SEED CMC Prebid Meeting Presentation.pdf

SEED Rural Group 1 Construction Services 1/20/2021

Pre‐Bid Meeting Slides 1

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 1

Secondary Education Expansion for Development (SEED) Rural Group 1 Construction Services

Virtual Pre-Bid Meeting

Wednesday January 20, 2021

9:00AM-1:00PM Malawi time Rendering of one SEED Rural classroom block

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 2

Introduction & House Rules

• Presenter Introductions

• House Rules

• Attendance: https://bit.ly/35BptIQ

– Anonymous option available

• Questions: https://bit.ly/3ia5rtN

• Solicitation updates & amendments

– Excel BOQ

– Amendment 01

• Agenda

Pre‐Bid Meeting Slides 2

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 3

Agenda Item

Opening, Introduction & House Rules

Procurement Objectives

Project Scope Overview

Technical Documents & Scope of Work

Site Conditions

Break / Pause for Question Submission

Solicitation Documents

Break / Pause for Question Submission

Closing Remarks

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 4

Procurement Objectives

• OAA

Pre‐Bid Meeting Slides 3

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 5

Secondary Education Expansion for Development (SEED) Rural Group 1 Construction Services Project Scope Overview

Each school sites includes:

2 – Classroom blocks with admin space 1 – Science classroom with admin space Student and teach latrines

2 – Teacher houses with latrines

1 – Borehole

Sidewalk, access route, re-vegetation, and civil work

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 6

Technical Documents and Scope of Work

• Section C – Statement of Work

• Section F – Deliverables and Period of Performance

• Section J – Attachments / Technical Documents

• Site Conditions

Pre‐Bid Meeting Slides 4

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 7

Section C – Statement of Work

• Management & Organization

– Project specific organization and management plan

– Key Personnel

• Permits

– Department of Environmental Affairs (EAD) permit

– Environmental Social Management Plan (ESMP)

– Borehole applications and permit

– Building permit

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 8

Section C – Statement of Work

• Schedule

– Propose a baseline schedule

– Long lead procurement, milestones, and coordination between sites

– Milestones listed in Table C.6.1 and C.6.9.1

• Mobilization

– Defined in the RFP

– Project sign board, construction perimeter fence, and more are in place

• Section D - Branding & Marking Plan / Expectations

• Substantial Completion/Final Completion

– Process and durations are defined in the RFP

Pre‐Bid Meeting Slides 5

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 9

Section F – Deliverables and Period of Performance

• Period of Performance

– 10 months construction phase: NTP to Final Completion

– 12 months warranty period starting after final completion of all sites in Lot

• Deliverables

– Early deliverables submitted after award before NTP

– Table in Section F.9

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 10

Section J – Attachments

• List of School Sites – Section J.1

• Drawings – Section J.2

• Technical Specifications – Section J.3

• BOQ – Section J.4

• EMMP Template - Section J.5

• EAD ESMP – Section J.6

• Child Safeguarding Policy – Section J.7

• Project Management Plan – Section J.8

• Monthly Report Template – Section J.9

• Bank Guarantee Template – Section J.10

• IEE – Section J.11

Pre‐Bid Meeting Slides 6

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 11

J.2 - Drawings

• Facility Package – design drawings for each building

• Site Package – site specific drawings for each site

Facility Package (Buildings)

Architectural & Structural Drawings

Plan & Profile

Notes & Details

Site Package (Site Plans)

Civil Drawings

Survey

Existing Conditions & Demolition

Site Layout

Grading & Drainage

Erosion Control and Stabilization

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 12

J.2 Drawings Folder

(Lot 3)

Pre‐Bid Meeting Slides 7

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 13

Classroom Rendering

Site work not shown

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 14

Wall Design

• Hollow Cement Block rather than SSB

• Select locations, blocks are infilled and reinforced

Pre‐Bid Meeting Slides 8

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 15

Roof and Truss Design

• Clerestory with louvers

• Steel truss not timber

• Ceiling, insulation

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 16

Foundation & Floor Slab

• Monolithic grade beam and floor slab

• Site grading plans to prepare building pad

Pre‐Bid Meeting Slides 9

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 17

Site Grading

• Proposed contours

• Earthwork balance; close to it

• Building FFE

• Drainage flow arrows away from buildings, offsite

• Some sites require drainage culverts and check dams

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 18

Erosion Control / Environmental

• Minimize topsoil disturbance and tree cutting

• Proposed slope protection, grass sprigging (long-term)

• Silt fence, sedimentation control during construction (short-term)

Pre‐Bid Meeting Slides 10

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 19

Site Layout

• Coordinates are provided to set out two building foundation corners

• Benchmarks are on site

• Some benchmarks may have been damaged so be prepared to re-instate

• Latrine locations

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 20

Concrete Sidewalk, Ramps, Aprons/Drains

• Site specific layout plans

• Concrete sidewalks and ramps

• Concrete “drainage” apron along buildings

• Earthen compacted access road and paths

Pre‐Bid Meeting Slides 11

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 21

Not in Contract (NIC)

• Furniture - fixed furniture such as chalkboard, pin board, are in contract;

movable furniture is not in contract (chairs, desks, tables, shelves)

• Electrical - Rough in electric included in the contract is conduit, pull wire, main panel boards, and plates; final electrical wiring, receptacles is not in contract

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 22

Not in Contract (NIC)

• Science classroom utilities – gas and water provisions made for future installations, not in contract

– Lab counter space to be built with sink – cover sink for near time use

– Exhaust fume hood – location identified on countertop, electrical provision, and space for vent

Study the drawings closely; BOQ

Submit questions before January 25

Pre‐Bid Meeting Slides 12

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 23

J.2 - Technical Specifications

• Division

• Section

– Material testing

– Specifics on sand, rock, water for concrete

– Submittals required, for example truss shop drawings prior to fabrication

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 24

Specifications - Submittals

• Material testing and QC testing

• Specifics on sand, rock, water for concrete and many more

• Submittals required, for example truss shop drawings prior to fabrication

Pre‐Bid Meeting Slides 13

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 25

J.3 - BOQ

• Layout of the BOQ

– Facility Package (each facility building is a BOQ Schedule A-E)

– Site Package (site specific BOQs for site work; Schedule F.x)

– Extra work for each Lot (Schedule G)

• Establish firm fixed price

• Use as Schedule as Values to support progress payments

• Bid line-item number and description

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 26

Facility – Schedule A – E

Site Work – Schedule F. x

Extra Work – Schedule G Lot 1 example

1. Complete detailed BOQ for each Schedule

2. Bring Forward to Lot Summary

3. Bring Forward to Bid Summary

Pre‐Bid Meeting Slides 14

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 27

BOQ – Excel Version

• Cells protected except those for your input

• Automatically totals

• Confirm math and formulas

• Confirm quantities and adjust rates for a firm fixed price award

• Create PDF of completed Excel BOQ, submit both in Price Proposal

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 28

Excel version of the BOQ

Pre‐Bid Meeting Slides 15

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 29

BOQ Summary – Facility (Lot 1 example)

Excel version, cells linked

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 30

BOQ Summary – Site Work & Extra Work (Lot 1 example)

Excel version, cells linked

Pre‐Bid Meeting Slides 16

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 31

BOQ Bid Summary

Section B.3 and J.4

Manual Input

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 32

J.8 – Project Management Plan

• Factor 2 bid submission and evaluation criteria

• Early project deliverable

• Life of project document

• Content and page limits in template:

– Management Approach; Organization; and Schedule

– Quality Management Plan: and Health, Safety, and Environment

– Cost management (progress payment projections) will be included after award – do NOT include any price information in the PM Plan.

Pre‐Bid Meeting Slides 17

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 33

Site Conditions

• General site conditions

• Vegetation and trees

• Soil type and rock

• Water sources

• Neighboring property

• Access road

• Project and grading limits

• Site grading, drainage and erosion control

Site visits are highly encouraged for Offerors to obtain better understanding of existing site conditions and accessibility challenges.

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 34

General Site Conditions

• Each site package includes a topographical and existing conditions survey; trial pits; and hydrogeological investigation

• Property corners are included. However physical corner markers may be damaged; Replacement of property corners may be required

• Benchmarks are included at site. If damaged, replacement of property corners may be required

• Bidders are responsible to visit sites to better understand existing conditions

• Bidders shall familiarize with power lines, public road right of way, graveyard boundaries, etc.

• Ref drawings: 1) Survey and 2) Existing Conditions & Demolition Sheets

Pre‐Bid Meeting Slides 18

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 35

Site Conditions examples - Topography

Namitembe – flat site Gombe - steep and rocky site

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 36

Site Conditions examples - Channels and Erosion

Bondo – stormwater gully Bua – excavated pits for brick making

Pre‐Bid Meeting Slides 19

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 37

Site Conditions examples - Gully and Pits

Kaulatsitsi - gully through site Thawale - former sand mining excavations

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 38

Site Conditions examples – Water

Chiputu - depressions with water / wells Eng’congolweni – drainage through site

Pre‐Bid Meeting Slides 20

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 39

Existing Structures on Site

• Several sites have abandoned buildings that need to be avoided: Contractor shall provide protection.

• Several sites have existing boreholes; Contractor shall provide protection. if functioning, Contractor is responsible to pay any water usage fee.

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 40

Site Conditions examples - Existing Structures

Namitembe - Existing borehole Bua - Abandoned building

Pre‐Bid Meeting Slides 21

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 41

Existing Functioning Structures

Thangazuwa - Functioning classrooms Gombe - Steep site with existing structure

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 42

Existing Structures

Masokole - Power lines through site

Tambala - Site and power lines

Pre‐Bid Meeting Slides 22

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 43

Vegetation and trees

• Minimize removal of topsoil, vegetation, and trees

• Grading limits identified on the drawings; Confirm with Engineer prior to removals

• Mature trees (94 cm diameter and greater) removed must be replaced with 5 seedlings

• Minimize disturbance and construction traffic

• Contractor to familiarize self with trees, size of trees, and vegetation to be removed

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 44

Site Conditions examples -Vegetation and Trees

Vibangalala - Shrubs Mchenga - Small trees

Pre‐Bid Meeting Slides 23

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 45

Site Conditions examples -Vegetation and Trees

Mthawira - Trees Gombe - Grass and shrubs

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 46

Site Conditions Examples - Trees

Mpemba Fruit tree Muhasuwa -Tree

Pre‐Bid Meeting Slides 24

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 47

Soil Type and Rock

• Information is included on the soil and rock observed in the trial pits in the Existing Conditions & Demolition Sheet

• Black cotton soil sites: Excavation around the foundation should be as per the drawings and specifications

• Weathered and decomposed rock observed in many trial pits. Contractor to propose adequate manual and mechanical excavation tools and equipment for pit latrines

• Hard rock is defined in the contract and is treated different from weathered rock

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 48

Site Conditions examples - Rock

Chimwembe - Rock / boulders Gombe - Rock

Pre‐Bid Meeting Slides 25

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 49

Site Conditions examples - Rock & Ant Hills

Machelecheta -Rock Malinyete - Termite ant hill

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 50

Site Conditions examples - Ant Hills and Depressions

Tsabango -Termite hill Masokole - Soil conditions, drainage through site, low lying area

Pre‐Bid Meeting Slides 26

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 51

Site Conditions examples - Soils

Mkoko - Trial pit and laterite soil Muhasuwa - Black cotton soils

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 52

Site Conditions examples - Soils

Suluwati - Trial pit Tambala - Trial pit

Pre‐Bid Meeting Slides 27

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 53

Water sources

• Site may have an existing borehole nearby.

Contractor must coordinate with community and pay any fee associated with water usage

• Rivers, streams or other waters with turbidity may not acceptable for concrete work; refer to the Specifications.

Bua - Existing borehole

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 54

Neighboring Property

• Contractor must obtain permission for temporary access to neighboring property if required

– Access road may cross over other properties

– Temporary construction work such as site grading may encroach on neighbor property

– Cutting trees for posts, mining sand, or any construction activity is not permitted on neighboring land

Mpheza - Neighboring property

Pre‐Bid Meeting Slides 28

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 55

Access Road

• Route has already been agreed with the community; Contractor to confirm access to site.

• Compacted earthen access road to become school access road.

• Traffic signage required where access road meets public roadway

• Project sign board required at project site

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 56

Examples - Road Access

Nsambamwali - Planned access from public roadway Kandeja - Planned access from public roadway

Pre‐Bid Meeting Slides 29

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 57

Examples - Roads to Community / Site

Gombe - road access to the project siteMangazi - Road access to the project site

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 58

Project and Grading Limits

• Project limits delineates area of disturbance and intended temporary construction fence;

Must be confirmed with the Engineer.

• Grading limits is the area to be graded for site leveling and preparation for buildings

• All trees within grading limits shall be removed with exception of those trees where the site can be graded without removing the tree; must be confirmed with the Engineer

• Any work outside property must have permission from neighboring property

Pre‐Bid Meeting Slides 30

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 59

Site Grading, Drainage, and Erosion Control

• Site work is critical part of the project; don’t disregard and focus only on the buildings

• Ref: 1) Grading and Drainage Plan, 2) Erosion Control and Stabilization Plan

• Grading plan shows proposed new contours

• Drainage plan shows intent for stormwater runoff on the site

• Erosion control and stabilization plan include both temporary construction measures to protect slopes for erosion and minimize downstream sedimentation; and permanent work to stabilize slopes.

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 60

Site Grading, Drainage, and Erosion Control

• Site work is critical part of the project; don’t disregard and focus only on the buildings

Pre‐Bid Meeting Slides 31

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 61

COVID Precautions

• Ministry of Health guidelines

• Centers for Disease Control and Prevention (cdc.gov)

• Notify community in advance when planning site visit; take responsibility to implement measures

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 62

Site Visit – Community Contact Coordination

• Primary Contact: Godfrey.Kalamula@tetratech.com

• Alternative Contact: Gerald.Chihana@tetratech.com

Pre‐Bid Meeting Slides 32

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 63

Break

• 5-minute break

• Submit questions via the link https://bit.ly/3ia5rtN

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 64

Solicitation Documents

• OAA

Pre‐Bid Meeting Slides 33

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 65

Break

• 5-minute break

• Submit questions via the link https://bit.ly/3ia5rtN

1/20/2021 SEED Rural Group 1 Construction Services Pre-Bid Meeting 66

Closing Remarks

• Thank you