Amendment 00003 - SF30 - RFP Sol_72062021R00001.pdf

OUTLINE OF CHANGES TO REQUEST FOR PROPOSALS (RFP) - SOLICITATION

NUMBER 72062021R00001

A. SECTION F - DELIVERIES OR PERFORMANCE

F.6 REPORTING AND DELIVERABLES OR OUTPUTS

Update paragraph F.6(g) to include an additional deliverable- “21. Annual Assessments, Research and Special Studies Plan” as follows:

“(g) The below reports are to be submitted to the COR with a copy to the Contracting Officer, by the due dates specified:

NO. DELIVERABLES DUE DATE

1. Annual Work Plan First annual work plan due within forty-five (45) calendar days of award, and generally approved by USAID within thirty (30) calendar days after submission. Subsequent annual work plans due thirty (30) calendar days before the end of each implementation year of the Contract, and generally approved by USAID within thirty (30) calendar days after submission.

2. Institutional Capacity Strengthening Plans

Annually (submitted along with Annual Work plans)

3. Gender Analysis and Strategy Analysis- Within ninety (90) days after award;

Strategy- Within sixty (60) six months after approval of Analysis

4. Activity Monitoring, Evaluation and Learning (MEL) Plan

Submitted pre-award, approved by USAID within ninety (90) calendar days of award.

5. Quality Assurance Surveillance Plan (QASP)

Submitted pre-award, approved by USAID within ninety (90) calendar days of award.

6. Quarterly Performance Reports Within thirty (30) calendar days after each quarter ending on March 31, June 30, September 30, and December 31. Note: Fourth quarter report (July-September) will serve as an annual report.

7. Quarterly Financial Reports Within thirty (30) calendar days after each quarter ending on March 31, June 30, September 30, and December 31.

8. Quarterly Cost Reports Within thirty (30) calendar days after each quarter ending on March 31, June 30, September 30, and December 31.

9. Travel & Training Reporting As specified by the COR

10. Ad Hoc Reports and Meetings As specified by the COR

11. Annual Inventory Report Annually (submitted with fourth quarter performance report).

12. Environmental Mitigation and Monitoring Plan (EMMP)

Proposed pre-award, approved by USAID within ninety (90) calendar days of award.

13. Branding Strategy, Implementation Plan and Marking Plan

Proposed and approved pre-award

14. Grants Manual Approved by USAID within ninety (90) calendar days of after award.

15. Security Operational Plan Proposed pre-award, reviewed by USAID for compliance.

16. Security Report As specified by the COR

17. Final Report Forty-five (45) calendar days prior to the completion of the Contract

18. Reporting on Foreign Taxes April 16 of each year (Ref. Section H.17 of the contract)

19. Subcontract Reporting: ESRS

(Large Business Only)

A semi-annual report should be submitted for the period ending March 31 and an annual summary report should be submitted on September 30 of each year.

(Ref. Section H.21 of the contract)

20. Closeout Plan and Disposition Plan Submitted to USAID ninety (90) calendar days prior to Contract completion and approved by USAID within thirty (30) days of submission.

21. Annual Assessments, Research and Special Studies Plan

Submitted together with annual work plan.

(21) Annual Assessment, Evaluation, Research and Special Studies Plan

The Contractor must develop an Assessment, Research and Special Studies Plan (Plan) outlining proposed assessments, research or special studies to be conducted over the life of the Contract consistent with each Performance Objectives contained in the PWS. The Plan must be provided as an Annex to the Annual Work Plan.

For this Contract, an assessment, research or special study is conducted to offer important contextual information and for the findings to feed directly into project implementation. It must focus on interventions, program components and tools that can enhance the quality, effectiveness or coverage of the project in which the assessment, research or special study is being done, with the aim of improving program outcomes and performance, assessing the feasibility of specific program components in specific settings and advocating for policy change. The purpose of the annual Plan is to propose assessments, research or special studies questions, methodological approach and cost estimate for each proposed study to be conducted. The Plan must at a minimum include:

(a) Background/Introduction – Provide purpose of the study as it related to a particular

Performance Objective in the PWS, including the sectoral/systems context and program component, and the existing evidence base. Specifically, this section will address why evidence from the study is needed by the project (why it is programmatically important).

(b) Assessment, Research or Special Study questions.

(c) Methodology – This section presents the methodological approach, data to be used, as well as proposed sampling frame and sampling strategy.

(d) Ethics - This section outlines the key ethics risks and mitigations planned, including consent processes.

(e) Analysis – This section presents a proposed analysis plan; and a discussion of how the analysis will be interpreted in order to provide recommendations to project implementation.

(f) Staffing – This section describes the proposed assessment or research staff, including their respective qualifications, experience and capabilities.

(g) Deliverables – This section presents the outputs for the assessment, research or study, and describes how the results will be disseminated.

(h) Recommendations - Supported by a specific set of findings and are action-oriented and practical.

The COR will review the yearly Plan and provide feedback and/or further technical guidance within 20 days from submission of initial plan. Final concurrence or approval of the annual plan must be provided at least 30 days prior to planned commencement of work.

A copy of a final report of each completed assessment, research or special study must be sent to the COR for information and record keeping in the official file with the next quarterly or annual report submission.”

B. SECTION J - DOCUMENT, EXHIBITS AND OTHER ATTACHMENTS

Attachment J-2 Background Information and Other Technical Considerations - – LEARN to Read Activity” to this RFP is REVISED. A copy is provided in Amendment Number 03 to this solicitation.

C. L.5 INSTRUCTIONS FOR PREPARATION OF THE TECHNICAL

PROPOSAL

L.5.2 Format and Presentation of the Technical Proposal

L.5.2.5 Technical Approach

“(d) Annual Work Plan. The Offeror must include a detailed and specific illustrative plan for key year one activities, including a plan for proposed assessments, research or special studies under each Performance Objective, consistent with the Offeror’s technical approach. Key year one activities must include a list of recommended outputs for each of the four performance objectives described in this RFP.”

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