Amended_Sol_72062019R00001.pdf

Issuance Date: October 30, 2018 Due Date for Receipt of Questions: November 13, 2018 Due Time for Receipt of Questions: 4:00 p.m. Nigeria local time Closing Date for Receipt of Proposals: December 7, 2018 Closing Time for Receipt of Proposals: 4:00 p.m. Nigeria local time

Subject: Revised Request for Proposals (RFP)

Solicitation Number 72062019R00001 Partner Liaison Security Operations (PLSO) Project

Dear Prospective Offerors:

The U.S. Agency for International Development (USAID) seeks proposals from qualified organizations interested in providing technical services under the Partner Liaison Security Operation (henceforth referred to as PLSO Project) for USAID/Nigeria’s Executive Office as described in the attached Request for Proposals (RFP).

This procurement is being conducted through full and open competition for which the procedures described in FAR PART 15 of the Federal Acquisition Regulation (FAR), will apply. USAID encourages participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity as prime contractor or as a subcontractor, in accordance with Part 19 of the FAR.

USAID/Nigeria intends to award a Cost-Plus-Fixed-Fee (CPFF) completion-type contract for a period of five (5) years from the date of award. The total estimated cost of the award is $6,050,000. The North American Industry Classification System (NAICS) code for this acquisition is 541690 - Other Scientific and Technical Consulting Services. The small business size standard is $15 million. The authorized geographic code for the prime contractor of this procurement is 937.

Please refer to Section L of the attached RFP, for information regarding proposal requirements.

You are advised to read this solicitation carefully. Offerors must submit proposal packages electronically and they are responsible to ensure that proposals are received by the due date and time as specified in this cover letter and Section L of the attached solicitation. Proposals received after the closing date and time will be processed as late and handled in accordance with FAR 52.215-1. Faxed proposals are not acceptable, nor will they be reviewed or evaluated.

U.S. Agency for International Development Office of Acquisition & Assistance Plot 1075 Diplomatic Drive, US Embassy P.M.B. 519, Garki, Abuja.

Tel: +234-9-4619300 Fax +234-9-4619400 www.usaid.gov/ng http://www.usaid.gov/ng

All questions related to the RFP must be submitted to e-mail: abujasolicitations@usaid.gov, on the date and time indicated above. Unless otherwise notified by an amendment to the RFP, no questions will be accepted after this date.

This solicitation and any future amendments can be viewed and downloaded in its entirety from http://www.fbo.gov. USAID bears no responsibility for data errors resulting from download or conversion processes. Offerors are encouraged to check this website (http://www.fbo.gov) periodically as acknowledgement of any such amendment is required to accompany the Offeror’s proposal.

Pursuant to Block 12 of Standard Form 33 of this RFP, USAID requires that offers remain valid for 180 calendar days from the RFP closing date.

Issuance of this solicitation does not in any way obligate the U.S. Government to award a contract, nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals. The Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government.

Thank you for your interest in USAID programs.

Attachment: Revised RFP Solicitation Number 72062019R00001 mailto:abujasolicitations@usaid.gov http://www.fbo.gov/ http://www.fbo.gov/

RFP Number: 72062019R00001

ABBREVIATIONS AND ACRONYMS

ADS Automated Directive System AWP Annual Work Plan BH Boko Haram CDCS Country Development Cooperation Strategy CO Contracting Officer COP Chief of Party COR Contracting Officer’s Representative CPFF Cost-Plus-Fixed-Fee CV Curriculum Vitae DUNS Data Universal Numbering System EXO Executive Office FAR Federal Acquisition Regulation GON Government of Nigeria HG Host Government ICT Information and Communication Technology IEE Initial Environmental Examination of USAID IP Implementing Partners ISWA Islamic State West Africa MD Mission Director MEL Monitoring, Evaluation and Learning NICRA Negotiated Indirect Cost Rate Agreement NGO Non-Governmental Organizations OAA Office of Acquisition and Assistance OMB Office of Management and Budget OP Operations Manager OSAC Overseas Security Advisory Council PII Personally Identifiable Information PLSO Partner Liaison Security Operations RFP Request for Proposals RSO Regional Security Office SEC/W USAID’s Office of Security in Washington, D.C.

SMS Short Message Service SOW Statement of Work

TEC Technical Evaluation Committee UN United Nations USAID United States Agency for International Development USG United States Government

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this Contract is to provide technical services that fall within the scope of work specified in Section C – Description/Specification/Statement of Work for the “Partner Liaison Security Operations” (“PLSO”) Activity.”

B.2 CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion-type Contract in accordance with FAR 16.306(d)(1). The Contractor must provide the services as described in Section C and the additional requirements and deliverables of Section F and H in accordance with the performance standards described herein.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

In accordance with FAR Part 52.232-22 - Limitation of Funds:

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is To Be Determined (TBD). The fixed fee, if any, is TBD. The estimated cost-plus-fixed-fee, if any, is TBD.

(b) Budget

DESCRIPTION YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL

US $

Personnel Fringe Benefits

Allowances Consultant Travel, Transportation and Per-diem

Equipment/Su pplies

Subcontract Participant Training

Security Cost Other Direct Cost

Total Direct Costs

Indirect Costs Total Estimated Cost

Fixed Fee Total Estimated Costs plus Fixed Fee

The contractor will not be paid any sum in excess of the ceiling price.

(c) Within the estimated cost-plus-fixed-fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is TBD. The Contractor will not exceed the aforesaid obligated amount.

(d) Funds obligated hereunder are anticipated to be sufficient through o/a TBD.

B.4 MULTI-YEAR CONTRACT

This contract is considered non-severable, and is therefore a multi-year contract as defined in FAR

17.103. Therefore, this contract is subject to the requirements of FAR 17.106.

Cancellation Dates and Ceilings:

Contract Year 2: Date TBD Amount: $ TBD_ Contract Year 3: Date TBD Amount: $ TBD_ Contract Year 4: Date TBD Amount: $ TBD_ Contract Year 5: Date TBD Amount: $ TBD_

This is a CPFF completion type contract where the contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment”. Therefore, the contractor is expected not to incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling for each cancellation date is (TBD at time of award).

B.5 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for prime contractors and their subcontractors.

For Prime Contractor:

Description Rate Base Type Period 1/ 1/ 1/ 2/ 2/ 2/ 3/ 3/ 3/

1/Base of Application: Type of Rate: Period:

2/Base of Application: Type of Rate: Period:

3/Base of Application: Type of Rate: Period:

Source:

For Major Subcontractors*

2/ 2/ 2/ 3/ 3/ 3/

1/Base of Application: Type of Rate: Period:

2/Base of Application: Type of Rate: Period:

3/Base of Application: Type of Rate: Period:

Source:

Note:

(a) Contractors are allowed to recoup indirect costs (OH, G&A, etc.) as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR 31 and the contactor’s

NICRA.

(b) The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

(c) Reimbursement for indirect costs shall be at final negotiated rates, but not in excess of ceiling rates specified above.

(d) The Government will not be obligated to pay any additional amount associated with indirect costs above the ceiling rates established in the Contract. This advance understanding shall not change any monetary ceiling, cost limitation, or obligation established in the Contract.

(e) *“major subcontractors” are subcontractors whose proposed costs exceed 20% of the Offeror’s proposed total cost or perform a key element of the scope of work.

B.6 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND

FINAL REIMBURSEMENT FOR INDIRECT COSTS

(To be filled in at award)

Reimbursement for indirect costs will be at the lower of the negotiated final or predetermined rates, or the following ceiling rates:

For Prime Contractor:

2/ 2/ 2/ 3/ 3/ 3/ 1/Base of Application:

Type of Rate:

Period:

2/Base of Application:

3/Base of Application:

For Major Subcontractors*

2/ 2/ 2/ 3/ 3/ 3/ 1/Base of Application:

2/Base of Application:

Period:

3/Base of Application:

Type of Rate:

(a) *“major subcontractors” are subcontractors whose proposed costs exceed 20% of the Offeror’s proposed total cost or perform a key element of the scope of work.

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding will not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 31 (Contract Cost Principles), 2 CFR, Part 220 (Cost Principles for Educational Institutions), 2 CFR, Part 230 (Cost Principles for Non-Profit Organizations), FAR 52.216- 7 (Allowable Cost and Payment), FAR 52.216-8 (Fixed Fee) if applicable, and AIDAR 752.7003 (Documentation for Payment), may be reimbursable under this contract.

B.8 PAYMENT OF FIXED FEE – FAR 52.216-8 (JUN 2011)

(a) The Government will pay the Contractor for performing this contract the fixed fee specified in the Schedule.

(b) Payment of the fixed fee shall be made as specified in the Schedule; provided that the Contracting Officer withholds a reserve not to exceed 15 percent of the total fixed fee or $100,000, whichever is less, to protect the Government’s interest. The Contracting Officer shall release 75 percent of all fee withholds under this contract after receipt of an adequate certified final indirect cost rate proposal covering the year of physical completion of this contract, provided the Contractor has satisfied all other contract terms and conditions, including the submission of the final patent and royalty reports, and is not delinquent in submitting final vouchers on prior years’ settlements. The Contracting Officer may release up to 90 percent of the fee withholds under this contract based on the Contractor’s past performance related to the submission and settlement of final indirect cost rate proposals.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Partner Security Liaison Operations (PLSO) Project

C.1 PURPOSE

The purpose of the “Partner Liaison Security Operations” (“PLSO”) is to serve as a liaison to and facilitate communications between the implementing partners (IPs) operating in Nigeria in order to enable the IPs to better use and share publically available security information so that the IPs are better informed about their own security. This will entail proactive engagement on the part of the PLSO including meetings, site visits, and written communications. The PLSO efforts will assist in more effective delivery of U.S. Government funded assistance, as it will enhance the IPs’ ability to stay abreast of security concerns and better secure their operations so that IPs can more aptly perform and advance development objectives under their respective agreements.

This operation will be located in Abuja, Nigeria outside the U.S. Embassy Compound. The Contractor will provide security support to USAID/Nigeria’s IPs operating throughout the country.

C.2 BACKGROUND

C.2.1 Country context

Nigeria is the largest country in Africa both in terms of population (182 million, according to the National Population Commission: http://population.gov.ng/nigerias-population-now-182-million-npc/) and economy (estimated GDP of $480 billion in 2015). The USG security ratings for Nigeria are: Political Violence - High; Terror -High; Crime - Critical. The U.S. Department of State’s Nigeria Travel Warning details this country’s security environment, and it can be found here: https://travel.state.gov/content/travel/en/International-travel/International-Travel- Country-Information-Pages/Nigeria.html#/

C.2.2 Problem statement

Efforts to combat regional terrorism’ which is a significant threat throughout the country, continue to prove challenging for Nigerian authorities. Boko Haram (BH), one of the extremist groups based in northeast Nigeria and designated as a Foreign Terrorist Organization by the Department of State, has claimed responsibility for many deadly attacks. Its members have killed and wounded thousands of people. BH has attacked with little or no warning, targeting shopping centers, malls, markets, hotels, places of wordship, restaurants, bars and other places where crowds gather in and around the Federal Capital Territory and other urban areas. The northern states of Adamawa, Bauchi, Gombe, Kano, and Yobe – and especially Borno – have experienced numerous acts of terrorism. Thousands of Nigerians have been displaced as a result of violence in the north. BH carries out numerous suicide bombings, using suicide vests and vehicle-borne improvised explosive devices. Suicide bombings remain a mainstay of BH’s strikes against soft targets. Islamic State West Africa (ISWA), a distinct group from Boko Haram, is also present in http://population.gov.ng/nigerias-population-now-182-million-npc/ http://population.gov.ng/nigerias-population-now-182-million-npc/ https://travel.state.gov/content/travel/en/International-travel/International-Travel-Country-Information-Pages/Nigeria.html https://travel.state.gov/content/travel/en/International-travel/International-Travel-Country-Information-Pages/Nigeria.html

Nigeria, and threatens to attack locations frequented by Westerners including major population centers.

Beyond terrorist threats, criminal elements pose a serious risk throughout the country. They are violent in nature, and resistance by a victim is often met with deadly force. Locals have experienced armed mugging, assaults, burglaries, car-jacking, rapes, and extortion. Frequently, both Nigerians and expatriates have been victims of armed robberies at banks, retails stores, and on airport roads at all hours. Kidnappings are rampant and remain a security concern throughout the country and have also resulted in the death of foreign nationals. Finally, widespread clashes between farmers and pastoralist in the middle belt and southern states have also resulted in deaths, injuries, destruction of properties, as well as displacement of communities, further aggravating the security environment in Nigeria.

It should be noted that at any given time, security may impact programs in various areas in Nigeria. Thus, security is a concern for USAID’s Implementing Partners (IPs).

C.3 U.S. MISSION SECURITY OPERATIONAL PLAN, GOALS AND OBJECTIVES

The PLSO will collaborate closely with in-country entities such as the United Nations, international NGOs, the host government, and other international donors to share and aggregate security information among partners working in the same environment.

C.4 SCOPE OF WORK

C.4.1 PLSO Project Objectives

The overall objective of the PLSO contract is to disseminate security information aimed at more effective delivery of U.S. Government funded assistance. PLSO will focus the bulk of its efforts on collaborating with all USAID-funded IPs, located throughout Nigeria. The Contractor is expected to develop creative methods to achieve the deliverables set forth in this contract.

C.4.2 Task Description

The PLSO shall serve as the USAID/Nigeria Liaison to the Executive Office (EXO) for IP security matters and serve as primary security point of contact between USAID and its’ IPs on matters relating to security.

To achieve the objectives outlined above, the contractor will provide technical assistance to implement activities below:

C.4.2.1 Illustrative Tasks

ACTIVITY FREQUENCY

Serve as the security primary point of contact between USAID/Nigeria and its IPs (contractors and grantees) on matters relating to security

Ongoing

Maintain coordination with pertinent in-country entities such as the UN, international NGOs forums, the GoSS Government of Nigeria (GON), and other international donors that are not IPs for the purpose of sharing and aggregating security information among partners working in the same environment. The Contractor must share the collected information with the

EXO.

Ongoing

Stay informed of USAID/Nigeria and Embassy safety and security policies, practices, and notifications, especially as they apply to or affect USAID’s IPs in Nigeria.

Ongoing

Establish a formal online community for information-sharing among USAID/Nigeria IPs to support the exchange of pertinent security-related information.

Ongoing

Create and maintain templates for standardized documentation and reporting of security incidents to USAID, if IPs do not already have their own templates.

Develop and maintain a bulk Short Message Service (SMS) text message notification system and a secure and commonly available internet messaging app to contact IPs during emergency situations in Nigeria. NOTE:

Notifications shall include the disclaimers required by the contract.

Develop and manage an “information cascade” (e.g., phone tree and messaging system) system to help USAID/Nigeria account for its IPs and for their employees during emergency situations.

Develop and maintain a database of Nigeria incidents reported by USAID IPs.

Ongoing

Develop and maintain a database of contact information for USAID IP Chiefs of Party (COPs), their deputies, and Security Managers from the respective IPs operating in Nigeria. This database must include contact information, project site locations.

Provide immediate notification to the EXO regarding security incidents directly affecting IPs. Programming. This must include the reporting of the incident date, time, and location of the incident, as well the type of incident and all information relevant to the incident.

As incidents occur

Draft and distribute regular security information updates to IPs, USAID/Nigeria staff and USAID’s Office of Security in Washington, D.C.

(SEC/W)) based on information received from IPs, security databases, systems, and other relevant sources. These update reports should include an analysis of trends.

NOTE: Any security information that is specific, prescriptive and directive in nature and requires an individual to take or not take a security related action will include disclaimers required by the contract.

Weekly, at a minimum

Producing a weekly security report containing information pertinent to the operating environment of USAID/Nigeria IPs to be distributed to the relevant parties at EXO’s request.

Weekly

Produce an IP incident report for the EXO, USAID/Nigeria Mission Director (MD), and all relevant USAID offices including SEC/W, which reflects security incidents reported by IPs. The report should include an analysis of trends.

Produce weekly activity report for the MD, and EXO and SEC/W, which contain pertinent information regarding the Contractor’s activities and services provided to IPs and security issues and concerns communicated by IPs.

Participate in regular meetings with the EXO to report on PLSO and IP activities.

Weekly

Organize IP risk-management meetings including formulating agendas, soliciting topics of interest from IPs, developing presentations and training materials, and arranging guest speakers and soliciting feedback on PLSO services.

Quarterly, at a minimum

Meet with and provide informational briefings to newly arrived USAID IPs in Nigeria.

As needed

Provide information on available security training programs to IPs. As requested by IPs

Inform USAID/Nigeria on potential and actual security factors affecting

USAID

Operations.

As needed

Participate as a member of the Overseas Security Advisory Council (OSAC). As needed Provide non-prescriptive guidance to IPs regarding security upgrades and security-related contract modifications in coordination with the COR.

As requested by IPs

Share non-prescriptive best practices in security plan development or updates among IPs.

As requested by IPs

Conduct Site Visits As needed

C.4.2.2 Security Information Management

(a) Type of Security Information

The term “security information” as used in this Contract will mean information related to security which is hostile or threat-related in nature received from implementing partners or their subcontractors collected at the volition of the IPs and information from security databases, systems, and other relevant sources. The security information must be only unclassified and open-source information. The security information must not be independently verified by the Contractor and is not considered comprehensive of the security environment. The security information represents the security situation collected at the time of the incident report but does not embody the complete threat.

(b) Use of Security Information

The security information to be shared by the Contractor is designed to provide IPs, USAID and U.S. Embassy’s Regional Security Office (RSO) with possible useful information regarding the security environment in Nigeria. Each IP shall decide how it utilizes the security information to effectively manage its programs. The security information is intended for informational purposes only and any security related decisions made by IPs regarding security of their facilities, personnel and travel should be based on Department of State travel advisories, OSAC advisories or IP’s internal security procedures and protocol.

(c) Disclosure of Security Information Reported by IPs

The source of the security information must not be disclosed to anyone other than EXO in order to protect the privacy of the IPs’ locations, business purpose, operations, and other proprietary information. To further protect the privacy of the IPs, the Contractor must not investigate the validity of the security information reported by IPs. Though the source of the security information is protected, the actual underlying security information is unclassified and open-source information.

(d) Method of Collecting Security Information

The Contractor must only provide security support at the request of the IP or direction of USAID. The Contractor will collect information through voluntary reporting by USAID IPs and information from security databases, systems, and other relevant sources. USAID/Nigeria through Office of Acquisition and Assistance (OAA) will make IPs aware of the PLSO mechanism and IPs can utilize the mechanism as it is relevant to their internal security procedures and protocols. IPs must not be required to but encouraged to report security incidents or mandatorily opt-in to the system. The Contractor will utilize and disseminate security information provided by the IP, as well as security databases, systems, and other relevant sources. The contractor must not actively monitor IP movements or activities through the country in order to obtain information. IPs will be encouraged to use the security information provided by Contractor, and also conduct their own research of the continuously-evolving threat environments in which they operate.

(e) Disclaimer on all Security Information and Communications

The following disclaimer must be used and prominently displayed for all communications under the contract: This USAID/Nigeria communication is designed to provide Implementing Partners with information received from implementing partners or their subcontractors regarding security or of a hostile threat-related nature. The source of the information may not be disclosed in order to protect the privacy of implementing partners. USAID/Nigeria and U.S. Embassy’s RSO does not investigate the validity of the report and relies on implementing partner security personnel to validate the details of reported incidents. The e-mail nature of the report requires that the content be limited to unclassified information; as such the information may be disseminated freely. The USAID/Nigeria communications are provided for information purposes only and any decisions made by the IPs regarding security of facilities, personnel and travel should be based on Department of State travel advisories, OSAC advisories or other 'authorities' guidance.

C.4.2.3 Monitoring, Evaluation and Learning (MEL)

(a) The Contractor must integrate monitoring, evaluation and learning through the implementation of a set of activities in a continuous process in order to achieve results outlined in the PLSO project. Performance monitoring will focus largely at the activity level and inform day-to-day programming and implementation decisions. The Contractor will also conduct pre-activity/pre-training surveys and/or focus groups with stakeholders as necessary. Well-constructed quantitative and qualitative baseline data collection exercises will be critically important for establishing indices of service delivery quality and systems sustainability against which progress can be measured.

The Mission is also committed to incorporating “learning” into all aspects of its programming through a variety of means from assessments, portfolio reviews, data analysis, etc.

USAID/Nigeria seeks to continually learn and strengthen its efforts as it relates to the security of our IPs. USAID will visit all sites where the Contractor will be working, including but not limited to offices, communities and field sites for monitoring or other purposes.

(b) USAID/Nigeria will fund both the external mid-term and/or final evaluation of the award separately from this Contract. The results of the mid-term evaluation will guide the implementation of the award for the remaining period. USAID/Nigeria may also use the mid-term results and recommendations to inform critical programmatic decisions. USAID/Nigeria may also conduct an external final evaluation of the award.

C.5 OTHER TECHNICAL CONSIDERATIONS

C.5.1 Environmental Compliance

The Contractor must adhere to the conditions set forth in the Mission Initial Environmental Examination and any other environmental documents developed and approved by USAID prior to the initiation of or during the implementation of the contract. Please see Section H for detailed environmental considerations related to this activity.

C.5.2 Security Considerations

All work under this contract will be unclassified, and thus no special information security requirements are applicable.

Nigeria has been designated a high threat and high crime post and the Contractor is expected to take steps to be responsive to this shifting environment. Offerors are advised that there are frequent reports of robberies and car-jacking, some involving armed gunmen, on Nigeria's urban and rural road network. The U.S. State Department travel advisory for Nigeria regularly issues information regarding risks of travel to some states in Nigeria because of the risks of kidnapping, robbery, and other armed attacks in these areas. The advisory also informs that throughout the country, violent crime committed by individuals and gangs, as well as by persons wearing police and military uniforms, remains a problem. The Contractor should be cognizant of the fact that Local Government Area categorizations may potentially fall into areas prone to armed conflict and security vulnerability.

The Contractor will establish a comprehensive and dynamic safety and security plan pertaining to all aspects of its activities and the activities of its employees in the performance of all work related to this contract as well as the off-duty activities of its employees serving in Nigeria, as those activities relate to performance of contract work. The Contractor must also work closely with and establish working relationships with all authorized and appropriate safety and security organizations and entities for the protection and safety of its operations and employees.

The Contractor will be responsible for its own security under this contract and will employ a security profile that is cost-effective. The Contractor is responsible for maintaining the security of its personnel, materials, and equipment commensurate with the circumstances involved. All employees of the Contractor must meet the requirements of their work site, which may include background checks, security/restricted area clearance, drug-free workplace, safety training and/or other inspections/requirements.

C.6 PROJECT COORDINATION

C.6.1 Technical Direction

USAID/Nigeria will designate a Contracting Officer’s Representative (COR) as the primary contact between the USAID Contracting Officer (CO) and the Contractor’s key personnel. The COR will be responsible for all day-to-day management, oversight, and technical direction of the Contractor and overall Activity. The COR will provide technical direction during the performance of the contract, both in writing and orally. The Contractor will meet at least monthly with the COR or his/her designee to review the status of activities, and will be prepared to make periodic briefings to USAID/Nigeria as appropriate.

C.6.2 Contractor

The Contractor reports solely to the COR located in USAID/Nigeria EXO in Abuja. The Contractor has a legal and direct relationship with the COR as such all communications under this Contract will go through the COR Since the IPs are not under Chief of Mission authority, the IPs are not required to report to or through the RSO, and reciprocally, RSO has no responsibility to manage or direct the IPs.

The Contractor will work independently carrying out assigned activities and responsibilities at the COR’s request. The Contractor will have no authority to make fiscal commitments, but is expected to make personal contacts with U.S. Embassy personnel up to the highest levels;

USAID/Nigeria personnel; USAID/Washington personnel; USAID IPs; United Nations (UN) personnel; and Government of Nigeria officials to perform duties under this Contract.

The Contractor must have ready access to databases, systems, and other relevant information which will allow the Contractor the ability to analyze, assess and report on security information, as applicable to USAID Nigeria IPs operating throughout the country. These systems must have in place mechanisms which protect security information provided to the Contractor. The Contractor’s system must be available 24 hours a day, 7 days a week, to communicate to IPs and USAID/Nigeria EXO real time security incidents.

The Contractor will have adequate managerial and institutional capacity needed to produce the deliverables outlined in this Statement of Work. This must include the ability to adjust and adapt to unforeseeable changes in-country. Adequate management and administrative structures will include policies and practices for overall implementation of the activity in personnel, financial, and logistical support.

C.6.3 Liaison with USAID and Other USG Agencies

The contractor is expected to work closely with relevant USG offices in Nigeria as directed by the COR.

C.6.4 Coordination with Development Partners and Other Stakeholders

PLSO will require coordination with many other stakeholders and partners. At a minimum, these include:

• International Donors and organizations;

• The private sector which can provide important information and support relevant to

USAID/Nigeria PLSO project;

• Government of Nigeria officials at the federal, state and local levels who can support

USAID/Nigeria and or its IPs on activities related to PLSO project;

• Security companies and allied associations that can provide the data, research and analysis to inform policy; and

• Service providers that provide training and facilitate security information dissemination.

C.6.5 Travel

Occasional travel by the Contractor to IP activity sites is required under the contract, as needed or requested for trainings, briefings, site visits, and response to security incidents. Currently there are approximately 80 partners implementing activities on behalf of USAID/Nigeria. USAID is unable to identify how many security incidents will happen per year for budgeting purposes and the Contractor should propose a Cost-Plus-Fixed-Fee which includes all estimated travel costs.

C.6.6 Government Furnished Property

USAID/Nigeria does not anticipate provision of Government furnished property under this contract.

C.7 STAFFING PLAN

To achieve the objectives of the PLSO, the Contractor must provide an overall staffing plan, consisting of long and short-term personnel that demonstrate the breadth and depth of international and local professional technical expertise and experience required to carry out successfully the proposed technical approach. The staffing plan must reflect the minimum number of highly experienced technical staff sufficient to manage and implement the PLSO Project under this award.

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and program construction sites and other program locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for program construction sites and other program locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the cooperating country to which commodities are being shipped, or in which the program site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

(a) In accordance with ADS 320 “Branding and Marking”, this Contract incorporates USAID’s policy directives and required procedures on branding and marking of USAID-funded programs, projects, activities, public communications, and commodities with the USAID identity. Markings under this Contract must comply with the USAID “Graphic Standards Manual" available at www.usaid.gov/branding or any successor branding policy.

(b) The Contractor must develop a Branding Implementation Plan (BIP) and Marking Plan (MP) for the Contract to describe how program deliverables will be branded. The BIP will implement USAID branding strategy for the State2State Activity:

Program Name: Partner Security Liaison Operations (PLSO) Project

Branding Strategy: The branding will incorporate the message that the assistance is “From the American People and through USAID”

Desired level of visibility: USAID identity must be prominently displayed in commodities of equipment; infrastructure projects; printed, audio. Visual or electronic public communications; studies, reports, publications, websites, and promotional and informational products; and events. Organization to Be acknowledged: The branding may acknowledge other organizations deemed as http://www.usaid.gov/branding partners of an event or deliverable.

(c) The Marking Plan must enumerate all of public communications, commodities, infrastructure projects, program materials, events, deliverables, and other items that shall be marked with the USAID identity or brand.

(d) The Marking Plan may include requests for exceptions to marking requirements for programmatic reasons, to be approved by the Contracting Officer. Waivers, as defined by ADS 320, may be necessary for compelling political, safety or security concerns, or if the marking will have an adverse effect in the host country. Marking and attribution for physical structures may need to be visible as soon as work commences. Contract deliverables to be marked with the USAID identity must follow design guidance for color, type, and layout in the Graphic Standards Manual, available at www.usaid.gov/branding , and all successor branding policies (if any).

D.3 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracts” (effective date: 01/08/2007) at https://www.usaid.gov/sites/default/files/documents/1868/320.pdf, and USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy.

The Contractor must submit a Branding Implementation Plan and Marking Plan consistent with the instructions of this Contract. The Contractor will follow the approved plan during implementation of this award, unless a waiver is requested and approved by the contracting officer.

[END OF SECTION D]

http://www.usaid.gov/branding https://www.usaid.gov/sites/default/files/documents/1868/320.pdf

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 "CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar-http://www.usaid.gov/ads/policy/300/300.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.246-3 INSPECTION OF SUPPLIES— COST REIMBURSEMENT MAY 2001

52.246-5 INSPECTION OF SERVICES—COST REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs must be subject to the performance standards set forth in Sections C and F. Inspection and acceptance will take place at:

USAID/Nigeria 1075 Diplomatic Drive

Central Business District P.M.B. 519 Garki, Abuja or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. Inspection of all deliverables required hereunder will be made by the Contracting Officer’s Representative (COR), designated in Section G, who has been delegated authority to inspect and accept all services, reports and other required deliverables. Acceptance of services, reports and other deliverables by the COR will form the basis for payments to the Contractor.

[END OF SECTION E]

http://www.usaid.gov/ads/policy/300/300

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER ALTERNATE I APR 1984

F.2 PERIOD OF PERFORMANCE

The period of performance for this contract will be five years from the effective date of award.

F.3 PLACE OF PERFORMANCE

The place of performance for this contract is Abuja Nigeria. The contractor will provide the necessary office space and all other logistic support necessary to perform work under this contract.

F.4 PERFORMANCE STANDARDS

(a) Evaluation of the contractor's performance must be conducted in accordance with the performance standards set forth in this Contract, if any, the Contractor's overall performance toward achievement of the objectives in Section C and provision of deliverables in Section F of the Contract, and the Contractor's compliance with all other terms and conditions of the Contract.

(b) Contractor Performance Reports: On an annual basis, the COR will complete a Contractor Performance Assessment Report (CPAR) for the Contract. Each evaluation will be conducted jointly by the COR and the CO, and must form the basis of the contractor's permanent performance record with regard to this Contract and task orders as required in FAR Part 42.15 and AIDAR 742.15. Contractor’s performance will be evaluated utilizing at minimum, the following factors:

(1) Technical (quality of product or service).

(2) Cost control (not applicable for firm-fixed-price or fixed-price with economic price adjustment arrangements).

(3) Schedule/timeliness.

(4) Management or business relations.

(5) Small business subcontracting (as applicable).

(6) Other (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with Contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

(c) USAID reserves the right to conduct, and the Contractor must expect and be prepared for, a management and/or financial audit by USAID at any time to ensure systems (management, administration, finance, procurement, and program) are in place as per the Contract. Such audit(s) will focus on program management and performance, including such factors as cost, timeliness, and accountability; and will include field and home office records pertaining to operations and program activities. The Contractor must cooperate with and contribute to a final management and financial review conducted by USAID prior to program closeout.

(d) USAID may also conduct a mid-term evaluation of the program consistent with the Agency Evaluation Policy and program performance reviews as required. The Contractor must cooperate with and contribute to these reviews and evaluations.

F.5 KEY PERSONNEL

a) All key personnel must be full-time, located in Nigeria, and employed by the prime contractor. The key personnel whom the Contractor must furnish for the performance of this contract are as follows:

Position Title Name

Operations Manager TBD

b) The personnel position specified above are considered to be essential to the work being performed hereunder.

c) Prior to replacing the individual specified above, the Contractor will immediately notify both the Contracting Officer and USAID COR reasonably in advance and must submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement of personnel will be made by the Contractor without the written consent of the Contracting Officer.

d) The minimum requirements and responsibilities of key personnel under this contract are as follows:

Operations Manager

The Operations Manager (OP) will serve as the senior officer responsible for the efficient and effective management of all aspects of the operation. This position will oversee all security, risk management, risk mitigation, analytical, and field activities. The OP must have significant high-level experience working on similar security requirements as required by this Contract in Nigeria.

The OP will be the principal point of contact in Nigeria for procedural and substantive matters.

The OP will coordinate and ultimately be responsible for all contract management and implementation. The OP will be the primary liaison with USAID/Nigeria on technical matters and must adjust programs and operations in response to USAID/Nigeria technical direction. The OP will be responsible for responding to the designated COR and USAID/Nigeria’s Contracting Officer. The OP will also be responsible for ensuring quality control and the overall responsiveness of technical assistance provided under the award.

The OP’s primary responsibilities are aimed at providing overall leadership, management and general technical direction of the entire activity, ensuring an integrated vision among different components and actors, and a focus on achieving the results defined in the award. This individual will be expected to identify issues and risks related to activity implementation in a timely manner, and suggest appropriate adjustments.

This position requires the following minimum requirements:

• Bachelors degree in a relevant field from a recognized institution.

• At least ten (10) years of experience in security operations and assessments.

• At least five (5) years of experience working in Nigeria, West Africa, and/or similar conflict environments.

• Thorough knowledge of safety, security protocols in high risk environments and political situation and security risks particular to Nigeria

• Strong skills in assessment and analysis of security operations and disseminating security information.

• Demonstrated ability to work effectively and efficiently with stakeholders and develop a networks with other U.S. Government agencies, international donor, NGOs, host nation government officials at all levels and local contracts;

• Ability to analyze information, forecast future safety and security issues, and creatively and proactively address needs effectively collect, synthesize and concisely present information from diverse sources.

• Experience in implementing or assessing the following:

- Security Services for NGOs/Implementing Partners

- Management of remotely-based field projects in post conflict regions

- Conducting, analyzing, and using quantitative and qualitative data

• Ability to communicate effectively both orally and in writing in English Language is required.

F.6 REPORTING AND DELIVERABLES OR OUTPUTS

(a) All reports and deliverables must be in the English language.

(b) The cover page of all deliverables must include the USAID Identity prominently displayed, the contract number, contractor name, the publication or issuance date of the document, document title, author name(s), and program title. Descriptive information is required whether contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitting the materials.

(c) All reports must be delivered in electronic format, unless specified otherwise by the CO.

(d) Development Experience Documentation: The contractor must coordinate with the designated COR to submit one electronic and/or one hard copy of development experience documentation (electronic copies are preferred), pursuant to AIDAR 752.7005,to the COR.

(e) In addition to the requirements set forth for submission of reports in Sections C, I and J, and in the AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit required deliverables or outputs as specified in Contract to the COR specified in Section G with a copy to the Contracting Officer.

(f) All reporting and data must be synchronized with the United States Government (USG) fiscal year. Quarterly periods are from October 1 –December 31; January 1- March 31; April 1 – June 30; and, July 1 – September 30. Thus, quarterly reports are due on: January 31, April 30, July 31 and October 31 respectively.

(g) The below reports are to be submitted to the COR with a copy to the Contracting Officer, by the due dates specified:

NO. DELIVERABLES DUE DATE

1. Annual Workplan First annual workplan due within forty-five (45) calendar days of award. Subsequent annual workplans due 30 days before end of each implementation year of the Contract.

2. Contractor Self-Monitoring Plan Within 10 Days after an approved work plan

3. Weekly Activity Reports Within thirty (30) calendar days after each quarter ending on March 31, June 30, September 30, and December 31. Note: Fourth quarter report (July-September) will serve as an annual report.

4. Financial Reports Monthly, no later than the 20th calendar day of each month, covering the period through the end of that particular month

5. Travel & Training Reporting As required by the COR

6. Ad Hoc Reports As required by the COR

7. Meetings As required by the COR

8. Annual Inventory Report Annually (submitted with fourth quarter performance report).

9. Branding Strategy, Implementation Plan and Marking Plan

Proposed and approved pre-award

10. Security Plan Proposed pre-award, approved by USAID post-award.

11. Security Report As required by the COR

12. Final Report First draft completed no later than…