Amendment_1_to_RFP_72065619R00008.pdf

(x) x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

N/A

Not Applicable

00000 Maputo, Mozambique

720656

Bairro Central JAT Complex, Rua 1231, No. 41 USAID/Mozambique USAID/Mozambique

10/31/20190001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION

NO.

72065619R00008

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

10/02/2019

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Eyole Luma

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

USAID Mozambique Mission Architecture and Engineering (A&E) Services:

Amendment 01 to provide Questions and Answers.

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Attachment 1 - Questions and Answers

Question 1

If a company is selected and is part of the IDIQ holders, is it obliged to participate in every

RFTOP in the future during the period of 5 years?

Answer: No.

Question 2

Regarding the list of key personnel, is there a limit on the amount of personnel that may be subcontracted by the prime contractor?

Answer: At this stage, offerors are required to provide the key personnel as required in the solicitation. Offerors may list additional technical positions if their technical judgement determines that the proposed positions are required to cover all the disciplines provided in the solicitation.

Question 3

What is the definition of local organization and locally established organization?

Answer: The definition of “local entity” means an individual, a corporation, a nonprofit organization, or another body of persons that:

(1) Is legally organized under the laws of;

(2) Has as its principal place of business or operations in;

(3) Is majority owned by individuals who are citizens or lawful permanent residents of; and

(4) Is managed by a governing body the majority of who are citizens or lawful permanent residents of the country receiving assistance.

For purposes of this section, ‘majority owned’ and ‘managed by’ include, without limitation, beneficiary interests and the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the organization's managers or a majority of the organization's governing body by any means.

If eligibility for award is restricted to local or regional entities, U.S. organizations may not submit an application for the award unless the program is re-advertised to provide unrestricted eligibility, allowing all U.S. organizations an opportunity to submit an application.

The definition of “locally established partner (LEP)” means a U.S. or international organization that works through locally-led operations and programming models. LEPs:

Have maintained continuous operations in-country for at least five years and materially demonstrate a long-term presence in a country through adherence or alignment to the following:

- Local staff should comprise at least 50% of office personnel,

- Maintenance of a dedicated local office,

- Registration with the appropriate local authorities,

- A local bank account, and

- A portfolio of locally-implemented programs.

Have demonstrated links to the local community, including:

- If the organization has a governing body or board of directors, then it must include a majority of local citizens;

- A letter of support from a local organization to attest to its work; and

- Other criteria that an organization proposes to demonstrate its local roots.

This solicitation is open to all local organizations and locally established organizations.

Question 4

Is it possible to partner or subcontract with organizations that were not included in the first

RFP for any of the RFTOP?

Answer: Yes. However, during the five year ordering period, the IDIQ holders are required to seek approval from the Contracting Officer, for any changes to the approved key personnel and/or subcontractors regardless of whether a specific Task Order has been issued.

Question 5

Regarding paragraph H-2, where can we find document 22 CFR?

Answer: You could access the specific 22 CFR part 228 “Rules on Procurement of

Commodities and Services Financed by USAID” through an internet search. However, at this stage offerors will not be procuring any goods or services.

Question 6

In Section H-4 regarding DBA insurance, do we as a local company need to have this specific insurance?

Answer: No. The IDIQ holders must use local insurance; local organizations are required by

Mozambican law to hold professional insurance.

Question 7

Can you provide the link or website where the answers to all these questions will be published?

Answer: Answers to questions will be provided as an amendment to the RFP on www.fedbizopps.gov .

Question 8

How many organizations can qualify for the IDIQ?

Answer: The number of organizations selected for the IDIQ will depend on the how many proposals are determined to be technically qualified and reasonable based on the evaluation criteria in the solicitation.

Question 9

What is the date that USAID will provide responses to the questions?

Answer: USAID will provide responses as quickly and as efficiently as possible.

Question 10

Where in the country will the project be implemented?

Answer: A&E Services considered under this solicitation are intended to cover all the provinces of Mozambique. The specific Task Orders will specify the exact sites/locations where services are to be performed. IDIQ holders may then decide whether or not to submit a proposal in response to a specific Request for Task Order Proposal (RFTOP).

Question 11

Once pre-qualified firms are selected under the IDIQ, are these firms obligated to participate in the second phase of the award? For example, if USAID has a need and our firm does not address that need, are we obliged to respond to the RFTOP?

http://www.fedbizopps.gov/

Answer: No, firms are not obligated to respond to every RFTOP; it is at the Offerors discretion to respond to a RFTOP.

Question 12 Can one organization partner with others?

Answer: Yes. Partnering is encouraged to strengthen the technical and corporate capabilities of the offerors.

Question 13

If a pre-qualified organization partners with a sub-contractor, what happens when the sub-contractor is not available?

Answer: IDIQ holders may request approval for replacing the initially proposed/approved sub-contractors. However, any new proposed sub-contractors must meet the IDIQ eligibility requirements.

Question 14

What’s the meaning of rate?

Answer: Rate is the amount of money that is proposed to be charged to USAID per day for services for each proposed position. For the purpose of this solicitation, rates should be fully loaded daily rates with taxes, overhead and other indirect costs included. Please do not include travel, accommodation, per diem or other related costs in the proposed daily rate.

Travel, accommodation, per diem and other related costs will be proposed in response to issued RFTOPs.

Question 15

Is it compulsory to have rates?

Answer: Yes. USAID will evaluate the proposed daily rates for cost reasonableness.

Question 16

The list of labor categories on page 11 and the key personnel on page 29 do not include positions such as security specialist. What happens when you need such a position for a task order?

Answer: The list provided on page 29 of the solicitation is illustrative. It is the Offeror’s responsibility to propose additional technical positions as necessary to cover the range of technical areas.

Question 17

Doesn’t the list of key personnel depend on specific assignment and where in the country the project would be implemented? Can we add positions we may use?

Answer: Offerors are required to provide the list of the proposed key personnel based on

Section C of the solicitation. Services considered under this solicitation could be implemented in any geographic area of Mozambique. Any RFTOP issued under the IDIQ will clearly specify the geographic areas where services are to be performed. Under other technical positions as specified in Section F.7, pages 29-30 of the solicitation, it is the

Offeror’s responsibility to propose any additional technical positions necessary to cover the range of technical areas.

Question 18

Is it mandatory to request one specialty for each position?

Answer: Offerors are required to provide daily rates for the list of the proposed key personnel based on the table included in Section F.7 of the solicitation.

Question 19

For each position, do we present rates for each function/level?

Answer: Yes. Offerors are required to provide the respective daily rates for each proposed position specifying the proposed daily rates for senior and junior positions as applicable.

Question 20

Is the rate inclusive of tax? Are travel expenses such as per diem included as there will be need to work throughout the country?

Answer: Yes, the rate should include tax. No, travel expenses such as per diem should not be included in the rate. Please see response to question 14.

Question 21

Why is narrative for the rate necessary?

Answer: A brief narrative is required to explain the basis of estimate for the proposed daily rates.

Question 22

What is the minimum amount for each Task Order?

Answer: The minimum amount is $5,000.

Question 23

Can sub-contractor key personnel be a foreigner?

Answer: Yes. The Offeror is responsible for ensuring that any proposed expatriates are legally able to work in Mozambique.

Question 24

Do key personnel have to be Mozambican nationals?

Answer: No. The Offeror is responsible for ensuring that any proposed expatriates are legally able to work in Mozambique.

Question 25

Cost Engineer and Specification Writer – also known as (aka) Quantity Surveyor: How do we approach this necessity according with “Key Personnel” in the conception of the professional attributions? According with the country’s general practice, there is a lack of specialty.

Usually the architects and engineers involved in the project will produce the specifications, as well as the related BOQ/Cost Estimates. These elements are then revised and incorporated in the final process. This kind of approach has proved to be accurate in our economic reality, in which we do not have a Quantity Surveyor figure, such as in the South African market.

Therefore, it is mandatory for this specialist to be included and subcontracted from abroad in order to comply with USAID Key Personnel requirements, or can we keep the experience already developed?

Answer: Architects and Engineers could be proposed for the roles of Cost Engineer and

Specifications Writers as long as the proposed individuals meet the experience requirements for the positions listed in the solicitation.

Question 26

Can a subcontractor be integrated in two or more different proposals?

Yes, USAID understands that specific A&E disciplines may have limited sources.

Question 27

According to Section L-page 84- L.4 indicated for the major subcontractors approval, how and when does the IDIQ CO approve these subcontractors and what is the process involved?

Answer: Offerors are required to propose subcontractors at the solicitation stage. USAID will evaluate the proposed subcontractors and will select and approve IDIQ holders and associated subcontractors.

Question 28

Please confirm that there is no need for the presentation of: 1. Environmental Compliance

Plan; and 2. Branding and Marking Plan.

Answer: We confirm that there is no need to submit both the environmental compliance plan and a branding and marking plan. However, offerors are required to provide their environmental practices, procedures and standards used for their A&E services, as per

Section H.21, 4a) on page 51 of the solicitation. Branding and Marking Plans will only be required from the IDIQ holders.

Question 29

Do we have to be registered in SAM?

Answer: No, not at this stage. Only the selected IDIQ holders will be required to register in

SAM prior to receiving an award.

Question 30

Please provide information on environmental compliance requirement.

Answer: Offerors are not required to present any environment compliance plan at this solicitation stage. However, offerors are required to provide their environmental practices, procedures and standards used for their A&E services, as per Section H.21, 4a) on page 51of the solicitation.

Question 31

You encourage partnership with local partners, but needs are not viable in the local market.

Does subcontractor have to be local?

Answer: No. USAID understands that specific A&E disciplines may have limited sources.

Question 32

Could an international company established locally through a Mozambican law firm submit a proposal? Or does it have to be through its local company?

Answer: Please see answer to question 3.

Question 33

If an international company could submit a proposal and no consortium or other partnership is required between them, does the local company have to submit the eligibility documents?

Or just the international company?

Answer: Please see the eligibility criteria as specified in page 89 of the solicitation.

Question 34

Could we use international company expatriates for some of the key staff positions?

Answer: Yes. The Offeror is responsible for ensuring that any proposed expatriates are legally able to work in Mozambique.

Question 35

Should only hourly rates be presented for all categories or daily and monthly rates as well?

Answer: Only daily rates must be proposed. USAID will assume 8 working hours per day.

Question 36

How should justifications of rates be presented? What base do you want?

Answer: A brief narrative is required to explain the basis of estimate for the proposed rates.

Question 37

Fares should not have the reimbursable expenses (accommodation, meals, travel, etc.) of each category, please confirm. In our opinion, this will depend on the area of the country to be executed.

Answer: For the purpose of this solicitation, rates should be fully loaded rates with taxes, overhead and other indirect costs included in the rate. Please do not include travel, accommodation, per diem or other costs specific to a task order in the proposed rate. Travel, accommodation, per diem and other related costs will be proposed in response to issued

RFTOPs.

Question 38

Are the Proposers allowed to present more than one specialist for each discipline?

Answer: Offerors should propose one specialist for each key personnel position. However, for technical positions offerors may propose more than one specialist if they deem necessary.

Question 39

On Section B.6 regarding labor, there’s a list of labor categories required for the contract.

However, on Section F.7 regarding Key Personnel, a good number of the labor categories are not presented. Therefore:

a) Is the Proposer required to elaborate the proposal considering the Key personnel or the labor section, i.e., F.7 or B.6?

Answer: Offerors are required to provide the proposed key personnel based on the requirements set forth under section F.7. For other technical positions, offerors are required to use their best technical judgement to determine the full list of other technical positions to cover all the disciplines described in Section C of the solicitation.

b) Considering the proposal to be elaborated according to Section F.7, and during the 5-year duration of the contract a task arises that requires the labor category that is not listed on Section F7. How will this situation be approached?

Answer: Task Orders issued under this IDIQ contract will clearly specify the scope, key personnel and other technical positions required to complete each service, including any additional positions required to complete the services. IDIQ holders will therefore, provide the specific rates when responding to a specific Task Order.

Question 40

Can sub-contractors appear in various proposals?

Answer: USAID is willing to foster competition to ensure best value in the provision of engineering services required under the solicitation. Therefore, USAID encourages offerors to undertake market research to select subcontractors based on their technical and corporate capabilities to complete the proposed works. However, USAID understands that specific

A&E disciplines may have limited sources.

Question 41

Are organizations required to be internationally certified?

Answer: Eligibility criteria for participating in this solicitation are provided on page 89 of the solicitation.

Question 42

What if an organization has a sub-contractor and is pre-qualified for the IDIQ, but during the ordering period the services of the sub-contractor are not needed, what happens then?

Answer: There may be instances when a subcontractor’s services are not needed. Specific

The IDIQ is for ongoing needs.

[End of Attachment 1]

[End of Amendment 1]