Attachment 2 - Revised GFRA RFP_A0001_final.pdf

REQUEST FOR PROPOSAL No.: 72064121R00001 ISSUE DATE: January 5, 2021 DEADLINE FOR QUESTIONS: January 15, 2021 at 1700 GMT CLOSING DATE AND TIME: February 19, 2021 at 1700 GMT

To All Prospective Offerors:

The United States Agency for International Development (USAID) is seeking proposals to provide technical assistance and support to USAID/Ghana’s Economic Growth Office to support their Feed the Future Ghana Fisheries Recovery Activity as described in the attached Request for Proposal (RFP).

USAID/Ghana anticipates awarding one Cost-Plus-Fixed-Fee Completion type contract for an anticipated five-year period. The overall total estimated cost of this award is up to $19.5 million, subject to availability of funds. Offerors should not strive to meet the maximum amount; rather, Offerors should propose costs that are appropriate, realistic, and reasonable, and in accordance with the proposed approach for achieving results. The principal geographic code for this contract is 937 and North American Industry Classification System (NAICS) code is 541990.

This procurement is being conducted through full and open competition for which the procedures for "contracting by negotiation, trade-off process,” as described in Part 15 of the Federal Acquisition Regulation (FAR), will apply. All types of organizations are eligible to compete. In support of implementation and procurement reforms USAID is interested in expanding the number and sustainability of development partners, USAID/Ghana encourages proposals from potential new and/or local partners.

This RFP can be viewed and downloaded from beta.sam.gov. USAID reserves the right to amend or rescind this solicitation at any time. If substantive questions are received that affect the response to the solicitation, or if changes are made to the closing date and time as well as other aspects of the RFP, this solicitation will be revised, and amendments will be issued and posted on the beta.SAM.gov website.

USAID advises to regularly check the above website for amendments.

If your organization would like to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L of this RFP. Questions and Proposals must be submitted only electronically via email on or before the due dates stipulated above to Robyn Bertholon at rbertholon@usaid.gov and Robert Ago-Josiah at ragojosiah@usaid.gov. Late proposals will be handled in accordance with FAR

15.208. This solicitation in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of the proposal.

USAID appreciates the time and effort put in preparing proposals in response to this solicitation.

Sincerely, Karla Camp Contracting Officer, Regional Acquisition and Assistance Office USAID/West Africa about:blank mailto:rbertholon@usaid.gov mailto:ragojosiah@usaid.gov

Offeror must download the most recent version of the SF 33 on www.gsa.gov to prepare its offer.

http://www.gsa.gov/ http://www.gsa.gov/

Table of Contents

PART I - THE SCHEDULE 8

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS 8

B.1 PURPOSE 8

B.2 CONTRACT TYPE 8

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT 8

B.4 BUDGET LINE ITEMS 8

B.5 INDIRECT COSTS AND ADVANCED UNDERSTANDING ON CEILINGS 9

B.6 COST REIMBURSABLE 10

B.7 PAYMENT OF FIXED FEE 10

SECTION C – PERFORMANCE WORK STATEMENT 12

SECTION D – PACKAGING AND MARKING 13

D.1 AIDAR 752.7009 MARKING (JAN 1993) 13

D.2 BRANDING AND MARKING POLICY 13

D.3 BRANDING STRATEGY 13

D.4 ANTICIPATED ELEMENTS OF A MARKING PLAN 14

D.5 APPROVAL OF CONTRACTOR BRANDING IMPLEMENTATION PLAN AND

MARKING PLAN 14

SECTION E – INSPECTION AND ACCEPTANCE 16

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 16

E.2 INSPECTION AND ACCEPTANCE 16

E.3 CONTRACTOR PERFORMANCE EVALUATION 16

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 17

SECTION F – DELIVERIES OR PERFORMANCE 18

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 18

F.2 PERIOD OF PERFORMANCE 18

F.3 PLACE OF PERFORMANCE 18

F.4 KEY PERSONNEL 18

F.5 AUTHORIZED WORK DAY / WEEK 20

F.6 CLA WORKSHOPS, REPORTS, PLANS, AND OTHER DELIVERABLES 20

F.7 REPORTING AND DELIVERABLE MATRIX 29

F.8 AUDIT 32

F.9 PROGRAM PERFORMANCE EVALUATIONS 32

F.10 PERFORMANCE STANDARDS 33

F.11 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007) 34

F.12 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEPT 2013) 34

SECTION G - CONTRACT ADMINISTRATION DATA 36

G.1 ADMINISTRATIVE CONTRACTING OFFICER 36

G.2 CONTRACTING OFFICER’S AUTHORITY 36

G.3 CONTRACTING OFFICER’S REPRESENTATIVE 36

G.4 ACCEPTANCE AND APPROVAL 36

G.5 PAYING OFFICE AND INVOICING INSTRUCTIONS 36

G.6 AIDAR 752.7003 DOCUMENTATION OF PAYMENT (NOV 1998) 37

G.7 ACCOUNTING AND APPROPRIATION DATA 38

G.8 CONTRACTOR’S PRIMARY POINT OF CONTACT 38

G.9 AIDAR 752.228-9 CARGO INSURANCE (DEC 1998) 38

SECTION H – SPECIAL CONTRACT REQUIREMENTS 40

H.1 REQUESTS FOR CONSENT TO SUBCONTRACT 40

H.2 AUTHORIZED GEOGRAPHIC CODE 40

H.3 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007) 40

H.4 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 40

H.5 EMPLOYMENT OF THIRD COUNTRY NATIONALS (TCN'S) AND COOPERATING

COUNTRY NATIONALS (CCN'S) (AIDAR 722.170) 42

H.6 ADDITIONAL REQUIREMENTS FOR PERSONNEL 43

H.7 LOGISTICAL SUPPORT 43

H.8 ELECTRONIC AND INFORMATION AND TECHNOLOGY ACCESSIBILITY (APRIL

2018) 43

H.9 MEDIA AND INFORMATION HANDLING AND PROTECTION (APRIL 2018) 44

H.10 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEMS INCIDENT

REPORTING (APRIL 2018) 46

H.11 SKILLS AND CERTIFICATION REQUIREMENTS FOR PRIVACY AND SECURITY

STAFF (APRIL 2018) 49

H.12 CLOUD COMPUTING (APRIL 2018) 50

H.13 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (DEVIATION

NOS. M/OAA-DEV-FAR-20-3c AND M/OAA-DEV-AIDAR-20-2c) (APRIL 2020) 56

H.14 DEFENSE BASE ACT (DBA) INSURANCE 57

H.14 EXECUTIVE ORDER ON TERRORISM FINANCING 58

H.15 ELECTRONIC PAYMENTS SYSTEM 59

H.16 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCTOBER 2014) 60

H.17 AIDAR 752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR

ACQUISITION (JULY 2014) 61

H.18 AIDAR 752.222-71 NONDISCRIMINATION (JUNE 2012) 62

H.19 AIDAR 752.222-70 USAID DISABILITY POLICY (DECEMBER 2004) 63

H.20 GRANTS UNDER CONTRACTS (GUCs) 63

H.21 ENVIRONMENTAL COMPLIANCE 65

H.22 AIDAR 752.204-2 SECURITY REQUIREMENTS (FEB 1999) 66

H.23 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS. (FEB 2012) 66

H.24 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JULY 2007) 67

H.25 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2007) 67

H.26 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT

EMPLOYEES (MAR 2015) 69

H.27 AIDAR 752.245-70 GOVERNMENT PROPERTY USAID REPORTING REQUIREMENTS

(OCT 2017) 69

H.28 AIDAR 752.247-70 PREFERENCE FOR PRIVATELY OWNED U.S.-FLAG

COMMERCIAL VESSELS. (OCT 1996) 70

H.29 AIDAR 752.7012 PROTECTION OF THE INDIVIDUAL AS A RESEARCH SUBJECT

(AUG 1995) 71

H.30 STANDARDS OF CONDUCT - IMPROPER BUSINESS PRACTICES 72

H.31 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

(JAN 2002) 72

H.32 CONFLICT OF INTEREST 72

H.33 DISCLOSURE OF INFORMATION 74

H.34 PROHIBITION AND ASSISTANCE TO DRUG TRAFFICKING 74

H.35 NONEXPENDABLE PROPERTY AND INFORMATION TECHNOLOGY RESOURCES 75

H.36 GENDER CONSIDERATION 75

PART II – CONTRACT CLAUSES 76

SECTION I - CONTRACT CLAUSES 76

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 76

I.2 AIDAR 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR 2015) 81

I.3 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989) 83

I.4 FAR 52.217-8 OPTION TO EXTEND SERVICES (Nov 1999) 83

I.5 FAR 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020) 84

I.6 FAR 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020) 84

I.7 FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS (OCT 2020) 85

I.8 FAR 52.232-32 PERFORMANCE-BASED PAYMENTS (APR 2012) 91

I.9 AIDAR 731.205-43 TRADE, BUSINESS, TECHNICAL AND PROFESSIONAL ACTIVITY

COSTS—USAID CONFERENCE APPROVAL REQUIREMENTS. (M/OAA-DEV-AIDAR-20-

01C) (APR 2020) 95

I.10 AIDAR 731.231-72 CONFERENCE PLANNING AND REQUIRED APPROVAL (APR

2020) 96

I.11 AIDAR 752.7032 – INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014) 98

I.12 AIDAR 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUN 2008) 99

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 100

SECTION J – LIST OF ATTACHMENTS 100

PART IV - REPRESENTATION AND INSTRUCTIONS 101

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF THE

OFFEROR 101

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 101

COMPLIANCE WITH THE VETERANS EMPLOYMENT REPORTING REQUIREMENTS 101

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) 101

K.3 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020) 104

K.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020) 105

K.5 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION (OCT 2020) 108

K.6 52.209-5 CERTIFICATION REGARDING RESPONSIBILITIES MATTERS (AUG 2020) 108

K.7 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 110

K.8 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016) 112

K.9 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION (JUN 2020) 112

K.10 52.222-18 CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR

LISTED END PRODUCTS (FEB 2001) 114

K.11 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (MAR 2020) 115

K.12 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) 119

K.13 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) 119

K.14 52.225-2 BUY AMERICAN CERTIFICATE (MAY 2014) 119

K.15 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS OPERATIONS

IN SUDAN-CERTIFICATION (AUG 2009) 120

K.16 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED

COMPUTER SOFTWARE (DEC 2007) 121

K.17 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (OCT

2015) 122

K.18 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE CHANGES (APR

2005) 124

K.19 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS 125

K.20 SIGNATURE 125

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 126

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 126

L.2 FAR 52.216-1, TYPE OF CONTRACT (APR 1984) 126

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) 126

L.4 GENERAL INSTRUCTIONS TO OFFERORS 127

L.5 TECHNICAL VOLUME ORGANIZATION 129

L.6 INSTRUCTION FOR PREPARING THE TECHNICAL VOLUME 130

L.7 INSTRUCTIONS FOR PREPARING THE COST VOLUME 134

L.8 FAR 52.232-28 INVITATION TO PROPOSE PERFORMANCE-BASED PAYMENTS

(MAR 2000) 144

L.9 EVIDENCE OF RESPONSIBILITY 145

L.10 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFEROR

L.11 CONSENT TO SUBCONTRACT 146

L.12 LEGISLATIVE REPORTING INFORMATION 146

L.13 SUBCONTRACTING: SMALL BUSINESS GOAL PLAN AND SUBCONTRACTING

PLAN 146

L.14 WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT

SECTION M – EVALUATION FACTORS FOR AWARD 149

M.1 GENERAL INFORMATION 149

M.2 TECHNICAL EVALUATION CRITERIA 149

M.3 DETERMINATION OF COMPETITIVE RANGE 151

M.4 COST EVALUATION 151

M.5 SOURCE SELECTION 152

M.6 CONTRACTING WITH SMALL BUSINESS CONCERNS 152

Attachment J-1: Statement of Objectives 153 Attachment J-2: Budget Template 154 Attachment J-3: Disclosure of Lobbying Activities Form 155 Attachment J-4: Contractor Performance Information Form 156 Attachment J-5: Programmatic Initial Environmental Examination – Ghana Food Security Project 158

PART I - THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide technical assistance and other services as described in the Performance Work Statement (PWS) found in Section C for the implementation of USAID/Ghana’s activity entitled, “Feed the Future Ghana Fisheries Recovery Activity.”

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee completion type contract. For consideration set forth below, the Contractor shall provide the deliverables or outputs described in Section F in accordance with the performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required for the five-year base period, exclusive of fixed fee, is ${CO to insert at award}. The fixed fee for the five-year base period is ${CO to insert at award}. The estimated cost plus fixed fee for the five-year base period is ${CO to insert at award}.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is ${CO to insert at award} for the base period of performance. The Contractor must not exceed the aforesaid obligated amount unless authorized by the Contracting Officer pursuant to the clause of this contract entitled, “Limitation of Funds” (FAR 52.232‐22). See Section I of this contract.

B.4 BUDGET LINE ITEMS

{USAID will insert Tab 2 “Contract Budget” proposed in Attachment J.2 - Budget Template}

Category Total Estimate (US$)

Direct Costs

Grants Under Contract*

Total Direct Costs

Indirect Costs

Fixed Fee

Total Cost

[*Offeror must set aside a minimum of 8 to 10 percent of its total budget to provide Grants Under Contract.

This amount does not include any relevant management or administrative expenses incurred by the Contractor.]

B.5 INDIRECT COSTS AND ADVANCED UNDERSTANDING ON CEILINGS

B.5.1 PRIME CONTRACTOR

FAR 52.216-7, “Allowable Cost and Payment (JUN 2013)” specifies that the indirect cost rates shall be established for each of the Contractor’s accounting periods that apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate basis.

Description Rate Base Type Period

{CO to insert at award} {to insert} 1/ 1/ 1/

{CO to insert at award} {to insert} 2/ 2/ 2/

{CO to insert at award} {to insert} 3/ 3/ 3/

1/Base of Application: {CO to insert at award} Type of Rate: Predetermined/Provisional {CO to insert at award} Period: {CO to insert at award}

2/Base of Application: {CO to insert at award} Type of Rate: Predetermined/Provisional {CO to insert at award} Period: {CO to insert at award}

3/Base of Application: {CO to insert at award} Type of Rate: Predetermined/Provisional {CO to insert at award} Period: {CO to insert at award}

The government will not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding will not change any monetary ceiling, cost limitation, or obligation established in the contract.

B.5.2 MAJOR SUBCONTRACTOR(S)

Reimbursement for indirect costs will be at the lower of the negotiated final predetermined rates or the following ceiling rates:

Description Rate Base Type Period

{CO to insert at award} {to insert} 1/ 1/ 1/

{CO to insert at award} {to insert} 2/ 2/ 2/

{CO to insert at award} {to insert} 3/ 3/ 3/

1/Base of Application: {CO to insert at award} Type of Rate: Predetermined/Provisional {CO to insert at award} Period: {CO to insert at award}

2/Base of Application: {CO to insert at award} Type of Rate: Predetermined/Provisional {CO to insert at award} Period: {CO to insert at award}

3/Base of Application: {CO to insert at award} Type of Rate: Predetermined/Provisional {CO to insert at award} Period: {CO to insert at award}

* “Major subcontractors” are those subcontractors whose proposed cost exceeds 20% of the offeror’s total proposed cost.

The Contractor and major subcontractor(s) will make no change in its established method of classifying or allocating indirect costs that impacts this contract without the prior written approval of the CO.

The government will not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding will not change any monetary ceiling, cost limitation, or obligation established in the contract.

B.6 COST REIMBURSABLE

(a) Allowable costs will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (AUG 2018), FAR 52.216-8, Fixed Fee (JUN 2011), if applicable, and AIDAR 752.7003, Documentation for Payment (NOV 1998).

(b) In addition, the requirement and conditions concerning estimated cost and funding apply as detailed in FAR 52.232-22, Limitation of Funds (APR 1984).

B.7 PAYMENT OF FIXED FEE

(a) Pursuant to FAR 16.306(d), the fixed fee will be tied to the conditions and completion of the deliverables specified contained in Section J of this contract and accordance with the amounts in Sections B.3 and B.4.

(b) Upon receipt of COR concurrence or COR approval (if delegated by the CO to the COR), or approval by the CO, the Contractor must submit an invoice for the amount of the associated fee. Payment of fixed fee will be made upon receipt of a proper invoice and shall be based upon the Fixed-Fee Schedule contained in Attachment J-3. Specifically, in accordance with 52.216-8, Fixed Fee, the Contracting Officer (CO) will withhold 15% of the total fee or $100,000.00, whichever is less, until the required award conditions under the reference clause are met.

The following exceptions to paying fixed fee in this manner apply:

(a) If the CO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the Contractor completed, then the CO may suspend further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(b) The clauses entitled “Allowable Cost and Payment” (FAR 52.216-7) and “Fixed Fee” (FAR 52.216-8) are incorporated into this contract.

(c) In the event of discontinuance of the work in accordance with the clause of the contract entitled FAR 52.249-6 Termination (Cost Reimbursement), the fee must be re-determined by mutual agreement equitably to reflect the reduction in the work actually performed. The amount by which such fee is less than, or exceeds, payments previously made on account of the fee must be paid to, or repaid by the Contractor, as applicable.

[END OF SECTION B]

SECTION C – PERFORMANCE WORK STATEMENT

{CO TO INSERT AT AWARD}

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, project construction sites, and other project locations be suitably marked with the USAID emblem, in accordance with ADS

320. Shipping containers must be marked as well with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.) or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped and as early as possible for project construction sites and project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the cooperating country to which commodities are being shipped or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

(a) The Contractor must develop a Branding Implementation Plan and a Marking Plan describing how activity deliverables will be branded. USAID will insert as an attachment to Section J of the award the Contractor’s Branding Implementation Plan and Marking Plan.

(b) In accordance with ADS 320, USAID requires exclusive branding and marking in USAID direct acquisition from any source of funds. Contractors and subcontractors’ corporate identities or logos must not be used on USAID-funded program materials. Marking is not required on Contractor vehicles, offices, office supplies, or other commodities used solely for administration of the USAID-funded program. Marking is not permitted on any communications that are strictly administrative, rather than programmatic, in nature. USAID’s identity is also prohibited on Contractor and recipient communications related to award administration, such as hiring/firing of staff or renting office space and/or equipment. The Contractor must comply with the requirements of policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID “Graphic Standards Manual and Partner Co-Branding Guide” available at https://www.usaid.gov/branding/gsm, or any successor branding policy.

D.3 BRANDING STRATEGY

The branding strategy for this contract, as specified in USAID ADS 320.2.1 is as follows:

Activity Name: Feed the Future Ghana Fisheries Recovery Activity https://www.usaid.gov/branding/gsm

Branding: The Contractor must use full branding and the USAID tagline, “From the American People,” on materials and communications, which may be translated into local languages. Co-branding and no branding will only be considered on a case-by-case basis, as considered appropriate by the Contracting Officer’s Representative (COR) and Contracting Officer (CO).

Desired Level of Visibility: USAID’s identity must be prominently displayed on commodities or equipment; in printed, audio, visual or electronic public communications; in studies, reports, publications, web sites, and promotional and informational products; and events.

Organizations to Acknowledge: The branding may acknowledge other organizations deemed as partners of an event or deliverable.

D.4 ANTICIPATED ELEMENTS OF A MARKING PLAN

In accordance with ADS 320.3.2.3, a Marking Plan must be developed by Contractors to enumerate the public communications, commodities, activity materials, and other items that visibly bear or will be marked with the USAID identity. As stated in ADS 320.3.2, USAID’s policy is that programs, projects, activities, public communications, or commodities under contracts or subcontracts exclusively funded by USAID are marked exclusively with the USAID identity. Where applicable, a host country symbol, government ministry logo, or another U.S. Government logo may be added.

Except for manufacturers’ trademarks on commercial items, the corporate identities or logos of contractors or subcontractors are not permitted on USAID-funded program materials and communications, unless specified in the USAID Graphic Standards Manual or approved in advance by the USAID/Ghana Development Outreach Coordinator.

The Marking Plan may include requests for exceptions to marking requirements, to be approved by the CO. ADS Section 320.3.2.4 details what the Marking Plan must address. Section 320.3.2.5 lists the exceptions to Marking Plan requirements.

Markings must be placed on deliverables, such as products, equipment, and inputs; on places where activities are held; on external public communications, studies, reports, publications, and informative and promotional products; and at workshops, conferences, fairs, and any events. Studies, reports, publications, web sites, and informational and promotional products not authored, reviewed, or edited by USAID must contain a provision substantially as follows, “This study/report/website (specify) is made possible by the support of the American People through the United States Agency for International Development (USAID). The contents of this (specify) are the sole responsibility of (name of organization) and do not necessarily reflect the views of USAID or the United States Government.”

D.5 APPROVAL OF CONTRACTOR BRANDING IMPLEMENTATION PLAN AND

MARKING PLAN

The Branding Implementation Plan and the Marking Plan must be approved by the CO, with concurrence from the USAID/Ghana Development Outreach Coordinator and the COR. Upon approval, the Contractor’s Final Branding Implementation Plan and Marking Plan will be valid for the life of the award, unless rescinded. The Contractor must follow these plans during implementation of this contract and will request and obtain waivers from the CO, when required. Guidance on applying for waivers can be found in USAID Automated Directives System Chapter 320, Branding and Marking.

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-3 INSPECTION OF SUPPLIES - COST-REIMBURSEMENT MAY 2001

52.246-5 INSPECTION OF SERVICES - COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs must take place in Ghana, or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

The Contracting Officer delegated to the COR authority to inspect and accept certain services, reports and required deliverables or outputs as outlined in the COR designation letter and via clauses in the contract.

E.3 CONTRACTOR PERFORMANCE EVALUATION

The COR and the Contracting Officer will jointly conduct evaluation of the Contractor’s overall performance, which will form the basis of the Contractor’s permanent performance record with regard to this contract as required under the FAR 42.15 and AIDAR 742.15.

During the period of performance, the USAID COR will conduct periodic performance reviews to monitor the progress of work and the achievement of required results under this contract. USAID/Ghana expects to conduct an independent mid-term performance evaluation near the end of the second year of the contract and final performance evaluation at the end of the contract. A variety of mechanisms will be used to monitor the progress and success of this award and the Contractor’s performance in achieving agreed results including:

∙ Periodic and ad hoc meetings with USAID ∙ Adherence to the work plan ∙ Review of Contractor’s scheduled reports and deliverables ∙ Host government official and other counterparts feedback ∙ USAID personnel site visits ∙ Periodic impact assessments and evaluations ∙ Regular planning meetings between USAID and the Contractor to finalize annual work plans or identify emerging priorities requiring attention ∙ Coordinating committee meetings with USAID, the Contractor, the host government officials, and other stakeholders as agreed ∙ Timely receipt of and inspection and acceptance of deliverables described in Section F

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success, and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiency, and cost effectiveness by the Contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the Contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed, and updated regularly but no less than on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring the quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor’s responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated. The QASP is incorporated as a component of the Activity.

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 Stop-Work Order. (AUG 1989) 52.242-15 Stop-Work Order. (AUG 1989) - Alternate I (APR 1984)

52.247-34 F.O.B. DESTINATION (NOV 1991)

F.2 PERIOD OF PERFORMANCE

(a) The period of performance for this contract is five years from the date of the Contracting Officer’s signature on Standard Form 26.

(a) It is the Contractor's responsibility to ensure that the Contracting Officer’s approved adjustments to the original estimated completion date do not result in incurred costs that exceed the ceiling price of this Contract. Under no circumstances will such adjustments authorize the Contractor to be paid any sum in excess of the Contract amount.

(b) Adjustments that will cause the elapsed time for completion of the work to exceed the original estimated completion date by more than 15 calendar days must be approved in advance by the Contracting Officer.

F.3 PLACE OF PERFORMANCE

The place of performance under this contract is the Republic of Ghana.

F.4 KEY PERSONNEL

(a) The Key Personnel that the Contractor must furnish for the performance of this contract are as follows:

{OFFEROR TO PROPOSE – See Section L.6}

(b) Minimum Requirements for Key Personnel:

Position Education

Requirements Years of Experience

Language Ability (per Foreign Service Institute Absolute Language Proficiency Ratings)

{OFFEROR TO

PROPOSE}

{OFFEROR TO

PROPOSE}

{OFFEROR TO

PROPOSE}

English Level IV

{OFFEROR TO

PROPOSE}

{OFFEROR TO

PROPOSE}

{OFFEROR TO

PROPOSE}

English Level IV

{OFFEROR TO

PROPOSE}

{OFFEROR TO

PROPOSE}

{OFFEROR TO

PROPOSE}

English Level IV

{OFFEROR TO ADD ADDITIONAL LINES AS NEEDED}

The best candidates will combine strong technical, political, and managerial skills, an understanding of the context, the ability to communicate effectively with a range of persons, facilitation and negotiation skills, adeptness at collaboration, learning and adapting that enables ongoing adjustment to align with evolving opportunities and challenges, and commitment to the goals of the activity. USAID encourages the use of Ghanaian staff as Key Personnel, either immediately or as part of a transition plan during the life of the award. The following key personnel are considered as essential for the overall management and success of the program:

{OFFEROR to propose a description of Education and Experience for each Key Personnel position - See L.6}

(c) The personnel specified above are considered to be essential to the work being performed hereunder.

Prior to replacing any of the specified individuals, the Contractor must immediately notify both the Contracting Officer and the USAID COR, preferably 30 days prior to the key personnel’s departure, but at a minimum two (2) weeks in advance, and must submit written justification (including proposed replacement or timeline to replace) in sufficient detail to permit evaluation of the impact on the activity. The proposed substitute personnel must have at least substantially equal ability and the same qualifications as the applicable Key Personnel specified above.

(d) Failure to provide such Key Personnel as specified above will be considered non-performance by the Contractor, unless this failure is beyond the control, and without the fault or negligence, of the Contractor (e.g., non-acceptance or termination of employment by the individual, illness or death of the individual).

(e) If the Contractor, at any time, is unable to comply with these requirements, the Contractor must simultaneously notify, in writing, the Contracting Officer and the designated COR reasonably in advance of the individual's departure or non-acceptance of employment and must submit written justification and explanation in sufficient detail (including implications for the CPFF Total Contract) to permit evaluation of the impact on the activity.

(f) No replacement of Key Personnel will be made by the Contractor without the written consent of the Contracting Officer, provided that the Contracting Officer may ratify in writing such replacement and such ratification will constitute the consent of the Contracting Officer required by this clause.

(g) The listing of Key Personnel may, with the consent of the contracting parties, be amended from time to time during the course of this Contract, either to add, change, or delete personnel and positions, as appropriate.

F.5 AUTHORIZED WORK DAY / WEEK

(a) The length of the Contractor’s U.S. workday must be in accordance with the Contractor’s established policies and practices and should not be less than eight hours per day and 40 hours per week.

(b) The length of the workday for individuals providing/performing services overseas must coincide with the workday for employees of the USAID Missions. Unless otherwise specifically authorized in advance and in writing by the CO, the work week for individuals providing services overseas should be 40 hours per week.

(c) Short-Term Technical Assistance (STTA) – No overtime or premium pay is authorized under this contract. A six-day workweek is authorized for STTA and Home Office only. Any other category of staff must be on a case-by-case basis with prior approval from the Contracting Officer.

F.6 CLA WORKSHOPS, REPORTS, PLANS, AND OTHER DELIVERABLES

The Contractor must submit the following deliverables as detailed below, and in adherence to the direction provided in Section F.8.

A. CLA WORKSHOPS

1) Collaborative start-up workshop

The Contractor and USAID staff will hold a theory of change and MEL start-up workshop. The objective of the workshop is to provide a dedicated forum for USAID staff to collaborate with the Contractor, their partners, and the key staff implementing the activity to develop a results chain diagram based on the theory of change. The theory of change, depicted as a results chain diagram will serve as the foundation for the final Annual Work Plans, the Activity Monitoring, Evaluation, and Learning Plan (AMELP), the Annual Pause and Reflect (PnR) workshops, and the Quarterly and Annual Performance Reports. This workshop will be preceded by preparatory meetings to discuss workshop objectives, participants, roles and responsibilities, information needs, and logistics. The workshop will ensure that the Contractor, their partners, and USAID staff are operating from the same programmatic assumptions.

After the workshop the Contractor will submit the following deliverables, as indicated in Section F.8:

(a) A results chain diagram based on the theory of change

(b) The final First Year Annual Work Plan (final version)

(c) The AMELP

2) Annual collaborative “Pause and Reflect” (PnR) workshops

Annual PnR workshops will be held no later than 75 days before the end of each fiscal year and will inform the next year's AWP. The format, participation, and final output of the PnR will be defined through consultations with the COR. PnR workshops and analyses should investigate these questions, as appropriate to the stage of implementation:

(a) Have proposed activities been implemented as planned?

(b) Did activities achieve intended results or outcomes, often as measured by indicators?

(c) Are intermediate results leading to the ultimate results of the program as hypothesized by the results chain?

(d) Are there any changes in context or the program’s thinking that suggests updates to the Activity’s results chains?

(e) What results and activities should be prioritized in the next year’s workplan?

(f) What questions do the IP and USAID have about implementation that might benefit from other learning approaches or events?

B. REPORTS

1) Quarterly Performance Reports

(a) Performance Reporting: The Contractor must prepare and submit to the COR quarterly performance reports that summarize the Contractor’s achievement and progress toward the agreed targets, objectives, and goals outlined in the Annual Work Plan. The format of the report will be determined jointly with the COR; the Contractor must , at a minimum, include the following information for the reporting period in each report:

● Discussion and analysis of opportunities and constraints encountered, highlights of any issues or problems affecting implementation or timing of activities

● Proposed resolutions or corrective actions, including any needed Mission intervention to address issues or problems raised

● Targets and list activities proposed for the next quarter, noting where they deviate from the approved Annual Work Plan (note that deviations from the approved Annual Work Plan require COR approval)

● Copies of any outreach or press reporting about the activity

● A one-page activity description status that USAID can post on the Mission’s website and social media sites

● Designation of responsible parties and timeframes for completion of each activity

Generally, the Quarterly Performance Report must be no longer than 30 pages, address the information listed above, and follow this format:

(i) An executive summary;

(ii) A performance narrative discussing the program implementation to date, including text as well as graphs, charts, photos, etc. to illustrate and analyze the Contractor's performance;

(iii) An indicator table and narrative summarizing targets and achievements over the quarter and explanations for any significant deviations; and

(iv) Upcoming Events Calendar: A listing of upcoming events, training, and important meetings with public officials, donor agency representatives, or other USG officers, including estimated dates of events, location, targeted beneficiaries, and short description of the event.

(b) Financial Reporting: The Contractor must prepare and submit quarterly financial allocation summaries (i.e., quarterly financial report and additional accrual reports). The quarterly financial and accrual reports must show the amount of funding and level of effort spent and accrued during the quarter; balance of funds; cumulative spending; subcontract obligations; change orders, anticipated change orders; and estimates of expenditures for the next quarter. This is submitted as a part of the Quarterly Performance Report.

The Contractor must submit financial reports in a format to be determined by the COR after consultation with the Contractor. The report will contain, at a minimum, the following information:

∙ Total funds committed to date by USAID into the Contract ∙ Total funds expended by the Contractor to date, including a breakdown in the budget categories contained in the Contractor’s budget, with additional detail to be provided upon request by the COR ∙ Pipeline (committed funds minus expended funds) ∙ Variations from previous estimates (highlighted on any spreadsheets and addressed in a narrative, if significant) ∙ The budget estimate for the upcoming quarter ∙ Estimated cost to complete ∙ Funds and time remaining in the Contract ∙ Breakdown of expenditures by type of funding

2) Special Reports The Contractor will make its best effort to prepare and submit such documents as requested by the COR according to the provided instructions and within the required timelines. The content and length for the ad hoc and special reports will be determined jointly by the COR and the Contractor. These reports may include the following:

○ Ad Hoc Reports: These will be determined by the COR and communicated to the Contractor. These reports are meant to enhance the routine reporting or to provide additional data for program management purposes. Examples include:

○ Special Analysis: The Contractor may be required to submit a short policy analysis or briefing paper, explaining legal or policy developments and their implications on implementation. The Contractor will provide findings of any specific needs assessments or evaluations conducted during the award period; for example, financial, economic, political economy, youth, gender, or conflict analyses.

○ Data for adaptive management: In order to support adaptive management for improved results, USAID may request special reporting of key indicators or findings from operational research or pilot activities. Such reporting may require special disaggregation or more frequent reporting of key indicators to identify trends to facilitate program learning and decision-making. The format for these reports will be jointly established by the COR and the Contractor.

3) Annual Progress Reports

The Contractor must submit an Annual Report, which is not intended to be a compilation nor a “cut and paste” of Quarterly Reports. The Contractor may include Quarter 4 results and narrative (achievements, challenges, etc.) in the Annual Report provided that they are clearly delineated from the overall annual results. The Annual Report must set out, in text and graphics, progress towards the Contractor’s achievement of expected results for the implementation year. The Annual Report must be no longer than 50 pages, exclusive of the Executive Summary and annexes.

The format for the Annual Report will be jointly established by the COR and the Contractor, but must generally include:

(a) An executive summary.

(b) A performance narrative, discussing auditable quantitative and qualitative evidence, of progress against indicators and/or impacts achieved to-date. This must include clear identification of which impacts achieved were within the manageable interests of the Contractor and which were likely catalyzed by Contractor-supported initiatives, leading to substantial, sustained achievement of results.

This discussion will be instrumental in helping the Mission to complete Annual Reports to USAID/Washington on overall program impacts.

(c) An indicator table showing targets and actual achievements. Any deviations from targets by more than 10 percent, either positive or negative, must be clearly explained. This section must include relevant data trend analyses and progress towards performance benchmarks.

(d) Annexes must contain supplementary activity implementation and additional detail that is not otherwise covered in the performance narrative.

4) Final Reports

The Contractor must submit a Final Report that summarizes and analyzes, in text and graphics, the Contractor’s accomplishments through the activities executed under the contract. The Final Report must discuss all activities and achievements of the Contract Performance Objectives from the start of the contract through completion of the corresponding performance period.

The Final Report must contain an index of all reports and information products produced under this contract. This report must contain a summary fiscal report that describes by line item the amounts expended and how the contract funds were used in relation to contract accomplishments.

The format for the Final Report will be jointly established by the COR and the Contractor but must address the following, at a minimum:

a) The final status of progress against benchmarks, tangible results, and recommendations regarding unfinished work and/or program continuation and direction, including a narrative about any final results with a 10 percent deviation from the target.

b) A discussion of lessons learned and problems encountered.

C. PLANS

1) Mobilization Plan

The Contractor must submit a mobilization plan that describes a realistic timeframe and process for program startup given the country context. The Contractor must be fully mobilized and operational with essential personnel and offices within 90 days of contract award. The Contractor must identify activities that are high priority and can begin while the Work Plan is being developed. Such activities may commence prior to Work Plan approval subject to prior COR approval.

2) Annual Work Plan

(a) Participants in Annual Work Plan Development: The Contractor must develop the Annual Work Plan in consultation with the COR. The Contractor may include other relevant partners, including key interagency partners, host government counterparts, and other development stakeholders, as appropriate. Modifications that respond to changed conditions may be made; however, major modifications to each Annual Work Plan are subject to the approval of the COR.

(b) Content of Annual Work Plan: At a minimum, the Annual Work Plan must include the following, but may include additional items at the request of the COR:

● Clear and concise language identifying the specific strategy and package of activities to be implemented for each of the targeted results identified in the program’s results chain;

● A summary of the progress to date on the indicators and targets in the AMELP and the projected evolution over the next year of implementation;

● A clear and concise rationale for learning and adjustments to sites and activities that skillfully adapt implementation from those originally proposed or selected in prior Work Plans;

● A description of activities and corresponding levels of effort across the PWS objectives; and

● In the first Annual Work Plan, a Life of Activity (LoA) Strategic Plan that is based on the activity results chain that details the causal logic of the activity’s theory of change. It must identify the activity’s strategic approaches, key results, and timelines over the LoA. It must demonstrate how the activity will comply with USAID’s Biodiversity Code. The approved LoA Strategic Plan and theory-based results chain will inform the development of the subsequent Annual Work Plans and the AMELP.

The format of the Annual Work Plan will be established by the COR and the Contractor. Use of a work breakdown structure / GANTT chart will be required to clearly view individual tasks, task durations, the sequencing and relationships of tasks, and required resources.

(c) Flexibility: The Contractor must demonstrate flexibility and an ability to respond to immediate needs as well as adapt to uncertainties that may arise. As such, the Annual Work Plan is a flexible document, and in coordination with the COR, may be adjusted during the year in order to allow the Contractor and USAID to pause and reflect and then proceed after accounting for impediments that arise during implementation.

(d) Annexes. The Contractor must include as an Annex to Annual Work Plans for the base years and the option periods, if applicable, the following:

● Environmental Considerations

Reference Clause H.21, Environmental Compliance, the Contractor will review all ongoing and planned activities to determine if they are within the scope of the Initial Environmental Examination (IEE) and Climate Risk Management Assessment (CRM) for the GFSP. As required by ADS 204.5.4, the Contractor, in collaboration with the COR, will actively monitor ongoing activities to ensure compliance with approved IEE and CRM recommendations, and modify or end activities that are not in compliance. The Contractor will collaborate with the COR to develop and deliver an Environmental Mitigation and Monitoring Plan (EMMP), and undertake periodic field visits to assess the implementation and performance of mitigation and monitoring measures, and to identify appropriate areas of improvement where necessary. Mitigation measures on environmental issues from the EMMP must be incorporated in the annual work plans and updated, as necessary and in conjunction with the COR, throughout implementation.

CRM improves the effectiveness and sustainability of USAID’s efforts in supporting countries in their journey to self-reliance. The Contractor must integrate risk mitigation activities identified in the GFSP Climate Risk Screening as next steps for activity implementation in annual work planning processes, and report on their status in all performance reports.

The result of the climate risks screening for this Activity at the project level indicated moderate risk. The Contractor is required to address these risks through a climate risk screening of the Activity's interventions. If USAID is in agreement with the assessment, and the assessment identifies climate risks that will be addressed and managed during implementation and/or opportunities to increase climate resilience and reduce greenhouse gas emissions, the contractor will work with USAID to incorporate climate risk management into activity implementation, including in work plans and monitoring, evaluation and learning processes.

The Contractor may make use of USAID CRM resources, such as the USAID Climate Risk Screening and Management Tool and Climate Risk Profiles, available on Climate links (https://www.climatelinks.org/climate-risk-management/resources-training). Adaptation efforts may include assessment of local and regional adaptive capacity; use of early warning systems; collection of climate data information to inform programming, monitoring, and evaluation; and coordination with other activities and initiatives to strengthen resilience among institutions and beneficiaries.

3) Activity Monitoring, Evaluation, and Learning Plan (AMELP)

The Contractor will develop an AMELP, including a Geographic Information System (GIS) component, in collaboration with the COR. As a performance management tool for planning, managing, and documenting how performance data are collected and used, the AMELP will present the Contractor’s results chain outlining the Contractor’s theory of change, including the main…