72062320R00010 - ELMI IDIQ - Amendment 1.pdf

RFP #72062320R00010 Amendment 1

Evaluation, Learning, and Monitoring Initiative (ELMI) IDIQ

Solicitation Issuance Date: September 1, 2020

Question Submission Date and Time: September 14, 2020, 12:00 PM Kenya Time

Closing Date and Time: October 30, 2020, 12:00 PM Kenya Time

Subject: Request for Proposal (RFP) Number 72062320R00010 for the Evaluation, Learning, and Monitoring Initiative (ELMI) IDIQ for USAID/Somalia -

Amendment 1

Dear Prospective Offerors:

The United States Agency for International Development (USAID), is seeking proposals to provide Evaluation, Learning, Monitoring and programmatic support for the USAID/Somalia

Mission as described in the attached Request for Proposal (RFP).

USAID is contemplating award of a single-award, indefinite-delivery, indefinite-quantity (IDIQ) contract with a maximum ceiling of $24,000,000 and a minimum order guarantee of $10,000. The first task order will also be issued at award, to the IDIQ holder that offers the best value proposal.

This amendment incorporates the responses to questions generated from the initial solicitation. All revisions are hereby incorporated into the RFP.

USAID anticipates that the maximum aggregate ordering limitation for contracts resulting from this RFP will be $24,000,000 over the Seven (7) year period of performance. The maximum aggregate dollar value of task orders awarded to all contractors cannot exceed this contract ceiling.

This ceiling is not being subdivided among the number of awardees nor is it being multiplied by the number of awardees. There is no guarantee on the number of task orders that the successful contractor will receive or the amount of money beyond the minimum order guarantee set forth in the RFP.

USAID invites all interested and responsible organizations to submit offers in accordance with the requirements of this solicitation. USAID will conduct this procurement as a full and open competition under which any type of organization may submit a proposal. The procedures set forth in Federal Acquisition Regulation (“FAR”) Part 15 will govern the procurement. The North

American Industry Classification System (“NAICS”) Code is 541990.

Proposals will be accepted from eligible organizations and encourages U.S. small businesses to submit proposals. In support of USAID’s interest in expanding the number and sustainability of development partners, USAID encourages proposals from potential new local partners. USAID discourages the use of exclusive agreements as this limits USAID’s, and Somalia’s, ability to receive the best services

Please refer to Section L for information regarding proposal requirements. Offerors must take into account the expected delivery time required by the proposal transmission method they choose, and they are responsible for ensuring proposals are received at USAID by the due date and time as specified in Section L. Section M states the criteria by which proposals will be evaluated. Oral explanations or instructions given before award of the contract will not be binding. Failure to comply with the submission date will deem any submission unacceptable and it will not be reviewed or evaluated. Faxed proposals are not acceptable, nor will they be reviewed or evaluated.

Pursuant to Block 12 of Standard Form 33 of this RFP, offers must remain valid for 220 days.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal USAID approvals.

This RFP can be viewed and downloaded from https://beta.sam.gov/. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

Prospective Offerors must submit questions about this solicitation to Mr. Sam Kraegel at skraegel@usaid.gov and Mr. Aziz Alibhai aalibhai@usaid.gov by the time and date indicated above.

Sincerely, === S ===

Sam Kraegel

Contracting Officer

USAID Kenya and East Africa https://beta.sam.gov/ mailto:skraegel@usaid.gov mailto:aalibhai@usaid.gov

72062320R00010

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

3 114

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

09/01/2020 X

720623

American Embassy Nairobi

USAID/KEA

United Nations Avenue, Gigiri P.O.Box 629 – 00621, Village Market Nairobi 00000

1200 C 10/12/2020

Aziz Alibhai +25 2711 aalibhai@usaid.gov

402-0721

PAGE(S)

Samuel Kraegel

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

TABLE OF CONTENTS

PART I 5

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS 5

SECTION C - STATEMENT OF WORK 9

SECTION D - PACKAGING AND MARKING 16

SECTION E - INSPECTION AND ACCEPTANCE 17

SECTION F - DELIVERIES OR PERFORMANCE 18

SECTION G - CONTRACT ADMINISTRATION DATA 26

SECTION H - SPECIAL CONTRACT REQUIREMENTS 31

PART II - CONTRACT CLAUSES 40

SECTION I - CONTRACT CLAUSES 40

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 58

SECTION J - LIST OF ATTACHMENTS 58

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF THE OFFEROR 59

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS 75

SECTION M - EVALUATION FACTORS FOR AWARD 88

ATTACHMENTS 95

ATTACHMENT J.4 - REQUEST FOR TASK ORDER PROPOSAL (RFTOP) FOR TASK

ORDER 01 FOR MONITORING, VERIFICATION, AND REPORTING 95

PART I

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the Scope of Work (SOW) specified in Section C for the Evaluation, Learning, and Monitoring Initiative (ELMI) Activity.

B.2 CONTRACT TYPE AND SERVICES

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) type contract. The Government will issue task orders that are either Cost-Plus-Fixed-Fee (CPFF) (term or completion), or Firm Fixed-Priced

(FFP), or any combination thereof.

B.3 MINIMUM OBLIGATED AMOUNT

The basic contract includes an initial obligation of funds in the amount of $10,000.00 to cover the minimum order guarantee USAID is required to order. The Contractor is required to furnish the minimum order amount of services.

Following this initial obligation, individual task orders will obligate funds to cover the work required under that task order.

B.4 MAXIMUM CONTRACT CEILING

This is a single award Indefinite Quantity Contract (IDIQ) with an overall ceiling price of

$24,000,000. The maximum aggregate dollar value of task orders awarded to the contractor must not exceed the contract ceiling.

B.5 FIXED FEE CEILING (Cost-Plus- Fixed-Fee Task Orders Only)

(a) For each cost-reimbursement task order issued under this IDIQ, the TOCO and Contractor agree to negotiate a set dollar amount for fixed fee. In negotiating the fixed dollar amount for fee, the TOCO must consider the policies and factors for establishing fee in FAR 15.404-4 as well as any applicable USAID policy on establishing a fixed fee amount. In no event, however, may the amount of fixed fee in any individual task order exceed _____ percent (to be determined prior to award) of the task order’s estimated cost, excluding fee.

This fee ceiling is not applicable to Grants under Contracts (GUCs), if any, or other costs that have a separate fee ceiling established in the contract. The fixed fee ceiling applies to all cost reimbursement subcontracts.

(b) The Total Estimated Cost -Plus- Fixed- Fee for each Task Order must be negotiated in accordance with the terms of this contract.

(c) Fixed Fee Payment. For any Task Order issued under this Contract, at the time of each payment of allowable costs to the contractor, the USAID paying office ordinarily pays the contractor a percentage of fixed fees that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed fee in this manner apply:

(1) If the TOCO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the contractor has completed, then the TOCO may suspend further payment of any fixed fee until the contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) Because the clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and

"Fixed Fee" (FAR 52.216-8) are incorporated into this Contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

B.6 CONTRACT LINE ITEMS (CLINs)

LINE ITEM DESCRIPTION TOTAL

001 Evaluation, Learning, and

Monitoring Initiative (ELMI)

IDIQ - Minimum Order

Quantity

$10,000

B.7 LABOR

The Contracting Officer has determined that a key (full-time) technical manager is not necessary or required to administer the basic IDIQ. The Contractor must provide the central management necessary to fulfill all the requirements of the contract. This includes cost and quality control of all tasks and assignments.

The contractor must designate a primary point of contact that USAID may contact for procedural and substantive matters. The central management bears primary responsibility for technical aspects of contract performance, as well as procurement personnel, reporting, and other management related requirements of the contract. Specifically, central management must:

● Respond to requests for task order proposals, and provide oversight of task orders under this award, working collaboratively and often with USAID central and field project managers, technical officers, Task Order Contracting Officers, and meet and consult regularly with the IDIQ/COR.

● Select, provide technical and administrative direction and guidance to, and place and support all technical experts carrying out technical requirements.

● Report to USAID technical and contract personnel in accordance with USAID reporting requirements in Section F.

● Ensure quality and control methods in a consistent and transparent manner for all contracted tasks and functions.

● Provide clarity to the IDIQ Contracting Officer and COR regarding issues or concerns of the contract.

Other than the management tasks stated by USAID, the contractor is to provide more specific ways to carry out the functions of central management duties.

Contractors are authorized to budget directly for IDIQ management costs under task order 01.

Compensation of personnel under this contract or any resulting subcontract must be in accordance with AIDAR 752.7007 Personnel Compensation (July 2007) (See Section I.).

B.9 INDIRECT COSTS AND ADVANCED UNDERSTANDING ON CEILINGS

(a) Indirect rates are only applicable to cost reimbursement task orders.

(b) Pending establishment of revised provisional or final indirect cost rates, USAID will reimburse allowable indirect costs on the basis of the following negotiated provisional or predetermined rates the appropriate bases to the contractor’s current executed Negotiated Indirect Cost Rate

Agreement (“NICRA”).

Table 3: Indirect Costs

Offeror Fringe

Rate

Overhe ad

Rate %

G&A

Rate

PRIME (Insert Name)

Base of Application

Source: (insert)

Period: (insert)

SUBCONTRACTOR(S)

(Insert Name (s))

Base of Application

Source: (insert)

Period: (insert)

NOTE: Insert additional indirect rates as needed for all primes and major subcontractors in the above table.

*Special Note: The un-shaded columns in the indirect cost table are the current approved indirect cost rates for the prime and major subcontractor(s).

USAID will reimburse the contractor for indirect costs at the final NICRAs.

NOTE: Contractors are allowed to recoup indirect costs (OH, G&A, etc.) as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR

Part 31 and the contactor’s NICRA.

END OF SECTION B

SECTION C - STATEMENT OF WORK

The purpose of this contract is to provide support for monitoring, evaluation, and program-related services to USAID/Somalia. The current USAID strategy for Somalia aims to build a durable foundation for a more stable, democratic, and prosperous Somalia in three primary technical areas: (1) democracy, governance, and stabilization; (2) education; and, (3) economic growth. USAID/Somalia is implementing approximately $60 million annually in activities across these three technical areas.

● Democracy, Stabilization and Governance (DSG): DSG focuses on supporting the federal government, the emerging states and communities to strengthen state-society relations, promote inclusive processes and establish governance mechanisms through creating enabling conditions through stabilization of key communities; strengthening effective, accountable, and representative governance institutions; and increasing political participation and trust in political processes.

● Social Services (SS): SS focuses on improving access to equitable and quality education and health services in communities Somalia-wide through strengthening institutions to improve the quality of service delivery as well as direct service delivery. Other activities link humanitarian and development interventions with a greater shift towards improving quality and institutional strengthening as these geographic areas become more stable.

● Economic Growth (EG): EG focuses on addressing constraints to inclusive economic growth and capitalizing on Somalia’s assets through a two-pronged approach that both strengthens the enabling environment for growth through systemic interventions and expands economic opportunities through targeted sectoral interventions. Sectoral interventions focus on value chains with the highest potential for growth within the field crop, horticulture, livestock, fisheries, and renewable energy sectors.

USAID personnel are restricted from travel into Somalia outside of the Mogadishu International

Airport, inhibiting performance monitoring of its activities. As a result of these constraints, the contractor will effectively conduct assessments and rigorous analyses, gather baseline data, track results, report on activity progress, perform evaluations, respond to ad-hoc requests for information, and provide support for other project development and program office functions such as the Mission Country Development Cooperation Strategy (CDCS), Performance

Management Plan (PMP), and learning agenda.

C.1. TECHNICAL SERVICES TO BE PROVIDED

The goal of this seven-year contract is to support USAID/Somalia in meeting daily information needs in order to make informed program management decisions, as well as to provide substantive support with qualitative, quantitative, and analytical information to assist in continually assessing and evaluating the Mission’s development hypothesis: “If Somali governance systems and processes that enable inclusive governance are strengthened AND the

Somali people benefit from expanded, tangible dividends of the state-building project, then the foundation will be built for Somalia’s longer-term recovery”.

This contract will directly contribute to the capacity building of Somali institutions and Somali organizations in keeping with USAID’s Journey to Self-Reliance philosophy. To this end, USAID anticipates extensive information sharing and collaboration with the Somali government.

USAID also expects this contract to build the capacity of Somali organizations by providing training (as required) from the project’s technical leadership on quantitative and qualitative data collection, data dissemination, reporting, etc. The contractor may also develop a training component for monitoring and evaluation staff of USAID implementing partners and/or government counterparts.

C.2. TECHNICAL REQUIREMENTS

C.2.1 Expected Task Order Services

Task Orders under this contract will include tasks and activities under one or more of the following categories:

Analysis and Assessment

The Contractor must provide services to enable USAID/Somalia to conduct strategic analyses and assessments, monitor changes in the development context, as well as conduct sector-specific and cross-sectoral assessments.

Evaluation

The Contractor may design and implement performance and impact evaluations of individual activities and/or projects and may also be asked to evaluate impact against Intermediate Results

(IRs) and/or overall development objectives.

Monitoring, Verification and Reporting (MV&R)

USG staff travel is currently limited due to security. USAID relies on the Contractor to provide consistent, reliable and immediate on-the-ground performance monitoring, verification and reporting to relevant technical Agreement Officer’s Representatives (AORs) and/or Contracting

Officer’s Representatives (CORs) to enable them to effectively manage their activities in spite of their travel restrictions, as well as completing reviews of specific activities, projects, and the portfolio as a whole.

These efforts are also intended to support a culture of transparency and accountability, to prevent or address emerging issues in a collaborative manner, and to help improve processes and collaboration; ultimately improving the impact of activities over time.

The Contractor must apply a systematic approach for site selection, data collection, analysis, and reporting of the findings. The contractor must seek approval for the activity locations from the relevant COR to ensure findings are representative of the activity as a whole. At times, locations in regions of interest or those with high risk activities may be added to the list of site visits.

USAID anticipates that MV&R requirements for the life of the activity will be incorporated into a five year task order (Task Order #1).

Data Quality Assessments (DQAs)

The Contractor will conduct Data Quality Assessments DQAs on behalf of USAID as implementing partner offices and data are in locations that USAID staff cannot access. The

Contractor must ensure all DQAs conducted are done in accordance with ADS 203 and best practices. USAID anticipates that DQA requirements for the life of the activity will be incorporated into a five year task order (Task Order #1).

Performance Management

USAID anticipates developing a new strategy in 2019/2020. The Contractor must provide the support required to update the Mission Performance Management Plan (PMP), as needed, to align with the new strategy; create project log frames and M&E Plans for USAID/Somalia;

collect baseline data at the Intermediate Results (IR) and Development Objective (DO) levels;

and train/advise all implementing partners (IPs) to create aligned log frames and M&E Plans for their activities. Annually, thereafter, the Contractor will assist in the review and update of

USAID’s PMP and M&E Plans for Somalia, and support IPs to do the same at the activity level.

It is also possible that support could be required for various Somali government entities to manage their progress under the National Development Plan and/or other government work plans.

Data Management

The Contractor must ensure data is updated on a quarterly basis and must work with implementing partners to ensure that the data entered meets the minimum quality standards.

Upon request by USAID, the Contractor will be expected to generate periodic data summaries.

The Contractor must cross-check data on an on-going basis to ensure consistency with AMELPs, periodic reports submitted by IPs, the Mission’s PMP, Data Quality Assessments, Performance

Planning and Reporting (PPR), and other relevant documents. The Contractor must maintain processes for this that provide a high degree of data quality assurance.

The Contractor will conduct an initial assessment (and periodic assessments thereafter) to consider the Mission’s existing data management processes and assess whether these processes are meeting the Mission’s requirements. As a part of its assessment, the Contractor will consider the need for a Mission managed database. If determined (with USAID approval) that a database is necessary, the Contractor must determine design requirements and procure a user-friendly, cost-effective product.

Support Services

Logistical and administrative support, and facilitation services when needed, must be provided by the Contractor for USAID technical team meetings with partners or other stakeholders for the purposes of planning, monitoring, evaluating and/or learning. The Contractor must be able to provide these services in Nairobi, Kenya and in Mogadishu, Somalia.

Engineering, Architectural, & Environmental Services

USAID implements small-scale infrastructure projects and other related civil works. For the purposes of this SOW, small-scale infrastructure is defined as below the simplified acquisition threshold (less than $250,000). The Contractor must provide architectural, engineering, and environmental support services for design and planning reviews, construction monitoring, and turnover/warranty support to ensure projects are implemented according to host government regulations. The Contractor shall provide support as requested by the COR to help USAID ensure compliance with ADS 201, ADS 303, FAA Section 611(e), and other requirements. At a minimum, the contractor shall undertake three critical services to ensure that construction completed is of appropriate quality: 1) architectural and engineering design review; 2) construction monitoring and quality control and assurance verification; and 3) environmental compliance verification.

Short Term Technical Assistance (STTA)

The Contractor must provide Short Term Technical Assistance, when requested, to assist the

USAID/Somalia in meeting its overall objectives.

STTA assignments will include, but are not limited to, the following illustrative activities:

● Conduct ad hoc strategic analyses and assessments;

● Conduct sector-specific and cross-sectoral assessments;

● Conduct research and/or community mapping;

● Monitor changes in the operating environment;

● Organizational capacity development;

● Provide facilitation and/or translators for USAID external/internal meetings such as partner’s meetings, retreats, learning events, sectoral meetings with government, etc.

The Contractor must provide all necessary logistical support, including travel arrangements (with required USAID clearances), technology support (technology support refers to the Contractor providing computers (laptops), all relevant software, printing ability, central processing

(statistical analysis), etc. where needed for all staff working on task orders), team planning facilitation, reporting (to meet the standards above), and dissemination for its personnel under each Task Order.

The Contractor must bear primary responsibility for procurement, personnel, reporting, and other management related requirements of the contract.

C.2.2 Expected Standards

All of the work performed under this contract must be:

1) In full compliance with all USAID policies and Automated Directive System (ADS), including but not limited to the following:

● ADS Series 200 and 300;

● USAID’s current Country Development Cooperation Strategy (CDCS) Guidance;

● USAID Evaluation Policy; and

● USAID Forward Guidance on Quality Evaluations.

2) In full compliance with standards outlined on the Agency Evaluation Resources

Webpage.

3) Written in proper English and in plain language (see http://www.plainlanguage.gov/).

Language in all contract products shall be such that non-technical readers can comprehend the information presented, and brief but sufficient background shall be included to allow someone working on similar projects in other countries to benefit from reading the product.

4) Delivered on-time as defined in each Task Order, and in accordance with all criteria http://www.usaid.gov/results-and-data/information-resources/program-evaluations http://www.usaid.gov/results-and-data/information-resources/program-evaluations http://www.plainlanguage.gov/ outlined in each Task Order.

5) Of high quality and following best practices for the specific type of project undertaken.

For all meetings held by the Contractor with USAID or its partners, the following must apply unless waived in writing by the COR:

1) Any materials to be used for the meeting shall be provided to the COR or designate no less than three days prior to the meeting. This shall include an agenda for the meeting that provides opening comments on why the meeting has been convened, and what is hoped to be gained from the time invested by participants;

2) Any materials to be discussed in a meeting shall be distributed electronically to all participants (directly by the Contractor) at least 48 hours prior to the meeting time;

3) Though USAID’s preference is to limit hard copies of materials, USAID may request that sufficient copies will be brought to the meeting by the Contractor; and

4) The Contractor will provide a summary of decisions, actions, and follow-up requirements to the COR and directly to all meeting participants within 24 hours of the meeting's end.

All final, USAID approved evaluations, assessments, and reports produced by the Contractor must be disseminated as outlined in the Task Order and will be posted by the Contractor to the

Development Evaluation Clearinghouse (DEC) as per the AIDAR clause below:

752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (JAN 2004) (September 2013) (Class Deviation OAA-DEV-13-01c)

a. Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the Contracting Officer Representative’s approval, the contractor must submit to USAID’s Development Experience Clearinghouse

(DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents

(defined as documents that (1) describe the planning, design, implementation, evaluation, and results of development assistance; and (2) are generated during the life cycle of development assistance programs or activities.) The Contractor must also submit copies of information products including training materials, publications, databases, computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(i) Time-sensitive materials such as newsletters, brochures or bulletins.

(ii) The contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause. (b) Submission requirements. The contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at:

https://dec.usaid.gov.

(1) Standards.

(i) Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth. Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic

(preferred) or paper form. Electronic documentation must comply with Section 508 of the

Rehabilitation Act of 1973.

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. In the case of databases and computer software the submissions must also include necessary descriptive information, e.g., special backup or data compression routines, software used for storing/retrieving submitted data, or program installation instructions.

(v) Electronic documents must be in one of the National Archives and Records Administration

(NARA)-approved formats as described in NARA guidelines related to the transfer of permanent

E-records. (See http://www.archives.gov/records-mgmt/initiatives/transfer-to-nara.html).

(2) Essential bibliographic information. Descriptive information is required for all Contractor products submitted. The title page of all reports and information products must include the contract number(s), contractor name(s), name of the USAID Contracting Officer’s

Representative, the publication or issuance date of the document, document title, (if non-English, provide an English translation of the title), author name(s), and development objective or activity title (if non-English, provide a translation) and associated number, and language of the document

(if non-English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

C.2.3 Risk Mitigation Plan

As part of the Contractor’s legal review, USAID expects that the Contractor will have a risk mitigation plan in place to deal with suspected, potential, and actual violations of OFAC restrictions.

https://dec.usaid.gov/ http://www.archives.gov/records-mgmt/initiatives/transfer-to-nara.html

C.3. PERSONNEL REQUIREMENTS

The Contractor must provide all necessary logistical support, including travel arrangements (with required USAID clearances), computer support, team planning facilitation, and report editing (to meet the standards above) and dissemination for its personnel for each Task Order.

The Contractor must bear primary responsibility for procurement, personnel, reporting, and other management related requirements of the contract.

C.3.1 Key Personnel

Please note that the COP and DCOP are considered Key Personnel for Task Order 1 and any subsequent task orders. The Contractor must have all key personnel in-country within 30 days after award of the task order, unless specified otherwise therein.

C.4. GEOGRAPHIC AREAS

The Contractor headquarters must be based in Nairobi with Contractor field monitoring staff based in Somalia. Some headquarters staff also may need to travel to Somalia to oversee MV&R activities located in all regions where USAID develops and implements its activities in Somalia.

Geographic Source Code is 937.

C.5. COORDINATION

It is crucial that this project maintain strong and close working relationships with other USG implementers in Somalia. USAID IPs will be required to coordinate with the Contractor at four levels: (1) to provide common results information as per the USAID PMP; (2) to collaborate and facilitate the collection of outcome and impact information—both qualitative and quantitative— which will be collected and analyzed directly by the Contractor; (3) to be trained by the Contractor, as needed, on developing project monitoring and evaluation plans, improving target setting, selecting indicators, etc.; and (4) to facilitate performance and compliance (environmental and branding) MV&R of all USAID-funded activities in Somalia by the Contractor.

Specific coordinating activities, in addition to the above, will be identified in the individual Task

Orders as necessary.

END OF SECTION C

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (January 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk

(such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN

The cover page of all report deliverables required in Section F must include the USAID Identity

(or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), contractor name, name of the USAID project office, the publication or issuance date of the document, document title, author name(s), project number, and project title.

Descriptive information is required whether contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitting the materials.

Contractors are to follow branding and marking requirements provided in the task order award. General Guidance for branding can be found at the Agency Website web address:

https://www.usaid.gov/sites/default/files/documents/1868/320.pdf

END OF SECTION D

https://www.usaid.gov/sites/default/files/documents/1868/320.pdf

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section I of this contract.

See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES—FIXED PRICE AUG 1996

52.246-5 INSPECTION OF SERVICES—COST REIMBURSEMENT APR 1984

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

Other requirements regarding inspection and acceptance will be designated by the TOCO at the task order level.

E.2 INSPECTION AND ACCEPTANCE

The Contracting Officer Representative (COR) identified in Section G has been delegated authority to inspect and accept all services, reports, and deliverables required by the basic IDIQ.

TOCORs shall be designated for a specific task order. In accordance with the clauses of this contract entitled ―Inspection of Services – Cost Reimbursement, (FAR 52.246-5) and

―Inspection of Services – Fixed-price, (FAR 52.246-4), inspection of results or other deliverables required by each Task Order issued hereunder must be made by the cognizant TOCOR for that

Task Order. Acceptance of goods/services and reports or other deliverables by the cognizant

TOCOR for that Task Order must form the basis for payments to the contractor, and will form the basis of the contractor‘s permanent performance record with regard to this contract.

END OF SECTION E

http://acquisition.gov/far/index.html

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2

“CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

52.211-16 VARIATION IN QUANTITY APR 1984

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER (AUG 1989) – ALTERNATE I APR 1984

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.2 PERFORMANCE PERIOD

a. IDIQ Period of Performance: The period of performance for the contract, including all Task

Orders, is seven (7) years from the date of award.

b. IDIQ Ordering Period: The IDIQ ordering period is five (5) years from the effective date of the

IDIQ contract. TOs may be issued at any time during the IDIQ ordering period. Once the IDIQ ordering period ends, no new TOs may be issued.

c. Task Order Period of Performance: Task order performance may continue up to 2 years after the ordering period of the IDIQ but must be completed by the end of the period of performance.

The ordering period of the award is limited to five years. Task orders may be issued during the ordering period specified in paragraph b. above with a maximum period of performance of no more than 5 years not to exceed the contract end date set forth in paragraph a. above. For example, task orders issued during Years 1 and 2 may have a five-year period of performance, whereas task orders issued during Years 3, 4, and 5 will have less than a five-year period of performance.

d. If in the rare circumstance the IDIQ period is extended in accordance with FAR part 6 justification and undergo the respective clearance procedures, the corresponding dates for paragraphs a. – c. above will be provided in the IDIQ modification.

F.3 PLACE OF PERFORMANCE

The place of performance under this contract is Kenya and Somalia.

F.4 PERFORMANCE STANDARDS

Evaluation of the contractor's performance must be conducted for each task order in accordance with the performance standards set forth in the Task Order, if any, the Contractor's overall performance toward achievement of the objectives in Section C and provision of deliverables in

Section F of the task order, and the Contractor's compliance with all other terms and conditions of the IDIQ and task order.

USAID will also evaluate the Contractor’s performance during the interim and final periods of the task order in accordance with the Contractor Performance Assessment Reporting System

(“CPARS”). Each evaluation will be conducted jointly by the COR and the Task Order Contracting

Officer (“CO”), and must form the basis of the Contractor's permanent performance record with regard to this Contract and task orders as required in FAR Part § 42.15 and AIDAR 742.15.

The Contractor’s performance will be evaluated annually and at contract completion, utilizing at minimum, the following factors:

(i) Technical (quality of product or service)

(ii) Cost control (not applicable for firm-fixed-price or fixed-price with economic price adjustment arrangements)

(iii) Schedule/timeliness

(iv) Management or business relations

(v) Small business subcontracting (as applicable)

(vi) Other (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

Evaluations will be tailored to the task order type, size, content, and complexity of the requirement.

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Sections C, I, and J, and in the AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit required deliverables or outputs as specified in individual task orders to the Contracting Officer’s

Representative (“COR”) specified in Section G with a copy to the Contracting Officer.

F.5.1 IDIQ Reports (Task order awards will contain separate reporting requirements).

All reports and deliverables must be in the English language unless otherwise specified by the

IDIQ COR. The Contractor shall submit the below reports to the COR:

1. Annual IDIQ Reports

Once per year (by the end of the fiscal year), the IDIQ holder shall submit a report that summarizes results achieved under all Task Orders issued to that IDIQ holder. This will include consolidated figures for specific indicators (e.g. dollars of private sector investment facilitated by the USG) as well as short success stories highlighting notable achievements. Specific indicators and guidelines for success story content will be provided upon award of the IDIQ.

2. Task Order Quarterly and Final Reports

The Contractor shall provide to the IDIQ COR a copy of all task order quarterly and final reports as required in each specific task order issued under this IDIQ.

3. Contract Financial Report.

The contractor must provide to the IDIQ COR a concise quarterly report by the due date specified in section F.5.1 above. The report must include the following:

a. Summary of New Task Orders. To include the following:

i. Task order number

ii. Title

iii. Statement of Work / Activity Description

iv. Mission/Bureau contracting task order

v. Period of performance

vi. Contracting Officer

vii. COR

viii. Ceiling Price

ix. Initial Obligated Amount

x. Small and Disadvantaged Business participation.

b. Modifications to Existing Task Orders. To include a short description of any of the following changes to existing task orders:

(i) Incremental funding

(ii) Time extension

(iii)Change of CO and/or COR

(iv) Completion of work

(v) Changes to statement of work

(vi) Change in budget

F.6 ORDERING PROCEDURES

F.6.1 GENERAL/FAIR OPPORTUNITY

a) General

(1) Ordering procedures will be in accordance with FAR 16.505.

(2) To obtain services or other deliverables that are within the scope of this contract, the Task Order

Contracting Officer (TOCO) may issue orders using any of the pricing types specified in the contract.

(3) The Contractor must respond to the RFTOP within the number of calendar days stated in the

RFTOP.

(4) No separate payment will be made to the contractor for the cost to prepare, submit and/or negotiate a task order proposal.

COs will negotiate and administer task orders in accordance with the ordering procedures set forth herein.

b) Request for Task Order Proposal (RFTOP)

(1) Each Task Order will carry a specific Task Order number which will be cited on each invoice placed against this Contract.

(2) In no event must the aggregate total of all Task Orders exceed the Maximum Ordering

Limitation authorized in the IDIQ Contract. All Task Order statements of work and performance periods must be within the statement of work and effective period of this

Contract.

(3) The FAR and AIDAR clauses/provisions included in the contract are applicable to Task

Orders as issued based on their individual statements of work. Clauses and provisions remain applicable throughout the terms of the Contract and orders. Additionally, there may be clauses/provisions that apply only at the Task Order level.

(4) All Statements of Work and estimated budgets from prospective task orders must be cleared by the IDIQ COR prior to release of the solicitation.

(5) Past performance information specific to the task order requirement may be requested.

Unless one of the Fair Opportunity Exceptions in section F.6.1(b) applies, the terms of this contract require that whenever a task order award is contemplated, all contractors will receive a request for a task order proposal to determine the most highly qualified IDIQ holder. All task order proposals must include the contractor's cost or price to perform the anticipated task order.

The RFTOP request must be in writing, as set out in the RFTOP and include a statement of objectives or statement of work and the evaluation procedure, including the relative weighting of cost/price and non-cost/price criteria. If the selection is based upon information obtained from other than the contractor's proposals, the RFTOP must identify the other evaluation criteria. The evaluation may be based solely on cost/price and past performance, but may also include one or more technical factors such as corporate experience personnel, and or technical approach.

Contractors may elect not to submit a proposal per the minimums and maximums specified in the section F.6.2 below.

The following content should be included (as appropriate):

A. RFTOP Content

(a) RFTOP number

(b) Closing Date of RFTOP proposal submission

(c) Statement of Work (SOW)/Performance Work Statement (PWS)/Statement of

Objectives (SOO)

(d) Instructions for submission of technical and cost/price proposals

(e) Evaluation criteria and relative order of importance

(f) Branding Strategy

(g) Anticipated Contract Type (see Section F.6.2)

(h) Incumbent Contractor, if any

(i) Environmental conditions

(j) CO contact information

(k) Add as applicable below.

B. Task Order Award

(a) Date of order.

(b) Task Order Number and Contract Number;

(c) For supplies and services, contract item number and description, quantity, and unit price or estimated cost or fee.

(d) Accounting and appropriation data. Source of Funds and Fiscal Data, TIN, DUNS number;

(e) Method of payment and payment office, if not specified in the contract

(see 32.1110(e)).

(f) Total Estimated Cost/Ceiling Price;

(g) Obligated Amount (which must constitute the maximum liability on behalf of the

Government);

(h) Statement of Work (SOW)/Performance Work Statement (PWS)/SOO and contractor’s response to PWS or SOO if applicable that is based upon performance standards, deliverables and results to which the contractor must be held and includes a

Quality Control Plan;

(i) Budget including identification of the Expanded Object Class Code (EOCC) series, and including the costs of Labor, Other Direct Costs (ODCs), Fee, and Ceiling Price;

(j) Place of Performance;

(k) Place of delivery or performance (including consignee);

(l) Any packaging, packing, and shipping instructions.

(m) Logistic Support;

(n) USAID and Other Officials (e.g., CO &COR);

(o) Language Requirements;

(p) Deliverables/Results/Reports:

(q) Key Personnel;

(r) Payment Office;

(s) Branding and Marking;

(t) Other special requirements;

(u) Response to Environmental Conditions;

(v) TOCOs will include in Task Orders any specific clauses and provisions that are required in ADS 302 and the Internal Mandatory Reference “Contract Clause Guide for Unclassified Information System Security Systems and Services”).

F.6.2. TASK ORDER LIMITATIONS/PERFORMANCE BASED/AWARD TYPES

Task orders issued under this IDIQ contract may be either Cost-Plus-Fixed-Fee (CPFF) (term or completion), or any Fixed-Priced type.

(a) Minimum Order: When USAID requires services or reports and other deliverables covered by this contract in a Task Order in the amount of less than $10,000, the Contractor is not obligated to accept an order to furnish those services or reports and other deliverables under this http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/32.htm#P1560_243049 contract.