72061518R00005_-_Zone_of_Influence_Survey_(Amendment_1).pdf

Issue Date: June 22, 2018 Deadline for Questions (Round 2): July 11, 2018 at 0800 Nairobi, Kenya time Closing Date: July 23, 2018 Closing Time: 1100hrs Nairobi, Kenya time

Subject: Request for Proposal (RFP) # 72061518R00005 – Feed the Future Zone of Influence Survey

The United States Agency for International Development (USAID) is seeking proposals for the “Feed the Future Zone of Influence Survey” as described in the attached Request for Proposals (RFP). USAID anticipates the award of one contract resulting from this solicitation.

Proposals will be accepted from eligible organizations. The geographic code for this procurement is 937, and the NAICS code is 541990. In support of USAID’s interest in expanding the number and sustainability of development partners, USAID encourages proposals from potential new local partners. USAID strongly encourages small businesses to submit proposals.

Please refer to Section L for information regarding proposal requirements. Offerors should take into account the expected delivery time required by the email transmission method, and they are responsible to ensure that proposals are received at USAID by the due date and time as specified above.

Failure to comply with the submission date will deem any submission unacceptable and it will not be reviewed or evaluated. Faxed proposals are not acceptable, nor will they be reviewed or evaluated.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents. Section M states the criteria by which proposals will be evaluated. Oral explanations or instructions given before award of the contract will not be binding.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

This RFP can be viewed and downloaded from www.fedbizopps.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

Sincerely, _______________/s/______________ Caroline Bertolin Hillas Regional Contracting Officer USAID/Kenya and East Africa/Office of Acquisition and Assistance http://www.fedbizopps.gov/

USAID/Kenya and East Africa Feed the Future Zone of Influence Survey

RFP # 72061518R00005

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 BUDGET

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PURPOSE OF THIS ASSIGNMENT

C.2 BACKGROUND

C.3 METHODOLOGICAL AND TECHNICAL CONSIDERATIONS

C.3.1 Indicators to be Reported C.3.2 Geographic Focus of the Survey C.3.3 Sampling C.3.4 Survey Calendar C.4 Tasks C.4.1 Start of Work/Inception Visit and Survey Preparatory Activities C.4.2 Data Collection C.4.3 Review, Adapt, and Translate the Survey Questionnaire and Training Manuals, and Prepare a First Version of the

Study Protocol C.4.4 Pre-main Fieldwork Activities C.4.5 Fieldwork C.4.6 Data Cleaning and Analysis and Report Preparation C.4.7 Dataset Preparation and Disclosure Analysis Plan C.5 Task List, Deliverables, and Proposed Schedule

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 – MARKING (JAN 1993)

D.2 BRANDING POLICY

D.3 BRANDING STRATEGY AND MARKING PLAN

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERFORMANCE PERIOD

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE MONITORING AND STANDARDS

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

F.6 KEY PERSONNEL

F.7 AIDAR 752.7005 – SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (SEP 2013)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

G.2 CONTRACTING OFFICER

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.5 PAYING OFFICE

G.6 PAYMENT AND INVOICING INSTRUCTIONS

G.7 CONTRACTOR'S PAYMENT ADDRESS

G.8 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 AIDAR 752.225-70 – SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.4 AIDAR 752.7004 – EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.5 INSURANCE AND SERVICES

H.6 AIDAR 752.228-70 – MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)

H.7 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.8 LANGUAGE REQUIREMENTS

H.9 ENVIRONMENTAL COMPLIANCE

H.10 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.11 AIDAR 752.231-71 – SALARY SUPPLEMENTS FOR HG EMPLOYEES (MAR 2015)

H.12 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN 2002)

H.13 EXECUTIVE ORDER ON TERRORISM FINANCING

H.14 REPORTING OF FOREIGN TAXES

H.15 USAID DISABILITY POLICY – ACQUISITION (DEC 2004)

H.16 CONFLICTS OF INTEREST

H.17 STANDARDS OF CONDUCT – IMPROPER BUSINESS PRACTICES

H.18 AIDAR 752.7025 – APPROVALS (APR 1984)

H.19 AIDAR 752.7032 – INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (APR 2014)

H.20 BUSINESS CLASS TRAVEL

H.21 CONTRACTOR’S USE OF PROJECT VEHICLES AND LIABILITY INSURANCE REQUIREMENTS FOR PRIVATELY OWNED

VEHICLES

H.22 DISCLOSURE OF INFORMATION

H.23 ADS 302.3.5.9 – NONDISCRIMINATION (JUN 2012)

H.24 COMPLIANCE WITH THE TRAFFICKING VICTIMS PROTECTION REAUTHORIZATION ACT

H.25 MOBILE BANKING

H.26 ELECTRONIC PAYMENT SYSTEM

H.27 GENDER CONSIDERATION

H.28 LOGISTIC SUPPORT

H.29 ADS 302.3.5.22 – SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCT 2014) H.30 ADS 302.3.5.21 – USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JUL 2014)

H.31 AAPD 16-02 – ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (MAY 2016)

PART II - CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.3 FAR 52.203-99 – PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS

(JAN 2017)

I.4 FAR 52.209-9 – UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013) 61

I.5 AIDAR 752.219-70 – USAID MENTOR-PROTÉGÉ PROGRAM (JUL 2007)

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF THE OFFEROR

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 FAR 52.204-8 – ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018)

K.3 FAR 52.209-5 – CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.4 FAR 52.209-7 – INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.5 FAR 52.203-18 – PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS-REPRESENTATION (JAN 2017)

K.6 FAR 52.209-11 – REPRESENTATION BY CORPORATION REGARDING A DELINQUENT TAX LIABILITY OR A FELONY

CRIMINAL CONVICTION (FEB 2016)

K.7 INSURANCE – IMMUNITY FROM TORT LIABILITY

K.8 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.9 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 FAR 52.215-1 – INSTRUCTIONS TO OFFERORS: COMPETITIVE ACQUISITION (JAN 2017)

L.3 FAR 52.216-1 – TYPE OF CONTRACT (APR 1984)

L.4 FAR 52.233-2 – SERVICE OF PROTEST (SEP 2006)

L.5 GOVERNMENT OBLIGATION

L.6 GENERAL INSTRUCTIONS

L.7 DELIVERY INSTRUCTIONS

L.8 FORMAT AND PRESENTATION

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.10 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 TECHNICAL EVALUATION CRITERIA

M.3 PRICE EVALUATION

M.4 DETERMINATION OF COMPETITIVE RANGE

M.5 SOURCE SELECTION

M.6 AWARD

Annex 1 – Feed the Future ZOI Survey Core Gantt Chart Annex 2 – Calculation of the Sample Size for the 2018 Kenya ZOI Endline/Baseline Survey Annex 3 – Calculation of Response Rates and Weights Annex 4 – List of Counties Comprising the Kenya Feed the Future Phase One and Phase Two Zones of Influence

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this RFP is to solicit the services of a Contractor to perform the evaluation as stated in Section C. This will be the Feed the Future Zone of Influence Survey

B.2 CONTRACT TYPE AND SERVICES

This is a Firm-Fixed-Price contract. For the consideration set forth in the contract, the Contractor shall provide the deliverables or outputs described in Sections C and F and comply with all contract Requirements.

B.3 BUDGET

The Firm Fixed Price for the performance of the work is $TBD.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

ABBREVIATIONS

A-WEAI Abbreviated Women’s Empowerment in Agriculture Index COR contracting officer’s representative DAP Disclosure Analysis Plan and Record of Implementation EA enumeration area FIES Food Insecurity Experience Scale GPS Global Positioning System IRB Institutional Review Board PII personally identifiable information PPS probability proportional to size PSU primary sampling unit QCS quality control and support RFP request for proposals USAID United States Agency for International Development WHO World Health Organization ZOI Zone of Influence

C.1 PURPOSE OF THIS ASSIGNMENT

The purpose of this request for proposals (RFP) is to procure the services of a specialized firm (hereafter the Contractor) to implement a population-based survey to collect data to quantify key indicators and establish an endline for the first phase and a baseline for the second phase of Feed the Future in Kenya.

Feed the Future seeks to reduce poverty, hunger, and undernutrition among women and children, and to increase income, resilience, women’s empowerment, dietary diversity, and appropriate feeding practices, and improve hygienic environments. Program efforts are designed to impact the population in Zones of Influence (ZOI) in Feed the Future target countries. One of the main tools to track progress in achieving Feed the Future’s high-level objectives are population-based performance indicators collected at baseline and then periodically thereafter.

The purpose of the 2018 Feed the Future ZOI Survey in Kenya is to provide United States Agency for International Development (USAID)/Kenya, its U.S. Government interagency partners, the USAID Bureau for Food Security, USAID Missions, the Government of Kenya, and development partners with information on the current status of the Feed the Future population-based ZOI level indicators in Kenya.

The survey is designed to (1) determine whether there has been statistically significant change over time in the Feed the Future phase one ZOI key outcome and impact indicators, and (2) establish the baseline status of Feed the Future phase two ZOI indicators. Therefore, the 2018 Kenya ZOI Survey is intended to serve both as an endline for Feed the Future phase one and a baseline for Feed the Future phase two in Kenya.

C.2 BACKGROUND

Country Context and Feed the Future

Background: The Government of Kenya (GOK) is dedicated to transforming Kenya into a newly industrializing, middle-income country by 2030.1 The 2030 Vision notes that expanding the agriculture sector is key to Kenya’s transformation,2 while empowering women and attracting the growing youth population are essential to increasing productivity in rural areas. Key to the realization of this vision is the continuing implementation of the 2010 Constitution’s mandate to devolve the national system into a more locally responsive and representative government implemented through a 47-county structure.

The goal of USG’s Global Food Security Strategy (GFSS) program in Kenya is to sustainably reduce hunger, malnutrition, and poverty in the FTF ZOI through sustainable increases in agricultural productivity, nutrition-sensitive production, and inclusive and competitive market systems.3 The GFSS country plan directly supports and aligns with USAID/KEA’s CDCS DO2: Strengthening Health and Human Capacity and DO 3: Inclusive, Market-driven, Environmentally Sustainable Economic Growth. Under GFSS in Kenya and East Africa, FTF will contribute to Kenyans’ right ‘to be free from hunger and to have adequate food of acceptable quality’ as mandated by the Constitution.4

1 Vision 2030, http://www.vision2030.go.ke/vision/ 2 https://www.cia.gov/library/publications/the-world-factbook/geos/ke.html 3 For definition of market system see http://www.enterprise-development.org/wp-content/uploads/Market_Systems_Framework.pdf 4http://www.klrc.go.ke/index.php/constitution-of-kenya/112-chapter-four-the-bill-of-rights/part-2-rights-and-fundamental-freedoms/209-43-economic-and-social-rights http://www.vision2030.go.ke/vision/ https://www.cia.gov/library/publications/the-world-factbook/geos/ke.html http://www.enterprise-development.org/wp-content/uploads/Market_Systems_Framework.pdf http://www.enterprise-development.org/wp-content/uploads/Market_Systems_Framework.pdf http://www.klrc.go.ke/index.php/constitution-of-kenya/112-chapter-four-the-bill-of-rights/part-2-rights-and-fundamental-freedoms/209-43-economic-and-social-rights http://www.klrc.go.ke/index.php/constitution-of-kenya/112-chapter-four-the-bill-of-rights/part-2-rights-and-fundamental-freedoms/209-43-economic-and-social-rights

The GFSS Kenya country plan builds on past achievements and lessons learned from the first phase of the FTF program. While the ZOI under the first five years of FTF included more than half of the 47 counties (27 counties) in distinct agro-ecological zones covering areas from high rainfall to arid lands, under the GFSS, the zone has been reduced to 18 counties to allow better, deeper prioritization, and align with a reduced budget. This strategy will run from 2018 to 2022.

C.3 METHODOLOGICAL AND TECHNICAL CONSIDERATIONS

C.3.1 Indicators to be Reported

Feed the Future Population-based Indicators

There are 12 population-based performance indicators5 to be reported for the endline of Feed the Future phase one and 20 performance and two “context”6 indicators for the baseline of Feed the Future phase two, all to be measured at the ZOI level. Some indicators have continued from the first to the second phase, some have been retired, and some were added in the second phase. Table 1 provides the list of population-based indicators for the Feed the Future phase one endline and the Feed the Future phase two baseline that will be measured through the 2018 Kenya ZOI Survey. Table 1 also summarizes how the list of indicators has changed between the two phases.

Table 1: List of Population-based ZOI-level Performance and Context Indicators to Include in the Kenya ZOI Endline-Baseline Survey 2018

Feed the Future Phase 1:

Population-based ZOI-level indicators7

Feed the Future Phase 2:

Population-based ZOI-level indicators

1 Prevalence of poverty: Percent of people living on less than $1.25/day (2005 PPP)

NO LONGER REPORTED UNDER

FEED THE FUTURE PHASE TWO

2 Depth of poverty: Mean percent shortfall relative to the $1.25/day (2005 PPP) poverty line

3 Daily per capita expenditures (as a proxy for incomes) (2010 USD)

4 Prevalence of underweight (WAZ < -2) children under five years of age

Women dietary diversity: Mean number of food groups consumed by women of reproductive age

(WDDS)

6 Women’s empowerment in agriculture index (WEAI)

Prevalence of moderate and severe hunger in the population, based on the Household Hunger Scale

(HHS)

8 Prevalence of stunted (HAZ < -2) children under five (0-59 months)

Prevalence of stunted (HAZ < -2) children under five (0-59 months) 1

5 Feed the Future phase one indicator definitions are provided in the Feed the Future Indicator Handbook, available at:

https://feedthefuture.gov/progress. The Handbook is currently being revised to reflect the set of indicators under Feed the Future phase two.

6 Context indicators are required to be reported by target country posts; however no target will be set for those indicators.

7 Two additional indicators in phase one, “Prevalence of anemia among children 6-59 months” and “Prevalence of anemia among women of reproductive age” are not required even if they were collected as baseline. They are therefore omitted from this list.

https://feedthefuture.gov/progress

9 Prevalence of wasted (WHZ < -2) children under five (0-59 months)

Prevalence of wasted (WHZ < -2) children under five (0-59 months) 2

10 Prevalence of underweight (BMI < 18.5) women of reproductive age

Prevalence of underweight (BMI < 18.5) women of reproductive age 3

11 Prevalence of children 6-23 months receiving a minimum acceptable diet

Prevalence of children 6-23 months receiving a minimum acceptable diet 4

12 Prevalence of exclusive breastfeeding of children under six months of age

Prevalence of exclusive breastfeeding of children under six months of age 5

NEW TO FEED THE FUTURE PHASE TWO

(Abbreviated) Women’s Empowerment in Agriculture Index (A-WEAI) 6

Prevalence of moderate and severe food insecurity in the population, based on the Food Insecurity Experience Scale (FIES)

Prevalence of women of reproductive age consuming a diet of minimum diversity 8

Prevalence of healthy weight (WHZ ≤ 2 and ≥-2) among children under five (0-59 months) 9

Ability to recover from shocks and stresses index 10

Index of social capital at the household level 11 Proportion of households that believe local government will respond effectively to future shocks and stresses

Proportion of households participating in group-based savings, micro-finance or lending programs

Percentage of households with access to a basic sanitation service 14

Percentage of households with soap and water at a hand-washing station commonly used by family members

Yield of targeted agricultural commodities within target areas 16

Proportion of producers who have applied targeted improved management practices or technologies

Prevalence of poverty: Percent of people living on less than $1.90/day 2011 PPP 18

Depth of poverty of the poor: Mean percent shortfall of the poor relative to the $1.90/day 2011 PPP poverty line

Percentage of households below the comparative threshold for the poorest quintile of the Asset-Based Comparative Wealth Index

Average percentage of women achieving adequacy across the six indicators of the Abbreviated WEAI (A-WEAI) [Context Indicator]

Prevalence of people who are ‘Near-Poor’, living on 100 percent to less than 125 percent of the $1.90 2011 PPP poverty line [Context Indicator]

Mission-specific Population-based Indicators

USAID/Kenya has identified additional themes and analysis and presentation of some of the data collected in the survey, in a separate format to be collected as part of the 2018 ZOI Survey. These themes will help inform specific areas of interventions and allow USAID/Kenya to track progress in achieving its objectives for phase two of Feed the Future. These themes are listed in Table 2. USAID Kenya will discuss these themes with the contractor and develop four (4) to five (5) indicators to be collected under the ZOI survey.

Table 2: List of USAID/Kenya-specific Themes and Population-based Indicators

Item Type 1 Total agriculture-related financing accessed in the last 12 months Indicator 2 Number of women and youth hired as employees or service providers by agribusinesses Indicator

3 Production volume of targeted crops and livestock Indicator 4 Household consumption of targeted animal/dairy and crops commodities Additional analysis 5 Drivers and the disincentives of diversifying into higher value commodities or higher value non-farm activities at household level Theme

C.3.2 Geographic Focus of the Survey

The Feed the Future 2018 Kenya ZOI Survey will cover two geographic areas that overlap: the ZOI defined under the first phase of Feed the Future (hereafter P1-ZOI), where endline indicator data will be collected, and the ZOI defined under the second phase of Feed the Future (hereafter P2-ZOI), where baseline indicator data will be collected. The ZOI is the geographic area where Feed the Future programs are expected to have an impact on hunger, poverty, and nutrition.

The Feed the Future P1-ZOI in Kenya covers 27 counties (16 in HR1, 6 in SA2 and 5 in northern Kenya as listed in Annex 4). However, it has changed since the 2018 baseline. The main changes to the P1- ZOI that occurred are removal of 7 counties in HR1 (Nyamira, Bomet, Trans Nzoia, Elgeyo Marakwet, Uasin Gishu, Nandi and Kericho) and 3 counties in SA2 (Meru, Tharaka Nithi and Machakos) bringing the total number of target counties remaining in HR1 and SA2 to 12. The Feed the Future P2-ZOI in Kenya covers 17 counties. A map of the P1-ZOI and P2-ZOI as of 2018 is shown below, and complete lists of the counties included in the P1- ZOI at baseline in 2018 and for the purpose of this endline and in the P2-ZOI are provided in Annex 4. These lists will be used to determine the sample frame for the 2018 Kenya ZOI survey.

C.3.3 Sampling

Sampling Design

The sampling design described here follows the Feed the Future ZOI Survey Guidance and the Sampling Guide.8 The Feed the Future 2018 Kenya ZOI endline/baseline survey shall be conducted among a random sample representative of the entire population living in the P1-ZOI and the P2-ZOI.

The ZOI survey should use a cross-sectional, multi-stage cluster sampling design,9 with three stages of sampling.

In the first stage, the Contractor shall select enumeration areas (EAs) from a sampling frame composed of all EAs in the counties in the list provided (see Section 3.2 and Annex 4) using

8 Documents are available at https://agrilinks.org/post/feed-future-zoi-survey-methods.

9 Although Feed the Future recognizes the value of panel surveys for some purposes, they are not ideal for the purposes of tracking indicators representative at the population level and over time, and therefore they are not recommended. See the Feed the Future ZOI Survey Guidance (https://agrilinks.org/post/feed-future-zoi-survey-methods) for more details.

https://agrilinks.org/post/feed-future-zoi-survey-methods probability proportional to size (PPS). The name, location, and population of each EA in the ZOI shall be verified with the Kenya National Bureau of Statistics (KNSB) before performing the first-stage sampling (see Section 4.1).10 After the first stage selection of EAs, a complete listing of all households in the EAs selected in the first stage shall be completed (see Section 4.4). In the second stage, households shall be selected using fractional interval systematic sampling. Finally, in the third stage, eligible household members shall be selected using a “take all” sampling approach, meaning that all household members who meet the eligibility criteria should be included in the sample. These include all children under age 6 for stunting, wasting, and healthy weight indicators; all children under age 3 for feeding behaviors; all women ages 15-49 for underweight and minimum dietary diversity indicators; and all producers of key commodities for application of improved practices and yield indicators. No subsampling among eligible respondents should occur.

Table 3: Sampling Methods for Each Stage of Sampling

Stage 1:

Selection of

EAs

Stage 2:

Selection of households

Stage 3:

Selection of individuals

Method of sampling Systematic PPS Fractional interval systematic Take all

Sample Size: Endline/baseline ZOI Survey sample size has been calculated following guidance developed by the Bureau for Food Security. It was determined by two main factors: (1) the required sample size for each survey, and (2) the fact that the P1-ZOI and P2-ZOI do overlap. The sample size needs to be large enough to test for statistical differences in the Feed the Future phase one indicators since the 2013 baseline in the P1-ZOI and capture a meaningful change over a period of five years for the Feed the Future phase two goal-level indicators for hunger, malnutrition, and poverty. Hence, USAID/Kenya has determined that the sample size for the 2018 Kenya endline/baseline ZOI Survey should be 6031 households selected from a total of 241 EAs. Before selecting the EAs, the sample frame shall be stratified into 2 ZOI strata (HR1/SA2 and NAL each having 2766 households). An additional 500 households will be sampled for the non-overlap area in HR1/SA2. The NAL ZOI has no non overlap counties. Details on the methodology followed and parameters used in calculating the final sample size for the dual purpose 2018 Kenya endline/baseline ZOI Survey can be found in Annex 2.

Because the ZOI has changed but the P1-ZOI and P2-ZOI overlap, the Contractor shall draw a sample from the overlap dataset equal to the smaller sample size requirements of the baseline P2-ZOI survey and combine this sub-sample with the remaining endline P1-ZOI \ non-overlap dataset for analysis.

10 If any EA selected in the first stage is found before or during the listing operation to have a much larger population than average, an additional stage of sampling is required. The EA should be segmented, and one segment should be selected and listed. See the Feed the Future Sampling Guide and Listing Manual for details and instructions on when and how to segment EAs and how to account for segmentation when calculating sample weights.

C.3.4 Survey Calendar

USAID/Kenya has assessed the various requirements and constraints and determined that, assuming that the core questionnaire, data entry programs, and all templates are used, the entire Kenya endline/baseline ZOI Survey process should take approximately [18 to 20] months, starting in September 2018 with the start of the work or an inception visit, as applicable, and ending by latest November 2019 with the delivery of final datasets. The pre-fieldwork tasks are estimated to take approximately 6 months, and the fieldwork should take approximately 2/3 months. Data cleaning, analysis, and reporting should take up the remaining 4/6 months planned.. A detailed list of tasks can be found in the core Gantt chart provided in Annex 1.

The main fieldwork should take place from March 2019 to May 2019. Because of the need to collect agricultural data for the Feed the Future phase two baseline, the timing of the survey is critical. The timing of the main fieldwork is set based on the post-harvest season of Maize (October 2018 to February 2019) which has the largest number of producers in Kenya P2-ZOI among the three value chains selected for the purpose of this survey. The other main value chain, horticulture, has crops that are harvested at a different time of year.

The following factors were also considered in determining when the main fieldwork for the 2018 Kenya ZOI Survey should take place:

● Ramadan in May to June

C.4 TASKS

This section describes the major tasks the Contractor is expected to perform under thiscontract.

Deliverables associated with each task are listed after the description of the task. A complete list of all required deliverables is provided in Section 5, along with a timeline and whether the approval of the Contracting Officer’s Representative (COR) is required. All deliverables are to be submitted to USAID in the required timeframe, regardless of whether approval is required.

C.4.1 Start of Work/Inception Visit and Survey Preparatory Activities

Before undertaking the planning and implementation of this survey, the Contractor shall read and be familiar with the Feed the Future ZOI Survey Methods Toolkit,11 which comprises technical guides and templates to be used for all aspects of the survey process and is available on Agrilinks. The Toolkit covers the whole survey process and comprises various technical guides and templates for all major deliverables with instructions for customization where appropriate. References to some of these documents are made throughout this statement of work.

As soon as possible after contract award, the Contractor shall undertake preparatory activities for the survey. If the Contractor is not located in Kenya, the Contractor shall plan to travel to Kenya.

Preparatory activities include meeting with key stakeholders, obtaining the necessary information for the sampling design, and updating the timeline proposed by USAID/Kenya (see Section 5 and Annex 1) in the form of a Gantt chart for all contract activities and submission of deliverables. A core version of the Gantt chart is part of the Toolkit and can be found here.

11 Available at https://agrilinks.org/post/feed-future-zoi-survey-methods.

In particular, this task includes the following activities:

● Meet, coordinate and collaborate with USAID/Kenya staff and government representatives from the Kenya National Bureau of Statistics (KNBS), the Ministry of Agriculture and Irrigation, National Public health Laboratory Services, and the Ministry of Health on data collection.

● Review appropriate procedures and develop a plan to obtain U.S. federal wide-certified and country-mandated Institutional Review Board (IRB) certification and any other Government of Kenya requirements.

● Coordinate with the Kenya National Bureau of Statistics (KNBS) to review the sampling plan and select primary sampling units (PSUs).

● If an international contractor, it shall, identify and assess the capacity and past performance of local survey implementation firms or organizations and determine whether a subcontracting request for proposal (RFP) should be issued.

● Bidders are encouraged to form consortiums with local and US firms in preparation of their bids

● Determine appropriate provisioning sources for the survey equipment (tablets, scales and height boards, Global Positioning System [GPS] units).

Deliverables include: Inception visit report; updated Gantt chart; sampling design

C.4.2 Data Collection

The Contractor can either execute the survey completely (through direct hiring of local qualified staff) or enter into a subcontract, as allowed under its award with USAID, for the implementation of specific aspects of the survey that the Contractor deems necessary and appropriate or by forming a consortium with local and US firms for completing the survey. The Contractor remains responsible, however, for completing the survey and analysis to the quality specified in this document. The decision on how data will be collected should be clearly articulated in the response to this RFTOP.

If subcontracting is preferred, helpful criteria for assessing local organizations’ ability to implement a survey of the size and complexity of the ZOI Survey include the following:

● The documented past performance of the organization in implementing several large-scale household surveys with sample sizes comparable to the Kenya ZOI Survey and resulting in good-quality data;

● The capacity of the local organization to carry out specific aspects of the survey process it may be responsible for, such as listing, training, collecting social and agricultural data, data entry and transmission, and supervision;

● The organization’s experience in using tablet computers for data collection, if applicable;

● Calendar record of usual timelines for survey implementation, and the organization’s ability to complete surveys on time;

● The ability of the organization to staff the project as needed for the work;

● The experience of the organization’s staff in the requisite roles defined for the ZOI Survey;

● The availability of the organization to complete the work in the required time period; and

● The ability of the organization to work in all counties in the ZOI including those in northern

Kenya.

Deliverables include: If subcontracting, components of the survey process, report on the role of sub-awards, as applicable.

C.4.3 Review, Adapt, and Translate the Survey Questionnaire and Training Manuals, and

Prepare a First Version of the Study Protocol

The Contractor shall use the core ZOI documentation to produce customized, country-specific versions of the questionnaire, training manuals, and study protocol for the 2018 Kenya ZOI Survey, as instructed in the templates. In addition, because the Kenya ZOI survey questionnaire includes country-specific items (Module 9), the Contractor shall ensure that all core ZOI survey documents and programs are updated accordingly. The 2018 Kenya Feed the Future ZOI Survey questionnaire contains the following survey modules:

● Module 1: Household roster and demographics;

● Module 2: Dwelling characteristics;

● Module 3: Food security and resilience;

● Module 4: Women’s nutrition and anthropometry;

● Module 5: Children’s nutrition and anthropometry;

● Module 6: Abbreviated Women’s Empowerment in Agriculture Index (A-WEAI) for primary female and male decision makers;

● Module 7: Agricultural technologies and agricultural productivity;

● Module 8: Household consumption expenditures; and

● Module 9: Any other data required by the USAID Mission.

Training Materials

The Contractor shall adapt the training material templates available here for the purpose of training the trainers, the interviewers, and all supervisory staff.

Translation

The Contractor shall have all survey documentation, including the questionnaire, informed consent form, manuals, and training materials, translated into Kiswahili.

In addition, the Kenya ZOI Survey questionnaire shall be translated into one or two other local languages, which are those spoken by 10 percent of more of the population in areas where the survey will be implemented if necessary. The Contractor can use the Excel version of the core questionnaire, which has a translation sheet at the end of the workbook that can be used to facilitate this process.

The documents should be translated and back-translated in accordance with Feed the Future’s standard translation protocol.12 All language versions of the survey questionnaire shall be loaded on the tablets and be provided to the field teams in hard copy.

Study Protocol

12 Available at https://agrilinks.org/post/feed-future-zoi-survey-methods.

The Contractor shall update and adapt the template study protocol9 that includes the initial version of the Kenya ZOI Survey questionnaire and ancillary documents.

Deliverables include: 2018 Kenya ZOI Survey Study Protocol (including the questionnaire and all translated versions); Data Treatment and Analysis Plan; 2018 Kenya ZOI Survey Supervisor’s Manual, Interviewer’s Manual, and Quality Control and Support (QCS) Team Manual (including translated versions in countries where English is not a national language).

C.4.4 Pre-main Fieldwork Activities

Data Entry Programming and Testing

After the 2018 Kenya ZOI survey questionnaire customization is completed and finalized, the Contractor shall begin the multi-stage process of updating the data entry program and testing data entry procedures and scenarios, and updating the associated codebook. Tablet computers with an Android operating system are to be used to capture the ZOI survey data, along with CSPro as the data entry program.

A core CSPro data entry program that corresponds to the core ZOI Survey questionnaire has been developed, tested, and made available for Contractor use, as has a core ZOI Survey codebook.9 The Contractor shall use these as the basis on which to develop the Kenya-specific programs and codebook. The Kenya-specific programmed questionnaire shall be tested, and if changes are required, the program and codebook shall be modified, and these modifications documented, until the programmed questionnaire passes testing.

Testing and revisions to the questionnaire shall follow a careful process. First, the programmed questionnaire will be frozen before the pretest to be implemented during the training of the trainers (see Pretest below for the description and timing) and unfrozen only for any updates resulting from the pretest. It will then be frozen again until the main training and completion of the pilot (see Pilot below). Any further edits or revisions based on the pilot exercise will be done on the programmed and paper questionnaire before the start of the main fieldwork.

It is expected that edits and revisions should be minor issues, such as incorrect translations, missing response options, or issues with skip patterns or navigation through the data entry program.

Revisions shall trigger re-testing of the data entry programming and codebook until all pass testing.

The Contractor shall ensure that the tablets are configured, loaded with the data entry program, and shipped to or made available in Kenya. The Contractor should plan 3 weeks for shipping and customs clearance. Tablets will be consigned to the USAID Mission, a Feed the Future implementing party with duty-free status, or the Contractor if in-country, as applicable for customs clearance.

Household Listing and Community Sensitization

The contractor shall obtain a household listing from KNBS. In the event KNBS does not provide a current household listing, the Contractor shall send listing teams to each cluster to conduct the household listing and do community sensitization. Each listing team shall comprise an experienced field supervisor, a lister, and a cartographer.

The Contractor shall undertake a complete household listing of the selected EAs approximately six weeks before the start of the pilot. The Contractor shall use the Feed the Future Listing Manual found here to plan and execute the household listing.

In particular, the listing team shall visit each EA to map, number, and list all structures, dwelling units, and households in these dwellings in the designated boundaries of the EA. The name of a responsible adult household member shall also be recorded for each household.

County and Community sensitization entails informing county governments of the intention to collect data in their counties through a letter from the Mission and meeting with community leaders to explain the purpose of the survey and to request community cooperation. The listing team will provide the community leader with a letter from the Mission and materials describing the survey and benefits that may accrue to the country and community from the survey findings.

While in the community and surrounding area, the listing team should ascertain the availability of electricity and Internet access, assess how far on average agricultural plots are located from household residences, and identify options for food and lodging.

Household Selection

Once listing information from all EAs has been completed, the listing data shall be sent to the Contractor’s office for cleaning and analysis by the statistician. The statistician shall then undertake the random household selection. The lists of clusters and selected households shall be used in planning field management tasks and shall be loaded on each interviewer’s tablet computer.

Training, Pretest, and Pilot

The Contractor shall undertake training, pretest, and pilot activities over a five-week period immediately preceding the start of fieldwork, as follows:

● Weeks 1–2: Training of trainers for agricultural specialists and field supervisors, including pretesting the data entry program, data transmission, and data receipt and quality control procedures;

● Weeks 3–4: Training of interviewers (agriculture and non-agriculture components of the questionnaire); and

● Week 5: Pilot.

Training of Trainers

The Contractor shall train the trainers. This involves selecting and training QCS team members as trainers for the main field staff training. Field supervisors should be trained at the same time if it is possible to select supervisory staff before the main training. Training shall be based on the Interviewer’s, Supervisor’s, and QCS Team Manuals (available at https://agrilinks.org/post/feed-future-zoi-survey-methods ) and shall cover the following:

● Introduction to the survey: survey objectives, sample, survey modules, survey implementation, confidentiality, and field supervisor role;

https://agrilinks.org/post/feed-future-zoi-survey-methods

● Preparing for fieldwork: collecting materials, obtaining monetary advances for field expenses, arranging transportation and accommodations, and contacting local authorities;

● Questionnaire content: household roster; informed consent; dwelling characteristics;

household consumption expenditures; food security and resilience; A-WEAI; women’s and children’s anthropometry; women’s dietary diversity and infant and young child feeding;

improved agriculture technologies, including sketching plot maps, measuring land size using GPS applications, and collecting data on crop productivity; and household consumption expenditures;

● Organizing and supervising fieldwork: assigning households to field teams and tracking completion, handling pending interviews, observing interviews, monitoring and evaluating interviewer performance, conducting systematic spot-checks of household composition, reducing non-response, maintaining motivation and morale, and completing work in a cluster;

● Data management: distributing work; checking questionnaires for completeness; archiving data;

backing up files, including shape files; and transmitting data; and

● Reporting and communications: maintaining schedule and procedures for reporting to the field manager and handling issues that require immediate communication.

Hands-on training and practice sessions will cover the use of all technical equipment required for survey implementation, including tablet computers with apps for data entry and land area measurement using GPS, medical grade digital scales, and validated, field-worthy measurement boards. Core content training schedules, PowerPoint slides, manuals, and quizzes can be found here.

Pretest

The pretest should be planned for the end of the first week of the training of trainers. It will test the programmed survey questionnaire as well as data transmission, extraction, and generation of field check table reports. The pretest should be conducted in rural areas near the training site. It should include households that are similar to those of the planned survey respondents and to the extent possible respondents who speak each of the local languages. The pretest shall focus on the survey questionnaire—whether the flow between modules works well, whether respondents can comprehend all survey questions, and whether the full range of appropriate responses are available.

The pretest will also identify any problems with the translations and with using the tablet (e.g., skip patterns, navigation between modules).

Any issues with the survey questionnaire, program, and data quality control procedures identified during the pretest shall be fully documented and corrections made. The corrected versions of the questionnaire and survey manuals shall then be translated and re-loaded onto the tablets, and used and tested during the second week of the training of trainers.

Main Interviewer’s Training

The interviewer’s training shall be done by the survey Contractor’s training team and shall last three weeks, inclusive of the pilot. Training should be based on the Interviewer’s Manual and complementary training materials available here. The training shall cover the following:

● Introduction to the survey: survey objectives, sample, survey modules, survey implementation, confidentiality, interviewer’s role, assignment to supervisors, payment for services;

● Conducting the interview: giving general guidance, approaching the household, building rapport, converting refusals, obtaining informed consent, ensuring privacy, using translations, asking questions, probing, following interview instructions on the questionnaire and tablet, noting differences between the printed questionnaire and tablet screens, and flagging issues to be discussed with the field supervisor;

● Questionnaire content: household roster; informed consent; dwelling characteristics;

household consumption expenditures; food security and resilience; A-WEAI; women’s and children’s anthropometry; women’s dietary diversity and infant and young child feeding;

improved agriculture technologies, including sketching plot maps and land size measurement using GPS applications; and household consumption expenditures;

● Fieldwork procedures: following field team members’ roles and responsibilities, using control sheet, managing the household interview, reporting to the field supervisor, following up on missed interviews, ensuring high data quality, and monitoring and reviewing interviewers’ performance;

● Entering and managing data on the tablet: understanding the tablet and screen components, starting a questionnaire on the tablet, navigating the questionnaire, advancing through survey modules and groups, entering responses, dealing with refusals, troubleshooting, transmitting data;

● Completing survey modules: knowledge of general instructions, administering each survey module, asking questions, and entering responses question by question;

● Anthropometry: women’s and children’s measurement and quality control; and

● Improved agriculture technologies: understanding instructions on three main value chain commodities (horticulture (fruit and vegetables), dairy, and livestock) in Kenya, understanding improved agriculture technologies and storage, sketching plots, measuring crop productivity, and measuring land area size using GPS applications.

Hands-on training and practice sessions will cover the use of all technical equipment required for survey implementation, including tablet computers with apps for data entry and land area measurement, GPS, medical grade digital scales, and validated, field-worthy measurement boards.

Training in Human Subjects Protections

All trainees and anyone who might see survey data shall undertake training in “human subjects protections”. Significant attention should be dedicated to the elements of informed consent, namely the need to explain:

● The purpose of the research;

● The duration of the respondent’s participation;

● The general content of questions to be asked;

● Any foreseeable risks to the respondent;

● Any benefits to the respondent or others from the research;

● How confidentiality of records containing personally identifiable information (PII) will be maintained;

● Whom to contact with questions about the survey or about the respondent’s rights; and

● That participation is voluntary, that refusal to participate will involve no penalty or loss of benefits to which the respondent is otherwise entitled, and that the respondent may discontinue participation at any time without penalty or loss of benefits.

At the conclusion of the human subjects protections training, each trainee shall sign a statement of confidentiality. Signed statements of confidentiality shall be retained in the Contractor’s office for a period of three years.

Pilot

At the conclusion of the interviewers’ training, the entire field team shall conduct a week-long pilot of all survey procedures and logistics and of the questionnaire and translations. The Contractor shall follow the pilot protocol13 developed by Feed the Future in planning and implementing the pilot.

The pilot will be conducted in rural communities that are in the ZOI but not part of the sample. At the end of each day, all pilot participants should meet to discuss issues and challenges and to identify solutions. Proposed solutions should be tested on subsequent days.

At the conclusion of the pilot, all proposed changes to the survey questionnaire, manuals, translations, procedures, logistics, and systems shall be documented, and any re-training undertaken as necessary.

Depending on their extent, revisions to the questionnaire, manuals, and data entry program may take several days, so there may be a hiatus between the pilot and the initiation of fieldwork.

Deliverables include: 2018 Kenya ZOI Survey implementation plan, household listing and household listing field report, 2018 Kenya ZOI Survey training reports (including field reports from the pretest and pilot), Final 2018 Kenya ZOI Survey questionnaire and survey manuals, Final 2018 Kenya ZOI Survey Study Protocol; Final Data Treatment and Analysis Plan.

C.4.5 Fieldwork

Once IRB approval is obtained and all pre-fieldwork activities (see Section 4.4) are completed satisfactorily, the Contractor shall begin the main fieldwork, taking into consideration the following requirements.

Composition of and Support to Field Teams

Each field team shall include a field supervisor, two pairs of household social interviewers, plus an agricultural interviewer. Given the gender-sensitive nature of some aspects of the questionnaire, female interviewers should interview female respondents; therefore, each interviewer team should have at least one female interviewer (i.e., at least two female interviewers on each field team). The supervisor will need to organize logistics such that the agriculture interviewer is not working alone to implement the agriculture modules of the questionnaire. Each field team should have its own vehicles.

The QCS teams will regularly visit the field teams to ensure that they have supplies and that any problems needing support from central management are dealt with promptly. They will also provide moral support to the teams and provide an additional layer of field supervision and quality assurance.

Field Supervision

13 Available at https://agrilinks.org/post/feed-future-zoi-survey-methods.

The Contractor shall put in place a rigorous, multi-layered field supervision strategy to ensure the quality of the data. The front line for data quality assurance will be the field supervisors, who shall closely review each questionnaire summary prior to the transmission of the data. Field supervisors shall also observe all interviewers as they conduct interviews, spot-check a random sample of interviewed households, and provide additional instruction to interviewers as needed.

QCS teams shall also provide additional quality assurance while visiting field teams (see above) during the course of fieldwork.

Data Transmission and…