Pre-Bidders Conference Presentation 72061720Q00012.pdf

Pre-Bidders Conference

Request for Quotations (RFQ) for Blanket Purchase Agreement (BPA) for Financial Support Services to Improve Program Accountability and Oversight

RFQ No. 72061720Q00012

July 15, 20 20

WELCOME

USAID Representatives:

Admir Serifovic, Contracting Officer David Browne, Acting Controller

Agenda:

Opening Remarks Purpose of this Activity Acquisition and Assistance Presentation Question and Answer Session

FOOTER GOES HERE 2

• Admir Serifovic, Supervisory Agreement /Contracting Officer, USAID/Uganda

Office of Acquisition & Assistance (OAA) Opening Remarks

• In the event of conflict between the presentation and Request for Quotation (RFQ), the RFQ takes precedence.

• The presentation will be posted to all Offerors through an amendment to the beta.sam.gov notice.

• All answers provided in this presentation will be considered preliminary responses.

Final responses will be posted in writing as an amendment after the questions period has closed.

Order of Precedence

•Please download the full Request for Quotations from https://beta.sam.gov

•On the beta.sam.gov home page, on the left-hand side of the search box, Select Contract Opportunities from the drop down;

•then Type Notice ID number: “72061720Q00012” and click search.

•Then click the Activity Name: Blanket Purchase Agreement (BPA) for Financial Support Services to Improve Program Accountability and Oversight to access the full notice and attachments.

How access the complete RFQ https://beta.sam.gov/

•Issuance of this solicitation does not constitute an award commitment on the part of the Government, nor does it commit the Government to pay for any costs incurred in the preparation or submission of a quote.

•Furthermore, the Government reserves the right to reject any offer, if such action is in the best interest of the Government.

Take Note….

David Browne Acting Controller

Purpose of this Financial Support Services to Improve Program Accountability and Oversight

•The objective of this engagement is to provide USAID/Uganda management the basis to identify, mitigate, respond to, or otherwise manage risks that arise in its operations, in fulfillment of its fiduciary responsibilities over U.S. government resources programmed in support of USG Foreign Assistance objectives.

PURPOSE

All surveys, assessments, financial reviews, audits, and similar programmatic and financial evaluations and capacity development projects will be conducted in accordance with standards agreed upon and approved by the Mission and to provide assurance that the recipient’s control environment and risk status impacts on the effectiveness of internal controls, and generally is in accordance with the terms of the contract/grant.

•The generic scopes of work below identify the general type of engagement that the firm will be expected to undertake for USAID.

•Each BPA Call Order will have a specific scope of work that considers many factors and will be adapted to the specific situation.

•For each BPA Call Order, the firm is responsible for performing the work needed to provide a professional opinion on all issues requested by USAID, documenting their findings in a professional manner, and recommending the necessary actions to resolve those findings and recommendations.

•These requirements should be reviewed carefully before commencing work because USAID will be relying on the firm to comply with the legal and/or regulatory requirements. In all cases, the firm will also be expected to comply with local government requirements and with local and U.S. professional standards.

Admir Serifovic Supervisory Agreement/Contracting Officer

Office of Acquisition and Assistance Presentation

• Submission of Questions Deadline July 15, 2020: 4pm Uganda Time

• Submission Deadline August 7, 2020; 4pm Uganda Time

• Start mailing your submissions early enough.

• Refer to RFQ Cover Page for more details.

RFQ Timeline Overview

• This Activity will be procured through an acquisition mechanism and competition will be limited to Local Entities.

• This mechanism is considered to bebest suited to the circumstances of the contract action and consistent with the need to fulfill the Government’s requirements efficiently.

Eligibility

•Pursuant to ADS 302.3.4.5.f, this solicitation is open to all local entities that meet the definition of local entity in Section 7077 of Public Law 112-74 (b) and (c).

• For the purposes of this section, local entity means an individual, a corporation, a nonprofit organization, or another body of persons that—

(1) is legally organized under the laws of Uganda;

(2) has as its principal place of business or operations in Uganda;

(3) is majority owned by individuals who are citizens or lawful permanent residents of Uganda; and

(4) managed by a governing body the majority of who are citizens or lawful permanent residents of Uganda.

• For purposes of this section, ‘majority owned’ and ‘managed by’ include, without limitation, beneficiary interests and the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the organization's managers or a majority of the organization's governing body by any means.”

• All interested Offerors must meet the definition above in order to be considered.

• The period of ordering for this Blanket Purchase Agreement is five (5) years.

• The ceiling for this Blanket Purchase Agreement is $11,300,000. There is no minimum guarantee.

• Call Orders will have a maximum ceiling of $250,000.

• BPAs do not obligate funds. The Government is obligated only to the extent of authorized orders made under the BPA. Funds will be obligated upon issuance of a Call Order.

• Place of performance under this BPA will be Uganda.

Blanket Purchase Agreement

• Call Order Types - The Government will issue BPA Call Orders that are Firm-Fixed Price (FFP).

• Subcontracts: Subcontracts are not envisaged for the BPA or Call Orders.

• The Call Order will cite the applicable daily rates selected from the Price Schedule negotiated under the BPA. The daily rates approved under the Call Order will remain in effect for the entire Call Order period. Any rates billed in excess of the daily billing rates designated in the Call Order schedule will not be authorized.

Blanket Purchase Agreement

10/16/2017 FOOTER GOES HERE 20

Avoid Common Mistakes

• Follow all instructions including submission instructions

• Adhere to page limits

• Do not copy and paste from the RFQ/Statement of Work

• Specificity counts! Devil is in the details.

• Please address all “musts”

General:

• Only e-mailed proposals accepted

• Follow submission instructions for the different phases

• Technical Proposals: Phase I and Phase II

• Don’t exceed page limits, additional pages won’t be evaluated

Instructions for Offerors Highlights

Proposed Costs/Prices:

• Budgets in Excel with unlocked formulas.

• The estimated period of performance for the Blanket

Purchase Agreement will be five years.

•Offeror is expected to propose a realistic budget and narrative to support the expected results described in the statement of work of this RFQ.

•The price proposal should be inclusive of Value Added Tax where applicable. The VAT must not be a separate line item, but rather rolled into the unit cost.

Instructions Cont.

USAID will evaluate the technical proposals on the basis of the evaluation factors listed below:

•Phase 1:

–Factor 1 – Case Study - 4th Most Important Factor

•Phase 2:

–Factor 2 -Management Approach - Most Important Factor

–Factor 3 -Technical Approach - 3rd Most Important Factor

–Factor 4 -Past Performance - 2nd Most Important Factor

Evaluation Criteria

•All Phases will be evaluated using adjectival ratings.

•Only Offerors whose Phase I: Case Study is evaluated higher than unsatisfactory or marginal will be invited to participate in Phase II.

Evaluation Criteria

Question and Answer Session Reminder: Oral responses will be considered preliminary. Final answers will be provided in writing through an Amendment to the Solicitation via beta.sam.gov.