)

752.7035 Public notices (DEC 1991)

752.7018 Health and accident coverage for USAID participant trainees (JAN 1999)

752.7019 Participant training (JAN 1999)

752.7032 International Travel Approval and Notification Requirements (APR 2014)

752.219-8 Utilization of small business concerns and small disadvantaged business concerns

(MAR 2015)